Education and exams go hand in hand. Exams help evaluate students’ learnings and knowledge.
You are either a teacher or a part of the exam committee. And you want to make sure everything is done well.
To start, you want to ensure that students get entry to the exam hall only after secure verification of their hall tickets. And to do that, you’re looking for a smart and fast solution.
This solution should be able to validate the entries fast so there are no queues at the entry gate.
At the same time, it should not compromise the security arrangements. That means while it should be fast, it should also be effective and error-free.
In this article, we’ll discuss how a hall ticket generator can help you do the needful easily. Keep reading.
A. Hall ticket generator—a brief
As the name suggests, Hall Ticket Generator helps create entry tickets for students. In addition, it makes sure that only the students with genuine tickets get entry to the exam hall.
While you may wonder that validating each student will take a lot of time, that’s not true! You will be able to do that for each student in less than 2 seconds. And all this will be done while ensuring strict security.
Not sure how? You’ll just have to find a suitable service provider. And to help you do it, here is a checklist that you can follow:
1. Hall ticket generation
Since it’s an exam, there’d be students in hundreds or thousands turning up. So, you will need a service provider that allows you to create all the tickets in bulk.
Moreover, it should also allow you to add unique information to them. This could be name, enrollment number, exam center code, or even seat number.
In addition, your service provider should also help you share tickets with the students. It can be via both digital (email or SMS) and physical channels (PDF).
One such provider is the Ticket generator. It provides all these features. In addition, every ticket generated via Ticket Generator comes with a unique QR Code that strengthens its security. Let’s talk more about it:
2. Strengthened security
You won’t want any unauthorized people or trespassers in your exam center. And to help you ensure it, you need a secure process.
As mentioned earlier, a QR Code-based ticket helps you do just that. These tickets are not quite possible to duplicate.
Each QR Code has a unique ID. When scanned, the exam coordinator can see this ID along with a prompt. This prompt show the ticket status—valid, invalid, or duplicate.
3. Quick turnaround time
You know how manual verification of each hall ticket can take a lot of time. This can lead to long queues at exam centers. This can make students lose precious time too.
So, you’d want a tool that offers easy and quick ticket validation.
This is where Ticket Generator can help you out. It allows you to generate QR Code-based tickets. These tickets come alive within seconds of you holding your phone over them. Hence, you can quickly validate each student’s entry.
Moreover, you can also appoint multiple coordinators to ramp up the process even better.
4. Assistance in case of emergency
Say you have students waiting outside your exam center and you to start validating the tickets. But you somehow face some technical errors.
In that case, you should be able to contact customer service. And they should be able to assist you there and then.
That’s right. A good hall ticket generator should offer you the same 24/7 in case of any issues or problems. It could be via email, call, or both.
Analytical data is a valuable asset. It provides valuable information about the students and the exam center.
This could include attendance, the total number of new, used, expired, invalid, duplicate tickets, and tickets validated per coordinator.
C. How to create hall tickets
You now know features to look out for in a hall ticket generator.
In this article, we’ve used Ticket Generator to show you how to create secured exam hall tickets:
1. Create an Event
a. Go to Ticket Generator and sign up for an account
Here, you don’t have to submit any credit card details. And once you’re done, you’ll get the first ten credits for free. Each credit will help you create one ticket
b. Now, go to the Create Tickets option and then click on Bulk
c. Here, you need to specify the event details such as description, time, and venue. Once done, click on Create
2. Design tickets
d. The next step is to add designs to the tickets. Here, you will see two options to choose from—Upload Own Design and Default Design
i. Upload Own Design
Here, you can design your ticket using your own ready-made design template.
It helps you superimpose the QR Code and unique ID on the ticket. In addition, it also helps add variable information (which would be different for each ticket) by clicking on the + button. It could be the student’s name, class number, seat number, etc.
ii. Default Design
Here, you’ll be able to use the Ticket Generator’s standard design to customize your tickets. This includes adding a logo, changing the background color, or adding a background image to your ticket.
Once you’re through with designing, click on Preview to determine how your ticket design looks.
3. Delivery method
e. After finalizing the design, click on Done. Now, specify the Delivery method. This means you need to select a way to distribute your tickets to the students. You’ll see the subsequent four options to choose from:
i. Generate Form Link
This option allows you to create a mobile landing page to get event registrations. You can customize it by adding images, event description, form fields, and even customize the button text.
ii. Generate and Download
Here, you can generate and download the tickets in a printable format (PDF). This is often the most common method of delivering tickets to students.
iii. Generate and Send
In this option, you will further see three options to choose from:
a. Send tickets by email only: This feature allows you to email the tickets (up to 1,000) to the guests. To do it, you only must upload a file containing the emails in CSV, XLS, or XLSX format. Or you can even manually type the emails in the given fields
b. Send tickets by SMS only: In this option, you can send tickets to your guests via SMS (up to 1,000 phone numbers)
c. Send tickets by both email and SMS: Here, you’ll be able to send tickets both by SMS and email to your guests
iv. Generate via API
Ticket Generator API can be integrated with your own registration system. Once done, you can generate hall tickets programmatically in real-time.
f. Once you specify all the details, click on Generate. All the hall tickets will be generated and you’ll be notified via email
Now is the time for you to know how to validate these tickets on the day of the event.
D. Validating the tickets
Here’s how you can authorize students’ entries at exam centers:
1. First, download the Ticket Validator app from the App Store or Play Store
2. After you install the app, log in using your credentials.
3. Now, select the event you want the validate the entries for
4. Now click on the Scan QR Code button
That’s it. You can now start scanning the tickets.
Note: you can also add various coordinators to help you speed up the validation. To do it, you simply have to follow these simple steps:
1. Go to Ticket Generator and click on the Manage Event section from the dashboard
2. Select the specified event and click on three horizontal dots under the More option
3. Now click on Add/Edit Coordinator
Here, you’ll be able to specify the e-mail address of every coordinator. The coordinators will then receive an email invitation. Using this, they’ll login to the Ticket Validator app on their phones and begin validating tickets.
That’s it. You now know everything about Hall Ticket Generator. From creating the tickets and distributing them to validating entries, it’s an easy and effective tool for all your needs.