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Generate Secure Tickets for Prom Party: Detailed Guide

Yashika Tangri
November 27, 2023
min read
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A Prom party is one of the most sought-after events in a student's life. After all, who doesn't like celebrating the end of school with a night of dance, happiness, and fun?

The event, hence, definitely calls for preparation and attention. And if you're going to organize a prom event, you'd want to ensure an environment that is not only fun to be in but safe and secure too.

So, to start the preparations, you're looking forward to creating entry tickets for the same. You don't only want these tickets to act as event passes but also stop unauthorized entries.

But with traditional event tickets, you have to face various issues. For example:

First, they are not foolproof towards invalid or duplicate entries.

Second, the process of ticket validation with the traditional tickets is slow and translates to long queues at the entry gate. And this creates a bad experience for the guests.

Third, the traditional tickets are usually paper-based and put COVID-related norms at a risk.

In this article, we'll discuss how you can create prom party tickets while ensuring secure, fast, and contactless arrangements. Keep reading to know more.

A. QR Code-based tickets a one-stop solution

QR Code-based tickets help you take care of all the problems mentioned above. And to create such tickets, you need an advanced service provider such as Ticket Generator.

Ticket Generator allows you to create QR Code-based tickets that are contactless and easy to validate.

Here's how the QR Code-based tickets can help you resolve all the possible problems:

1. Seamless generation of tickets

A Prom party is an event that has a large number of guests. Thus, you need to generate tickets in bulk for the same. And Ticket Generator can help you out here.

It allows you to create multiple QR Code-based tickets in bulk in a matter of minutes. To understand how it works, you can check out this video:

2. Get event registrations

Any event needs the guests to register for it. And a service provider that helps you get registrations while automatically generating tickets against each one of them is just great.

And a feature called Event Registration can help you do it. It allows you to create a mobile landing page with a registration form. You can share the link to this form with your audience.

It even allows you to choose whether you'd want the registrations to be approved automatically or manually.

Once registration is approved, the guest receives the ticket in the email. Simple, right?

3. Event ticket validation

Now comes validating the tickets to allow guest entries. None likes to wait in line to get the ticket validated. But with manual verification of tickets, they need to wait nevertheless. And if you think of installing an automated set-up for the job, it would add to your costs.

However, Ticket Generator is here to save the day. It not only makes the entire process easy and touchless but also affordable for you.

All that you need to do is create the tickets, send them to your guests (either digitally or physically), and validate them.

Here's how it works: generated tickets have a unique QR Code. Your event coordinators have to install the Ticket Validator app (iOS and Android) on their smartphones to scan the QR Code. Once they do it, they can see if the ticket is valid, invalid, or duplicated.

This is how it looks:

And the best part is that QR Codes are well known for their fast scanning abilities. Hence, it won't even take more than 2-3 seconds for each coordinator to validate a ticket. Thus, little to no long queues at the entry gates.

4. Event ticket distribution

You know ever since the pandemic, people prefer contactless arrangements. From contactless registration to contactless ticket verification, they want it all. And you can do it by sending tickets digitally to your guests.

It could be via email, SMS, or both. At the venue, guests can show these digital tickets at the entry gate and get them validated. Hence, no need for them to get the tickets printed.

5. Preventing unauthorized entries

You wouldn't want trespassers to spoil the mood of students at this joyous event. Thus, you need means to ensure security.

And with QR Code-based tickets, this issue no longer remains a problem. That's because these tickets cannot be duplicated, thanks to the QR Code on them.

That means your event gets immune to any unauthorized guests.

B. How to generate Prom party tickets

As mentioned above, any online professional ticket generator service can help you create Prom party tickets. Using Ticket Generator, here's how you can do it in a few simple steps:

1. Generate tickets for your guests

a. First, you need to visit Ticket Generator and sign-up

Once you have signed up, you'll get ten credits for free. Here, each credit will allow you to create one ticket.

b. Now, click on Create New Event option.

c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

d. Now, from the dashboard, click on the event for which you want to create these ticket and then click on Guest Tickets tab.

e. Here, click on New Ticket(s) drop-down and select the Bulk Tickets if you want to generate tickets in bulk or simply select Single Ticket option to generate a single ticket.

f. Afterwards, select the delivery method Download Ticket and Send Ticket as per your choice.

Design tickets

g. Now, comes the next part designing the tickets. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.

Upload Own Design: This option allows you to design your ticket using your own ready-made design template.

Here, you can superimpose the QR Code and unique ID on your own ticket design. In addition, you can also add variable information (which would be different for each ticket) by clicking on the + button. This information could be anything such as the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

Edit Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. This option allows you to add a logo, change the background color, or even add a background image to your ticket.

Choose from templates: If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

Once you've decided on the design, click on Preview to see how your ticket design looks.

Delivery method

h. Now, click on Done and proceed to specify the Delivery method. This means you need to choose the method of distribution of your tickets to the guests

Here you'll see four options to choose from:

I. Generate Form Link: This option allows you to design and share a mobile landing page to get event registrations. This includes adding images, event description, details, filling the form fields, and customizing the button text

II. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF)

III. Generate and send: In this option, you will further see three options to choose from:

  • Send tickets by email only: Here, you can email the tickets (up to 1,000) to the guests. To do it, you can upload the file containing the emails in a CSV, XLS, or XLSX file. Or you can manually type the emails in the given fields
  • Send tickets by SMS only: This option allows you to send tickets to your guests via SMS (up to 1,000 phone numbers)
  • Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

IV. Generate via API: Here, you can integrate your own registration system with Ticket Generator API. This would allow you to generate tickets programmatically in real-time

i. Once you specify all the details, click on Generate

That's it. All the Prom party tickets will be generated and you'll be notified via email.

2. Solo tickets for contingencies

Contingencies are pretty common in the event business. But Ticket Generator has got you covered. It ensures against it by allowing you to generate and distribute single tickets to the guests. It is useful in two ways:

a. Arrival of unplanned guests

Say some unplanned guests have come to your event at the last moment. This is pretty common in events involving students. In such situations, you need to give them the tickets too.

Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here's how:

i. Login to Ticket Generator

ii. From the dashboard, click on the event for which you want to create these tickets.

iii. Now, click on Guest Tickets tab.

iv. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.

Download Ticket: This option allows you to generate and download the ticket.

Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.

v. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated.

Note that you'll need one credit for each extra ticket you create.

b. Resending the tickets

You know how sometimes your guests don't receive their tickets despite you having sent them. At such times, you need to resend them the tickets.

Here again, Ticket Generator has got you covered. Here's how:

i. Login to Ticket Generator

ii. From the dashboard, click on the event for which you want to resend the tickets.

iii. Now, click on Guest Tickets tab.

iv. Click on Resend Ticket.

v. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets

vi. Once you've entered these details, click Search. Now, you will see the ticket details

vii. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend

Note that you'll not be charged extra for resending the tickets.

Now, let's move ahead to detail how you can validate these tickets.

C. Validation of tickets

As an event organizer, it is your prime responsibility to validate the tickets. But it isn't one man's job. Here, you'll need the help of your team.

And Ticket Generator allows you to add coordinators for the event. Once added, they'll be authorized to validate the prom party tickets. Here's how to do it:

1. Login to Ticket Generator

2. Go to the Manage Event section from the dashboard

2. Now, select the required event

3. Once done, tap on three horizontal dots under the More option followed by clicking on Add/Edit Coordinator

Here, you need to specify the email address of each coordinator. Once done, these coordinators will receive an email invitation. Next, they can install the Ticket Validator app on their phones via Google Play Store or App Store and login into it.

4. Once done, they can select the event that they need to validate tickets for

5. At last, they can just click on Scan QR Code and get started with validating the tickets

That's it. That is all you need to know about Prom party tickets. And the best part is that it is very easy and convenient with the help of tools such as Ticket Generator.

You now go ahead and plan well for your Prom party and make it a success.

Author's Image

Yashika Tangri

Yashika Tangri is an amazing marketing manager who operates from Trycon Technology's Noida office. Her name signifies success and fame, and she has certainly lived up to these expectations.

At work, Yashika is a highly efficient digital marketing organizer and a source of inspiration to her colleagues with her positive demeanor and professional work ethics. Despite being a lifelong student of science, Yashika decided to pursue a career in marketing in 2018.

After work hours, Yashika enjoys creating new playlists on Spotify, and she is an avid reader who finds solace in escaping reality through the pages of mythology books.