You probably know about raffle events. They are quite common. From non-profits and schools to fairs and parties, they are useful in a lot of events.
For the uninitiated, a raffle is a competition in which people get numbered tickets. Here, each ticket comes with the chance of winning a prize.
At set-up time, the prize winners are drawn at random from a container holding a copy of each ticket number.
Many event managers use them to promote or bring attention to your event in a unique way. They assist in creating awareness and bring engagement by maximizing the number of people coming to your event.
Before getting started, you need to generate raffle tickets for a successful event. But the question is—how?
To start, you shouldn’t have any duplicate raffle tickets at your event. They not only risk the security of the event but also mean a loss of trust among your audience.
Hence, you need secure tickets that ensure only valid people get their prizes. But that’s not where it must end.
They should also offer a fast validation process. This would ensure no long queues at the announcement stage or prize table.
In this article, we’ll discuss how you can generate custom raffle tickets that are smart, effective, and secure. Keep reading.
A. Secure raffle tickets—all you need to know
As mentioned above, to create custom raffle event tickets, you need professional ticket generation software. You can search across Google to find the most effective ticketing tool for your use case.
But before you get started, here are some features you must watch out for in an ideal ticketing software:
1. Secure and safe ticket generation
Since you are planning to organize a raffle, ensure that your ticketing tool permits you to make tickets in bulk for all the guests you are expecting.
Moreover, it should also allow you to add unique information to them like guests’ names and raffle ticket numbers. This number will help you identify the prize winners.
Apart from this, it should also allow you to share tickets via both digital (email or SMS) and physical means (printable PDF, for example).
Wondering, how will you do that?
This is where tools like Ticket Generator can help you out. It allows you to do all that while ensuring secure event tickets.
Moreover, every ticket generated via Ticket Generator comes with a QR Code that strengthens its security. Keep reading to know how.
2. Secure prize redemption
As an event organizer, you wouldn’t want unauthorized people taking the prizes home. And to make that possible, you need a secure process.
As mentioned earlier, QR Code-based raffle tickets help you do just that. They are not easy to duplicate. That’s right. You can’t duplicate them with the mere help of a picture editing tool such as Adobe Photoshop.
To help you understand it better, here’s how it works—each QR Code contains a unique ID. As the coordinator scan, they see the ticket status—valid, invalid, or duplicate. In addition to this, they also see the name and raffle number on their smartphones.
This helps them ensure that the genuine winner takes the prizes home. That translates to a safe and secure prize redemption.
3. Get registrations for the raffle event
Since you’re organizing a raffle event, you’d need guests to register for it. And it’s great if you discover ticketing software that helps you get registrations while generating tickets against them at the same time.
That’s right. To do it, you need advanced ticketing software like Ticket Generator.
It allows you to generate tickets automatically for each registration. This, in turn, saves plenty of your time, money, and effort.
This is how it works:
- Go to Ticket Generator and create a raffle event
- Once done, set up the registration form for the guests
- Now, you promote this link via print and digital advertisements
- As your audience visit the link, they see the registration form and fill it to submit it
- Once you approve the submission (manually or automatically), they receive their custom raffle tickets over email or phone
That’s it. That’s how easy and convenient it’s.
4. Creative tickets themed according to your event
Nowadays, most ticketing software allow you to feature event and guest details. But that’s not where it should end. They should also allow you to customize the design of your tickets.
So, find a tool that allows you to generate custom-designed tickets. That’s because they not only look attractive but also help build your brand recognition.
For example, tickets generated via Ticket Generator are not only secure but also customizable.
5. Quick tickets for contingencies
Say some people have walked into your raffle event at the last moment. Or some didn’t receive their tickets. In such cases, you wouldn’t want to make an all-new ticket batch, just for them.
Hence, you need quick tickets. So, check whether your ticketing software has a quick ticket feature or not.
6. See how your event performed
You know that analytical data is very crucial for every event organizer. It tells you how your event has performed. This contains valuable information about both the guests and events.
For example, event attendance, the whole number of recent, used, expired, invalid, duplicate tickets, and tickets validated per coordinator.
This data helps to optimize future events.
C. How to create raffle tickets
Using Ticket Generator for a demo, here’s how you can proceed:
1. Create an Event
a. Go to Ticket Generator and sign up for an account
Here, you don’t need to submit any credit card details. And once you’re done, you’ll get the first ten credits for free. Each credit will help you create one ticket
b. Now, go to the Create Tickets option and then click on Bulk
c. Here, you need to specify the event details such as description, time, and venue. Once done, click on Create
2. Design tickets
d. The next step is to add designs to the tickets. Here, you will see two options to choose from—Upload Own Design and Default Design
i. Upload Own Design
Here, you can design your raffle ticket using your own custom or ready-made design template.
It helps you superimpose the QR Code and unique ID on the ticket. In addition, it also helps add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest’s name, ticket number, seat number, etc.
ii. Default Design
Here, you’ll be able to use the Ticket Generator’s standard design to customize your tickets. This includes adding a logo, changing the background color, or adding a background image to your ticket.
Once you’re through with designing, click on Preview to determine how your ticket design looks.
3. Delivery method
e. After finalizing the design, click on Done. Now, specify the Delivery method. This means you need to select a way to distribute your tickets to the guests. You’ll see the subsequent four options to choose from:
i. Generate Form Link
This option allows you to create a mobile landing page to get event registrations. You can customize it by adding images, event description, form fields, and even customize the button text
ii. Generate and Download
Here, you can generate and download the tickets in a printable format (PDF). This is often the most common method of delivering raffle tickets to guests.
iii. Generate and send
In this option, you will further see three options to choose from:
a. Send tickets by email only: This feature allows you to email the tickets (up to 1,000) to the guests. To do it, you must upload a file containing the emails in CSV, XLS, or XLSX format. Or you can even manually type the emails in the given fields
b. Send tickets by SMS only: This option helps you send tickets to guests via SMS (up to 1,000 phone numbers)
c. Send tickets by both email and SMS: Here, you’ll be able to send tickets both by SMS and email to your guests
iv. Generate via API
Ticket Generator API can be integrated with your own registration system. Once done, you can generate raffle tickets programmatically in real-time.
f. Once you specify all the details, click on Generate. All the raffle tickets with custom design will be generated and you’ll be notified via email
Now is the time for you to know how to validate these tickets on the day of the event.
D. How to validate raffle tickets
As an event manager, you’d have to validate the ticket to verify the authenticity of guests and their raffle ticket numbers. It is crucial for fair play.
To do it, you’ll first have to add coordinators for the event within the Ticket Generator. Once you do it, they’ll get authorized to validate the tickets. Here’s how to do it:
1. Go to the Manage Event section from the dashboard
2. Select the required event and click on three horizontal dots under the More option
3. Now click on Add/Edit Coordinator
Here, you can specify the email address of each coordinator. The coordinators will then receive an email invitation using which will have to log in to the Ticket Validator app on their phones
5. Now they can open the app to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets
That’s it. That is all you need to know about raffle tickets. You can now create high-quality non-tampered custom raffle tickets for your event.
Get started here!!