QR Code Ticket Generator to Strengthen Your Event Security and More

Imagine you are planning to organize an event. It could be a graduation event, a conference, a birthday bash, or other events.

So you’d like to ensure your guests face no issues and the event goes smoothly. 

That’s why you’re looking forward to a smart solution—QR Code Ticket Generator. And why not?

QR Code-based tickets make a lot of things easier. For example, 

1. First, they make sure you’re able to tackle fake tickets

2. Second, QR Code tickets also ensure that there is no unauthorized ticket usage or, say, trespassing

3. Third, with a QR Code, the ticket becomes verifiable in less than 2-3 seconds without any human errors

4. Fourth, you get touchless and smooth verification with no need for any expensive setup

In this article, we will understand how to use a QR Code ticket generator to create tickets. But before that, let’s see how to find a suitable service provider.

A. What does a QR Code ticket generator do?

Many authentic tools, help one create QR Code based tickets.

You probably know what QR Codes are. For amateurs, QR Codes are 2D-shaped barcodes that store a lot of information. They are easy to scan. And one can access it through their phones!

With traditional ticketing, you are well aware that it takes hours to validate. A lot of paper is wasted too, and above all, it hardly ensures any safety! 

QR Code-based tickets solve the exact problems that are just quoted above.

It ensures your reputation is not tarnished, long queues don't become a reason for guests to get angry. And it ensures guests' safety!

Want to know how?

Let's see: 

QR-Code-based tickets come with a QR Code that has a unique ID, which ensures ticket validation, prevents trespassing, and saves time.

B. How to choose a QR Code ticket generator

While there are many options available online, here’s a comprehensive list of all the features you’d need in an ideal service provider:

1. Unique QR Code on each tick

This QR Code would contain a unique ID to validate the ticket.

Let's quickly check the benefits QR Code tickets have to offer you : 

• Each QR Code stores a special ID specifically designed to validate entries and check any fraudulent ticket activity
• With a QR Code, the process of entry validation becomes very fast. Scanning a QR to check ticket authenticity takes less than 2 seconds. This means guests no longer need to stand in long queues 
• Also, the event organizers don’t need to install any dedicated (and expensive) setup to scan the tickets. All you need is the Ticket Validator app installed on your phone

So make sure the service provider you choose comes with QR Codes that offer these benefits. 

2. Ticket design customization

Just because you need QR Code-based security, doesn’t mean your tickets need to look dull.

Your ticketing partner should allow you to design the tickets any way you want, For example,

• Using a readymade template of your choice

Or

• Choosing from the template options that your service provider may have

Or

• Designing tickets from scratch using the in-built designing capabilities of your ticketing partner

So consider what design customization capabilities your ticketing provider offers.

3. Opportunity to add variable details to each ticket

You should be able to add common event details to all the tickets such as event description, venue, timings, instructions, etc.

But at the same, your service provider should also help you add variable information to each ticket. This could include guest name, ticket category details (such as platinum, gold, and silver), seat number, row number, etc.So go for a vendor that provides you with these options to make the ticket generation process better.

4. Digitalized ticket distribution

If you want to hand out printed tickets, that’s okay. But also make sure your partner allows you for digital ticket distribution.This could mean sending the guest's tickets digitally via:

a) Whatsapp 

b) Email

c) SMS

When you send tickets digitally, you get to save paper to reduce your carbon footprint. Given people’s awareness of eco-friendly initiatives and environmental safety, such initiatives help leave a positive impact on your guests. 

That means digital convenience coupled with a strong rapport with the audience.

5. Event data tracking or attendance tracking

It is always fulfilling to see a heavy attendance on your webinar, seminar, parties, etc., right? 

So make sure your ticketing partner helps you track event attendance data (with solid numbers).

Once the event is over, you should be able to check the analytics for total attendance, tickets validated, busiest hours, etc.

With this data, you can make informed decisions for your next event.

6. Other advanced features

To your surprise, there could be some more advanced features to top your research. For example, check if your service provider:

 1. Helps you create a mobile-optimized event page to share event descriptions, images, maps locations of the venue, social buttons, registration forms, etc.

2. Allows you to get registrations for the event. Also, see if it generates tickets for the registrations on its own to save you time

3. Helps you receive payment against each registration (in case the event is paid). While many platforms allow you to do that, they often charge a commission 

However, solutions such as Ticket Generator don’t do that. You can simply integrate the app with your payment gateway and receive payments in your bank. 

7. Economical price points

While you should watch out for all the amazing features, also make sure you don’t end up burning a hole in your pocket.

So look for a QR Code ticket generator that’s not too expensive or requires fancy setup installation. This would only mean leaving money on the table when you could’ve gone for a better solution.

For example, Ticket Generator offers you all these features. And all you need to pay for is the number of tickets you create. 

Neither any subscription is required nor any hidden commissions. Just pay as you go!

We’ve now seen all the important features that your ticketing partner must offer. Let’s move on to the next step.

C. Generate QR Code tickets using Ticket Generator 

1. Create tickets online 

Now, let us see how to create a QR Code ticket; it is simple, easy to follow, and self-explanatory.

Let us see how : 

a. Go to the Ticket Generator sign-up page and create an account

Note that the first 10 credits to generate QR Code tickets are free.

b. Once you are done, click on the Manage Events page, then click on Create a new event and include all the details of the event like name, venue, details, time, location, etc., and then hit the Create button

c. The event will be generated. You can now go to the newly generated event from the Manage Event tab and go to the Guest Tickets option

Alternatively, you can click on the “More options” button (three dots) and click on Generate Tickets.

d. Hit the new ticket(s) drop-down button. Now, either choose the Bulk Tickets or Single Tickets option depending on whether you want to create multiple tickets (bulk) or just a single one

2. Design ticket- customize it your way 

a. Upload your design idea

Designing must be of your choice, and you can check below how : 

You can add your design and a QR Code or ticket ID wherever you want.

You can also upload up to 5 variable blocks by clicking the + sign.

The elements that you see here are movable and resizable. 

‍b. Edit design

There is an option to generate your ticket from scratch. 

Moreover, you can add your exclusive event tagline, description, and useful information.  

You can try adding variable information by just clicking on the + sign. 

Here, the blocks that you see are not movable or resizable. 

c. Choose from available templates 

1.  Click on Choose from Templates options 

2. Check the pre-designed options and select whichever you find most suitable

3. Now click on Select Template below the chosen template. With a culmination of all the details mentioned, a dedicated tailor-made ticket is ready !! 

3. Share and deliver 

a. Generate form link 

With this option, you can create a form, approve it, and easily generate QR Code tickets for the registered guests.

You can also custom-make the landing page by adding images, descriptions, etc. 

b. Generate and Download 

You can get the printable PDF formats of tickets with this option.

By uploading a data file, you can add variables or specific information. 

Now, you can click the Generate option once you add information.

c. Generate and Send 

Once the ticket generation is done with variable information, designing, etc, you can share the tickets via multiple options:

First, you can share via mail by mentioning the guest's email IDs and phone numbers. 

Second, you can use SMS to share tickets with up to 1000 phone numbers. 

Third, you can share via two means: mail and SMS.

Irrespective of any method you choose. Upload the data file. You can also type/paste the information on the grid manually.

D. QR Code Tickets—how to validate your tickets

By now, you know how QR Code ticketing works. It’s about time that you learn how to validate tickets created via Ticket Generator.

NOTE: to save time you can add your team members as coordinators to Ticket Generator. This will authorize them to validate tickets.

Now, let’s follow the following steps:

1. Click on the Manage Event section, after you go to the dashboard

2. Now choose the event for which you want to validate your tickets

 Then click the ellipsis button or the three horizontal dots which you can locate under More heading

3. Upon completion of the above step, click on App/Edit Coordinator

Carefully specify the email address of each coordinator. Next, each coordinator will receive an email invitation. Using it, the coordinators can install and log in to the Ticket Validator app on their phones.

4. After installing the app, choose the event you want to validate tickets for

5. Now you just need to click on the Scan QR Code and begin with the ticket validation process!

E. QR Code Ticketing: Making a pool of processes possible 

Once you have understood the process of validating the QR Code tickets, it is very crucial to understand the benefits that an efficient QR Code ticket generator can offer 

Let's see : 

QR Code ticket generator offers multiple benefits, essential for the security of your guests, managing time during your events, and most importantly making informed decisions.

Let us see how : 

1. No more long queues

With each QR Code ticket having a unique ID, scanning these QRs takes less than 2-3 seconds to validate.

So you can ensure that your event registration not only goes hassle-free but is quick too.

2. Safety against unauthorized entry

• As discussed above in the article, the tickets created come with a QR Code to prevent fraudulent activities. This ensures that only authorized and registered guests get entry
• To validate these tickets, you can use the Ticket Validator app (available for both iOS and Android)

3. Analyse data to make sound future decisions 

• Information regarding attendance, registrations, ticket scans, busiest hours, etc. can help you draw meaningful insights to plan future events efficiently
• You can also get information regarding used, fresh, and invalid tickets

4. Save time 

• Once the tickets have been generated, they can be readily shared via WhatsApp, SMS, or Email. That means you needn’t spend time printing the tickets and then sending them out to each guest (unless necessary)
• Digitally distributed tickets ensure low carbon footprints by saving paper. That means leaving a mark on your attendees too

F. QR Code Ticket Generator: FAQs

Here are some commonly asked questions about QR Code tickets that one may have.

1. How can I use a QR code-based ticket?

• Open the ticket on your mobile or you can print it out 
• Now at the entrance, you can show the ticket to the event coordinator 
• QR code will be scanned at the entrance and you’ll get an entry

2. What can I understand from a QR code-based ticket?

QR code-based tickets are smart tickets that not only work as entry passes but also prevent unauthorized guests from entering your event.

These tickets come with a QR Code that stores details unique to each ticket. At the entry, this QR Code is scanned to check if the ticket is valid or not.

3. What can I do if I lose my phone’s battery or am unable to access my QR Code ticket?

As a guest, you can take precautions. For example, you can either carry a physical copy of the ticket or also save it on a secondary device.

Or you can also reach out to your event organizer asking them to re-issue you a ticket copy.

4. Are QR code-based tickets reliable for the safety purposes of my guests?

• Yes, QR code-based tickets are secure and don’t need the guests to share any sensitive information on their own
• Also, with a QR Code in place, no trespassers get entry to your event premises

3. What should I do if I am unable to scan my QR Code tickets?

• Ensure high screen brightness
• Ensure a crack-free screen
• In case it still doesn’t work, you can manually use the Unique ID present under the QR Code. Just make sure that rather than choosing the “scan” option in the Ticket Validator app, you choose to enter the unique ID. This way, you’ll still be able to validate entries

Conclusion - 

In this article, we understood what a QR Code Ticket Generator is, the features it must have, and how it works. You’re now ready to go ahead and create tickets of your own.

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