A Prom party is one of the most sought-after events in a student’s life. After all, who doesn’t like celebrating the end of school with a night of dance, happiness, and fun?
The event, hence, definitely calls for preparation and attention. And if you’re going to organize a prom event, you’d want to ensure an environment that is not only fun to be in but safe and secure too.
So, to start the preparations, you’re looking forward to creating entry tickets for the same. You don’t only want these tickets to act as event passes but also stop unauthorized entries.
But with traditional event tickets, you have to face various issues. For example:
First, they are not foolproof towards invalid or duplicate entries.
Second, the process of ticket validation with the traditional tickets is slow and translates to long queues at the entry gate. And this creates a bad experience for the guests.
Third, the traditional tickets are usually paper-based and put COVID-related norms at a risk.
In this article, we’ll discuss how you can create prom party tickets while ensuring secure, fast, and contactless arrangements. Keep reading to know more.
A. QR Code-based tickets—a one-stop solution
QR Code-based tickets help you take care of all the problems mentioned above. And to create such tickets, you need an advanced service provider such as Ticket Generator.
Ticket Generator allows you to create QR Code-based tickets that are contactless and easy to validate.
Here’s how the QR Code-based tickets can help you resolve all the possible problems:
1. Seamless generation of tickets
A Prom party is an event that has a large number of guests. Thus, you need to generate tickets in bulk for the same. And Ticket Generator can help you out here.
It allows you to create multiple QR Code-based tickets in bulk in a matter of minutes. To understand how it works, you can check out this video:
2. Get event registrations
Any event needs the guests to register for it. And a service provider that helps you get registrations while automatically generating tickets against each one of them is just great.
And a feature called Event Registration can help you do it. It allows you to create a mobile landing page with a registration form. You can share the link to this form with your audience.
It even allows you to choose whether you’d want the registrations to be approved automatically or manually.
Once registration is approved, the guest receives the ticket in the email. Simple, right?
3. Event ticket validation
Now comes validating the tickets to allow guest entries. None likes to wait in line to get the ticket validated. But with manual verification of tickets, they need to wait nevertheless. And if you think of installing an automated set-up for the job, it would add to your costs.
However, Ticket Generator is here to save the day. It not only makes the entire process easy and touchless but also affordable for you.
All that you need to do is—create the tickets, send them to your guests (either digitally or physically), and validate them.
Here’s how it works: generated tickets have a unique QR Code. Your event coordinators have to install the Ticket Validator app on their smartphones to scan the QR Code. Once they do it, they can see if the ticket is valid, invalid, or duplicated.
This is how it looks:
And the best part is that QR Codes are well known for their fast scanning abilities. Hence, it won’t even take more than 2-3 seconds for each coordinator to validate a ticket. Thus, little to no long queues at the entry gates.
4. Event ticket distribution
You know ever since the pandemic, people prefer contactless arrangements. From contactless registration to contactless ticket verification, they want it all. And you can do it by sending tickets digitally to your guests.
It could be via email, SMS, or both. At the venue, guests can show these digital tickets at the entry gate and get them validated. Hence, no need for them to get the tickets printed.
5. Preventing unauthorized entries
You wouldn’t want trespassers to spoil the mood of students at this joyous event. Thus, you need means to ensure security.
And with QR Code-based tickets, this issue no longer remains a problem. That’s because these tickets cannot be duplicated, thanks to the QR Code on them.
That means your event gets immune to any unauthorized guests.
B. How to generate Prom party tickets
As mentioned above, any online professional ticket generator service can help you create Prom party tickets. Using Ticket Generator, here’s how you can do it in a few simple steps:
1. Generate tickets for your guests
a. First, you need to visit Ticket Generator and sign-up
Once you have signed up, you’ll get ten credits for free. Here, each credit will allow you to create one ticket.
b. Now, go to the Create Event and click on the Bulk button
c. Here, create an event by adding details such as event description, time zone, and venue
After specifying all the details, click Create.
d. Now, comes the next part—designing the tickets. Here, you’ll see two options to choose from—Upload Own Design option and Default Design option
Upload Own Design: This option allows you to design your ticket using your own ready-made design template.
Here, you can superimpose the QR Code and unique ID on your own ticket design. In addition, you can also add variable information (which would be different for each ticket) by clicking on the + button. This information could be anything such as the guest’s name, row number, seat number, etc.
Here’s an example of a ticket created using a readymade template:
Default Design: Here, you can use the Ticket Generator’s standard design to customize your tickets. This option allows you to add a logo, change the background color, or even add a background image to your ticket.
Once you’ve decided on the design, click on Preview to see how your ticket looks.
e. Now, click on Done and proceed to specify the Delivery method. This means you need to choose the method of distribution of your tickets to the guests
Here you’ll see four options to choose from:
i. Generate Form Link: This option allows you to design and share a mobile landing page to get event registrations. This includes adding images, event description, details, filling the form fields, and customizing the button text
ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF)
iii. Generate and send: In this option, you will further see three options to choose from:
a. Send tickets by email only: Here, you can email the tickets (up to 1,000) to the guests. To do it, you can upload the file containing the emails in a CSV, XLS, or XLSX file. Or you can manually type the emails in the given fields
b. Send tickets by SMS only: This option allows you to send tickets to your guests via SMS (up to 1,000 phone numbers)
c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests
iv. Generate via API: Here, you can integrate your own registration system with Ticket Generator API. This would allow you to generate tickets programmatically in real-time
e. Once you specify all the details, click on Generate
That’s it. All the Prom party tickets will be generated and you’ll be notified via email.
2. Solo tickets for contingencies
Contingencies are pretty common in the event business. But Ticket Generator has got you covered. It ensures against it by allowing you to generate and distribute single tickets to the guests. It is useful in two ways:
a. Arrival of unplanned guests
Say some unplanned guests have come to your event at the last moment. This is pretty common in events involving students. In such situations, you need to give them the tickets too.
Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here’s how:
i. Login to Ticket Generator
ii. Now, click on Create Tickets. Once done, tap on the Single button
iii. Once done, you need to select the appropriate event and under Choose Action section, click on the New Ticket
iv. Here, you’ll be asked to specify the delivery method—Download Ticket and Send Ticket
The Download Ticket option allows you to generate and download the ticket. On the other hand, the Send Ticket option helps you send the ticket to the guest via email ID or phone number
v. Once you have finalized the delivery method, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)
That’s it. A new single ticket will be generated.
Note that you’ll need one credit for each extra ticket you create.
b. Resending the tickets
You know how sometimes your guests don’t receive their tickets despite you having sent them. At such times, you need to resend them the tickets.
Here again, Ticket Generator has got you covered. Here’s how:
i. Login to Ticket Generator
ii. On the dashboard, click on Create Tickets followed by clicking on the Single button
iii. Now, select the event for which you want to resend tickets
iv. Once selected, click on Resend Ticket under the Choose Action section
v. Now, you’ll be asked to specify your mode of searching for the guest’s ticket. You’ll see three options to do it—ticket ID, guest’s email address, or phone number which you entered while creating the tickets
vi. After entering these details, click Search. Now, you will see the ticket details
vii. At last, click on View and specify the guest’s email ID or phone number
viii. Once you submitted these details, click Resend
Note that you’ll not be charged extra for resending the tickets.
Now, let’s move ahead to detail how you can validate these tickets.
C. Validation of tickets
As an event organizer, it is your prime responsibility to validate the tickets. But it isn’t one man’s job. Here, you’ll need the help of your team.
And Ticket Generator allows you to add coordinators for the event. Once added, they’ll be authorized to validate the prom party tickets. Here’s how to do it:
1. Login to Ticket Generator
2. Go to the Manage Event section from the dashboard
2. Now, select the required event
3. Once done, tap on three horizontal dots under the More option followed by clicking on Add/Edit Coordinator
Here, you need to specify the email address of each coordinator. Once done, these coordinators will receive an email invitation. Next, they can install the Ticket Validator app on their phones via Google Play Store or App Store and login into it.
4. Once done, they can select the event that they need to validate tickets for
5. At last, they can just click on Scan QR Code and get started with validating the tickets
That’s it. That is all you need to know about Prom party tickets. And the best part is that it is very easy and convenient with the help of tools such as Ticket Generator.
You now go ahead and plan well for your Prom party and make it a success.