You?re probably running a workplace, an institution, or organizing an event. And you want to ensure a safe and quick experience for your visitors.
That means you would want to ensure that only the authorized guests get entry and a quick process. After all, nobody likes keeping the guests waiting in long queues.
And ever since the pandemic, people have started to prefer contactless arrangements. So you would like to do the same.
Hence, you are looking for a tool that can help you with visitor management most safely and efficiently.
Doing this would first ensure a safe environment for both the staff and visitors. And secondly, this would give you the ability to limit the number of visitors inside the premises at a given time.
And in this article, we’ll discuss how Ticket Generator can help you in contactless visitor management.
A. Ticket generator: a brief
Ticket Generator is a DIY tool that helps you manage guest entries. And it does so with the help of secure QR Code-based tickets.
All that you need to do is?create tickets, send them to the visitors, and validate them via your smartphone
No need to build an information system from scratch to get the job done.
B. How Ticket Generator can offer contactless visitor management
Here are some ways Ticket Generator can streamline visitor management:
1. Contactless arrangements
Contactless technology has been on the rise ever since the COVID-19 pandemic. It helps keep the visitors and the staff safe.
And to adopt contactless technology, you’ll need a tool that helps you do away with the traditional paper-based ways. Hence, you must select a tool that allows you to send the passes digitally to your visitors.
This is where Ticket Generator can help you contactless visitor management. It helps you send the tickets via email, SMS, or both of them. Visitors can show these digital passes at the entry gate, get them validated, and enter the venue.
With Ticket Generator, you don?t need any expensive hardware. And you only pay for the passes you create.
2. Bulk Generation
Since you are organizing an event or running a workspace, you?d need a number of visitor passes. They could range from hundreds to thousands in number. And Ticket Generator is up for the task. With it, you can easily generate tickets in bulk.
Just enter the event details and other entry data as per your needs, generate the tickets, and send them out. All this only takes few minutes.
3. Custom-designed passes
Building brand recognition is important for every business. And visitor passes can contribute towards the same. So make sure your service provider allows you to create branded tickets.
As an example, Ticket Generator allows you to not only customize ticket details but also its design. You can add an image or color as the tickets’ background and even add a logo to it. Alternatively, it also allows you to upload your own ticket design.
4. Attendance tracking
Would you like to track visitor attendance? It could include attendance records, the peak time of attendance, and even tickets validated per coordinator.
Ticket Generator helps you do it all.
5. Generate contactless passes within your information system
You know it is a tedious task to go to the visitor pass generation service every time you need to create passes. And it’s in fact, practical to do if you frequently have unplanned visitors walking down your event/business.
But don?t worry. Ticket Generator API has got you covered. It allows you to integrate ticket generation into your own information system. With it, you can generate passes programmatically in real-time. Hence, your guests won?t have to wait idle for their passes.
6. Seemless validation process
You may think?how do I validate these tickets? And the answer is by scanning the QR Code on them. And you don’t need to invest in a handheld scanner to do it.
Simply install the Ticket Validator app on your phone and start validating the entries. When you scan a ticket, you’ll be able to see if it’s valid, invalid, or duplicate.
No need to verify the details manually. Simple, right?
To make validations faster, you can also add multiple coordinators who can validate the entries simultaneously.
C. How to create contactless visitor passes
Now you know why it makes sense to use Ticket Generator for contactless visitor management.The next question is?how to create the passes?
To create them, you need an online professional ticket generator tool.
1. Generate visitor passes for your guests
Using Ticket Generator, here?s how you can generate visitor passes:
a. Go to Ticket Generator and Sign up to create an account
Note that you?ll not have to enter card details while signing up. And once you sign-up, you?ll receive ten credits for free. Each credit allows you to create one ticket.
b. Once you?ve signed up, go to Create Event section on the dashboard. Here, you?ll have to create an event by adding details such as event description, time zone, and venue
Once you?ve entered all the details, click Create.
Design tickets
c. After creating the event, you?ll be asked to design the tickets. Here you can either choose the Upload Own Design option or select the Default Design option
Upload Own Design: It allows you to design your ticket using your own ready-made design template.
Here, you can superimpose the QR Code and unique ID on the ticket. In addition, it also helps add variable information (which would be unique for each ticket) by clicking on the + button. It could be the visitor?s name, row number, seat number, etc.
Default Design: Here, you can use the Ticket Generator?s standard design to design tickets from scratch. You can add a logo, change the background color, or add a background image to your ticket.
Once you?ve decided on the design, you can click on Preview to see how your ticket design looks.
Send tickets
d. Now that you?ve finalized the design, click on Done. You?ll be asked to specify the Delivery method. Here, you can choose how to distribute your passes to the guests. You?ll see the following three options to choose from
i. Generate and Download: Here, you can generate and download the tickets as printable PDFs
ii. Generate and Send: Here, you will further need to choose from the following three options:
– Send tickets by email only: It allows you to send the tickets via email. Here, you can specify up to 1,000 emails. To do it, You can add the emails in a CSV, XLS, or XLSX file and upload them. Or you can even manually type them in the required fields.
– Send tickets by SMS only: Here, you can send passes to your guests via SMS. Just like emails, you can specify up to 1,000 phone numbers here
– Send tickets by both email and SMS: In this option, you can send passes both by SMS and email to your guests
iii. Generate via API: Here, you can integrate your own information system with the Ticket Generator API. This will allow you to generate contactless passes programmatically in real-time. For more information, you can refer to this detailed guide on Ticket Generator API.
e. Once you specify all the details, click on Generate. All the passes will be generated and you?ll be notified via email
That?s it. That is how you can generate contactless visitor passes in bulk.
2. Generate single passes for contingencies
Ticket Generator offers a feature called Quick Ticket. It allows you to generate and distribute single passes to the guests. It is useful in two situations:
a. Having unplanned guests at the last moment
Say you are organizing an event and have created the passes for it. But at the last moment, some unplanned guests have walked down on your event. And they want passes for the event.
Now rather than generating a batch of passes, you can simply create additional passes in a couple of minutes. Here?s how:
i. Login to Ticket Generator
ii. From the dashboard, click on Quick Ticket and select the appropriate event
iii. Here, click on New Ticket under Choose Action section
iv. Now, you?ll be asked to select the delivery method?Download Ticket and Send Ticket as per your choice. The Download Ticket option allows you to generate and download the pass. On the other hand, the Send Ticket option helps you send the pass to the guest via email ID or phone number
v. Once you?ve selected the delivery method, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)
That?s it. A new single visitor pass will be generated.
b. Resending the passes
Say you had sent passes to your guests via email or phone. But due to unforeseen reasons, some of them didn?t receive the same. Here again, the Quick Ticket feature can help you out. It can help resend the visitor passes. Here?s how:
i. Login to Ticket Generator
ii. Go to dashboard and click on Quick Ticket
iii. Now select the event for which you want to resend the passes
iv. Under the Choose Action section, click on Resend Ticket
v. Now, you?ll have to specify your preferred mode of searching for the guest?s passes. You can use the ticket ID to do it. Alternatively, you can also use the guest?s email address or phone number which you entered while creating the passes
vi. Once you?ve entered these details, click Search. Now, you will see the visitor pass details
vii. Click on View and you?ll be asked to specify the guest?s email ID or phone number. After submitting these details, click Resend
Note that you?ll not be charged extra for resending passes.
Now, let?s move ahead to detail how you can validate these passes.
D. How to validate visitor passes
Event organizers can validate the passes to know whether it is valid, duplicate, or invalid.
To do it, you can also take the help of your colleagues by adding them as event coordinators. Here?s how to do it:
1. Go to the Manage Event section from the dashboard
2. Click on the three horizontal dots against the required event
3. Now click on Add/Edit Coordinator
4. Here, specify the email address of each coordinator
The coordinators will then receive an email invitation. With it, they will have to log in to the Ticket Validator app on their phones.
4. Next, they can install the app on their smartphones via Google Play or App Store and login
5. Now they can select the event they need to validate passes for. They can then click on Scan QR Code and get started with validating the passes
That?s all you need to know about contactless visitor management. You can now begin your contactless visitor management with a safe bang and offer your guests a hassle-free experience.
