You are probably going to organize a New Year event. It could be for your client, workplace, friends, or even family.
And you want to make the best of it. After all, it’s that time of the year when everyone looks back to reflect on the memories of the year passing by while eagerly awaiting the year to come.
Thus, it makes sense that you organize it in a memorable and unique way.
Now, you are looking forward to creating tickets for the same. And you need these tickets to be secure and safe. This means only the authorized guests would be granted entry to the event premises.
In addition to this, you may also need to ensure a contactless experience for the guests. That means you’d not want long queues at the entry gate that would flout the social distancing norms. And for that, you’ll need to have a quick yet secure ticket validation process in place.
In this article, we’ll discuss how you can create New Year event tickets that are safe, secure, and affordable at the same time.
A. QR Code-based tickets
QR Code-based tickets can offer you all the benefits mentioned above. These tickets contain a QR Code with a unique ID. When scanned, you can see whether the ticket is valid or not.
And to create them, you need a professional tool such as Ticket Generator. It allows you to create secure event tickets that are easy to generate and validate.
To understand how it works, you can check out this video:
To make things more clear, here?s how the QR Code-based tickets can help you resolve all the possible problems:
1. Seamless generation of tickets
Since this is a big event and many guests will be attending it, you’ll need multiple tickets. Moreover, you need to add each guest’s name and seat number to the ticket.
Wondering, how will you do that?
Don’t worry, Ticket Generator has got you covered. It allows you to create multiple tickets in bulk while making it possible for you to add unique information to them.
2. Get event registrations
Since you are organizing a New Year event, you’d need guests to register for it. And it’s great if you find a service provider that helps you get registrations while generating tickets against them at the same time.
And to do it, the event registration feature comes in handy.
This feature creates a mobile landing page with a registration form. You can share the link to this form with your target audience. It even allows you to choose whether you’d want the registrations to be approved automatically or manually.
Once a registration is approved, the guest receives the ticket in her email. This process is not only efficient but also saves time and money.
3. Event ticket validation
On the day of the event, when guests arrive at the venue, you’d need to validate their tickets.
For traditional paper-based tickets, they would have to arrive with a copy of the ticket. These tickets would then be validated by the coordinators by manual verification of details.
But this method is not only tedious but also incurs costs of maintaining a database of information.
However, tools such as Ticket Generator can make the entire process easy, touchless, and affordable for you. All that you need to do is?create the tickets, send them to your guests (either digitally or physically), and validate them at the venue.
Generated Tickets will have a unique QR Code. Your event coordinators can validate tickets using their smartphones. All they need to do is—install the Ticket Validator app on their smartphones. Once done, they can then scan the QR Code with their smartphone to see if the ticket is valid, invalid, or duplicate. Here’s how it looks:
4. Event ticket distribution
You know how the pandemic has changed our lives.
Thus, as an event organizer, you must follow all the norms for guest safety. And to do it, first, you need to avoid paper-based tickets. Hence, you must prefer tools that allow you to send the tickets digitally to your guests.
It could be via email, SMS, or both of them. Guests can show these digital tickets at the entry gate, get them validated, and enter the venue. Hence, there is no need for them to get the tickets printed.
5. Queue management
In events such as the New Year celebration, long queues are always hectic. And the pandemic has rendered them unsafe too.
And Ticket Generator can help you do just that. How?
You know it offers QR Code-based tickets. And QR Codes get scanned within seconds of you holding the phone over them. Yeah, that’s right. They are well known for their fast scanning abilities.
Hence, each coordinator can validate each ticket quickly, leading to a shorter validation time.
And a shorter validation time means little to no queues. Thus, a safe and better experience for the guests and staff alike.
6. Preventing unauthorized entries
You certainly don’t want any trespassers on this day. After all, when everybody is celebrating and making new year resolutions, this would definitely blow their mood.
Moreover, trespassing not only means a lack of security but the loss of business too.
But with QR Code-based tickets, you no longer have to face this problem. That’s because they can’t be duplicated.
And when scanned by the event coordinator, it shows ID along with a prompt status whether it’s a valid, invalid, or duplicate ticket.
Hence, it secures your event from the trespassers.
7. Event analytics
Say your event has ended and want to see how it performed. This can help you know your shortcomings and plan better for next year’s celebration.
Here, Ticket Generator has got you covered. It offers you valuable insights into your event and guests. These include event attendance, the total number of new, used, expired, invalid, duplicate tickets, tickets validated per coordinator, and the total number of re-entries allowed.
With this data, you will know how your New Year’s event performed.
B. How to generate New Year event tickets
As mentioned above, only a professional ticket generation service can help you create the tickets.
Using Ticket Generator, here’s how you can do it in a few simple steps:
1. Generate tickets for your guests
a. Head on to Ticket Generator and sign up for free
Once you have signed up, you’ll get ten credits for free. These credits help you create tickets. Also, one credit is required to create one ticket. In addition, you don’t need to add any card details while signing up.
b. Now, go to the Create Event section and click on the Bulk button
c. Once done, you’ll be asked to create an event by adding details such as event description, time zone, and venue
After specifying and reviewing all the details, click Create.
d. Now, you’ve to design the tickets. Here, you’ll see two options to choose from—Upload Own Design and Default Design option
Upload Own Design: This option allows you to design your ticket using your own ready-made design template.
Here, you can superimpose the QR Code and unique ID on the ticket. In addition, you can also add variable information (which would be different for each ticket) by clicking on the + button. This information could be anything such as the guest’s name, row number, seat number, etc.
Here’s an example of a ticket created using a readymade template:
Default Design: This option allows you to use the Ticket Generator’s standard design to customize your tickets. Here, you can add a logo, change the background color, or even add a background image to your ticket.
Once you’ve decided on the design, click on Preview to see how your ticket looks.
e. Now, click on Done. Here, you’ll be asked to specify the Delivery method. That means you can choose how do you want the tickets to be distributed to the guests
Here are the three options you’ll be asked to choose from:
i. Generate Form Link: Here, you can design and share a mobile landing page to get event registrations. This includes adding images, event description, details, filling the form fields, and customizing the button text
ii. Generate and Download: This option allows you to generate and download the tickets in a printable format (PDF)
iii. Generate and Send: In this option, you will further see three options to choose from:
a. Send tickets by email only: Here, you can email the tickets (up to 1,000) to the guests. To do it, you can upload the file containing the emails in a CSV, XLS, or XLSX file. Or you can manually type the emails in the given fields
b. Send tickets by SMS only: This option allows you to send tickets to your guests via SMS (up to 1,000 phone numbers)
c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests
iv. Generate via API: Here, the Ticket Generator API can be integrated with your own registration system. Once done, you can generate tickets programmatically in real-time
In case you want to know more information about it, you can refer to this detailed guide on Ticket Generator API.
e. Once you specify all the details, click on Generate
That’s it. Your New Year event tickets will be generated and you’ll be notified via email.
2. Solo tickets for contingencies
Now you have generated tickets in bulk but say you need single tickets. Here also, Ticket Generator has got you covered. It allows you to generate and distribute single tickets to the guests. It is useful in two ways:
a. Getting unplanned guests
It is pretty common to have some unplanned guests arriving at a New Year’s event. In such situations, you may want to provide them with the tickets too.
Now, you can generate a whole batch of tickets again for them. But it is a tedious and long process for just a few tickets.
Don’t worry. Ticket Generator has got you covered. It can help you create additional new year event tickets quickly. Here’s how:
i. Login to Ticket Generator
ii. Click on Create Tickets. Once done, you’ve to click on the Single button
iii. Now, you’ll be asked to select the appropriate event and under Choose Action section, click on the New Ticket
iv. Here, select the delivery method from the two choices—Download Ticket and Send Ticket
The Download Ticket option allows you to generate and download the ticket. On the other hand, the Send Ticket option helps you send the ticket to the guest via email ID or phone number
v. After finalizing the delivery method, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)
That’s it. A new single ticket will be generated.
Note that you’ll need one credit for each extra ticket you create.
b. Resending the tickets
Say you have generated the tickets and sent them to your guests. Due to unforeseen reasons, some of them didn’t receive it.
At such times, you have to resend the new year event tickets to them. And here again, Ticket Generator has got you covered. Here’s how:
i. Login to Ticket Generator
ii. On the dashboard, click on Create Tickets followed by clicking on the Single button
iii. Now, you’ll be asked to select the event for which you want to resend tickets
iv. Once selected, click on Resend Ticket under the Choose Action section
v. Now, specify your mode of searching for the guest’s ticket. You’ll see three options to do it—ticket ID, guest’s email address, or phone number which you entered while creating the tickets
vi. After entering these details, click Search. Now, you will see the ticket details
vii. At last, click on View and specify the guest’s email ID or phone number
viii. Once you submit these details, click Resend
Note that you’ll not be charged extra for resending the tickets.
Now, let’s move ahead to detail how you can validate these tickets.
C. Validation of tickets
As an event organizer, you know the importance of ticket validation. It shows whether the ticket is valid, duplicate, or invalid entry. And to help you do it easily and quickly, your team can help you out. How?
Ticket Generator allows you to add coordinators for the event. Once they are added, they’ll be authorized to validate the new year event tickets. Hence, more people are on the job.
Here are some simple steps you need to follow to do it:
1. Go to the Manage Event section on the dashboard
2. Now, select the required event
3. Once done, click on three horizontal dots under the More option followed by clicking on Add/Edit Coordinator
Here, you just have to specify the email address of each coordinator. Once done, these coordinators will receive an email invitation. Using this, they can log in to the Ticket Validator app on their phones
5. Now, they log in and then select the event for which they need to validate tickets for
6. At last, they click on Scan QR Code and get started with validating the new year event tickets
D. Event analytics
As mentioned above, event analytics speaks volumes about your event performance. And Ticket Generator can help you get all the insights.
To view event analytics on the Ticket Generator, you need to follow these simple steps:
a. From the dashboard, head on to Manage Events
b. On the page that loads, select the event for which you want to track the event analytics
c. Now, click on See Analytics under the Attendance Analytics section
d. Here, you will see various details such as attendance percentage, Event Status, and when the event ends. But the list doesn’t end here. There are few more details you can get via Ticket Generator. Here are them:
- Attendance by time period
- Tickets validated per coordinator
- Used, new, expired, and invalid tickets
- Duplicate and re-entry allowed counts
Ticket Generator also allows you to download the entire analytics in PDF or XLSX format. Moreover, you can also download specific analytical data for each section by clicking on the Download CSV icon.
That’s it. That is all you need to know about New Year event tickets. You can now go ahead and start generating tickets to ensure a safe, quick, and hassle-free experience for your guests.
Make this New Year’s resolution that every new year event is a success.