Online Ticketing System that Make Your Event Entries an Absolute Delight

For every event organizer, there is a lot to manage and look out for, isn't it? 

Being a responsible event organizer, you would make sure that the event is organized smoothly for the attendees. 

To do that, the guest-experience must be efficient and smooth. 

Not only that, a secure attendee verification at the entry is also important. It makes sure your event remains safe and secured.

Now to do that, you might be wondering that one might need multiple apps, right? 

This is where an online ticketing system comes into the picture. 

Wondering what makes it unique? Well, there are many factors. Let's look at them: 

First, it helps to create, manage, and design event tickets online.

Second, it saves time, money, and effort.

Through this article, we'll try to understand online ticketing system in detail. 

Additionally, we'll also discuss how these tickets can make things efficient and work better. 

Let us see : 

A. Traditional ticketing system

You must be well aware of the traditional ticketing system. For the uninitiated, it involves designing tickets, adding event and guest-related details, and downloading them.

Traditional ticketing systems have been in the market for a long time. But they have their own set of challenges. Here are some of them, for example,

1. Might incur manual errors

The traditional ticketing systems usually follow a manual processes. From adding guest and event details to each ticket, to sharing them with the guests, everything is manually handled.

In fact, processes such as ticket booking, issuance, and data management are done manually too.

However, the problem is that this also creates room for errors often.

On the other hand, online systems help to automate all these processes, reducing errors and also improving accuracy. Right from the first step (registration) to the last (ticket validation and attendance analytics), everything gets taken care of in an organized way.

2. Can be time-consuming

Pretty obvious. Getting your staff to do everything manually could be very time-consuming and hectic.

But, online ticketing helps resolve this issue, enabling quick and convenient transactions at any time.

3. Higher costs

Traditional ticketing is usually not very budget friendly for some reasons like : 

a. Additional costs for printing physical tickets

b. Maintenance of ticketing counters

c. Hiring more staff dedicated to create tickets and manage entries

d. Getting expensive set-up installed at the venue for ticketing, printing, and validation

4. Limited data and analytics 

Old-school ticketing at times has limited opportunities for data collection and analysis. 

On the other hand, with an online ticketing system, you can valuable event-related data including attendance, tickets validated, peak hours, etc. 

5. Fraud risk and counterfeiting 

Physical tickets are susceptible to fraud in nature. Anyone can duplicate them and print forged copies to deceive the organizers.

This not only means a loss of revenue but also compromised event security. 

But with new-age ticketing solutions, such issues are not a problem anymore. 

Now, that we have seen th limitations of age-old methods, let’s see why online ticketing system could be a better choice. 

B. Must-haves in your online ticketing systems

Okay, so now we’ve seen what processes a digital ticketing system makes better. But now let’s discuss what features an ideal ticketing system must have. 

1. Fast (and easy) ticket generation

This is especially important for bigger events such as corporate seminars and full-fledged concerts and shows. The volume of attendees is usually high in such events.

Creating tickets one-by-one won’t be a smart solution, right? Just make sure your service provider helps you create tickets in bulk easily. 

And while we’re at it, your ticketing partner, besides details that’ll be common for all the tickets, must also allow you to add unique details to each ticket. For example, guest name, ticket number, seat number, hall number, etc.

While adding unique information, it must still be able to create all the tickets in bulk.

And once you create the tickets, you must be able to share them with the guests in a hassle-free way.

It could be via email, SMS, or even WhatsApp. Or, if needed, it must lso help you download them in print ready format (in case you’d like to handout printed event passes).

For that one such provider is the Ticket Generator. 

It offers all these features. 

Moreover, every ticket generated via Ticket Generator comes with a unique QR Code. This QR Code adds strength and security. Let's talk more about it: 

2. Strengthened security system

Now, tickets are actually meant to keep unauthorized entries in check, right?

But with advancements in technology, there are many ways in which normal tickets can be forged with. These tickets, then allow uninvited guests to enter the event easily.

But no worries! There are smarter ways to tackle this.

One way is by using QR Code-based tickets. These tickets have all the necessary event, guest, and venue details on them along with a QR Code.

This code has unique identifier which helps know if it’s a valid, invalid, or duplicate ticket. Isn’t that great?

3. Fast validation to avoid queues 

Now, as mentioned before, manual processes including ticket verification takes a lot of time (which can result into long queues at the entry gate) and is still prone to errors.

This means a bad experience for your guests. No one likes standing in long queues at the venue, after all.

So, look for a ticketing system that has easy and quick ticket validation process.

And the QR Code-based tickets we mentioned earlier, help you do it. With them, you just need the Ticket validator app installed on your phone. And that’s it.

Using it, you can scan the QR on each ticket to check if it’s valid or not. And scanning a ticket shall hardly take a second or two.

Pretty fast (and reliable), right?

4. Analytics and more 
_{Once the event is over, looking at event data is a must for any serious event organizer. It helps you learn about event success and how to plan even better events in the future.}

So make sure your ticketing partner gives you event data based on event attendance, tickets validated, duplicate/invalid tickets presented, busiest hours, etc.

By now, you’ve seen enough about what must (and musn’t) a ticketing system do. Let’s now see how to create tickets using a smart solution. 

C. Create event tickets with Ticket Generator

In this article, we’ll be using Ticket Generator to explain how an online ticketin system works.

1. Create event

a. Go to Ticket Generator and sign up for an account

b. Now, click on Create New Event option.

c. Now add all the event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

Once you've entered all the details, click Create.

2. Design your tickets

Now design your tickets. 

Here, you can go with two options, either go with the Upload Own Design option or select a pre-designed template from a number of templates. 

Ticket Generator offers option to design the tickets from scratch.

Upload Own Design: through this option you can design your ticket using your own ready-made design template.

With the help of this option, you can put-up the QR Code and unique ID on the ticket.

It also allows you to add variable information (which would be different for each ticket) by clicking on the + button.

It can be the guest's name, row number, contact us information and more.

Edit Design: 

Here, you can use the Ticket Generator's standard design to create tickets from the scratch. 

It gives you the option to add a logo, change the background color, or add a background image to your ticket.

Once you are done designing tickets, click on Preview to see how your ticket design looks.

Choose from pool of templates:

Sometimes one don’t have the need to design the entire ticket, and simply looks for a readymade option. If this is you then this option os fro you.

Simply click on Choose from templates option to access this feature.

Once done, you will see a number of pre designed templates to choose from. 

To choose a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

Once you're through with designing, click on Preview to see how your ticket design looks.

3. Delivery method

After competition of the designing part, click on Done. 

Now, specify the delivery method you want you share your tickets.

So have three options to choose from: 

i. Generation of form link

This option allows you to create a mobile landing page to get event registrations. You can customize it by adding images, event description, form fields, and even customize the button text.

ii. Generate and download your tickets

Through this option you can  generate and download the tickets in a printable format (PDF). this is one of the most common method.

iii. Generate and send tickets effiiciently

Through this option you can look for three more sharing options: 

a. Send tickets by email only: This feature allows you to email the tickets (up to 1,000) to the guests. To do it, you only must upload a file containing the emails in CSV, XLS, or XLSX format. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: In this option, you can send tickets to your guests via SMS (up to 1,000 phone numbers)

c. Send tickets by both email and SMS: Here, you'll be able to send tickets both by SMS and email to your guests.

D. Learn how to validate tickets 

Here's how you can authorize guests' entries at your events and make it a success: 

1. First, download the Ticket Validator app from the App Store or Play Store

2. After you install the app, log in using your credentials

3. Now, select the event you want to validate the entries for

4. Now click on the Scan QR Code button

Once done, you can begin scanning the tickets.

Note: you can add various event coordinators to help you fasten the validation process.To do it, simply follow these quick steps:

1. Go to Ticket Generator and click on the Manage Event section from the dashboard

2. Select the specified event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Now here you can add the e-mail address of every coordinator. 

Upon doing so coordinators will then receive an email invitation. 

Using this, they'll log in to the Ticket Validator app on their phones and can start validating tickets.

Conclusion 

Now that you know all the benefits, features of the online ticketing system and the steps to generate one. 

So while choosing a vendor always consider a holistic picture.

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