Organising an event comes with a lot of challenges. From selecting a team to designing tickets, and then finally to promoting your event—the journey is not easy.
Once you start preparing for the event, one of the major tasks is to generate event tickets. And to save time, you want printable tickets with all the details you want to mention on it. You do not want to spend too much effort on finding a suitable ticket template and then adding details to it.
So you are looking for a tool that helps you create, design, and print tickets on your own.
Moving ahead, once you design tickets, you distribute tickets to the registered guests. But with tools such as Photoshop, it has now become easy to duplicate tickets. Besides, there are various tools online that create fake tickets. This gives way to unauthorized entries to your event.
Moreover, even if there is identity verification at the entrance, this is also not enough to validate entries. Identity cards can easily be duplicated or photocopied leading to breach in event security.
So another challenge you face is to create tickets that are hard to duplicate.
And to resolve these issues, you are looking for a tool that can make ready-to-print tickets that are both functional and branded.
In this article we will tell you how you can design and print your own tickets easily. Plus, also ensure authentic entries to your event.
A. Conventional way to create event ticket
Traditional methods of creating tickets consume a lot of your time and effort. Conventionally these are steps you follow to create your event ticket:
1. Select Design
The first step is how to select a suitable design for your ticket. For this, you use online software tools such as Adobe Spark, Photoshop, or Illustrator. Here you follow some rigorous steps to finally get the desired design for your ticket.
Plus, these software are expensive and are generally used by graphic designers/professionals.
2. Add details
Once you are done with designing, you go ahead to add relevant details. These include obvious information such as event description, time, and venue. Plus, you may also want to add other details such as hall number and event tagline.
3. Print tickets
Now that your tickets are ready, you go to your nearest printer. The printer then takes their time and prints the bulk of tickets for you.
Once they are printed, you hand out these tickets to your guests.
But the whole process is too taxing. For example, say you want to add variable information such as seat number on each ticket. Specifying them one-by-one will consume a lot of your time and effort.
And you do not want to create tickets the conventional way. In the next section we will detail how to effortlessly create printable tickets that also help authorize entries.
B. Create print-ready tickets
You can create custom-designed and ready-to-print event tickets using professional online applications. In this article we will use Ticket Generator for demo purposes.
Note that every ticket you generate using this tool has a QR Code on it. These are one-time scannable tickets that help authorize event guests. Upon scanning the QR Code, one can know whether the ticket is valid, invalid, or duplicate.
Hence you can create printable tickets that are both branded and functional. Here are some steps that you need to follow:
1. Create event
Go to Ticket Generator and create an account. Note that the first ten tickets you create are free. In order to create more than ten tickets, you will have to purchase credits.
Once logged in, click on Create Tickets and select/create your event. You can specify all the details such as name of the event, timings, and venue if you are creating a new event.
Once you are done, click on Create. Your event will be created.
2. Add design to tickets
The next step is to design your ticket. Before designing, you firstly need to choose the following option to create printable tickets:
Generate and Download: By clicking this option, you can generate print-ready tickets by specifying the number of tickets you want. You can then print them and hand it over to your guests
Then, you can add design to your ticket. That is, you can either change the background color or upload a background image. Plus, you can also add a logo to your ticket.
Furthermore, you can also add/modify details on your event ticket. For example, you can easily add variable information such as seat number, ticket category, and ticket price on your ticket. You just need to upload a CSV or MS-Excel sheet with the data that you want to specify on each ticket. That is, you can add this unique information on each ticket by adding this data in each row.
Also note that each column should have a unique header defining the data in the column. These headers will also be printed on the ticket.
For more information, here is a detailed guide on how to design your event ticket.
Once you are done designing, you can see a preview of your ticket. If everything looks fine, go ahead to Generate the tickets.
Your event tickets will be generated. You can now print these tickets by using your home or office printer.
You now how how to create printable tickets. Let’s move to the section on how you can secure event entry using these tickets.
C. Validate tickets and authenticate entries
As an event organizer, your end goal is that guests feel comfortable and enjoy your event. In other words, your event is safe and secure. And for this, you adopt various measures for event security management.
The foremost thing is to permit only valid entries to your event. And you can easily assure this with the QR Code based tickets you generated. The QR Code on each ticket has a unique ID or a serial code.
Here’s how you can validate tickets:
1. Download Ticket Validator
2. Add coordinators
The coordinators you delegate will help in scanning the entry tickets. To add coordinators, go to your Ticket Generator dashboard and click on Manage Events. Here, you will see the details of the event you have created so far.
Now, upon clicking on three dots in the extreme right of the table, you will see the option for Add/Edit Coordinator.
On selecting this option, you can specify the email addresses of the coordinators. Each of them will then receive an email invite and a password. Using these credentials, the coordinators can login to the Ticket validator app and start validating tickets.
Furthermore, you can also see how well your event performed by tracking attendance. You can also get analytical data such as percentage of people who attended the event and tickets validated per coordinator. Besides, you can track attendance at different time periods (days, hours) of the event.
The data will prove useful to give you important insights about your event performance. And lead you to make better decisions in your upcoming events.
To know more about how to track attendance of your event, refer to this detailed guide.
This way you can tackle unauthorised entries to your event. And easily secure entry.
Now you know how to create printable tickets. But before you actually go ahead to print your tickets, know some of the best practices of printing tickets.
D. Ticket generation best practices
Here are some practices that you should follow to generate your tickets flawlessly. These entail both printing and designing.
1. Proofread your document before printing. In your case, check the details on the tickets before actually generating them. Plus always “print preview” documents on the computer before printing them. This will ensure that the document looks exactly the way you expected.
2. Set your print defaults to low or draft resolution and duplex. This will encourage optimum use of print resources.
3. If you have to print in bulk, zip all larger documents or groups of documents. This practice will reduce network traffic.
Follow these best practices for a sustainable use of print resources.
1. Provide all the details of your event on the ticket. That is from minute details such as seat number to additional details such as event tagline—mention it all.
This will not leave your guest confused or doubtful about any detail.
2. While designing your ticket, choose a background color that aligns with your company’s or brand’s color. Amongst all the colors, blue is a universal favourite of designers. It is not only soothing to the eye, but also the most visible to color blind people.
Hence, keep these points in mind while you add design to your event ticket.
So now you know how you can generate printable tickets easily. You no longer need to worry about the printing costs, as you can print the tickets on your home printer itself. Plus, these tickets also help in securing entry to your event.
So, this way, easily create tickets that are branded, functional, and print-ready for your event.