You know that Christmas is right around the corner. And it’s high time that you start preparing for the celebrations. So you’re probably planning on organizing a Christmas event. It could be for an informal get together with your friends and family or a formal event at the workplace.
Hence, you’re looking forward to creating tickets for the same. You’d want these tickets to be secure. That means they must ensure that only the authorized guests are granted entry to the event premises.
But did you know that these tickets can also ensure a safe and contactless experience for your guests?
Sounds exciting, right? Here are the chief challenges that your Christmas event tickets must help you overcome:
First, as discussed already, they must only ensure valid guest entries.
Second, the process of ticket validation must be fast but secure. After all, you would not want the event coordinators to spend a lot of time validating each ticket manually. This would translate to long queues at the entry gate and a bad guest experience.
Third, your service provider must ensure contactless (or digital) tickets, thanks to the current pandemic.
And finally, the tool that you choose must not only be easy to use but also cost-effective.
In this article, we’ll discuss how you can create safe Christmas event tickets while ensuring contactless arrangements at affordable pricing.
Keep reading to know more.
A. QR Code-based tickets—a one-stop solution
With Ticket Generator, you can create tickets that can help you address all the challenges we discussed.
To understand how it works, you can check out this video:
To make things more clear, here’s how the QR Code-based tickets can help you resolve all the possible problems:
1. Seamless generation of tickets
Since you’ll have many guests attending your event, you’ll need multiple tickets. Hence, you need a tool that allows you to create the tickets in bulk.
Now you may wonder—what if I need to add each guest’s name and seat number to the ticket. How will that be possible for bulk operations?
Don’t worry, tools such as Ticket Generator help you do that easily. You can create multiple tickets in bulk while adding unique information to each one of them.
2. Get event registrations
Every event needs guest registrations. And it’s even better if your service provider helps you get these registrations while helping you automatically generate tickets against each one of them.
And to do it, the event registration feature comes in handy.
With it, you can create a mobile landing page with a registration form. You can share the link to this form with your audience. You can even choose if you’d want the registrations to be approved automatically or manually.
Once a registration is approved, the guest receives the ticket in her email. This translates to saved time, effort, and money.
3. Event ticket validation
You have probably seen the ticket validation process at various events. The guests usually arrive with a copy of the ticket. These tickets are then validated by the coordinators.
Here, they either manually verify the attendant details with their database or they use a dedicated set-up to do the job.
But it comes with a problem—this traditional way of manually validating tickets is a tedious process. And if you get a set-up for ticket validation at the event venue, it would incur additional costs.
However, Ticket Generator can make the entire process easy, touchless, and affordable for you. All that you need to do is—create the tickets, send them to your guests (either digitally or physically), and validate them at the venue.
Tickets generated will have a unique QR Code. Your event coordinators only need to install the Ticket Validator app on their smartphones to validate tickets. They can then scan the QR Code with their smartphone to see if the ticket is valid, invalid, or duplicate. Here’s how it looks:
4. Event ticket distribution
Ever since the pandemic, people prefer contactless arrangements. Thus, you must offer them the same. And to do it, you can start with avoiding paper-based tickets. Hence, you must ponder over sending the tickets digitally to your guests.
It could be via email, SMS, or both of them. Guests can show these digital tickets at the entry gate, get them validated, and enter the venue. Hence, no need for you to get them to get the tickets printed.
5. Queue management
Long queues are always hectic. And with the pandemic, ensuring social distancing and avoiding queues is a must.
And with Ticket Generator, you can do just that. How?
You know it offers QR Code-based tickets. And QR Codes (originally called Quick Response Codes) are well known for their fast scanning abilities. Hence, it doesn’t take more than 2-3 seconds for each coordinator to validate each ticket using their smartphone.
And a shorter validation time means little to no queues. That means a safer environment and a better experience for the guests.
6. Preventing unauthorized entries
Trespassers are a concern for any event organizer. They do not only mean a lack of security but the loss of business too.
But with QR Code-based tickets, this issue no longer remains a problem. These tickets cannot be duplicated because each QR Code has a unique ID. When scanned, the event coordinator can see this ID along with a prompt status showing if it’s a valid, invalid, or duplicate ticket.
Hence, it secures your event from the trespassers.
B. Best practices to ensure
Any event can face adverse situations such as stampedes and mayhem. And as an organizer, you must be prepared to avoid these. Hence, you must follow these best practices:
1. Undergo a risk assessment
First, you need to understand and be aware of all the risks involving your event. For example, be extra cautious and take tight security measures if you are inviting a VIP or a celebrity to your event. The same also applies if your venue is close to a risk-prone area.
Such risk assessment will help you know the prominent threats facing your event. And lead you to take appropriate event security measures.
2. Have an estimate of the number of guests
The second is to estimate how many people are expected to turn up at your event. This can help you make appropriate preparations regarding social distancing norms.
Moreover, with this data, you can take suitable crowd control measures. This will ensure your guests’ safety and a better experience.
3. Form multiple emergency exit points
You need to ensure that your emergency exit points are clearly visible at all times. This way, your guests will know where they need to head on to during an emergency.
It will help streamline the crowd and reduce the likelihood of crowd crush or stampede.
Follow these best practices to keep your crowd under control.
Now you know how you can make your event better, let’s see how you can create tickets for your Christmas event.
C. Generate Christmas event tickets
As mentioned above, any online professional ticket generator service can help you create Christmas event tickets.
Using Ticket Generator, here’s how you can do it in a few simple steps:
1. Generate tickets for your guests
a. Head to Ticket Generator and sign up
Once you have signed up, you’ll get ten credits for free. These credits help you create tickets. Also, only one credit is required to create one ticket
b. Now, go to the Create Event and click on the Bulk button
c. Once done, you’ll be asked to create an event by adding details such as event description, time zone, and venue
After specifying and reviewing all the details, click Create.
d. Now, you’ve to design the tickets. Here, you’ll see two options to choose from—Upload Own Design and Default Design option
Upload Own Design: This option allows you to design your ticket using your own ready-made design template.
Here, you can superimpose the QR Code and unique ID on the ticket. In addition, you can also add variable information (which would be different for each ticket) by clicking on the + button. This information could be anything such as the guest’s name, row number, seat number, etc.
Here’s an example of a ticket created using a readymade template:
Default Design: This option allows you to use the Ticket Generator’s standard design to customize your tickets. Here, you can add a logo, change the background color, or even add a background image to your ticket.
Once you’ve decided on the design, click on Preview to see how your ticket looks.
e. Now, click on Done. Here, you’ll be asked to specify the Delivery method. That means you can choose the distribution of your tickets to the guests
Here are the four options you’ll be asked to choose from:
i. Generate Form Link: Here, you can design and share a mobile landing page to get event registrations. This includes adding images, event description, details, filling the form fields, and customizing the button text
ii. Generate and Download: This option allows you to generate and download the tickets in a printable format (PDF)
iii. Generate and Send: In this option, you will further see three options to choose from:
a. Send tickets by email only: Here, you can email the tickets (up to 1,000) to the guests. To do it, you can upload the file containing the emails in a CSV, XLS, or XLSX file. Or you can manually type the emails in the given fields
b. Send tickets by SMS only: This option allows you to send tickets to your guests via SMS (up to 1,000 phone numbers)
c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests
iv. Generate via API: Here, the Ticket Generator API can be integrated with your own registration system. Once done, you can generate tickets programmatically in real-time
In case you want to know more information about it, you can refer to this detailed guide on Ticket Generator API.
e. Once you specify all the details, click on Generate
That’s it. All the Christmas event tickets will be generated and you’ll be notified via email.
2. Solo tickets for contingencies
Ticket Generator also allows you to generate and distribute single tickets to the guests. It is useful in two ways:
a. Having unplanned guests
It is pretty common to have some unplanned guests arriving at your event. In such situations, you may want to give them the tickets too.
Now rather than generating a whole batch of tickets again, you can simply create additional Christmas event tickets quickly. Here’s how:
i. Login to Ticket Generator
ii. Click on Create Tickets. Once done, you’ve to click on the Single button
iii. Now, you’ll be asked to select the appropriate event and under Choose Action section, click on New Ticket
iv. Here, select the delivery method from the two choices—Download Ticket and Send Ticket
The Download Ticket option allows you to generate and download the ticket. On the other hand, the Send Ticket option helps you send the ticket to the guest via email ID or phone number
v. After finalizing the delivery method, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)
That’s it. A new single ticket will be generated.
Note that you’ll need one credit for each extra ticket you create.
b. Resending the tickets
You know how unfortunate and embarrassing it is that your guests haven’t received their tickets. At such times, you have to resend the event tickets to them.
Here again, Ticket Generator has got you covered. Here’s how:
i. Login to Ticket Generator
ii. On the dashboard, click on Create Tickets followed by clicking on the Single button
iii. Now, you’ll be asked to select the event for which you want to resend tickets
iv. Once selected, click on Resend Ticket under the Choose Action section
v. Now, specify your mode of searching for the guest’s ticket. You’ll see three options to do it—ticket ID, guest’s email address, or phone number which you entered while creating the tickets
vi. After entering these details, click Search. Now, you will see the ticket details
vii. At last, click on View and specify the guest’s email ID or phone number
viii. Once you submitted these details, click Resend
Note that you’ll not be charged extra for resending the tickets.
Now, let’s move ahead to detail how you can validate these tickets.
D. Validation of tickets
As an event organizer, it is your responsibility to validate the ticket and check if it’s a valid, duplicate, or invalid entry. And to do it, you may want your team to help you out.
Here, Ticket Generator allows you to add coordinators for the event. Once you’ve added coordinators to it, they’ll be authorized to validate the tickets. Here’s how to do it:
1. From the dashboard, go to the Manage Event section
2. On the page that loads, you’ll be asked to select the required event
3. Once you have done it, click on three horizontal dots under the More option followed by clicking on Add/Edit Coordinator
Here, you just have to specify the email address of each coordinator. Once done, these coordinators will receive an email invitation. Using this, they can log in to the Ticket Validator app on their phones
5. Now, log in and they can then select the event for which they need to validate tickets for
6. At last, click on Scan QR Code and get started with validating the tickets
E. Event analytics
Event analytics tells you about your event performance. And Ticket Generator helps you monitor the same. To view event analytics on the Ticket Generator, follow these simple steps:
a. Head on to Manage Events
b. Now, select the event for which you want to track the event analytics
c. On the page that loads, click on See Analytics under the Attendance Analytics section
D. Now, you will see various details such as attendance percentage, Event Status, and when the event ends. But the list doesn’t end here. Here is all the data you will get via Ticket Generator:
- Attendance by time period
- Tickets validated per coordinator
- Used, new, expired, and invalid tickets
- Duplicate and re-entry allowed counts
You can also download the entire analytics in PDF or XLSX format. In addition to this, you can also download specific analytical data for each section by clicking on the Download CSV icon.
That’s it. That is all you need to know about Christmas event tickets. Thus, Ticket Generator is an easy and quick tool to generate, distribute, validate tickets, and monitor analytics.
You now go-ahead to plan well for your Christmas event and make it a success.