Feeling overwhelmed by the intricate details of organizing your event?
Undecided about what tools can help streamline this process for you?
Or perhaps you're looking for ways to automate specific tasks that have proven to be painstakingly time-consuming in the past.
You're not alone.
Everyone who's ever been involved in event planning knows it can be a challenging space, balancing multiple tasks while ensuring everything runs smoothly.
In this blog post, we'll guide you on what to look for in software, delve into various stages of the event management process that can be automated, and evaluate some top-notch tools poised to make your event planning journey seamless.
Let's get started.
Automation is pivotal in effective event management, helping streamline processes across different stages. Here's a closer look into how automation can assist in each stage:
This stage comprises all the tasks leading up to the event. An event management software can help automate:
Though many pre-event aspects contribute, these are the primary areas where you can streamline with automation. Pre-event automation is a great way to save you and your team time and energy while managing your event better.
Automation can assist in ensuring the smooth execution of your event on the day. It can automate:
After the event, it's crucial to gauge your event's success and maintain relations with the attendees. Automation can help in:
Automating these complex and often tedious tasks so you can focus on delivering an unforgettable experience for your attendees.
Now, look at the software list you need to get started.
We have selected these based on the event management needs, and you don't need to have 10+ tools to organize a successful event. Here are the essential tools to consider:
This is your one-stop shop for registration, ticket generation, and managing analytics with detailed reports! With integrated QR Code technology, it offers a versatile array of ticket templates for organizers to customize.
Ticket Generator: Secure Events from Unauthorized Entries
Here are the things that Ticket Generator can streamline:
Key features
In summary, Ticket Generator offers a comprehensive suite of features that simplify event organizers' ticket creation, distribution, and validation process, ultimately enhancing the overall event experience for all parties involved.
Monday is a cloud-based Work Operating System (Work OS) that enables all teams to create, manage, and track workflows in one unified platform. This tool simplifies intricate processes, enhances productivity, and fosters collaboration among team members.
What Monday can streamline?
The power of Monday lies in its ability to streamline project management for teams of all sizes and industries. It can help you:
Key features of Monday
In summary, Monday is a project management tool that allows teams to collaborate on projects and provides tools for managing tasks, time, and communication. It is designed flexibly, so it can be used by various types of businesses—from startups to enterprises.
Social Tables is a leading software platform for event planning and venue management. Its robust and user-friendly tools enable event professionals to streamline execution from planning to post-event stages.
What Social Tables can streamline?
Social Tables can streamline key aspects of event planning and venue management:
Key features of Social Tables
Social Tables provides an array of features, making it a leading solution for event planning:
Social Tables is free, but you can upgrade to a premium account. The premium version includes more advanced features and full integration with the platform.
Whova is an award-winning event management software that enhances attendee engagement and networking. Packed with powerful features, it takes event interaction and organization to another level.
What can Whova streamline?
Whova streamlines several aspects of attendee management and engagement:
Key features of Whova
Whova comes powered with several features aimed at enhancing event administration and attendee experience:
In a nutshell, Whova can enhance the attendee experience by providing a single platform for event management and networking. The app can be used to view agendas, speakers, schedules, etc., and connect with other attendees using various networking features.
Slido is an interactive tool designed to boost engagement and communication in meetings, events, and conferences. It breaks from conventional Q&A methods to create a more involved audience experience.
What Slido can streamline
Through Slido, several elements of audience interaction and engagement can be streamlined:
Key features of Slido
Slido offers a variety of features that promote interactivity and enhance overall event engagement:
If your event has a lot of audience interaction and engagement, Slido can help you make the most of this valuable feedback. The app enables you to create polls, quizzes, and Q&A sessions during your event to collect real-time feedback from attendees. You can also use Slido as a survey tool after the event to collect feedback from all participants in one place.
QuickBooks is an accounting software solution that helps event organizers manage their finances efficiently. It helps track income and expenses, create and send invoices, and stay organized for tax season, all while handling the unique financial complexities of organizing events.
What QuickBooks can streamline?
QuickBooks assists event organizers in streamlining their financial management in several ways:
Key features of QuickBooks for Event Organizers
QuickBooks offers various features designed to help event organizers manage their finances effectively:
Thus, event organizers can have complete control of their finances, easily manage every aspect of their events, and stay prepared for tax time.
Hootsuite is a popular social media management platform that assists event organizers in promoting their events and engaging with their audience across various social media channels.
What Hootsuite can streamline?
Hootsuite can streamline several aspects of event marketing and promotion:
Key features of Hootsuite for Event Organizers
Hootsuite incorporates a range of features that are helpful for event marketing and promotion:
In conclusion, efficient event management necessitates proper planning and deploying suitable tools to streamline the process. Using the right tools stack can dramatically simplify the organization and execution of successful events.
However, choose the tools that best meet your needs, complement your workflow, and align with your event's scale and nature. Above all, strive to deliver a memorable experience to your attendees — because a successful event ultimately hinges on their satisfaction.
Start by setting up your event registration page and generating tickets on Ticket Generator. The first 10 tickets are on us!
When organizing an event be it a corporate conference, a music festival, or an intimate webinar anyone who has dipped their toes into the event planning waters knows that it can be as exhilarating as it is overwhelming.
As joyful as bringing people together can be, the multitude of details involved and the pressure of ensuring a seamless experience can be intimidating.
This is why we've created a comprehensive event planning checklist that can help you easily organize your next event.
In this guide, we bring you a comprehensive event planning checklist, broken down into pre-event, event day, and post-event sections, ensuring you've covered all your bases.
So, let's dive in...
Event planning is complex and time-consuming, but it doesn't have to be daunting. There are three pillars that form the foundation of great event planning:
Now let's look at them one by in detail:
Pre-event planning is creating an agenda for your event, choosing a venue and date, and building an audience. It can be broken down into these steps:
Alt: Set Event Planning Goals
The very first step in any event planning process is defining your event's objectives. This could be anything from launching a new product, raising funds for a cause, fostering networking opportunities, or simply giving your audience an enjoyable experience.
Clearly defined objectives guide the entire event planning process and help ensure alignment with your broader goals. Here's your checklist:
Starting with a realistic estimate of your total event budget is vital. This figure should be derived after considering factors like expected attendance, event duration, etc.
Whether you're working with a shoestring budget or a more considerable sum, a proper estimate sets the financial framework for your event planning.
Here's your checklist:
Alt: Select and Book an Event Venue
The venue is the first step in planning your wedding, and it can be one of your most expensive decisions. As soon as possible after getting engaged, begin researching venues.
Look for a variety of options to ensure that you find one that meets all your needs, including space requirements (e.g., indoor or outdoor), capacity (minimum number of guests required), amenities (e.g., catering kitchen or bar), location (e.g., close to hotels where out-of-town guests are staying), price range and service fees.
Here's your checklist for the same:
Now that you've got a venue, the next step is to assemble your event team. This includes hiring a planner and caterer, booking entertainment and transportation services (if necessary), and managing vendors.
Here's your checklist for the same:
The success of an event depends on how well you market it. You can't expect people to show up just because you're holding the event—you must first let them know about it.
Here's your checklist for the same:
Logistics are one of the most important aspects to consider when planning an event. You need to ensure your speakers, sponsors, volunteers, and attendees are all taken care of before, during, and after the conference.
Here's your checklist for the same:
The event is incomplete without the use of technology and tools. You should have a clear idea about the kind of event you will organize and use appropriate technology for it.
Here's your checklist for the same:
It's your event day, and you have to be ready to go. Here's a comprehensive list of things you should do on the day of your event:
Ensure all event materials are available to attendees, including badges and any other items they may require (e.g., WiFi access code). Check-in is also a good way to gather feedback from your guests so you can improve future events.
If you are using tickets for your event, managing ticketing and ensuring the process runs smoothly is essential. You can use Ticket Generator to manage ticket generation, distribution, and tracking under one system.
Once you’ve completed the pre-event planning stage, it’s time to move on to post-event planning. Here are some things you should do:
Organizing successful events isn't just about exceptional planning and execution; it's also about using tools that streamline processes and enhance the overall experience. One vital part of many events is ticketing, and handling this efficiently can sometimes be a challenge. However, modern solutions like Ticket Generator can make this process much smoother, adding a touch of sophistication to your event management strategy.
Ticket Generator is an intuitive platform that redefines simplicity for event planners. It allows you to design, generate, and distribute tickets in a few easy steps.
Ticket Generator uses QR Codes and unique identifiers on each ticket to ensure security and authenticity, enabling fast, secure, and contactless validation through a mobile app. This ensures a smooth check-in experience for attendees and adds an extra layer of safety to your event.
Start with setting up your event registration page from Ticket Generator. The first 10 tickets are on us.
Say you are a small or medium-scale event organizer. And you are planning to organize an event. It could be a dance show, business event, graduation event, or movie. And part of your job is to manage the entry of guests to your event.
Yet the conventional paper-ticket system in hand has many challenges.
Firstly, many unauthorized people can enter your event as the tickets are easy to duplicate.
Secondly, it takes time to manually check the ticket of each attendee. If it's a large event, this can result in long queues, spoiling the guest experience.
Thirdly, it is not possible for people to re-enter the event once their ticket is checked. Many event organizers provide hand bands for this purpose. But, that will be an additional cost.
Fourthly, it becomes difficult to track the footfall of the event. This is because with paper tickets, counting is tedious. Also, the efficiency of the guards at the entry becomes hard to discern.
Lastly, in most cases, you need to commission a ticket management service provider. They help you design, print, and distribute tickets. This can prove expensive, especially for small scale events.
But the good news is that you can actually resolve all these challenges. How? With online software-as-a-service (SaaS) tools such as entry pass maker, and smartphones. That's right. Using them, it is now extremely easy to create tickets on your own.
In this article, we will show how to design, create, distribute, and authorize tickets. In addition, we'll also show how to easily track attendance in real-time.
Keep reading.
For the uninitiated, QR Codes are advanced barcodes that can store information. This information can easily be read and decode using a smartphone application.
Using this technology, it is possible to generate secure single-use event tickets. Here is how the process works:
1. Using an online ticket generator, the event organizer creates event tickets that are QR Code based tickets. Each ticket has a QR Code encoded with a unique ID or a serial code
2. The organizer can either download these tickets in printable formats (PDF) or send them to guests via email, SMS, or both as digital tickets
One can also integrate their registration system with a ticket generation system via an API. This will allow you to auto-generate event tickets.
3. The event organizer then needs to download a mobile application (Google Play or App Store) to scan tickets and authorize the entries valid, invalid, or duplicate
And the best part is that it is a contactless technology. So, you don't need to worry about the health of attendees and your colleagues.
4. Using the online ticket generator dashboard, the organizer can get reports on event attendance.
So using QR Code-based tickets via online tools, it is not only easy to manage entry but also it is affordable. Plus, this way you can create contactless event tickets to ensure security.
Now comes the actual question how to make QR Code-enabled secure tickets?
To create them, you need an online ticketing technology such as Ticket Generator. Using Ticket Generator for demo purposes, here are some easy steps that you need to follow to create event tickets:
To create your event, go to Ticket Generator and first, create an account. All new users get the first 10 ticket credits (1 credit = 1 ticket) free of cost. These credits will allow you to easily test if the tool meets your requirements.
Next, click on the Create New Event option. When finished, click Create. An event is created.
To create your event, you need to fill in the following details:
Note that these events details will be printed on the tickets as well. So enter content accordingly.
The event will be created and it will be visible on the Manage Event dashboard. You can then proceed to the Design and Generate Event Tickets section.
There are various ticket designs available. But depending upon your event, you need to select an appropriate design. With Ticket Generator, you can choose from the following two options to design custom tickets:
Say you already have a ready-made design template. And you want to add a layer of security by adding a QR Code to it. Or say, you want to add unique information on each ticket. With this option, you can do it very quickly and easily.
You can upload your ready-made design template in PNG, JPEG, and JPG format. The image size should not exceed 5MB.
Now, you can place a QR Code and ticket ID on it. Note that these elements are movable and resizable. That is, you can place them anywhere on the ticket.
You can also add variable information (if any) blocks by clicking on the + sign. Here, you can specify the text color and resize the text.
In addition, you can also edit the Header and Value text to view how actual data will look once ticket data is uploaded and tickets are generated.
Note that the actual data of the Header and Value will be taken in subsequent steps.
Now let's go on the second design option.
In case you do not have a ticket design, this section allows you to customize the design of your ticket from the scratch. So, you can choose from the following design options:
a. Ticket Background
Under this feature, you can design and edit the background in two ways.
b. Brand Logo
You also have the option to upload a brand logo. You can either upload the image from your system or paste the image URL in PNG, JPEG, or JPG format. The image size should not exceed 5 MB.
c. Additional Event Details
In addition to the event details added previously, you can also add:
Event description, tagline, or any other useful information: Note that this information will go directly under the event title. The information should not exceed 100 characters.
Note: This could be terms, disclaimers, etc. This information will go on the bottom of the ticket. Specify a maximum of 100 characters for best results
d. Variable Information
The third option is "Select from template". Here you will see a number of ready-made templates to choose from.
In a similar manner to your previous design option, you can add variable information by clicking on the + sign.
Once you have finalized the design of the ticket, click on Preview. You will see the layout of your ticket with the QR Code and a serial code number beneath it.
If you wish to make any changes, click on Edit. If not, proceed to the next step.
You can specify the manner in which you want the tickets to be exported. Here, you can choose from the following four options:
This option allows you to design and share your own event registration page. You can design it by adding images, event description, details, specifying the form fields, and customizing the button text.
For more information, you can refer to this detailed guide on event registrations.
Here, you can download printable event tickets. This is the step, where you can upload the data of variable information in CSV, XLS, or XLSX format.
In order to know more about it, you can refer to this detailed guide on variable information.
Using this option, your tickets will be generated in PDF format (1 PDF per ticket) and will be available for download in the Manage Events section.
Here is an image of a sample ticket:
Here you can choose from the following three options:
Instead of downloading the tickets and printing, you also have the option to directly email the tickets to the recipients, provided you have the email addresses.
Using this option, you can either upload a data file with column A being the attendee email address. Column B onwards, you can specify variable information ( if any).
Or you can manually enter data by filling the information in the given grid.
You can also customize the email subject, body, and reply-to option. You can test by sending a sample email.
Here, you can send the tickets to your guests via SMS. You can specify up to 1,000 phone numbers. You can either upload a data file or manually type/paste in the given grid. Once done, the ticket will automatically be sent to the recipients.
Your guests will receive a ticket link via SMS. Upon clicking, they will be able to see the tickets and even download it.
Here, you can send tickets by both email and SMS. Again, you can either manually type the data or upload a data file. And the tickets will be sent both by email and SMS to your guests.
Here too, you can customize the email body.
Besides, if you want to add variable information such as ticket category, seat number, and hall number, then you need to add this data to the file you are uploading.
For more information, you can refer to this detailed guide on variable information.
In this option, you can generate tickets programmatically in real-time. That is, you can integrate your registration system with the Ticket Generator ticketing system.
For more information, you can refer to this detailed guide on Ticket Generator API.
You can also generate and distribute single tickets to the guests. They come in handy in two critical situations:
Say you've created the tickets and delivered them to your guests. On the day of the event, you see a couple of guests who have walked down the venue at the last moment and you need to give them the tickets too.
What would you do? You'd certainly not want to create a new batch of tickets altogether. Don't worry. Ticket Generator has got you covered.
It allows you to create single event tickets in a few minutes. Here's how:
1. Login to Ticket Generator
2. From the dashboard, click on the event for which you want to create these tickets.
3. Now, click on Guest Tickets tab.
4. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice
5. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)
That's it. A new single ticket will be generated.
Using the same Guest Tickets tab, you'll also be able to find and resend the tickets to guests. This comes in handy if any guest didn't receive the pass the first time
Say you mailed the tickets to your guests but they, somehow, didn't receive them. Here again, the Ticket Generator can help you relocate their tickets and resend them the same. Here's how it works:
1. Login to Ticket Generator
2. From the dashboard, click on the event for which you want to resend the tickets.
3. Now, click on Guest Tickets tab.
4. Click on Resend Ticket.
5. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets
6. Once you've entered these details, click Search. Now, you will see the ticket details
7. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend.
Now, let's move ahead to detail how you can validate these tickets.
In order to validate tickets generated from this system, you need to download the Ticket Validator app. You can either download it from Google Play or can ask for the app link that will be sent to your email.
Once you download the app, you need to follow these simple steps:
1. Login to Ticket Validator mobile using the ID and password of your Ticket Generator account
2. Select the event you want to test the tickets for. Choose Sample Event if you want to test how the responses will appear. Sample tickets are available in the Test Tickets section of the Ticket Generator web application
3. Point the scanner towards the QR Code on each ticket and check the response valid, invalid, or duplicate
Note that in case the QR Code on the ticket gets worn out due to water, dust, or any other reason, you will still be able to validate the ticket. This can be done by entering the unique serial code printed beneath the QR Code.
You can easily manage event attendance and track real-time analytics of your event. You just need to follow some easy steps:
Say your event is being organized on a large scale. It can be a summer event, prom party, new year event, or concert. And you need event coordinators to help you out. Using Ticket Generator, you can add event coordinators to help validate tickets at different entry points at your event.
For this, go to Ticket Generator Dashboard and click on Manage Events. You will see the details of event you have created so far. At the end of the table, you will see three dots. On clicking, you will see the option for Add/Edit Coordinator.
Here you can specify the email address of the coordinators. All coordinators will then receive an email invite and password. Using these credentials, the coordinators can login to the Ticket Validator mobile app.
You can view analytics of your event from the Manage Event section.
From the list of events, choose the right event and view details. On the extreme right, you will see the option of View Analytics.
In this section, you can get the following data:
You can also download the data in CSV format.
The data that you export will help give you useful insights such as:
So, by now you know that Ticket Generator is your stop to manage entry easily, efficiently, and effectively.
With more than 90% of the population owning smartphones now, use QR Codes to provide a smooth and secure entry to your event.
Create event tickets with QR Codes now before any major event decisions are made.
You are organizing an event. This could be a conference, seminar, concert, or a fest.
Once the plan of your event is ready, the next step you take up isto generate and distribute tickets.
And you know that a ticket may mean much more to your guests such as a souvenir of a noteworthy event.
So, you do not want your event tickets to be dull and boring. You want tickets to look branded and colorful. And a custom-designed ticket will definitely catch the recipient's eye.
Plus you want your guests to get all the basic details:date, time, venue. And any other additional information about the event.
And hence, you are looking for a tool, which helps you design tickets easily.
But say, you already have designed the tickets. You could have done it using tools such as Adobe Spark, Photoshop, and Illustrator. Yet, you want to add unique information to each ticket. And creating them one-by-one will be a tedious task.
Moreover, you know that paper-based tickets are easy to duplicate. This permits unauthorized entries, which is least desired.
So, how to create unique and secure event tickets easily?
In this article, we will show you how you can design your event tickets online. And if you already have the design, then how to make your ticket secure.
Plus, we will guide you on the things you need to keep in mind while designing your ticket. And also guide you on the tool you can use to design tickets smoothly.
Keep reading.
Here are a few things you should keep in mind while designing tickets:
Since the main purpose of a ticket is to ensure valid entries, it should ensure:
You have seen paper-based event tickets. They usually contain details such as event name, venue, date, timing, and the attendee's name.
But such tickets are easy to tamper with. With photo editing tools, one can easily create duplicate tickets.
Hence, you must first ensure that your tickets are impossible to duplicate. And QR Code-based authentication helps you do that. When scanned with a smartphone, it shows you whether the ticket is valid, invalid, or duplicate.
Apart from events, you can also use QR Code-based event tickets for single-use coupon codes. Here's a detailed guide on how to create them.
The ticket should have all the details important for the recipients. And we are not talking only about the event's date, time, and venue.
It should also give them other important details such as event description. Or the row or seat number where you want them to sit. Or even the terms and conditions for attending your event.
Once you ensure that your tickets are functional, you'd want them to reflect your branding too.
It increases your audience's receptivity towards your brand. And doing it, helps them recall your brand whenever they need a similar service.
To add branding, you can:
A logo is an important part of a ticket. It clearly conveys who is hosting the event. So if you are a business or a company, you can add your logo to the tickets.
Just like a logo, you can also use the ticket's background to personalize the ticket design.
To do this, you can use an image as the background. Just select an image that is relevant to your event and add it to the background.
Or you can also use a solid color in the background. Not sure which color to use? Here are some tips:
i. Use your own company's or brand's primary color as the background
ii. In case you want to go for alternatives, you can safely use the color blue. It is a universal favorite among all designers. The blue color has a soothing effect and leads to better interactions.
In addition, it is the most friendly for color-blind individuals than any other color.
iii. Other than that, yellow is the color that the human eye notices first. So if your event is promotional, you can go for this color
Now that we're done with the functional and branding aspects of a ticket, let's see how to create custom design tickets online.
In order to design your ticket online, you need an online tool.
In this article, we will use Ticket Generator for demo purposes. The tool generates QR Code based tickets. Every ticket has a unique QR Code on it. The purpose of the QR Code is to ensure secure entry to the event.
Hence, it provides you with two design options. You can either upload your own design and then add a QR Code to it for a secure entry ticket. Or you can quickly design event tickets that are both functional and branded from the scratch.
And the best part is that you can do it all on your own. No need to hire a graphic designer.
https://www.youtube.com/watch?v=160g4dVTM0U
Here's how you can create custom event tickets:
Go to Ticket Generator and sign up for an account. Note that all new users get the first 10 ticket credits (1 credit = 1 ticket) free of cost. These credits will allow you to easily test if the tool meets your requirements.
Now, click on Create New Event option. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.
Your event will be created.
You can choose from the following two options to design your ticket online:
If you already have a ticket design option, you can upload it here. You can then place a QR Code and ticket ID, anywhere you want to on the ticket.
Furthermore, you can add variable information blocks by clicking on the + sign. These blocks are resizable and moveable. You can add up to five blocks on each ticket.
The actual variable information data will be taken up in subsequent steps.
Once you have finalized everything, click on Done.
In this option, you can design your ticket online with your own design. On clicking, you will see a displayed ticket, which has the details you specified in the first step.
You have the following options of customization:
Note that you can either change the background color or change the background image
If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.
Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.
Once you are done with designing, you can specify how you want the tickets. That is, you can choose from the following four options:
This option allows you to design and share your own event registration page. You can design it by adding images, event description, details, specifying the form fields, and customizing the button text.
In this option, you can download each ticket in PDF format. And share the printed tickets with your attendees.
Also, if you want to mention variable information, you can upload a data file in this option.
To know more about it, you can refer to this detailed guide on variable information.
According to the variable information data, the number of tickets to be generated will be defined by default.
If everything looks fine, click on Generate.
In this section, you can choose from three options.
First, you can directly mail the tickets to recipients. Here, you can specify the email addresses of up to 1,000 recipients along with the number of tickets to be sent to each.
Second, you can send the tickets via an SMS to up to 1,ooo phone numbers.
Third, you can use both email and SMS to send the ticket to your guests.
In all three options, you can either upload a data file or you can type/paste information manually in the given grid.
Besides, if you want to add variable information then you need to add this data to the file you are uploading. Variable information can be anything such as seat number and hall number.
For more information, you can refer to this detailed guide on variable information.
In this option, you can integrate your event registration system with the Ticket Generator ticketing system.
In order to know how this option works in detail, you can refer to this detailed guide on Ticket Generator API.
That's it. This way you can design your ticket online from the scratch.
Here are the two important situations where Ticket Generator is helpful for you:
Say you have created a whole batch of custom-designed tickets for your event. And you have also sent them to the planned guests. But at the last moment, some unplanned guests have shown up at your event. And you want to give them the tickets.
And to do it, you'll have to create new tickets for them. But you don't want to again engage in designing the ticket and specifying all the event details again.
This is where Ticket Generator has got you covered. It can help you create additional tickets quickly and smoothly. Here's how:
1. Login to Ticket Generator
2. From the dashboard, click on the event for which you want to create these tickets. Now, click on Guest Tickets tab.
3. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.
4. Now under Choose Delivery Method, you'll see two options Download Ticket and Send Ticket
Download Ticket: It allows you to generate and download the ticket. You can then print it and give it to your guests.
Send Ticket: It allows you to send the ticket to the guest via email ID or phone number.
5. Next, click Generate & Download (Download Ticket here) or click Generate & Send (Send Ticket here)
That's it. A new single ticket will be generated and downloaded.
Say you've sent the event tickets to your guests via email ID and phone number. But somehow, they didn't receive them. Here, Ticket Generator has got you covered. It helps you resend tickets to them quickly. Here's how:
1. Login to Ticket Generator
2. From the dashboard, click on the event for which you want to resend the tickets. Now, click on Guest Tickets tab.
3. Click on Resend Ticket.
4. Now, you'll have to search for the ticket. You can do it by using ticket ID or even using the guest's phone number and email address that you used while generating the ticket
5. After submitting the details, click Search. You'll see the ticket details of guest
6. Click on View and then specify the guest's email ID or phone number. Once submitted, click Resend
You now know how to create single custom-designed tickets. Let's now see how to validate them.
Now you know how to design your ticket online. You have generated a customized ticket that has a QR Code on it. And as mentioned above, the QR Code is basically to authenticate entries to the event. But how does that work?
Each ticket has a QR Code encoded with a unique ID or a serial code. By using the app Ticket Validator (Google Play, App store), you can scan the QR Codes on the ticket. And know whether the ticket is valid, invalid, or duplicate.
Using the Ticket Generator dashboard, the organizer can get attendance reports on the event.
You can see this by going to the Manage Event section on your dashboard. Here you can:
You can add coordinators to your event, in case you are organizing the event on a large scale. You just need to click Add/Edit Coordinator. And here, specify the respective email addresses.
The coordinators will receive an email invitation. They can then log in to the Ticket Validator app and start validating tickets.
Click on View Analytics to track attendance. You will be able to see the following details:
Using this data, you can track attendance, coordinator effort, and unauthorized attempts.
Also, note that you can download all the data in CSV format.
So, design your ticket online in a simple way. You can easily choose a color and image that suits your purpose best. Your tickets will not only be custom-made but also help you ensure event security.
You are planning to organize an event. This could be a seminar, conference, festival, or an exhibition.
And since it's a big event, event security is a key priority. During the entire lifecycle of the event, you will face security risks.
Starting from entry, you do not want unauthorized entries. With a little knowledge of Photoshop, it is easy to duplicate paper tickets. There are online tools that allow you to generate fake tickets. This is especially a risk in events without marked seating such as concerts and festivals.
Plus, you cannot monitor how well event coordinators are managing event security. And if you are using paper tickets, counting the huge pile of tickets is just not feasible.
Secondly, it's dangerous to have people with weapons to enter your event. It is a serious security threat and can lead to mishaps such as injuries and even deaths. For example, in May 2017, popular singer Ariana Grande's concert in Manchester witnessed suicide bombing which killed twenty two people and injured many. The incident was later declared as terrorist attack.
Thirdly, you also need to deal with troublesome guests who indulge in activities such as thefts or damage to property. There are others who create agitation during the event such as streakers or people who mess with or touch celebrities.
So how do you check efficiency and ensure that the event security is tight?
You are obviously looking for a solution to resolve all these challenges. In this article, we will present an exhaustive list of measures for event security management.
Keep reading.
To ensure hassle-free event, you need to be first very sure of what all threats your event is prone to. So here is step 1:
That is, make a tireless list of all the things that can hamper your event. Risk assessment will help you know the prominent threats facing your event.
For example, you can be extra cautious and take tight security measures if the topic of your event invites controversy. Or if your event is taking place any closer to a dangerous area (such as gangsters' dwellings and highways).
Once you know the risks, proceed to select appropriate measures that will ensure tight event security management.
For every risk you potentially face, here is a possible solution:
You can take the following measures to ensure genuine entries to your event:
In order to tackle fake entries and ensure security, you can verify each registered attendee with their identity card. That is, ask every attendee to show a verification document such as passport or driving license at the entry gate. This will ensure identity verification during entrance.
Though it is an easy way to manage event security, the risk involved in this method is that people can easily duplicate identity cards and present it as their own. This practice can breach event security.
QR Codes are 2D barcodes that are easily scannable via a smartphone. Each ticket has a QR Code with a unique ID or a serial code encoded in it. You can generate these tickets using an online ticket generator technology such as Ticket Generator.
Using this tool, the organizer can ensure proper organization, distribution, and management of the event tickets. Thus, simplifying the management of event entries.
Upon scanning through a mobile application such as Ticket Validator (Google Play, App Store), the coordinator can easily track fake, duplicate, and invalid tickets. You just need coordinators who can scan the tickets at the entry gate.
This way, you can easily make your event ticket secure. There is no installation cost. And you do not need a handheld scanner for scanning the tickets. Besides, you can also get analytical data and get an insight into how well your event performed. In case you'd like to know more about it, here's a detailed video:
The least you would want is any harm/injury to your guests during the event. And to prevent this, you should take the following measures to ensure tight event security management:
X-ray baggage systems can screen the items present in the bag. They can detect any unwanted/hazardous items such as knives, guns, and inflammable items. Plus, they also prevent other unwanted items such as food and drinks, which can cause loss in revenue.
This way you can easily detect suspicious items. And prevent the entry of people carrying them.
Security wands help identify unwanted items carried on person. These are handheld metal detectors that beep on detecting metal items hidden under clothing.
A metal detector is a panel on the sides, with a platform to walk over. Once a person steps on the platform, the detectors can sense whether there is any metal presence or not.
These metal detectors ring an alarm on items such as guns, knives, and tools. You can set the alarm level according to the density of metal.
Police dogs, also known as K-9 unit, can help in detecting malicious items such as bombs and drugs. They are specially trained to sniff the odour of chemicals that is emitted from such items.
If your event invites popular personalities such as celebrities and politicians, you can hire these special dogs to ensure safety. Plus, getting the event premises sniffed with the help of these dogs before the start of the event can early detect the presence of malicious items.
Ensure multi level security to actually prevent the intruders from entering the event. You can do this by creating security checkpoints way before your registration/ticket check desks.
With proper check-ups, you can prevent people from taking hazardous things to the event. And stop trespassers/harmful people way before they actually enter the event.
While slightly expensive, multi-layered security checks can deter trespassers.
There may be people such as agitators trying to harass or molest celebrities, women, and other invitees. To handle people with these malicious intentions, you can take these measures:
You do install CCTV cameras at the entry point and at various other spots of your event.
So when you go for this security measure, keep them visible. This will ensure to the outsiders that your event is fully protected. Your guests will feel comfortable. And agitators will think twice before trespassing your event.
The main idea is to prevent any threat from happening rather than letting it occur and then responding to it.
Security guards at various places in your event can be of great help. They are well-trained and can tackle agitators efficiently.
Plus, if it is an upscale event, you can consider hiring bouncers. They are professionals whose mere spectator can intimidate agitators and troublemakers.
You can also hire off-duty police officers. And for this, you need to contact your nearest local police department. They, too, are seasoned and are legally allowed to carry a firearm.
With thermal security cameras, you can capture even minute details. These cameras have the capability to even detect heat signatures in darkness.
They use a combination of specialized sensors which can convert heat emissions coming from an object into visible light colors or shades. These different colors show temperature variances that are not visible to the human eye. And help to gain insight of the broad spectrum of the scene.
They can be installed at the entry or the dark spots of the event. And this way, can detect people practicing any illegal activity in that area.
Though this is an intensive security measure, it has a limitation. Thermal imaging sensors do not reproduce the scene as it is it does not capture the identity of the person. It just captures the scene in a challenging environment which other cameras fail to record.
So, these were the measures you can take up for tight event security management. A secure, threat-free event will help keep your guests comfortable and happy.
And now that you know which security measure(s) to consider for your event, let's move to the best practices you can follow to flawlessly ensure event security.
The key to good security is proper awareness and preparation of the security measures you are taking up. This will considerably reduce the risk of negligence from your team members. Hence here are some best practices that you can follow for appropriate event security management:
Any breach in security coming from within the team is not uncommon. It is very important to screen the event security management team.
And for this, you can do a quick background check on people who are working for you. This simple activity can ensure that nobody has malicious intentions.
And at the time of the event, give your team members an identifier. This could be a customized t-shirt or a wrist band. This is very important if your team is vast as it will help people recognize who is actually a part of the security management team.
Your team should clearly know about the event layout, logistics, schedule, and the personnel involved. That is, the number of entry gates, where they are located, size of the venue, special entries, and entry requirements should be clearly known. And most importantly, the security measure(s) you are taking and how it precisely works.
This way, security staff can resolve any issue that may arise during the event.
So, it is important to conduct regular sessions and train your team well about the event.
Assigning a security team representative will prove helpful. Members of other teams will know whom to report to if any issue arises. Keeping the staff and security members hand-to-hand will ensure proper communication.
This way, security issues during the event will be attended to feasibly.
One of your foremost concerns is to keep your guests safe and comfortable. So, in case of any mishap or injury, it is important to provide medical help at the earliest.
This is especially important in music events, fests, or theatre related events where the crowd is large. And the chances of a stampede in situations of emergency are high.
So, you just read a tireless list of how you can ensure event security management. So take up the measure(s) wisely to eliminate the probability of any threat or risk to your event.
Say you are organizing an event. It can be a summer event, business event, prom party, or new year event. But organizing an event comes with a lot of challenges. From selecting a team to designing tickets, and then finally to promoting your event, the journey is not easy.
Once you start preparing for the event, one of the major tasks is to generate event tickets. And to save time, you want printable tickets with all the details you want to mention on it. You do not want to spend too much effort on finding a suitable ticket template and then adding details to it.
So you are looking for a tool that helps you create, design, and print tickets on your own.
Moving ahead, once you design tickets, you distribute tickets to the registered guests. But with tools such as Photoshop, it has now become easy to duplicate tickets. Besides, there are various tools online that create fake tickets. This gives way to unauthorized entries to your event.
Moreover, even if there is identity verification at the entrance, this is also not enough to validate entries. Identity cards can easily be duplicated or photocopied leading to breach in event security.
So another challenge you face is to create tickets that are hard to duplicate.
And to resolve these issues, you are looking for a tool that can make ready-to-print tickets that are both functional and branded.
In this article we will tell you how you can design and print your own tickets easily. Plus, also ensure authentic entries to your event.
Keep reading.
Traditional methods of creating tickets consume a lot of your time and effort. Conventionally these are steps you follow to create your event ticket:
The first step is how to select a suitable design for your ticket. For this, you use online software tools such as Adobe Spark, Photoshop, or Illustrator. Here you follow some rigorous steps to finally get the desired design for your ticket.
Plus, these software are expensive and are generally used by graphic designers/professionals.
Once you are done with designing, you go ahead to add relevant details. These include obvious information such as event description, time, and venue. Plus, you may also want to add other details such as hall number and event tagline.
Now that your tickets are ready, you go to your nearest printer. The printer then takes their time and prints the bulk of tickets for you.
Once they are printed, you hand out these tickets to your guests.
But the whole process is too taxing. For example, say you are organizing a sports event and you want to add variable information such as seat number on each ticket. Specifying them one by one will consume a lot of your time and effort.
And you do not want to create tickets the conventional way. In the next section, we will detail how to effortlessly create printable tickets that also help authorize entries.
You can create custom-designed and ready-to-print event tickets using professional event entry pass makers. In this article, we will use Ticket Generator for demo purposes.
Note that every ticket you generate using this tool has a QR Code on it. These are one-time scannable tickets that help authorize event guests. Upon scanning the QR Code, one can know whether the ticket is valid, invalid, or duplicate.
Hence you can create printable tickets that are both branded and functional. Here are some steps that you need to follow:
Go to Ticket Generator and create an account. Note that the first ten tickets you create are free. In order to create more than ten tickets, you will have to purchase credits.
Now, click on Create New Event option. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create. Your event will be created.
The next step is to design your ticket. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.
This option allows you to design your ticket using your own ready-made design template.
With this option, you can superimpose the QR Code and unique ID on the ticket.
Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.
Note that all these elements are movable and resizable.
This is Ticket Generator's standard design. You can use this option to design your ticket from the scratch.
Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.
The actual data of unique/variable information will be taken in the next step.
If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.
Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.
Once you have finalized the design, you can specify how you want the tickets. That is, you can choose from four options Generate Form Link, Generate and Download, Generate and Email, and Generate via API.
Since, in this article, we are focusing on how to generate printable tickets, we will detail on the Generate and Download delivery method.
Generate and Download: By clicking this option, you can generate print-ready tickets.
If you want to mention variable information, you can upload a data file in the given option. For more information on this, you can refer to this detailed guide on variable information.
If everything looks fine, go ahead to Generate the tickets.
Your event tickets will be generated in PDF format. You can now print these tickets by using your home or office printer.
Besides, you can also integrate your registration system with the tool's ticketing system through API. Here is a step-by-step guide on how to create tickets through API.
Here are the two important situations where Ticket Generator is helpful for you:
Say you have created a whole batch of event tickets for your event and sent them to the planned guests. At the last moment, some unplanned guests have shown up at your event. And you want to give them the tickets.
And to do it, you'll have to create new tickets for them. But you don't need to engage in specifying all the event details to again create a whole new batch of tickets.
Here's how Ticket Generator can help you create additional tickets quickly and smoothly:
Say you are organizing a business event and have created the tickets for all the attendees. But at the last moment, some unplanned guests have walked down on your dance show. And they want tickets for it.
Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here's how:
i. Login to Ticket Generator
ii. From the dashboard, click on the event for which you want to create these tickets.
iii. Now, click on Guest Tickets tab.
iv. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.
Download Ticket: This option allows you to generate and download the ticket.
Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.
vi. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)
That's it. A new single ticket will be generated.
Say you've sent the event tickets to your guests via email ID and phone number. But somehow, they didn't receive them. Here, Ticket Generator has got you covered. It helps you resend tickets to them quickly. Here's how:
1. Login to Ticket Generator
2. From the dashboard, click on the event for which you want to resend the tickets.
3. Now, click on Guest Tickets tab.
4. Click on Resend Ticket.
5. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets
6. Once you've entered these details, click Search. Now, you will see the ticket details
7. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend
Note that you'll not be charged extra for resending the tickets.
You now know how to create printable tickets. Let's now see how to validate them.
As an event organizer, your end goal is that guests feel comfortable and enjoy your event. In other words, your event is safe and secure. And for this, you adopt various measures for event security management.
The foremost thing is to permit only valid entries to your event. And you can easily assure this with the QR Code based tickets you generated. The QR Code on each ticket has a unique ID or a serial code.
To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll be authorized to validate the tickets. Here's how to do it:
1. From the dashboard, go to the Manage Event section
2. Select the required event and click on three horizontal dots under the More option
3. Now click on Add/Edit Coordinator
On selecting this option, you can specify the email addresses of the coordinators. Each of them will then receive an email invite and a password.
4. Next, they'll have to install the app on their smartphones via Google Play Store or App Store and login
5. Now, they need to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets by scanning the unique QR Code on each ticket
Doing this will tell them if it's a valid, duplicate, or invalid ticket.
Furthermore, you can also see how well your event performed by tracking attendance. You can also get analytical data such as the percentage of people who attended the event and tickets validated per coordinator. Besides, you can track attendance at different time periods (days, hours) of the event.
The data will prove useful to give you important insights into your event performance. And lead you to make better decisions in your upcoming events.
To know more about how to track attendance of your event, refer to this detailed guide.
This way you can tackle unauthorized entries to your event. And easily secure entry.
Now you know how to create printable tickets. But before you actually go ahead to print your tickets, know some of the best practices of printing tickets.
Here are some practices that you should follow to generate your tickets flawlessly. These entail both printing and designing.
1. Proofread your document before printing. In your case, check the details on the tickets before actually generating them. Plus always print preview documents on the computer before printing them. This will ensure that the document looks exactly the way you expected.
2. Set your print defaults to low or draft resolution and duplex. This will encourage optimum use of print resources.
3. If you have to print in bulk, zip all larger documents or groups of documents. This practice will reduce network traffic.
Follow these best practices for a sustainable use of print resources.
1. Provide all the details of your event on the ticket. That is from minute details such as seat number to additional details such as event tagline, mention it all.
This will not leave your guest confused or doubtful about any detail.
2. While designing your ticket, choose a background color that aligns with your company's or brand's color. Amongst all the colors, blue is a universal favourite of designers. It is not only soothing to the eye, but also the most visible to color blind people.
Hence, keep these points in mind while you add design to your event ticket.
So now you know how you can generate printable tickets easily. You no longer need to worry about the printing costs, as you can print the tickets on your home printer itself. Plus, these tickets also help in securing entry to your event.
So, this way, easily create tickets that are branded, functional, and print-ready for your event.
You are probably planning on organizing an event soon. It could be a workshop, seminar, conference, or even an informal event.
You have prepared a list of guests to be invited. And you want as many of them as possible to turn up for the event.
Plus, as an event organizer, you want to keep an eye on the event footfall. That means you want to track event performance or attendance. So you are looking for easy, effective, and affordable ways to do it.
For your convenience, here is an exhaustive list of event management best practices. They will help you resolve all the problems.
But before we discuss various ways to get the job done, let?s see why is tracking event attendance is important in the first place.
By tracking event attendance, you get an idea about the footfall at your event. You can then gauge what was your expected footfall and how many people actually turned up.
This data can provide you valuable insights while estimating your ROI or conversions (event attendance here).
Also, with this data in hand, you can know if the results meet your expectations or not. Hence, you can work to make changes to optimize your future events accordingly.
While you know why event attendance tracking is important, you want to explore various ways to do it. Keep reading to know about them.
Figuring out how to effectively track event attendance can seem like a daunting task. But fret not! There are a variety of methods to do so. Let's dive into them:
For simple, straightforward event attendance tracking, many event coordinators opt for attendance sheets to maintain records. These sheets usually include the names of all attendees.
Once you reach the venue, you report to one of the coordinators to get your presence marked.
Now, this is the simplest way to keep an eye on the attendance record. Coordinators need to simply mark present against the invitees who report to them. Or at most, they just need to mention the time of reporting.
Since it is no brain game, you do not need to impart any training. But here is the thing this process is highly prone to inaccuracies.
In addition, since manually writing down things takes time, this method is slow. Hence, it often leads to guests waiting in long queues at the entry gate. Now since that is not really good experience for the guests, you would want to avoid it.
But to do it, you will have to hire many coordinators to get the job done faster. As the number of coordinators will increase, so will your hiring costs.
So, while the manual method is simple, it may not be the most efficient or accurate approach to tracking event attendance.
Digital methods, in contrast, often provide a more accurate and efficient approach to conference attendance tracking. They are usually faster and help you keep guests from waiting in queues to enter the event.
And one of the most effective ways to do it is via event tickets. Yes, you read that right.
You do hand out tickets to the invitees to be shown at the venue, right? That is how you check whether it is a valid or an invalid entry.
But did you know that these tickets can also help you keep a record of the event attendance? Yes, it's possible. Using the Ticket Generator tool for a demo, here's how you can do it.
In one of our previous articles, we have talked about event tickets that help you authenticate entries. These tickets come with event details such as event name, date, timings, venue, description, and a QR Code.
Coordinators need to scan the QR Code on these tickets at the entry gate. And they get to know if the ticket is valid, invalid, or duplicate. That leaves no room for duplication of tickets and unauthorized entries.
Also, you do not need to install any cost-intensive set-up to scan the QR Code. Unlike barcodes that require handheld scanners, QR Codes can be scanned simply with smartphones.
All that you need is tickets and the Ticket Validator app installed on each coordinator's phone. That simple.
Besides making the entries secure, these tickets also help you track attendance. That means each time a coordinator scans the QR Code to authorize entry, the attendance data is recorded.
Here is what all data you get to monitor:
It tells you the time when the tickets were scanned. You can obtain this data both on an hourly basis or even based on days.
You would often have more than one coordinator validating the tickets. And the Ticket Generator helps you track which coordinator has tracked how many tickets.
With this option, you get to know the number of valid, invalid, and duplicate entry tickets.
Say a person among the invitees manages to get hold of the original ticket. And he creates a duplicate ticket to get event entry.
At the venue, the invitee shows you the ticket, you scan it and see it's a valid ticket. So you grant her entry.
Now the person with duplicate ticket comes in. Here, once you scan the QR Code, it will prompt a duplicate entry.
You can then decide if you want to grant him entry to the event or not. To know more about it, you can go through this detailed guide.
Using the Duplicate and Re-entry Count option, you can gather data on such entries.
While you can see all this data online, you can also download it in CSV file.
Now that you know how you can track event attendance, the next question is
You will need ticket management software to set up attendance tracking for your event. Using the Ticket Generator tool for a demo, here's a detailed step-by-step guide on how to do it:
The first step is obviously to create event tickets. To do this, go to Ticket Generator and do a quick sign-up. Once you do it, you can create tickets with all the details.
To do this, go to Create New Event option and start creating your event by adding details such as event name, description, venue, and date. And you can even add guest-specific details such as seat number and hall number allotted to the invitee.
Next, you can choose if you want to download the tickets once you create them or mail them directly to the guests.
Choose whichever option you want and go ahead to design your tickets.
If you have a readymade design template, you can simply upload the design. And then add QR Code and ticket ID to it. Or you can design ticket from scratch by adding a logo and background to it.
Here's a detailed guide on how to create event tickets.
Once you create and customize the tickets, the next step is to send them. One of the options is to print PDFs of your ticket and hand them out to the invitees.
Or you can also send them to your guests directly via email, SMS, or both.
Furthermore, you can also integrate your registration system with ticket generation via an API. To know more about it, here's a detailed guide.
Now that you have created and distributed the tickets, the next step is to validate them at the event. To do it, you will have to get each coordinator to install the Tickets Validator app on their phones. You can get its link from the Ticket Validator App option on the dashboard.
Once you start validating them, the tool will start gathering attendance data.
The final step is to see your event analytics. With the Ticket Generator, here's how you can get this data:
a. From the Ticket Generator dashboard, go to Manage Event
b. On the page that loads, select the event you want to track the attendance data for
c. Next, on the right, you will see the option of View details, click it.
d. On the landing page, click on Track Analytics, you will get all the data on the event attendance. First will be the percentage of people who have attended the event. Here, you will also be able to see when does the event end and the Event Status
On scrolling down, you will see different sections with event attendance based on various parameters. These include:
i. Attendance by time period
ii. Tickets validated per coordinator
iii. Used, new, expired, and invalid tickets
iv. Duplicate and re-entry allowed counts
With each of these sections, you will see the Download CSV icon. You can click it to download the attendance data for whichever section you want.
That's it. You now know everything about tracking event attendance. From creating the tickets and distributing them to validating entries and monitoring analytics, it's an easy and effective method.
Also, scanning a QR Code does not take more than 2-3 seconds. Hence, you can easily keep your guests from waiting in long queues. And rather, provide them a smooth check-in system.
In conclusion, tracking event attendance is no longer a Herculean task burdened with inaccuracies and inefficiencies. The adoption of digital methods, particularly the Ticket Generator tool, allows for accurate, efficient, and detailed record-keeping.
Event organizers can use this data to optimize future events, providing guests with a smoother, quicker check-in system, and ultimately enhancing their event experience.
Invest the time in creating a streamlined attendance tracking system and see firsthand the impact it can have on your event's success.
So go ahead, sign up for the Ticket Generator tool today, and transform your event management process for the better!
There's nothing like the thrill of a live music concert. But creating that experience for your audience starts with ticketing: getting people in the door and making sure they have something memorable to take home from their night at your show.
But navigating through endless spreadsheets, dealing with ticket vendors or manually entering information can be a huge time sink.
So how do you make the ticketing process more efficient?
Well, stress no more, as the solution lies in learning how to make your own concert tickets.
Creating your own personalized tickets not only puts you in total control, but also adds an element of uniqueness to your concert.
This comprehensive guide will take you through every step of making bespoke concert tickets, eliminating any ticket-related stressful scenarios and ensuring a smooth, enjoyable event for everyone involved.
Let's get started.
To create QR Code-based concert tickets, you need an online professional tool such as Ticket Generator, which acts as an efficient concert generator. This tool creates QR Code-based tickets, allowing you to effectively make your own concert tickets.
Upon scanning, you can know whether the ticket is valid or not. Using this tool for demo purposes, let's look at how to leverage this easy-to-use concert ticket app:
Go to Ticket Generator and sign up to create an account. Note that you get ten free credits to create ten tickets free of cost.
Once logged in, go to Create Event. Here, select the event, if already created. If not, then create an event by adding details such as event description, time zone, and venue.
You can choose from the following options:
Upload Own Design: This option allows you to design your ticket using your own ready-made design template.
With this option, you can superimpose the QR Code and unique ID on the ticket.
Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.
Here's an example of a ticket created using a readymade template:
Edit Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.
Once you've designed your tickets, click on Preview to see how your ticket design looks.
Choose from templates: If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.
Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticke
For more information, you can refer to this detailed guide on how to design event tickets.
Once designed, you can click on Preview. Here, you can see how your QR Code based ticket looks. If everything looks fine, proceed to the next step.
In this option, you can specify how you actually want the tickets. Plus, here you can upload actual data of variable/unique information.
You can choose from the following four options:
By clicking this option, you can design and share your own event registration page with your target audience. Here, you can add images, event description, specify the form fields, and even customize the button text.
By clicking on this option, you can generate and download the tickets in printable formats (PDF).
Here you can choose from the following three options:
In this option, you can specify up to 1,000 email addresses. You can either upload a data file or manually type/paste in the given grid. The ticket will automatically be sent to the recipients.
Here, you can send tickets to your guests via SMS. You can specify up to 1,000 phone numbers.
Here, you can send tickets both by SMS and email to your guests.
You can also add variable information in the data file you are uploading. For your reference, you can refer to this detailed guide on variable information.
You can integrate your registration system with a ticket generation system. And generate tickets programmatically in real-time via Ticket Generator API.
To know more about it, you can refer to this detailed guide on Ticket Generator API.
That' s all. Your QR Code based concert tickets will be generated.
This way, you can easily create printable concert tickets in bulk.
Here, you can generate and distribute single tickets to the guests. It is useful in two ways:
Say you are organizing a business event and have created the tickets for all the attendees. But at the last moment, some unplanned guests have walked down on your dance show. And they want tickets for it.
Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here's how:
i. Login to Ticket Generator
ii. From the dashboard, click on the event for which you want to create these tickets.
iii. Now, click on Guest Tickets tab.
iv. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.
Download Ticket: This option allows you to generate and download the ticket.
Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.
v. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)
That's it. A new single ticket will be generated.
Say you have sent the tickets of your events to your guests via email and phone number but some of them didn' t receive them. Here again, Ticket Generator can help you resend them. Here' s how:
i. Login to Ticket Generator
ii. From the dashboard, click on the event for which you want to resend the tickets.
iii. Now, click on Guest Tickets tab.
iv. Click on Resend Ticket.
v. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets
vi. Once you've entered these details, click Search. Now, you will see the ticket details
vii. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend
Note that you'll not be charged extra for resending the tickets.
Now, let's move ahead to detail how you can validate these tickets.
To validate tickets, you need to follow these steps:
a. Download the Ticket Validator app (Google Play, App Store). Upon scanning with this app, you can know which ticket is genuine.
b. Go to the Manage Event section and click on Add/Edit Coordinator. Here, you can specify the respective email addresses. The coordinators will then receive an email invitation, which will have their login credentials for Ticket Validator.
Once they login, they can then scan the concert ticket and spot the invalid, valid, and the duplicate one.
This way you can authenticate tickets quickly. Plus, it just takes a few seconds to scan the QR Code on the ticket and grant access. Hence, you no longer need to keep your audience waiting in long queues.
And with such a smooth entry procedure, you will also be able to keep the crowd under control.
Using this app, you can also track the performance of your event. That is, you can get analytical data based on the following parameters:
The data will give you useful insights and lead you to make better decisions for your next concert.
So, by using Ticket Generator, you can authenticate and manage the crowd to your concert feasibly. Besides, you can get reports on event efficiency and performance.
Now, as you become ready to generate tickets for your concert, there are some things, which you need to keep in mind for best results in event management. So, now let' s move ahead to state some of the best practices, which will help you manage the crowd efficiently.
Concerts are generally marked by stampede and mayhem. People end up losing their belongings, getting squashed in the crowd, and getting injured.
And as a concert organizer, you would least want it to happen in your concert. So, in order to avoid these situations to some extent, you can follow these best practices:
You need to be aware of all the risks involving your concert.
For example, you can be extra cautious and take tight security measures if you are inviting a controversial figure to your concert. Or if your concert is being organized any closer to a dangerous area (such as gangsters' dwellings and highways).
This activity will help you know the prominent threats facing your event. And lead you to take appropriate event security measures.
You should always know an estimate of how many people are expected to turn up at your concert. For example, you can get this idea from how many people actually marked interested on the event post you created on social media.
Another obvious parameter is getting an estimate of the number of tickets sold for the concert.
By knowing the footfall, you can take crowd control measures accordingly. For example, you can employ crowd control barricades.
This will demarcate the area and restrict people from going beyond.
By keeping entry access at different stops, you can keep the crowd entry under control. This practice will ensure that there is no large crowd at a single entry gate. This way, you can avoid stampedes and also endless audience queues at the entry.
Furthermore, you can specify different zones in your concert VIP(gold), silver, and normal entry. For example, concerts, which take place in colleges provide VIP access to students of the same college. This keeps the crowd separated and helps in proper control
Keep visible multiple emergency exit points. This way, event attendees will know where they have to go at the time of crisis.
Moreover, when you learn how to make your own concert tickets, you can segregate different zones in your concert such as VIP(gold), silver, and normal entry.
And, if the exit gates are marked and clearly communicated, the crowd will not panic during an emergency. And this will reduce the chance of crowd crush or stampede.
Follow these best practices to keep your crowd under control.
So, now that you know how to make your own concert tickets and manage the crowd, it's time to choose your concert ticket generator for smooth and authentic entries. Make your concert a safer and more enjoyable experience for your audience.
You are going to organize an event. This could be a conference, seminar, or festival. And you are looking to generate tickets for your event online.
One of your major concerns is to create secure event tickets. Now say you have designed tickets using online tools such as Adobe Photoshop and Illustrator. Or you want to design tickets from the scratch.
In either of the cases, you know that paper-based tickets can easily be duplicated. This allows unauthorized entries. And puts the concert's security at stake.
Plus, do you want to physically visit a printing service provider and print the bulk of tickets. This requires both time and effort.
Moreover, you know it is difficult to analyze your event performance by manually counting the tickets. Hence, you are looking for a tool, which helps you track and analyze your event easily while pushing your event sales.
In a nutshell, you are looking for an e-ticket generator, which helps you digitally generate secure tickets.
In this article, we will show you how to generate QR Code-based e-tickets, which are contactless, secure, and sustainable.
Keep reading.
Traditional ticketing system requires a lot of money and paper consumption. You have to follow a whole cycle: select design, add details, and then print tickets.
On the other hand, a professional e-ticket generator makes the entire process seamless. It allows you to generate tickets online, hence, making the whole process hassle-free. Here's how:
Generating and mailing tickets to the recipients online saves a lot of paper consumption. Your guests can easily show the e-ticket (with relevant ID proofs) on their mobile phones and access event entry.
A professional e-ticket generator gives you an option to design your ticket easily. You can brand your ticket by adding a logo. You can also choose to add a solid background color or a relevant background image to your ticket.
With e-tickets, you can choose to directly email the tickets to the recipients. All you need to do is specify the email addresses and the number of tickets to be sent to each. This will not only make sending tickets easy and convenient but also save postage fees.
A professional e-ticket generator allows you to generate and send tickets online. These tickets will always remain intact with the buyer. Hence, the issue of stolen or lost tickets just eliminates.
Manually counting the tickets to track event attendance is tedious. But with a professional e-ticket generator, you can easily get analytical data on how well your event performed. This will help you give useful insights to make better decisions for your next event.
Hence, by using an e-ticket generator, you can make the whole process of ticket generation much easier and convenient. You can feasibly generate and send thousands of tickets by just sitting on a couch with a cup of coffee.
Now, let's move on to show how to generate e-tickets.
E-ticketing (aka. Digital ticketing) is here to stay!
According to a report by FactMr, the global sales of e-tickets in FY2022 was USD 24.3 billion with an estimated surge of 7.6% from 2023 to 2033.
The data in itself is pretty important for event organizers. It clearly shows that digitization is your way to go.
So the next time you plan an event, do a little research to find a reliable E-Ticket Generator. It’ll not only provide seamless ticket generation but also be both environment and pocket-friendly!
To generate tickets online, you need a professional e-ticket generator tool. In this article, we will use Ticket Generator for demo purposes. In case you'd prefer a video-based tutorial, here's one:
Using this tool you can create, design, and send up to 1,000 tickets in a matter of a few minutes.
Plus, you can secure event entry by creating QR Code based tickets. That is, every ticket you generate has a QR Code on it. It is encoded with a unique ID. Upon scanning the QR Code, the event organizer/coordinator can know whether the ticket is genuine or not.
Besides, you can get event attendance and other insightful data on your event performance. That is, you can analyze your event efficiency based on various parameters.
And the best part is that these tickets are completely contactless. So, you don't need to worry about the health of the attendees and your employees.
Now, the next question is how to create QR Code based event tickets. For this, you just need a contactless event technology such as Ticket Generator.
Using Ticket Generator, here's how you can generate tickets:
Go to Ticket Generator and create an account there. Note that you will get the first ten credits (1 credit=1 ticket) for free. In order to create more than ten tickets, you will have to purchase credits.
Now, click on Create New Event option. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.
After you do this, your event will be created. Once your event is created, click on the newly created event from the Manage Events tab. Look for the Guest Tickets section and click on it.
Then, click on the New Ticket(s) drop-down button and select the Bulk Tickets option to generate tickets in bulk or select Single Ticket if you wish to generate a single ticket. Use this option to bulk generate and distribute tickets in batches. You will have two different options for generating and distributing your tickets.
Now, once you create the event, the next step is to design your ticket. Here, you can choose from the following three options:
In this option, you can upload your own ticket design. Once done, you can place a QR Code and ticket ID wherever you want to make your ticket secure.
Furthermore, you can add unique/variable information blocks, if any, by clicking on the + sign. You can up to five blocks on each ticket.
Note that all these elements are movable and resizable.
The actual data of variable/unique information will be taken in subsequent steps.
In this option, you can design your ticket from scratch. You will see a displayed ticket, which has the details you mentioned in the first step.
Here you can mention additional details such as event tagline, event description, or other useful information.
Furthermore, you can add a logo to brand your ticket. Besides, you can add a background color or a background image to your ticket.
Plus, as in the previous design option, you can add variable information by clicking on the + sign. But in this option, the blocks will be fixed and cannot be moved/resized.
For more information, refer to this detailed guide on how to design event tickets.
Once, you are done designing, you can see the Preview of your ticket.
If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you.
Simply click on Choose from templates option to access this feature.
Once clicked, you will see a number of pre designed templates to choose from.
To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.
You can choose from the following four options:
With this option, you can create a form to get registrations for your event, approve them, and automatically generate tickets for the registered attendees. You can customize the landing page by adding images, event description, specifying the form fields, and customizing the button text.
Here's a detailed guide on how this feature works.
By clicking on this option, you can download printable PDF formats of tickets. If you have to mention variable/unique information, you can simply upload the data file.
Once done, click on Generate.
In this section, you can choose from three options.
First, you can directly mail the tickets to recipients. Here, you can specify the email addresses of up to 1,000 recipients along with the number of tickets to be sent to each.
Second, you can send the tickets via an SMS to up to 1,ooo phone numbers.
Third, you can send the ticket to your guests by both email and SMS.
In all three options, you can do either upload a data file. Or you can type/paste information manually in the given grid.
Besides, if you want to add variable information such as ticket category, seat number, and hall number, then you need to add this data to the file you are uploading
For more information, you can refer to this detailed guide on variable information.
This way, you can send the bulk of tickets within a few minutes.
In this option, you can integrate your event registration system with the Ticket Generator ticketing system. To know about it in detail, you can refer to this guide on Ticket Generator API.
By clicking on this option, you can generate and distribute single tickets to the guests. It is useful in these two ways:
Say you have created tickets for your event and some people have just walked down on your event at the last minute. Now you need to create tickets for them.
You obviously don't want to create a whole batch of tickets for just them. Here's how you can do it in a seamless way:
1. Login to Ticket Generator
2. From the dashboard, click on the event for which you want to create these tickets.
3. Now, click on Guest Tickets tab.
4. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice
5. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)
That's it. A new single ticket will be generated.
Suppose you have sent tickets to your guests. But some of them didn't receive them. Don't worry. The Ticket Generator has got you covered. Here's how it can help you:
1. Login to Ticket Generator
2. From the dashboard, click on the event for which you want to resend the tickets.
3. Now, click on Guest Tickets tab.
4. Click on Resend Ticket.
5. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets.
6. Once you've entered these details, click Search. Now, you will see the ticket details.
7. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend.
Now you know how to generate e-tickets. Let's move on to show how to validate tickets for secure entry.
You know that each ticket you create has a QR Code on it, which helps in validating tickets. But how does it work?
In order to authenticate tickets, you need to download the Ticket Validator app. You can download it from Google Play or App Store. Besides, you can go to the Ticket Validator app section of your dashboard and ask for the app link that will be sent to your email.
Here are the steps you need to follow to validate tickets using the app:
1. Once you download the app, you can login by using the username and password of your Ticket generator account
2. Next, select the event for which you want to validate tickets
3. The scanner will launch. Now, point the scanner in front of the QR Code on each ticket. Once the QR Code is detected, you will know whether the ticket is valid, invalid, or duplicate
Also note that even if the QR Code is worn out, you can still test the validity of the ticket. This can be done by entering the unique serial code, which is printed beneath the QR Code on each ticket.
Going to use an online tool? Great. They’re, after all, an easy and hassle-free way to get things done.
But make sure the one you use is safe and reliable. How?
You could look for quality certifications such as ISO, GDPR, and SOC2.
1. ISO 27001:2022 certification: It is a rigorous one that follows ISO's global standards in information security and systems and indicates that the vendor shall keep your data safe.
2. General Data Protection Regulation (GDPR) is a pan-European regulation that requires businesses to ensure the protection of personal data and privacy of EU citizens for processing of their personal data.
3. SOC 2 (System and Organisation Controls 2) is an auditing standard developed by the American Institute of CPAs.
You can manage event attendance and track real-time analytics of your event. Here is how to do it:
Say your event is being organized on a large scale. For this, you can add event coordinators to scan and authenticate tickets at different event entry points.
To do this, go to Ticket Generator Dashboard and click on Manage Events. You will see the details of your event. Here, at the end of the table, you will see three dots. On clicking, you will see the option for Add/Edit Coordinator.
Here, you need to specify the email address of event coordinators. They will receive an email invite and password, which they can use to log in to Ticket Validator mobile app.
You can get analytical data on how well your event performed. For this, go to the Manage Event section and on the extreme right, click on View Analytics.
Here, you can get data on the following parameters:
With this data, you can analyze your event performance and make better decisions for your next event.
So, this is all you need to know about e-ticket generator. You can now create printable, customized, and secure event tickets effortlessly. And save the amount of time, effort, and cost in distributing your event tickets.
Say your company has an events website. People interested in your events make a booking and purchase event tickets. The event could be a movie, Christmas party, graduation event, seminar, or even a transport journey.
When a purchase is made online you either share a booking confirmation or an e-ticket probably via email. The guest then needs to print the ticket and show it at the entrance.
Lately, you are feeling the need to improve this ticketing system. First by making the entire process more convenient for your guests. Next, by making the ticketing process more secure. You are worried about unauthorized entries.
Hence, you're looking for a better ticketing system. So that you can integrate with your existing event registration site or software.
Here is what you need a ticketing API that creates one-time scannable QR Code-based tickets such as single-use coupon codes. You can scan this QR Code on the tickets at the entry using a smartphone app.
Your guests can receive the tickets on their email. And show the ticket on their smartphone at the entrance. Your security personnel can use their smartphone to scan the ticket and validate entry.
No printing, no tedious software development, and no additional hardware required. A simple integration with a secure third-party API. With it, you can auto-generate event tickets. Isn’t that amazing?
You can do this using the API provided by the online ticketing tool Ticket Generator. The tickets can be validated using the Ticket Validator apps available on App Store and Google Play.
Before we go into the steps on how to use the Ticket Generator API, you need to decide how you want the tickets. The tool currently allows three options:
This option is useful if you already have a ticket design that you use. You simply need to add a layer of security and convert your tickets into QR Code tickets.
If you choose this option, the API will return a unique QR Code (image) and ticket ID. In your own ticketing software, you can place these on your existing ticket design.
The Ticket Validator app can be used to scan the QR Code or check the ticket ID.
This option is useful when you're starting from scratch. Ticket Generator has a standard ticket design that you can use.
In this case, you'll first need to customize the design of the ticket via the tool dashboard. And save it. Then you can use the API to generate tickets with this design in real-time.
With each API call you will get a ticket in PNG format of resolution 2200 x 850 pixels. You can either display the ticket, make it available for download, or email it to the guest.
Each ticket will have a QR Code and ticket ID. These can be used to validate the ticket as usual.
This option is useful when you have the email address of the guest. And want to email the ticket directly to the guest.
In this case also, you'll first need to design the ticket via the Ticket Generator dashboard. Then use the API to programmatically generate and email the QR Code tickets.
You can validate the emailed tickets as usual.
Depending on your requirements, you should choose a method. Keep reading to now learn how to use the Ticket Generator API.
Given below is a step-by-step guide on how to use the Ticket Generator API:
First you'll need to create an account with Ticket Generator. The signup is free and no credit card is required. Plus, it probably takes less than a minute.
In fact, the tool gives you 10 ticket credits free to try the product. 10 ticket credits are good for 10 tickets or 10 API requests.
Here is the link to: Signup for Ticket Generator.
In Ticket Generator, the first step is to create an event. Tickets created via this tool are for a specific event.
To create an event, go to Manage Events from the sidebar navigation and click on Create New Event.
You'll need to enter event details such as: Event Name, Date & Timings, Activate Tickets (when you would like to allow validation of tickets to start), Timezone, and Venue. All these fields are required.
Click on Create when all details have been added.
Note that this step is not required if you're only looking to get QR Code and ticket ID. If so, skip this step.
Next, you'll see the option to add design to your tickets. There are three different ways to do this:
The first is by clicking on the "Upload own design" option: It helps you design your personalized ticket using your own templates.
You will be able to display a unique ID or QR code on your ID card. You can also add variable information.
The second step is performed using the "Edit Design" option. You can design your personalized ticket from scratch using standard themes.
This allows you to add logos, theme colors, or background images to your path.
The third option is "Select from template". Here you will see a number of ready-made templates to choose from.
With Ticket Generator, you also have the option to add unique ticket information or variable information. This means that all information on the tickets will remain constant except QR Code and ticket ID. But you can add information that is unique to each ticket. This could be the name of the guest, booking reference number, seat number, hall number, ticket price, etc.
When creating tickets via the dashboard, you can upload a CSV/Excel with this data. However, in the case of API, you will need to provide this information with the API request.
Once the design is ready, click on Preview to see how the ticket will actually look. If the design is final, click on API from the sidebar navigation.
Go to the API section from the sidebar navigation.
The next step is to generate the API certificate. The API certificate or key is what you require to authorize an API request.
Click on Create to generate to create a new API Certificate. You will be required to enter your account password. One the key generates, copy it and keep it handy.
Next, you'll also need the event ID. From the dropdown list, choose the event created in the previous steps. The ID will be displayed. Copy this ID and keep it handy.
Once you have the API certificate and event ID, click the View Docs button under API Documentation.
You'll be redirected to the API documentation and playground. You can use this documentation to view and create sample requests.
The first step here is to authorize the playground.
Click on the Authorize button and paste the API certificate/key created in the previous steps. This will authenticate that you have a valid account with Ticket Generator.
Important note: Authorized API requests will use actual ticket credits from your Ticket Generator account.
Next, choose the ticket format or method from the three options:
Use this option if you only need QR Code and ticket ID.
To start, click on TEST.
Enter values in the the following parameters:
Click on Execute.
The documentation will share the API request format in Curl, the request URL, return the QR Code image in PNG (base64) format and ticket ID, and the response header.
You can use this sample to create actual requests via your own event registration system.
Use this option if you need the tickets in PNG format. The design of the ticket will be the design we created via the Ticket Generator dashboard.
To start, click on TEST.
Enter values in the the following parameters:
Click on Execute.
The documentation will share the API request format in Curl, the request URL, return the QR Code image in PNG (2200 x 850 pixels), and the response header.
Use this option if you need to email the tickets directly to the recipient. The design of the ticket will be the design we created via the Ticket Generator dashboard.
To start, click on TEST.
Enter values in the the following parameters:
Click on Execute.
The documentation will share the API request format in Curl, the request URL, return a message that the email is sent, and the response header.
Once you have generated and distributed the tickets, you need to prepare to manage validation of tickets.
An event coordinator is a person authorized to validate tickets at the entry. With Ticket Generator, you can add multiple coordinators to do this.
From the Ticket Generator dashboard, go to Manage Events. In the event row, click on the three dots icon in the More column. Choose Add/Edit Coordinator. Enter the email addresses of the coordinators. Click on Invite.
The coordinators will receive an email invitation and will be required to set a password.
Note that the administrator of the Ticket Generator account need not add himself/herself. Administrators can validate tickets by default.
The coordinators should then download the Ticket Validator app from App Store and Google Play.
The coordinators can login via the credentials setup in the previous step. Administrators can login via their Ticket Generator account credentials.
https://youtu.be/HK5GJfm4G10
In the app, coordinators can select the required event.
The scanner will activate. You can then scan the QR Code on each ticket. If for some reason, the QR Code is unscannable, the coordinator can enter the ticket ID and validate.
With Ticket Generator, it is also possible to track the event attendance.
In Manage Events, click on the event row. Then click on View Analytics.
In this section, you will be able to see:
This data will help you understand how well the event performed. And lead you to make better decisions for your next event.
That is all you need to know on how to create QR Code tickets via the Ticket Generator API.
Start now by signing up for a free Ticket Generator account.
If you have organized an event, you know that managing an event is not an easy job. It comes with many challenges. And managing event entries is amongst one of the major challenges. Why? For many reasons. Keep reading to know.
There are three major issues when it comes to managing entries at your event:
If you organize an event, you'd only want authorized guests to be granted entry to the premises.
It could be a formal event such as a conference, seminar, or workshop. Or even an informal event such as a wedding or a party.
In either case, you prepare a list of guests to be invited and make arrangements accordingly. And unauthorized entries will only mean a shortage of such arrangements.
Hence, allowing only valid entries to the event becomes an important task.
You would have seen event coordinators manually checking the invitations to grant entries. It is actually a time-taking process. Hence, it often results in long queues at the entry gate.
This simply means a bad experience for your guests. Though you do want to ensure event security, you would not want to compromise on guest experience either, right?
Tracking event attendance is an important deal. It helps you get a clearer picture of what were your expectations and how did you actually perform.
And these details help you make arrangements for future events accordingly.
Now that you know what the challenges are, now the question is how to tackle them? You can do it by following the best event management practices. They will ensure an A-grade event.
And to implement them, you need a simple tool called:
As the name implies, an event entry management tool helps you deal with event entries. From allowing only the valid entries to helping you track event attendance, this tool does it all.
Wondering where do I find one? In this article, we'll tell you how to solve all the event entry-related challenges with an online tool Ticket Generator.
And you don't need to invest in any expensive setup to get the job done. Keep reading to know how it works.
Here is a detailed step-by-step guide on how Ticket Generator, an event entry management tool works:
The first step is obvious you will have to prepare the list of guests to be invited.
It will do two things. First, it will let you know how much food and seats do you need to arrange. Second, it will help you know how many event invitations (or tickets) you need to create.
Once you're done with it, head on to your event entry management tool.
Now, you need to go to the Ticket generator and do a quick sign-up. Note that you don't need to pay anything while signing-up and you'll get the first ten tickets for free.
This tool helps you to create QR Code-based tickets. That is, each ticket has a QR Code and ticket ID on it. Upon scanning, you can know whether the ticket is valid or not.
If you need to create more than ten tickets, you'll have to buy additional credits. Each credit you buy helps you create one ticket.
Now that you've signed up, you can start creating tickets. But before that, decide whether you want to hand out printed tickets. Or do you want to send them via email? Or in the third case, do you want to integrate your registration system with a ticketing system?
Once decided, you can get started. Here, is an outline of the steps you need to follow:
In this step, you need to specify the event details. For example, event name, date and time, venue, description, and time when you want to start validating entries.
Once you're done, select the event from the dropdown and move on to the next step.
Here, you can choose from either of the options:
i. Upload own design
Say you have a ready-made ticket design. But you want to add a layer of security to it. Then this option is for you.
You can upload your ticket design and then add a QR code and ticket ID to it. Furthermore, if you have unique information for each ticket such as a seat number, you can add blocks by clicking on the + sign.
The blocks for variable information will get added. The actual data will be taken in subsequent steps.
ii. Edit design
This design option is for those who do not have a readymade design. Here, you can design the ticket from scratch.
You can then add a logo to the ticket design. Then you can also add a background and event description. Plus, like the previous design option, you can add variable details (such as seat number) by clicking on the + button.
Once you finish designing the tickets, you can proceed further to see a ticket preview. Each ticket will have all the event details with a QR Code on it. This QR Code will help you meet your goal.
ii. Choose from template
If you don't want to design the entire ticket but still want to give it a nice appearance, here is the alternative for you. To access this functionality, simply click the Choose from Templates option.
Once clicked, you will see several pre-designed templates to choose from.
Here is a detailed guide on how to create event tickets.
Now, if everything looks fine, you can go ahead to download or email the tickets.
Now that you have created the tickets, you can give them to your guests.
Here, you can design and share your own event registration page with your target audience. This includes adding images, event description, specifying the form fields, and customizing the button text.
Here, you download ticket in printable formats and then distribute to your guests.
If you selected the email tickets option, they will be shared with specified guests via mail.
With the SMS option, you can send tickets to your guests via SMS.
With the third option, you can send tickets by both email and SMS.
In all three options, you can either upload data or copy/paste it manually on the grid.
Plus, you can also create tickets programmatically in real-time through API. It allows you to integrate your registration system with our ticket system. Here is a detailed guide on the Ticket Generator API option.
Note: If you want to mention variable information on the ticket, upload the data file in the given column of the delivery method you choose.
Here, you can generate and distribute single tickets to guests. This feature is useful in these two situations:
Suppose you are organizing an event and have generated the tickets for it as well. You've even handed out the tickets to your guests. But some unplanned guests turn up at the venue at the last moment. And now you need to generate tickets for them as well.
Ticket Generator can help you do it seamlessly. Here's how:
1. Login to Ticket Generator
2. From the dashboard, click on the event for which you want to create these tickets.
3. Now, click on the Guest Tickets tab.
4. Here, click on the New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice
5. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)
That's it. A new single ticket will be generated and downloaded.
Say you have generated tickets for your event and sent them to guests via email or phone. But somehow, some guests didn't receive them.
Here, the Ticket Generator can help you resend the tickets. Here's how:
1. Login to Ticket Generator
2. From the dashboard, click on the event for which you want to resend the tickets.
3. Now, click on Guest Tickets tab.
4. Click on Resend Ticket.
5. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets.
6. Once you've entered these details, click Search. Now, you will see the ticket details.
7. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend.
Now you know how to generate e-tickets. Let's move on to show how to validate tickets for secure entry.
You will appoint coordinators for the event, right? They will help you validate entries. And before the event starts, you will have to get them equipped.
And we are not talking about any equipment here. You don't need to install anything. You just need to do two simple things:
First, you need to add coordinators in the Ticket Generator. It allows you to specify their email address. And mails them an invitation to join in.
Second, they need to install the Ticket Validator application on their smartphones via Google Play Store or App Store
Once they do it, they can log in to the app and select the event to proceed ahead.
In fact, you can even use the Test Ticket option on the Ticket Generator dashboard to test scan the tickets. And see how the system works.
Once guests start coming, coordinators can open the application to start validating tickets. As stated earlier, coordinators need to select the event in the app. And then launch the scanner to scan the QR Code on each ticket.
As a QR Code is scanned, the app will show a pop-up. This pop-up will tell you if the entry is valid, invalid, or duplicate. And accordingly, the management can grant or deny the entries.
Also, scanning a QR Code is a fast process. It only takes at most 2-3 seconds to do the job.
That means the process becomes faster. And of course, secure and efficient.
Hence, you don't need to worry about long queues at the entry gate anymore.
Say you are done validating the entries. And the event has now ended. What next? Yes, you have to now see the event attendance.
To do this, you will again have to go to the Ticket generator. And from there, visit the Manage Event section.
From here, you can select the event you want to see analytics for. You will then be redirected to a page where you'll see all the details, go to the View Analytics option to the extreme right. Click on it.
On the page that loads, you will be able to see various aspects of event analytics. The first is the percentage of people who have been validated. Here, you will also see a small box indicating Event Status.
The green box means the event is still going on. On the other hand, a red box means that the event has ended already.
Next, you will see a graph showing Attendance by Time Period. Here you will see how many tickets were scanned at what time.
Then you will see Tickets Validated Per Coordinator. It will show you which coordinator has validated how many tickets.
Next will be the graph on Used, New, Expired, and Invalid Tickets. And finally, you will see data on Duplicate and Re-Entry Allowed Count.
With each section of the analytics, you will have the option to download the data as a CSV file. You can export it in case you need to.
Using the data obtained, you can make decisions for your future events accordingly.
This is all you need to know about an event entry management tool. It helps you tackle unauthorized entries, ensure a good guest experience, and even analyze event attendance.
It is not only easy to use but is also very cost-effective and secure. You only need to pay for the tickets you create. No need to invest in any cost-intensive setup. Just get the app installed on coordinators' smartphones. And you are good to go.
In case you still have any queries or concerns, feel free to let us know in the comments.
You want to organize an event. This can be a conference, seminar, or simply a festival.
Once you have planned the whole event, the next step is to generate event tickets. And one of your foremost goals is to ensure only genuine entries to your event.
But the conventional paper-based tickets can easily be duplicated. This leads to unauthorized entries to your event, putting your event security at stake. Hence, you are looking for a tool, which helps you generate secure entry tickets.
Or say you already have designed a ticket template using tools such as Adobe Spark or Illustrator.
But on each ticket, you want to add unique information such as a seat number. So, designing each ticket one-by-one will consume a lot of your time and effort. Hence, you are looking for a tool, which can help you design unique event tickets quickly and easily.
Now say, you put a hologram or a similar anti-counterfeiting tactic on each ticket, which is hard to duplicate. But verifying each ticket manually for such measures can be time-consuming. This will lead to long queues and crowding at the entry gate.
So, how to design a secure event ticket, which can easily be authorized?
In this article, we'll explain how to make your event ticket secure. And also, how to generate secure tickets from scratch.
Keep reading.
Here are the steps, which you generally follow to design an event ticket:
An event ticket should have important details about the event. That is, it should answer any doubt/question the attendee may have about the event.
For this, you give basic details such as event name, description, time, and venue. Plus, many-a-time, you also mention variable information such as seat number, ticket category, or auditorium number on the ticket.
Now, you search for online tools, which help design tickets. These include Adobe Spark, Photoshop, and Illustrator. These tools are complex to use. Hence, they are generally used by professionals.
And say you have unique information on each ticket. In such a case, you have to design each ticket individually. This takes a lot of time and effort.
Once you are done with designing, the next step is to print tickets. For this, you go to your nearest printer. The printer then takes her/his time and prints the bulk of tickets for you.
Once the tickets are ready, you distribute them to the attendees.
Thus, the conventional way of designing tickets is tedious. Plus, it is very easy to design a duplicate ticket using online tools.
Hence, you are looking for a better way to design your ticket. That is, a tool which helps you design hard-to-duplicate, unique tickets effortlessly.
In the next section, we will show how you can make your event ticket secure.
Here is a solution you can easily create QR Code-based tickets using a professional tool such as Ticket Generator.
The tool helps you create secure tickets. Each ticket you create has a QR Code on it along with a ticket ID. Upon scanning the QR Code using a dedicated app, you can check whether the ticket is valid or not.
Using this tool, it is possible to convert your existing ticket design into secure, QR Code tickets. That is, if you already have a design template, you can simply upload this on the Ticket Generator dashboard.
On this design, the tool will allow you to place a QR Code and ticket ID. Plus, you can also add variable information effortlessly. We will detail about it later in the article.
This way, you can generate tickets with your own ticket design. And then use our tool to add unique information and a QR Code for secure entry.
Now, say you do not have a ready-made design template. In such a case, you can simply use Ticket Generator's standard design option to design your ticket.
The best part is that you can even track event attendance. That is, you can get useful analytical data on your event performance. This will help you to make better decisions for your next event.
In the next section, we will give you a step-by-step guide of how to exactly go about it.
Now, we will show you how to create secure tickets using a professional tool such as Ticket Generator. Using this tool, here are the steps, which you need to follow to make your event ticket secure:
The first step is to create an account on Ticket Generator. Note that you Sign Up for free. Plus, all new users get the first 10 ticket credits (1 credit = 1 ticket) free of cost. These credits will allow you to easily test if the tool meets your requirements.
Once you Sign Up, the next step is to create an event. If you are an existing user and have already created an event, you can select it from the drop-down box.
In order to create a new event, you need to specify the following details:
Once filled, click on Create. Your event will be created.
In order to design your ticket, you can choose from the following two options:
You can choose this option if you already have a ticket design. And you want to make your event ticket secure.
As mentioned in the previous section, you can upload your ready-made design template in this option. The file should be in PNG, JPEG, and JPG format. And the image size should not be more than 5MB.
It is recommended to upload an image of width between 2,200 pixels (minimum) to 5,000 pixels (maximum) for best results. This is because lower-resolution images may pixelate when printed.
The image you upload will be your ticket image (a ticket design template). You can either paste a URL or upload an image from your system.
Once you upload the ticket image, you can place a QR Code and ticket ID on it. Note that these elements are movable and resizable. That is, you can place them anywhere on the ticket.
Besides, you can add unique/variable information wherever you want on the ticket. You simply need to click on the + button to add variable information blocks to the ticket design. Once done, you will see 'Header' and 'Value' blocks on the ticket. You can add up to five blocks on each ticket.
Note that adding variable information blocks is a part of the design step only. That is, this will confirm the place where you wish to add variable information. You can choose the color of the text or specify the hex code.
Plus, the text is resizable. Besides, you can edit the 'Header' and 'Value' text to view how actual data will look once ticket data is uploaded and tickets are generated.
The actual data of the Header and Value will be taken in subsequent steps.
Once you finalize the design, click on Done.
Now let's detail the second design option.
This design option is Ticket Generator's standard design. Users who do not have any ticket design, but want to create secure tickets can go for this option.
Once you click on this option, you will see a displayed ticket design. This will have all the details of the event you specified in the previous step.
In this option, you can add a background color or a background image to the ticket. Plus, you can also add a logo to brand your ticket.
Furthermore, you can specify variable information blocks, the same way you did in the previous design option by clicking the + button. But note that unlike the previous design option, the position of these blocks is fixed and cannot be moved/resized.
For more information, you can refer to this detailed guide on how to design tickets using default design option.
If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.
Once clicked, you will see a number of pre designed templates to choose from.
Once you are done with designing, let's move on to the next step.
In this step, you are required to specify how you want your tickets in printable PDFs, emailed directly to recipients, or via API. Depending on the method of delivery, you will need to provide additional information.
We have briefly explained all the three options:
Here, you can download printable event tickets. And it is here, where you actually need to give the data for variable information. You just need to upload a data file in CSV, XLS, or XLSX format.
For more information, you can refer to this detailed guide on variable information.
Once you upload the data, the number of tickets you want to generate will automatically be defined. You can now click on Generate.
Your tickets will be generated in PDFs. That is, 1 PDF per ticket.
Here, you can choose from the following three options:
In this option, you can directly mail the movie tickets to your guests. You can specify up to 1,000 email addresses. You can either upload a data file or manually type/paste in the given grid.
Here, you can also specify email content such as email subject, body, and reply-to email. Once done, click on Generate. The tickets will be automatically emailed to the recipients.
In this option, you can send the movie tickets to your guests through an SMS. You can specify up to 1,000 phone numbers either manually or by uploading a file.
Here, you can send tickets by both email and SMS. you can either upload the data or type manually on the grid.
If you have any variable data, you can add it in the file you upload. Variable data is the data, which is unique for every ticket. This may include seat number, hall number, seat category, amongst others.
For more information, you can refer to this guide on variable information.
In this option, you can integrate your event registration system with the Ticket Generator ticketing system.
In order to know how this option works in detail, you can refer to this detailed guide on Ticket Generator API.
This way, your tickets will be generated. These are one-time scannable QR Code-based tickets. The QR Code on the tickets can be scanned at the entry using a smartphone app.
Quick Ticket allows you to generate and distribute single tickets to guests. It is useful in two ways:
Say you have created and distributed tickets for your event. But at the last moment, some people showed up at your event. And you need to generate tickets for them.
You certainly wouldn't want to create a whole new batch of tickets again. This is where the Quick Ticket feature can help you. Using it, you can create a couple of individual tickets in a few minutes. Here's how:
1. Login to Ticket Generator
2. From the dashboard, click on the event for which you want to create these tickets.
3. Now, click on Guest Tickets tab.
4. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.
Download Ticket: This option allows you to generate and download the ticket.
Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.
5. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)
That's it. A new single ticket will be generated and downloaded/sent to your guests.
Say you have distributed the tickets to guests via email ID or phone number. But somehow, some of them didn't receive it. Here's how the Quick Ticket feature can help you do it seamlessly:
1. Login to Ticket Generator
2. From the dashboard, click on the event for which you want to resend the tickets.
3. Now, click on Guest Tickets tab.
4. Click on Resend Ticket.
5. Now, choose your preferred mode of searching the guest's ticket. You can do it by ticket ID. Alternatively, you can also use the guest's email address or phone number which you entered while creating the ticket
6. After entering these details, click Search and you will see the ticket details
7. Now click on View followed by specifying the guest's email ID or phone number. After submitting these details, click Resend
In the next section, we will show you how to validate tickets.
Event security is one of the most important goals. And for this, you take various event security measures.
You now know how to make your event ticket secure. With QR Code-based tickets, you just created, you can secure event entry. This is how:
You can scan the QR Code on each ticket by downloading the app Ticket Validator (Google Play, App Store). Upon scanning, you can know whether the ticket is valid, invalid, or duplicate.
The coordinators you appoint will help in scanning the entry tickets. To add coordinators, go to your Ticket Generator dashboard and click on Manage Events. Here, you will see the details of the event you have created so far.
Now, click on three dots in the extreme right of the table. You will see the option for Add/Edit Coordinator.
On selecting this option, you can specify the email addresses of the coordinators. Each of them will receive an email invite and a password.
They can then use these credentials to login to the Ticket validator app.
To validate tickets, these are the steps, which need to be followed:
i. Login to the app.
ii. Select an event from the list of events. Note that an event will only be visible if the ticket scanning has been activated. You can update this date/time in Manage Event > Event > Edit Details.
iii. Scanner will open. Now, scan QR Code on each ticket. If for some reason QR Code doesn't scan, enter ticket code to validate entry.
Plus, you can also know how well your event performed in the Manage Event section. That is, you can get analytical data based on various parameters. The data will help you identify areas of improvement for your next event.
In order to know more about it, you can refer to this detailed guide on how to track event attendance.
Hence, you just read a comprehensive guide on how to make your event ticket secure. Now you know how to design your ticket with unique information effortlessly.
You are going to organize an event. This can be a conference, seminar, or a festival.
Once you have planned the whole event, the next step is to design and give out event tickets.
And you know that event tickets mainly have a functional purpose of permitting entry. But for many guests, it means much more. For example, some guests consider tickets as a souvenir of a noteworthy event.
Hence, when you design tickets, you want two things:
First, you want the ticket to have all the event details. That is, event name, time, venue, and a short event description.
Second, you want to design a ticket, which is visually appealing. You may also want to add branding to the ticket design. The main purpose is to delight your guests by designing personalized tickets.
So, in this article, we will give you some creative ideas of how to design your event ticket.
Keep reading.
If your event deals with vintage themes such as old films screening, an exhibition of antique items, or a circus, then this is a perfect ticket design.
Let your ticket do all the talking. You can use vintage colors such as boggy, burgundy, crimson, green, pale pink, and saturated green on your ticket.
The best vintage font you can use on the ticket is The Aviator font. It is elegant, stylish, and has distressed letterpress.
Sophisticated ticket designs will render a very calming effect on your guests. Generally, grey or white color background is considered to be the most sophisticated. Keep the font color dark such as black or dark purple.
The best sophisticated fonts are Reklame and Brandscript.
Such ticket design goes well with events such as a book launch or fashion week. Here's an example of a sophisticated theme-based ticket for Nottingham Trent University's graduate fashion week, 2019.
Source: Behance
As the world becomes tech-savvy, ticket design isn't an exception to this practice. You can create a hi-tech ticket design by adding a QR Code to it.
A QR Code is a 2D barcode. This can easily be scannable via a smartphone or a dedicated app.
Now, here are two ways through which you can use QR Codes on tickets:
You can create QR Code-based tickets with the help of professional tools such as Ticket Generator. Upon scanning the QR Code with a dedicated app, you can know whether the ticket is genuine or not.
This way, you will easily be able to identify and discard fake tickets. Plus, you can also add a logo, background color or background image, and make the ticket totally branded.
Besides, if you already have a design template, you can simply add a QR Code. This will add a layer of security to the ticket.
In case you'd like to know how it works, here's a quick video:
Yes, with QR Codes, you can actually make your event tickets engaging and interactive. You can create a QR Code and link it to both text-based and multimedia information.
For example, you can link:
Your guests just need to scan the QR Code via their smartphone. And enjoy the content within.
Art director, Kris Tsao, designed a ticket for an Art and Design lecture. The lecture was on graphic designer Edward Ella.
And the ticket design had the famous words of this designer, (Design is) 'Permission Given Allowance Taken'. The ticket created a great impression on the designer's fans. And many of the guests kept this ticket as a souvenir.
Similarly, say if you are organising a Shakespearean play. You can actually quote the bard's words on tickets. This will make the guests feel special.
Say you are organising a reunion. This can be office, college, or school. For such events you can design a colorful ticket, which has lots of fonts. That is, you can go bold and italic, while writing a normal text in other places.
Plus, you can also play with the font sizes. For example, Aleo is one of the best bold font designs. While Roboto is one of the most minimalistic fonts.
You can design your ticket like an envelope. That is, you can design it on cardboard paper with blanks. The blanks will have attendee information such as name, entry timings, date, and number of admits.
This design will go well with historical events. This is because the ticket design will give a retro tinge.
In a similar manner, you can add a bit of sophistication to this design. For example, the tickets of the opera singer 'Placido Domingo' concert were a visual treat.
A lot of time and work was consumed in the design but the end product was just amazing. The ticket had three separate sections; an envelope, the ticket itself, and a tracing paper with designated seat number.
Say you are organising a big event. And there are different ticket categories/access passes. And normally you mark different ticket categories with words such as Gold, Silver, or Platinum/ VIP, Ordinary etc. on the ticket.
You can actually define these categories in a playful manner. For example, the Ancora music festival held in Vancouver went quirky with their ticket designs.
The festival had various entry options such as all access passes, day passes, and night stand passes. They specified these categories such as All day long, Day tripper, and One Night Stand respectively.
You can use vibrant, neon colors on your tickets. Say, your event is based on the theme of LGBT group. Here, you can design your ticket with rainbow colors. This will reflect on the broad theme of the event.
Source: Deviant Art
Same goes with a festive event such as Holi. According to experts, neon color blue is one of the best colors for vibrant ticket design. While red is considered the most favorable color to trigger action and boost sales. So, if your event requires sale of a product/service, then you should use red.
Hence, these were some of the ticket design options. Once you choose a ticket design, go ahead to choose the type of material you want your ticket on. Rag paper is the highest quality of paper while Matte paper is best for color printing.
Here is a helpful guide on how to choose the right paper for your ticket.
Now, let's move on to some of the best practices in ticket design.This will help you design tickets flawlessly.
1. Ensure that there is enough contrast between background color and font color. For example, if the background color is light, then the font color should be white and vice versa.
2. Use colors, which are eye-friendly. Avoiding using very bright or flashy colors, which may repel the guests.
3. Provide all the details of your event on the ticket. That is from minute details such as seat number to additional details such as event tagline, mention it all.
This will not leave your guest confused or doubtful about any detail.
Follow these best practices rigorously to create tickets smoothly.
Still have any questions? Write it in the comment box.
You are in the business of movie shows. Or are organising a special movie screening. And you need to create tickets.
You can either be an event tickets seller or theatre company looking for a new method to generate and distribute secure tickets regularly.
Or you are responsible for a special movie screening at your organisation, university, or festival. And are looking to create and distribute secure tickets as a one-time activity.
You have been using traditional printed or digital tickets i.e. without any security enhancements.
With these, you are facing the following challenges:
Freeloaders use fake tickets to gain authorised entries.
With traditional tickets, your staff needs to spend about 10-15 seconds verifying authenticity causing long queues
Moreover, ever since the COVID-19, guests have been opting for a contactless experience. They will be apprehensive of the security team touching their ticket to validate entry.
The good news is that there is an easy way to address these challenges.
You can use an online ticket Generator tool to generate and distribute QR Code tickets.
https://youtu.be/rBwPYQtOxgA
These tickets can be validated at the entry in a few seconds in a contactless way, ensuring authorized entry only.
In this article we'll guide you on how to generate QR Code tickets for your movie screenings.
Keep reading.
QR Codes are 2D barcodes. They can easily be scanned via a smartphone or a dedicated app to access the content within. Hence, they offer a contactless operation.
Here is how this works:
This way, only authorized entries will be permitted in the theatre hall/movie event.
Now let's see how to create QR Code based-tickets.
In order to create movie tickets, you will need an online tool such as Ticket Generator. But before you actually move on to create QR Code-based tickets, you need to answer the following questions:
That is, if you are an event ticket seller or a theatre company, you will need tickets regularly. For your use case, you can use Ticket Generator API.
With this, you can conveniently create QR Code-based tickets, when required. You can simply integrate your registration system with our ticketing system. And then generate tickets in real-time.
For your help, here is a step-by-step guide on how to create tickets using API.
This is for those people who are organising a special movie screening. For this, you can use the Ticket Generator dashboard to create tickets.
You can either download tickets in printable formats or email tickets directly to guests. Here is a step-by-step guide.
Go to Ticket Generator and create an account. Once you 'Sign Up', you will get ten free credits to create ten tickets free of cost.
Now, as you log in, Now, click on Create New Event option. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.
Now to generate tickets for this screening, from the dashboard, click on the event you just created and go to the Guest Tickets tab.
Here, click on New Ticket(s) drop-down and select the Single Ticket option to generate a single ticket or Bulk Tickets option to generate tickets in bulk. This is followed by selecting the delivery method i.e. Download Ticket and Send Ticket as per your choice.
Here you have two design options. You can choose from these three options:
Say you have a ready-made design template for your ticket. But you want to add a QR Code to it. This will act as a layer of security.
If that is what you require, then this is the suitable option for you. Here, you can also add variable/unique information by clicking on the + button.
In this option, you can use Ticket Generator's standard design in case you want to create tickets from scratch.
Here, you can add a logo, change the background color, or background image to your ticket.
For your reference, here is a helpful guide on how to design event tickets.
If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you.
Simply click on Choose from templates option to access this feature.
Once clicked, you will see a number of pre designed templates to choose from.
To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.
Once designed, you can click on Preview. Here, you can see how your QR Code-based ticket looks. If everything looks fine, proceed to the next step.
In this option, you can specify how you actually want the tickets. Plus, here you can upload actual data of variable/unique information.
You can choose from the following four options:
Here, you can design and share your own event registration page with your target audience. You can add images, event description, specify the form fields, and even customize the button text.
In this option, you can generate and download the tickets in printable formats (PDF).
Here, you can choose from the following three options:
Here, you can directly mail the movie tickets to your guests. You can specify up to 1,000 email addresses. You can either upload a data file or manually type/paste in the given grid.
In this option, you can send the movie tickets to your guests through an SMS. You can specify up to 1,000 phone numbers either manually or by uploading a file.
Here, you can send tickets by both email and SMS. you can either upload the data or type manually on the grid.
If you have any variable data, you can add it in the file you upload. Variable data is the data, which is unique for every ticket. This may include seat number, hall number, seat category, amongst others.
For more information, you can refer to this guide on variable information.
If you have your own registration system, then you can generate tickets programmatically in real-time via Ticket Generator API.
For more information, you can refer to this detailed guide on Ticket Generator API.
That's all. Your QR Code-based movie tickets will be generated.
This way, you can easily create unique movie tickets in bulk. Now, let's move ahead to detail how you can create single tickets for contingencies.
Ticket Generator also allows you to generate and distribute single movie tickets to the guests. It is useful in these two ways:
Say you are organizing a special movie screening and have created the tickets for it. You have delivered all the tickets to your guests. But at the last moment, some people have walked down on your screening. And wanted the tickets for your show.
What'd you do? You certainly wouldn't want to create a whole new batch of tickets again. This is where Ticket Generator can help you. It allows you to generate additional tickets in just a few minutes. Here's how:
a. Login to Ticket Generator
b. From the dashboard, click on the event for which you want to create these tickets.
c. Now, click on Guest Tickets tab.
d. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.
e. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)
That's it. A new single ticket will be generated.
Say you have sent the tickets of your screening to your guests via email and phone number but due to some unforeseen reasons, some of them didn't receive them. Here again, Ticket Generator can help you resend them. Here's how:
a. Login to Ticket Generator
b. Go to dashboard and click on the event for which you want to resend the tickets.
c. Now, click on Guest Tickets tab.
d Click on Resend Ticket. Now, you'll be asked to choose your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it
Alternatively, you can also use the guest's email address or phone number which you entered while creating the ticket.
g. After entering these details, click Search and you will see the ticket details.
h. Now, click on View and specify the guest's email ID or phone number.
i. Once you submit these details, click Resend.
That's it. That is how you can resend tickets to individual guests.
Now, let's move ahead to detail how you can validate these tickets.
You now know how to create movie tickets. To ensure guest safety, you take various measures. Let's see how you can validate QR Code on movie tickets to allow only authentic entries.
You can scan the QR Code on each ticket by downloading the app Ticket Validator (Google Play, App Store). Upon scanning you can know whether the ticket is fake or not.
The next step is to add coordinators. These are the people who will help in scanning the entry tickets.
To add coordinators, go to your Ticket Generator dashboard and click on Manage Events. Here, you will see the details of the event you have created so far.
Now, in the extreme right of the table, click on the three dots. You will see the option for Add/Edit Coordinator.
On selecting this option, you can specify the email addresses of the coordinators. Each coordinator will then receive an email invite and a password.
They can then use these credentials to login to the Ticket validator app.
To validate tickets, you need to follow these steps:
i. Login to the app using the credentials emailed.
ii. Select event from the list of events. Note that it will be visible only if ticket scanning has been activated. You can update this date/time by editing event details in the Manage Event section.
iii. Scanner will now launch. You can scan QR Code on each ticket. If for some reason QR Code doesn't scan, enter ticket code to validate entry.
In case a person wants to leave the movie and wants to enter again after sometime, you can mark her/his ticket for re-entry.
Now, let's see how you can track attendance and get other useful data.
By getting useful analytical data, you can know the shortcomings in your present movie event. And hence take better decisions for the next.
In order to get analytical data, go to the Manage Event section and on the extreme right of your dashboard. Here, click on View Analytics.
Here, you can get data on following parameters:
With this data you can get insights such as the best timings of your movie event and efficiency of each coordinator.
Here is a helpful guide of why event attendance tracking is important.
So, you just read a detailed guide on how to create secure movie tickets. Ensure guest safety and security by creating QR Code-based movie tickets now.
Have you ever juggled stacks of printed tickets at your event entrance? Or deal with long queues of attendees impatiently waiting to get their tickets checked? As an event organizer, these common scenarios might resonate with you.
But imagine a scenario where your attendees can simply flash their phones at the entrance and get in. Swift, efficient, and absolutely hassle-free, that's the magic of using contactless event tickets.
In this article, we'll go through everything you need to know about contactless event tickets and how they can help your next event run more smoothly.
Let's get started.
Contactless event tickets are a type of electronic ticket that can be used to gain entry to a venue. This is done by tapping the ticket against a reader at the gate or other locations within the venue.
It works just like a contactless credit or debit card, which you can use to pay for items with a tap. As well as making event entry easier and faster, contactless tickets offer security benefits. They are harder to lose, more difficult to counterfeit, and provide better protection against ticket fraud.
Contactless event tickets are an increasingly popular option for events that do not require a paper ticket. They are often used at:
In a nutshell, you can use these tap-and-go tickets for any event requiring entry, whether a one-time event or a recurring series.
Contactless event tickets are a significant development in the events industry, and like any ground-breaking innovation, they bring numerous benefits.
Let's look at some of the most important advantages of contactless event tickets:
With contactless event tickets, queues become a thing of the past. Your attendees can simply tap their phone to the reader, and they're in. This is especially helpful at busy events where attendees want to avoid long lines. It also ensures that your event doesn't lose revenue because of long queues.
Instead of physically checking each ticket, staff can scan attendees' devices quickly, and people enter the event hassle-free and in record time.
Contactless event tickets elevate security levels. Each ticket contains secure codes and is designed for one-time usage, reducing the risk of fraudulent tickets.
Moreover, these tickets are tamper-proof, which means they won't be able to if someone tries to alter the ticket or copy it. This helps ensure your event is secure and that no one gains access without paying for a ticket.
In addition to advanced security, contactless tickets are less likely to be lost than their physical counterparts.
Attendees store their tickets directly on their devices, making managing entry into multiple events and keeping track of ticket purchases a breeze.
Contactless tickets allow event organizers to gather attendee data more efficiently, improving communication and a more personalized experience.
Event organizers can use the data collected from contactless tickets to better understand their audience, including who is attending and where they are from. With this data, you can tailor their messaging and event experiences to meet the needs of their attendees better.
The elimination of physical tickets leads to reduced maintenance costs for event organizers. Expenses associated with ticket production, printing, shipping, and personnel to manage ticket sales can be significantly reduced as the entire process is streamlined digitally.
Please include the Ticket generation section from the existing blog here
In conclusion, the integration of contactless event tickets brings many advantages, from streamlining the entry process to improving the overall event experience for each attendee.
Their relevance is certainly not to be underestimated in our technology-forward world and can lead to cost-effective results for event organizers.
Now what's remaining is your execution. Start designing your first 10 tickets for free today with Ticket Generator.
The issue of event security has become more complex. Poor security and ineffective emergency responses increase the likelihood of catastrophic attacks, property damages, and physical injuries. The role of online event ticketing systems cannot be overstated in today's event planning landscape.
These challenges are why event planners need to use an online ticketing system for events. Their aim is to account for all attendees. This way, they can avoid unnecessary commotion, not to mention the loss of revenue due to counterfeit tickets. A CNBC report indicates that about 12% dupe of individuals into buying fake event tickets every year.
With an online event ticketing system, event planners can track which attendees have arrived. They can also know who is still expected, thereby preventing access to unauthorized individuals and ensuring comprehensive event security. Outlined in this article are essential tips that event planners can use to take advantage of an online ticketing technology. This is to ensure secure entry and achieve a safe and successful event.
Perhaps the most significant factor of securing and speeding an event’s entry process is through enabling quick-response (QR) Codes to tickets.
Virtual ticketing solutions, powered by QR Codes, can help event ticketing companies and organizers prevent fraudulent activity while monitoring attendee arrivals effectively.
Other than that, you can also use it as a powerful data analysis tool. That enables you to learn more about your guests from the moment they purchase their tickets online until they leave the event. This way, you become more aware of buying patterns and attendance times. Besides, you also get data on other attendees’ behaviors. This is incredibly beneficial for providing better services and concentrating on future marketing efforts.
Besides QR Codes, using radio-frequency identification (RFID) technology may also help prevent unwanted entries and ensure verification. Dissimilar to other security technologies, RFID offers more possibilities to fine-tune the match between credentials and access. This is because it easily lights up green upon entry approval and red when it’s the opposite.
Moreover, RFID technology provides you with real-time insights into how attendees are moving through events. This can help you make the necessary adjustments to accommodate them immediately. As a bonus, you can also use RFID to allow attendees to pay for food, drinks, and merchandise. Guests can simply do this their wristbands rather than cash or credit cards.
Auto-confirmation capabilities are a beneficial business tool that can help enhance customer satisfaction, increase revenue, and enable you to build a reliable name for your brand. It also lets you reduce no-shows and provide you with an approximate headcount for the event as attendees can choose to confirm their attendance immediately through email.
This is incredibly helpful in ensuring better security and access control during the event. This is because it prevents long queues for ticket processing, which usually takes time depending on the number of attendees. Furthermore, it can also provide you with the list attendees. This allows you to easily send post-event information through email.
A cost-effective way to ensure a secure event entry is by adding unique reference numbers to tickets for verification. While they are not as safe as using QR codes RFID technology, reference numbers can help someone who does not own a smartphone or cannot print their ticket.
Instead of missing your event, they can state their reference number at the entrance to verify their identity. More often than not, all advanced ticket sales made on an online ticketing system are linked to a name; therefore, a buyer can enter the event by stating the reference code that the ticket is registered.
Event management apps can help tighten the venue’s security measures as it lets you communicate and provide information to all your attendees instantly. Technically, you can use an event app to manage traffic and send push notifications for emergency bulletins or include emergency procedures data about safety and security.
In most cases, the event management software includes a separate password-protected module for event staff with more in-depth information about spotting suspicious individuals or packages and information about evacuation routes. Alternatively, you can also send tickets to your attendees through the app, making it easier for them to get online ticket sales with lowest fees while simultaneously preventing the danger of them losing their gate passes.
There has never been a more prudent time to emphasize the vital role security solutions play in keeping events secure and enjoyable for delegates. Adopting an online ticketing technology simplifies all tasks related to event management because it eliminates data entry errors, reduces the overall costs of an event, and, more importantly, ensures security.
Start transforming your event security with online event ticketing systems and let Ticket Generator deliver the streamlined and secure experience your guests deserve.
Ticket Generator is a dynamic online ticketing system that empowers event planners to authorize guests with their smartphones using tickets that are only one time scannable. It also distributes tickets to attendees through multiple media, mainly using email, SMS, and API. Ticket Generator offers free 10 tickets upon signing up, but users who need more can contact the vendor for a quote.
You want to create single use coupon codes. This could be a discount offer to customers or a personalized coupon code.
So you want to create single use coupon codes, which expire after redemption.
They should have a unique code, which can easily be sent via an SMS or email.
Besides, in the pandemic situation, it is ideal to go as contactless as possible. Your guests will be apprehensive of a physical contact with any foreign object such as a coupon.
Plus you want to create coupon codes through a tool, which supports simultaneous multi-channel delivery and expiration.
Furthermore, you also want to get analytics of how many people actually availed your coupon.
The good news is that there is a solution. In this article, we will tell you about a tool, which helps you create single use secure coupon codes.
Keep reading.
With QR Code-based coupon codes, you can resolve all the challenges mentioned above. Each QR has a unique ID. Upon scanning the QR Code, the coupon will be marked used, which can be used again.
Additionally, you can make coupon distribution much easier. This is how:
With QR Code-based coupon codes, you can ensure zero contact. You just need to scan the QR Code via a dedicated app and validate the coupon. This will ensure proper guest safety and hygiene.
You do not need to manually count the number of scans. You can get analytical data on the scanning activity. This includes details such as the number of scans and the time when the highest number of scans were done.
Since your coupon code is QR Code-based, it is hard-to-duplicate. Each QR Code has a unique ID encoded in it. Once scanned via a dedicated app, you will know whether the coupon is valid or not.
Now let's go ahead to see how to create QR Code-based coupon codes.
Go to Ticket Generator and create an account. Once you 'Sign Up', you will get ten free credits to create ten coupon codes free of cost.
Then click on the Create New Event option. Add event-related information such as event name, date, description, venue, and time. When finished, click Create.
Once the event is created, click the newly created event on the Manage Events tab. Look for the Guest Tickets option and click on it.
Next, click on the New Ticket(s) drop-down button and select the Bulk Tickets option. Use this option to generate and distribute QR Code-based coupon codes in bulk.
Now, comes the part where you need to design the tickets. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.
Upload Own Design: This option allows you to design your ticket using your own ready-made design template.
With this option, you can superimpose the QR Code and unique ID on the ticket.or
Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.
Here's an example of a ticket created using a readymade template:
Edit Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.
Once you've designed your tickets, click on Preview to see how your ticket design looks.
Choose from templates: If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.
Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.
In this option, you can specify how you actually want the coupon codes to be delivered. Plus, you can upload actual data of variable/unique information here.
You can choose from the following four options:
This option allows you to design and share your very own event registration page. Here, you can add images, event description, details, and specify the form fields.
In this option, you can generate and download the coupon codes in PDF printable formats.
Amidst the COVID-19 pandemic, people use this mode of delivery the most. With this option, you can simply send the coupons to the guests' email. They can then simply show the coupon on their smartphone and get it validated. This makes the entire process contactless.
Here you can choose from the following three options:
Send coupon codes by email only
Here, you can directly mail the coupon codes to your guests. You can specify up to 1,000 email addresses. You can either upload a data file or manually type/paste them into the given grid. Once done, the coupon code will automatically be sent to the recipients.
Send coupon codes by SMS only
Here, you can send the coupon codes to your guests via SMS. You can specify up to 1,000 phone numbers. You can either upload a data file or manually type/paste them into the given grid. Once done, the coupon code will automatically be sent to the recipients.
You guests will receive a coupon code link via SMS. Upon clicking, they will be able to see the coupon code and even download it.
Send coupon codes by both email and SMS
Here, you can send coupon codes by both email and SMS. Again, you can either manually type the data or upload a data file. the coupon code will be sent both by email and SMS to your guests.
In this option, you can integrate your own information system with the Ticket Generator API. This will allow you to generate single-use coupon codes programmatically in real-time. For more information, you can refer to this detailed guide on Ticket Generator API
Once you specify the delivery method, click on Generate.
That's all. Your QR Code-based coupon codes will be generated.
Now, let's move ahead to see how to validate coupon codes.
Event security is one of the foremost things for any event organizer. And to ensure guest safety, you take various measures.
Here are the steps of how to validate contactless single-use coupon codes:
You can scan the QR Code on each coupon code by downloading the app Ticket Validator (Google Play, App Store). Upon scanning you can know whether the coupon code is valid or not.
https://youtu.be/HK5GJfm4G10
Now, you can go ahead and add coordinators. Coordinators will help in scanning the entry coupon codes.
They can then use these credentials to login to the Ticket validator app.
To validate coupon codes, you need to follow these steps:
i. Login to the app using the credentials, which are emailed to each coordinator
ii. Select event from the list of events. Note that it will be visible only if coupon code scanning has been activated. You can update this date/time by editing event details in the Manage Event section
iii. Scanner will now launch. You can scan QR Code on each coupon code
So, this is all you need to do to validate an event coupon code. Now, let's see how you can track coupon code analytics.
With analytical data, you can get useful insights into your single-use coupon codes.
In order to get analytical data, go to the Manage Event section. Here, on the extreme right of your dashboard, click on View Analytics.
You can get data on following parameters:
You can download the entire analytics in PDF or XLSX format. Alternatively, you can also see the Download CSV icon alongside each of these sections. You can click it to download the specific analytical data for whichever section you want.
Hence, you just read a detailed guide on how to create a single use coupon code. Go contactless with QR Code-based coupon codes.
After the COVID-19 pandemic, the landscape of modern living has transformed to a significant level. Contactless transactions are slowly becoming the standard exception, from food delivery services to vacation stays. And the event industry is no exception.
In an unpredictable post-pandemic world, putting on a live event to safely attract attendees can be difficult. Going contactless is not only safe but is an effortless way to continue providing engaging in-person experiences while keeping attendees comfortable.
But how and where do you start planning a contactless event?
Read on to know all about it.
Post-pandemic, the need for contactless technology is undeniable. Mostly because of the comfort and safety that both organizers and attendees experience with hassle-free contactless in-person events.
Here is how contactless technology is important for hosting events
With contactless registration, attendance, and wayfinding, contactless technology is the new normal. Switching to contactless technologies can help enhance the event experience further without compromising on safety.
Managing events manually is a lot of work and leaves room for error and chaos. From registering manually, and selling physical tickets to monitoring the duplicity of tickets, without a proper event technology service in place, hosting a perfect event seems like a far-fetched dream. But with the right event technology, monotonous and error-prone manual work is eliminated paving the way for a seamless event experience for both organizers and attendees.
The star attraction of the event canceled? An unexpected problem occurred with the venue? There can be many occasions like this where you either need to cancel or postpone the event. That is why you need to have a contingency plan ready.
The key to a robust contingency plan is communication and with event technology services you can do that easily. Suppose there is a change in venue or the timings of the event, with event technology you can seamlessly send an email to all the registered participants intimating them about the changes.
For another instance, if some unplanned people have walked down to your event and they want the tickets urgently, you can simply create additional tickets in a couple of minutes.
One of the most common issues in large-scale events and conferences is that most attendees could not enjoy their fullest at the said event as they felt disconnected.
Contactless event technology can help organizers target event attendees and delegates to enhance their experience. Technologies like QR codes, NFC tags, and beacons can be utilized and analyzed to learn more about attendees' likes and dislikes to offer them the best experience possible.
Currently, various advertising methods focus on delivering ads and information that are highly consumer-centric, engaging, and dynamic.
With event technology services, you make use of analytics to get insights into customer behavior and demographics. This will help you to curate creative promotional materials on social media or other offline methods. Smart tools like QR Codes, NFC, and artificial intelligence can help you generate awareness, increase traffic and promote upcoming events to enhance viewer participation.
Here is how you can create unforgettable and smooth event experiences using top event technology services-
Event registration technologies offer a plethora of features and benefits - the top one being effortless registrations and check-ins. Many event management software allows users to create and customize their event registration page by adding brand logos, choice of font, color, pictures, etc.
Prospective attendees can scroll through the details of the event and register for the event in just a few clicks. What makes it even more effortless is that these pages can be fully mobile optimized, which means more convenience for users.
Event technology services are all about creating contactless and convenient experiences. What can be more convenient than sending your tickets digitally to your guests? It not only eliminates the hassle of printing tickets but is a great way to store sales records.
A good event software will allow you to send tickets via email, SMS, or both of them. Guests can show these digital tickets at the entry gate and get them validated. Now your guests don't have to worry about losing or forgetting their tickets.
Verifying the attendant details on the ticket manually can take up a lot of time. Typically for this type of scenario, the guests have to wait for long hours leading to an underwhelming event experience.
But with event management software like Ticket Generator, you can make the entire check-in process easy, touchless, and affordable. The only work you have to do is create the tickets and send them to your guests (digital or physical copies) and validate them at the venue.
But how do you validate them?
It is super easy. Each ticket will have a unique QR Code and your event coordinators can validate the tickets by simply installing the Ticket Validator app on their smartphones. While scanning the tickets, these results can pop up-
Let's be real here. No one likes to wait in long queues. It takes away half of the event experience even before getting there. Digital ticketing is a great way to reduce wait times, long lines, and congested traffic.
All thanks to the QR code technology. It makes admittance so fast with guests having their tickets on their mobile phones. It hardly takes 2-4 seconds for a coordinator to validate each ticket using their smartphone.
Besides seamless queue management, contactless event technology can help you in-
1. Preventing unauthorized entry
With QR Code-based tickets, the issue of trespassers will never arise. The tickets cannot be duplicated as each QR Code has a unique ID. Once the scanning is done, the coordinator will quickly know if the ticket is valid, invalid, or duplicate.
2. Bulk generation of unique tickets
The generation of the number of tickets will depend on the grandiosity of your event. Event management tools like Ticket Generator can let you easily generate bulk tickets from hundreds to thousands in number.
The primary goal of contactless event technology is to prevent as many interactions as possible. This starts with selling tickets online and saying no to cash sales.
Promoters have several options for collecting payments electronically. Make sure you read the fine print and acknowledge the types of fees they are charging before you start using their services.
Assigned seating requires guests to sit at a designated location they select in advance. It is an excellent way to control crowds and chaos. You will often see the assigned seating map online at registration checkout.
Check out the benefits of assigned seating-
The more customer data is available online, the better you can understand your audience and draw valuable insights about event performance. With information such as the event attendance, peak time, and the number of tickets validated per coordinator, you can optimize your future events more efficiently.
The use of contactless event technology accelerated during the pandemic. It was initially introduced as an urgent requirement for safety and concern. But even after the effects of the pandemic are gradually wearing off, event technology services have gained traction for being convenient, comfortable, and fast.
Ticket Generator is a super convenient event registration and management system that can help you organize your events with ease and comfort. Some of its key features include-
Say you are planning on organizing a sports event. It could be football, cricket, or any such activity. And you want to ensure that the event is organized in a smooth and seamless way.
To do that, you will have to ensure a hassle-free experience for the attendees. And here are a couple of challenges you'll need to consider:
Unauthorized entries: Unauthorized entries or trespassing is one of the most common challenges faced in events. And it is your responsibility to ensure that no unauthorized entries are granted to
the event. Such entries do not only cause a security risk to the event but also translate into a loss of business
Contactless arrangements: Ever since the pandemic has hit the world, contactless arrangements have become the norm. And to ensure the safety of your guests, you'd like to adopt safety measures too
The guest entry tickets can help you do just that. Rather than giving paper-based tickets to the attendees, you might like to look for digital alternatives.
A secure and fast check-in: Since you are organizing a sporting event, you'd have hundreds or thousands of attendees. And validating the ticket for each one of them would take a lot of time leading to long queues at the entry gate
Now this is something you would like to avoid as much as possible. It will not only go against the practice of social distancing but will also deteriorate the guest experience.
In this article, we'll tell you a one-stop solution to all the three problems we just discussed. Keep reading to know more.
QR Code-based tickets act as a convenient, efficient sports ticket maker that can help you easily manage, validate, and control entries to the sports event. Here is how it can help you meet your objectives:
You can create as many tickets as you need. Each ticket produced by the sports event ticket maker comes furnished with a QR Code. This QR Code has a unique ID encoded in it.
When scanned by the authorized personnel, the ticket reveals if it's a valid, invalid, or duplicate entry.
Since each ticket has a unique QR Code, it cannot be forged. This leaves no room for any unauthorized entries to the event.
These sports tickets can be handed out to your guests in print or sent via email, SMS, or both.
All that they'd need to do is show the ticket on their phones, get it validated, and enter the sports event. It's that simple.
The tickets can be validated real quick. All that you need to do is install the ticket validator app, scan the QR Code on the ticket, and grant the entry.
It doesn't take more than two seconds to see if a ticket is valid or not. Here's what you'd see on performing a scan:
Since the whole process is quick, it would ensure that there are no long queues at the entry gate. And what's even better is that you can appoint and multiple event coordinators to validate the tickets. Doing this would speed up the guest validation process further.
All three processes ticket generation, distribution, and validation are contactless. Hence, it is a contactless technology that can help ensure your guest's safety despite a pandemic.
These tickets also offer analytical data. This data gives you valuable insights into your event and guests. It could be event attendance, the total number of new, used, expired, invalid, duplicate tickets, tickets validated per coordinator, and the total number of re-entries allowed.
With these metrics, you can comprehend precisely how your sports event performed.
Using your sports ticket maker, ticket generation doesn't solely lie in your hands. Tickets can be created in real-time as you secure a registration using the Ticket Registration feature.
Here's a quick rundown of how it operates:
That's it. That's how easy and convenient it is.
Now that you know how these tickets work, let's see how you can generate them.
To create QR Code-based sports tickets, you need an online professional ticket generator service such as Ticket Generator. Here's how it works:
Using Ticket Generator, here's how you can generate sports tickets:
a. Go to Ticket Generator and sign up to create an account
Note that you'll get ten credits for free when you sign up. And each credit helps you create one ticket. Also, you'll not have to enter the card details while signing up
b. Once you've signed up, click on the Create New Event option. Add event-related information such as event name, date, description, venue, and time. When finished, click Create.
c. Once the event is created, click the newly created event on the Manage Events tab. Look for the Guest Tickets option and click on it.
Next, click on the New Ticket(s) drop-down button and select the Bulk Tickets option. Use this option to generate and distribute QR Code-based coupon codes in bulk.
Now, comes the part where you need to design the tickets. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.
Upload Own Design: This option allows you to design your ticket using your own ready-made design template.
With this option, you can superimpose the QR Code and unique ID on the ticket.or
Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.
Here's an example of a ticket created using a readymade template:
Edit Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.
Once you've designed your tickets, click on Preview to see how your ticket design looks.
Choose from templates: If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.
Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.
Once you're done with the design, you can click on Preview to see how your ticket design looks.
d. Now that you've finalized the design, click on Done. You'll be asked to specify the Delivery method. Here, you can choose how to distribute your tickets to the guests. You'll see the following three options to choose from
i. Generate and Download: Here, you can generate and download the tickets in printable format (PDF).
ii. Generate and Send: Here, you will further need to choose from the following three options:
a. Send tickets by email only: It allows you to email the tickets to the guests. Here you can specify up to 1,000 emails. You can add the emails in a CSV, XLS, or XLSX file and upload them. Or you can even manually type the emails in the given fields
b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS. You can specify up to 1,000 phone numbers
c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests
iii. Generate via API: In this option, you can integrate your own registration system with the Ticket Generator API. This will allow you to generate tickets programmatically in real-time. For more information, you can refer to this detailed guide on Ticket Generator API
e. Once you specify all the details, click on Generate. All the tickets will be generated and you'll be notified via email
That's it. That is how you can generate sports tickets in bulk via Ticket Generator.
Ticket Generator also allows you to generate and distribute single sports event tickets to the guests. It is useful in two ways:
Say you are organizing an event and have created the tickets for all the attendees. But at the last moment, some unplanned guests have walked down on your event. And they want tickets for the event.
Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here's how:. Login to Ticket Generator
2. From the dashboard, click on the event for which you want to create these tickets.
3. Now, click on Guest Tickets tab.
4. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.
Download Ticket: This option allows you to generate and download the ticket.
Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.
5. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)
That's it. A new single ticket will be generated and downloaded/sent to your guests.
Note that you'll need one credit for each extra ticket you create.
Say you had sent the tickets to your guests via email or phone. But due to unforeseen reasons, some of them didn't receive the tickets. Here, Ticket Generator can help you resend the sports event tickets to guests. Here's how:
1. Login to Ticket Generator
2. From the dashboard, click on the event for which you want to resend the tickets.
3. Now, click on Guest Tickets tab.
4. Click on Resend Ticket.
5. Now, choose your preferred mode of searching the guest's ticket. You can do it by ticket ID. Alternatively, you can also use the guest's email address or phone number which you entered while creating the ticket
6. After entering these details, click Search and you will see the ticket details
7. Now click on View followed by specifying the guest's email ID or phone number. After submitting these details, click Resend
Now, let's move ahead to detail how you can validate these tickets.
Event organizers can validate the ticket to know if it's a valid, duplicate, or invalid entry.
To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll get authorized to validate the tickets. Here's how to do it:
1. Go to the Manage Events section from the dashboard
2. Select the required event and click on three horizontal dots under the More option
3. Now click on Add/Edit Coordinator
Here, you can specify the email address of each coordinator. The coordinators will then receive an email invitation using which will have to login to the Ticket Validator app on their phones
4. Next, they can install the app on their smartphones via Google Play Store or App Store and login
5. Now they can open the app to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets
With the Ticket Generator, here's how you can view your event analytics:
1. From the Ticket Generator dashboard, go to Manage Events
2. On the page that loads, click on the event you want to track the attendance data for
3. Next, click on Analytics tab.
4. On the landing page, you will see attendance percentage, Event Status, and when the event ends. Moreover, you also get all the data on event attendance such as:
You can download the entire analytics in PDF or XLSX format. Alternatively, you can also see the Download CSV icon alongside each of these sections. You can click it to download the specific analytical data for whichever section you want.
In conclusion, the Sports Ticket Generator is more than just a tool; it's an invaluable asset for any sports event management team. It simplifies the ticketing process and, most prominently, strongly emphasizes protecting the safety of your guests-a principle of utmost importance, especially in today's unpredictable times.
Now you know everything about the Sports Ticket Generator, so go ahead and get your hands on it!
Start designing your first 10 tickets for free with Ticket Generator today.
Say you are organizing an event. It could be a concert, seminar, festival, or movie show. And you'd want to ensure a hassle-free ticket management process.
And to make it a reality, you'll have to ensure proper organization, distribution, and management of the event tickets.
But it's not as easy as it sounds. Ticket management is accompanied by many challenges of its own. For example:
The need for contactless copies: Pandemic has made people prefer contactless digital copies of documents wherever possible. It helps ensure that physical documents are not shared across hands that touch them to minimize the risk of disease spread. Hence, you'd need to ensure that the tool you choose, offers contactless tickets.
Tackling unauthorized entries: Unauthorized entry, fake tickets, or trespassing are common problems faced by any event manager. And it is your responsibility to securely authorize guest entries. Thus, leaving no scope for trespassing. This would not only ensure event security but would also help prevent loss of business.
A secure and fast check-in: Since you are organizing an event, you'd have hundreds or thousands of attendees. And it will take a lot of time to validate each ticket one by one. This can even lead to long queues at the entry gate. These queues will not only lead to a bad experience for the guests but will also breach the social distancing norms. And you wouldn't like that to happen.
In this article, you'll learn how to tackle all such problems using a simple tool:
Evidently, event ticket management software helps you organize and manage event tickets and entries. And here are some features that your ticket management tool must have:
[embed]https://youtu.be/AI9_pwJOVEs[/embed]
Since you'll have many guests attending the event, you'll need multiple tickets. Hence, it won't really make sense for you to create them one by one. So, look for a tool that allows you to create the tickets in bulk.
Now you may wonder what if I need to add each guest's name and seat number to the ticket? How will that be possible for bulk operations?
Don't worry, tools such as Ticket Generator help you do that easily. You can create multiple tickets in bulk while being able to add unique information to them.
This saves you a lot of time and effort.
An important part of any event is to get the audience to register for it. And once they do it, the host must be able to review the registrations and approve them.
Make sure your ticket management software offers this feature. It should not only allow you to approve the registrations but also automatically send the tickets to the required attendees.
Once you create the tickets, you'll have to hand them out to your guests. And your tool must offer you the best possible way to do it.
It could be sending the tickets via mail, SMS, or both. Or even downloading them as PDF files to be printed and given to the attendees.
Whatever your preferred mode of ticket distribution is, make sure your service provider offers it.
Your task won't end at generating the tickets and sending them to the attendees. You'd need to validate them too. After all, you wouldn't want people with forged ticket copies to get unauthorized entry to the event, right?
Hence, choose a tool that offers you a secure and efficient way to validate entries.
As an example, Ticket Generator helps you validate each guest ticket by scanning the QR Code on it. Each QR Code has a unique ID encoded in it. When scanned, it shows if the ticket is valid, invalid, or duplicate. This leaves no room for duplication or forgery of tickets.
And validating each entry doesn't take more than 2-3 seconds. In addition, it allows you to appoint multiple event coordinators to make the process even faster. And a fast process translates to little to no waiting lines at the event gate.
No event is complete without tracking its performance analytics. This could be:
This data shows your event's performance and helps you plan your future events accordingly.
Amidst the pandemic, all the processes that we discussed must be contactless. This would not only ensure safety for the attendees but also for your event staff alike.
In the next section, we will discuss how you can create tickets that help you do it all.
To create tickets, you need a professional event ticket management software such as Ticket Generator. And here's how it works:
i. Go to Ticket Generator and sign up to create an account
Note that once you've signed up, you'll get ten credits for free. And each credit helps you create one ticket. In addition, you'll not have to enter your card details while signing up.
ii. Now, go to the Create Event section on the dashboard. Next, click on the Bulk button. Here, you'll have to create an event by adding details such as event description, time zone, and venue
Once you've entered all the details, click Create.
iii. Once you've created the event, you can proceed to design your tickets. You will see two options Upload Own Design option and Default Design option
Upload Own Design: It allows you to design your ticket using your own ready-made design template
With it, you can superimpose the QR Code and unique ID on the ticket. Moreover, you can also add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.
Here's an example of a ticket created using a readymade template:
Default Design: It is Ticket Generator's standard design. And you can use it to customize your tickets. Using this, you can add a logo, change the background color, or add a background image to your ticket
Once you've finalized the design, click on Preview to see how your ticket design looks.
iv. Now, click on Done and then, you'll be asked to specify the Delivery method. It means how you want to distribute your tickets to the guests. You can do it via three methods:
Generate and Download: This generates and downloads the tickets in a printable format (PDF).
Generate and Send: Here, you will further see three options to choose from:
Generate via API: This option allows you to integrate your own registration system with the Ticket Generator API. It generates tickets programmatically in real-time within your system.
v. Once you specify all the details, click on Generate. All the tickets will be generated and you'll be notified via email
That's it. That is how you can generate tickets via event ticket management software.
Ticket Generator also allows you to generate and distribute single tickets to the guests. It is useful in two ways:
Suppose you are organizing an event and have generated the tickets too. You've handed out the tickets to your guests. But some unplanned guests turn up at the venue at the last moment. And now you need to generate tickets for them as well.
Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here's how:
i. Login to Ticket Generator
ii. From the dashboard, click on Create Tickets followed by clicking on the Single button
iii. Here, select the appropriate event and click on New Ticket under Choose Action section
iv. Now under Choose Delivery Method, you'll see two options Download Ticket and Send Ticket
Download Ticket: It allows you to generate and download the guest ticket.
Send Ticket: It allows you to send the ticket to the guest via email ID or phone number.
v. Once specified, click Generate & Download (Download Ticket here) or click Generate & Send (Send Ticket here)
That's it. A new single ticket will be generated and downloaded.
Note that you'll need one credit for each extra ticket you create.
Say you have generated tickets for your event and sent them to guests via email or phone. But somehow, some guests didn't receive them. Here again, Ticket Generator can help you out. It can resend the event tickets to guests. Here's how:
i. Login to Ticket Generator
ii. Go to dashboard, click on Create Tickets followed by clicking on the Single button
iii. Now select the event for which you want to resend tickets
iv. Under Choose Action option, tap on Resend Ticket
v. Now, you'll be asked to specify your mode of searching the guest's ticket. You can do it either using ticket ID or via the guest's phone number or email address which you entered while creating the ticket
vi. After submitting the details, click Search. You'll see the ticket details on your screen
vii. Click View to see ticket details
viii. Next, specify the guest's email ID or phone number followed by clicking on Resend
Note that you'll not be charged extra for resending the tickets.
Now that you have generated tickets and sent them to your guests, let's see how you can validate them.
To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll be authorized to validate the tickets. Here's how to do it:
1. From the dashboard, go to the Manage Event section
2. Select the required event and click on three horizontal dots under the More option
3. Now click on Add/Edit Coordinator
Here, you can specify the email address of each coordinator. Once you do it, the coordinators will then receive an email invitation. They can then use it to login into the Ticket Validator app on their phones
4. Next, they install the app on their smartphones via Google Play Store or App Store and login
5. Next, they need to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets
As mentioned earlier, event analytics is a valuable asset for an event organizer. And Ticket Generator, an event ticket management software, can help avail of its benefit. Here's how:
a. From the Ticket Generator dashboard, go to Manage Events
b. On the page that loads, click on the event you want to track the attendance data for
c. Next, click on See Analytics under the Attendance Analytics section
d. Now, you will see attendance percentage, Event Status, and when the event ends. Moreover, you also get all the data on event attendance such as:
You can download the entire analytics in PDF or XLSX format. Alternatively, you can also see the Download CSV icon alongside each of these sections. You can click it to download the specific analytical data for whichever section you want.
That's it. That is all you need to know about event ticket management software. You are now all set to go ahead to organize the event and manage the tickets efficiently.
Are you planning on organizing an event. It could be a seminar, workshop, sports festival, music concert, or any such event.
Then you'd like the guests to register for it. After all, attendees are whom the events are organized for. So you're looking for a tool that makes it easier for you to get people to register for your event.
In this article, we'll discuss about an event registration tool that does not only help you get registrations but also generate event tickets for guests automatically. Keep reading to know more.
An event registration tool must allow you to get your audience to register seamlessly. And that's not where it must end. It should even go ahead to minimize the effort you put in after getting the registrations.
That means, once you get the registrations, you'd need to create entry tickets or passes for the guests. And this would need you to head on to a ticket generation tool. Now this will mean putting in both extra time and effort.
Hence, you must find a tool that helps you do it all in one single place. Introducing you Ticket Generator.
To make it easier for you, here's a quick video to give you a snapshot of what Ticket Generator can do:
Now you know it is an e-ticket generator that allows you to create secure event tickets. But that's not all. It also offers you the easiest way to get event registrations. Here's how it works:
1. You specify the event details to create an event with the tool
2. Next, you generate a registration link for the event. While doing so, you choose if you'd like to approve the registrations manually or automatically
3. You then go ahead to put this tool on your promotional material and website to get registrations
4. As users register for the event, they receive the event ticket automatically once the registration is approved
That sounds pretty simple, right?
The registration form should do more than simply getting people to register. It should also contribute to your branding effort by allowing you to customize the landing page that users would see.
Hence, make sure your registration tool allows you to customize landing by adding various details. For example, description box, banner images, register button, and form fields.
This way, you'll be able to deliver your guests a premium web experience even if you don't have a website. Exciting, right?
Ever since the pandemic, people prefer social distancing and contactless arrangements for public dealings. And event registration can help you reduce the possibility of disease spread.
You can encode the event registration form link into the Website URL QR Code and place it on promotional materials.
When scanned, this will take your guests directly to the form where they can fill it. Once they do it, they will automatically receive the ticket.
Or you can even add this link to your digital promotions.
In addition, you may also like to choose a service provider who offers digital alternatives to send the tickets to guests. It could be via email or SMS, or both.
Generating and sending tickets to the recipients consumes a lot of time. While Ticket Generator does it for you, you can utilize your time to work on other arrangements.
In addition, you can get as many registrations as you want without worrying about any limitations.
The event registration feature can even reduce your operational costs. You only need to pay for the tickets that you create. No subscription fees or set-up costs are required. Also, the cost per ticket goes down with the number of tickets.
The user journey is simple for both the event organizer and the attendees here.
As an organizer, you only need to mention event details, specify ticket design, and generate a registration link.
And the guests will simply have to click on the link to access the registration form, fill it, and get the ticket.
A win-win situation for both the stakeholders alike.
You'll certainly not want any unauthorized guests to enter the event. It will not only put event security at risk but also cause you a loss of business.
Hence, the tool must ensure that only authorized guests are allowed to the event. For example, Ticket Generate helps you create tickets that come with a unique QR Code for each guest.
When a coordinator scans this QR Code, she can see if it's a valid entry or not. Here's a snapshot of what you'll see on scanning a ticket:
This, hence, leaves no scope for duplication or forgery of tickets.
You know the importance of event performance analytics. It helps you know how your event performed and what are the areas of improvement. This analytical data could be:
With this data, you can better plan your future events accordingly.
Gone are the days when tickets were used for entry purposes only. Now they can do much more than that. They can help you reinforce your branding among your target audience. How? Via custom design tickets.
These tickets easily blend with the theme of your event. That means you can add your brand's color and image to them.
Now that you know how event registration is a useful tool, let's see how you can proceed ahead.
Using Ticket Generator for demo purposes, here's how you can move ahead:
1. Go to Ticket Generator and sign-up
Note that you'll not have to enter your card details. Also, you'll get the first 10 ticket credits for free on completing the sign-up process. Each credit will help you generate one ticket.
2. Now, from the dashboard, click on Create New Event option.
3. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.
4. Next, you can specify the ticket design. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.
5. Upload Own Design: This option allows you to design your ticket using your own ready-made design template. You can also click on the + icon to add variable information that will be unique for each ticket such as guest name, seat number, etc.
6. Or you can also choose the Edit Design option. Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.
If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.
Once clicked, you will see a number of pre designed templates to choose from.
In case, you want to learn more about ticket designs, here is a quick guide to help you out.
7. From the Delivery Methods on your screen, select Generate Form Link option
8. On the page that loads, you'll be able to design the registration page. You can do it by adding images, event description, details, specifying the form fields, and customizing the button text
Once you're done customizing the page, click Done Editing.
9. Now you can choose if you'd want the registrations to be approved manually or automatically
Note that once the registration has been approved, the ticket will be sent to the recipient automatically. Also, if you want to cap the number of registrations, you can mention the same under the Registration Limit.
10. Once you're done, click on Update Settings
11. You'll then be taken to the Registrations page. Here, select the event from the dropdown menu
12. Next, you can test the registration process using the Test Registration Link. Note that no ticket credits will be spent using this link
Once you're done testing, you can copy the Live URL to get registrations.
Note that for each registration approved and ticket generated, you'll spend one ticket credit.
That's it. That is how you can use the event registration feature to make your event better.
Now you need to know how you can monitor the registrations? Well, you can do it via this Registrations Table. Here's how:
Depending upon your action, the event ticket will be generated and sent to the guest via email, SMS, or both.
That's it. That is how the entire event registration process works.
Now that your guests have received the tickets, let's see how you can validate them at the entry gate.
To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll be authorized to validate the tickets. Here's how to do it:
1. From the dashboard, go to the Manage Event section
2. Select the required event and click on three horizontal dots under the More option
3. Now click on Add/Edit Coordinator
Here, you can specify the email address of each coordinator. Once you do it, the coordinators will receive an email invitation. They can then use it to log into the Ticket Validator app on their phones.
4. Next, they'll have to install the app on their smartphones via Google Play Store or App Store and login
5. Now, they need to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets by scanning the unique QR Code on each ticket
Doing this will tell them if it's a valid, duplicate, or invalid ticket.
That's it. That is how your event management team can validate entries.
This is all you need to know about event registrations. You can now create your own event registration form and guide your guests for a seamless experience.
You are probably planning to organize a dance show. It could be ballet, tap dance, folk dance, or any other form of dance. And you want to ensure a safe experience for your attendees.
You don't want any trespassers at your event. This would not only risk the security of the event but will also mean a loss of business for you.
Hence, you need tickets that ensure only valid entries to the event.
Also, ever since the pandemic, people have become accustomed to contactless arrangements. Hence, it makes sense for event organizers to make the event as much contactless as possible.
To make it a reality, you'd need the help of contactless event technology. This technology not only limits human contact but also ensures their safety.
In this article, we'll discuss how you can create secure dance show tickets while ensuring contactless arrangements. Keep reading to know more.
Using a tool such as Ticket Generator not only helps you create dance show tickets but does a lot more. Here are all the benefits that you can expect:
Since you'll have many guests attending your dance show, you'll need multiple tickets. Hence, it won't really make sense for you to create them one by one. So, look for a tool that allows you to create the tickets in bulk.
Now you may wonder what if I need to add each guest's name and seat number to the dance ticket? How will that be possible for bulk operations?
Don't worry, tools such as Ticket Generator help you do that easily. You can create multiple tickets in bulk while being able to add unique information to them.
This saves you a lot of time and effort.
Why use two different tools to get event registrations and ticket generation when you can have just one?
Having a single tool that simplifies event registrations and generates dance show tickets can save quite a bit of time, effort, and money.
Yes, you can do that. For every registration you get, TIcket Generator allows you to approve the entries and generate tickets automatically.
That would surely save you a lot of time, money, and effort.
A good ticket generation tool must offer you convenient ticket distribution options.
It must allow you to download the tickets in printable PDF format. And in case you'd like to follow the contactless norms, it should help you with that too. How? By allowing you to send the tickets to the guests via mail and SMS.
The dance show tickets, when presented at the gate, can quickly be validated, making entry painless and fast.
They'd simply need to show the tickets at the entry gate, get them validated, and enter the venue.
Once your guests have received the tickets, they will arrive at the venue on the specified date and time. Once the coordinators validate the tickets by manually verifying the guest details, they get the entry.
But here's the problem this is a tedious and time-consuming process. And it still doesn't guarantee the prevention of duplication of tickets and forgery.
However, tools such as Ticket Generator can streamline the entire process easily.
Each ticket generated via Ticket Generator comes with a unique QR Code. This QR Code has a unique ID encoded.
The dance tickets come with a unique QR Code that's scanned via the Ticket Validator app to validate and reveal if the dance performance ticket is valid, invalid, or duplicated.
Here's what they'll see:
This, therefore, leaves no room for any duplicate or unauthorized entries to your event.
You know that the pandemic has made people develop the habit of avoiding human contact (as much as possible). Hence, you'd not like long queues to assemble at the entry gate as you validate the entries.
In addition to adhering to the contactless norms, it will also ensure a good experience for the guests. None like to keep waiting in lines after all.
And Ticket Generator can help you do it. How?
As mentioned above, this tool generates QR Code-based tickets. And QR Codes are known for their rapid scanning abilities. Hence, it doesn't take more than 2-3 seconds to scan and validate a ticket.
And the shorter the validation time, the smaller the queues will be. This means a safe and better experience for the guests.
To make it even better, you can appoint your team members as event coordinators. They can help speed up the entire process.
One significant gain from dance performance ticketing is the ability to track event performance effectively. This includes information such as the event attendance, peak time, and the number of tickets validated per coordinator.
With this data, you can optimize your future dance shows more efficiently.
As mentioned, an online professional ticket generator service such as Ticket Generator can help you create QR Code-based dance show tickets. Here's how:
a. Go to Ticket Generator and sign up to create an account
Note that you'll get ten credits for free when you sign up. And each credit helps you create one ticket. Also, you'll not have to enter the card details while signing up
b. Now, click on Create New Event option.
c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.
Once you've entered all the details, click Create.
d. After creating the event, you'll be asked to design the tickets. Here you can either go with the Upload Own Design option or select the Edit Design option
Upload Own Design: Here, you can design your ticket using your own ready-made design template.
It helps you superimpose the QR Code and unique ID on the ticket. In addition, it also helps add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.
Here's an example of a ticket created using a readymade template:
Edit Design: Here, you can use the Ticket Generator's standard design to customize your tickets. You can add a logo, change the background color, or add a background image to your ticket.
Once you're done with the design, you can click on Preview to see how your ticket design looks.
e. Now that you've finalized the design, click on Done. You'll be asked to specify the Delivery method. Here, you can choose how to distribute your tickets to the guests. You'll see the following three options to choose from:
i. Generate Form Link: This option allows you to design and share your very own event registration page. This adding images, event description, details, specifying the form fields, and customizing the button text
ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF).
iii. Generate and Send: Here, you will further need to choose from the following three options:
a. Send tickets by email only: It allows you to email the tickets to the guests. Here you can specify up to 1,000 emails. You can add the emails in a CSV, XLS, or XLSX file and upload them. Or you can even manually type the emails in the given fields
b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS. You can specify up to 1,000 phone numbers
c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests
iv. Generate via API: In this option, you can integrate your own registration system with the Ticket Generator API. This will allow you to generate tickets programmatically in real-time. For more information, you can refer to this detailed guide on Ticket Generator API
f. Once you specify all the details, click on Generate. All the tickets will be generated and you'll be notified via email
That's it. That is how you can generate dance show tickets in bulk.
Ticket Generator also allows you to generate and distribute single tickets to the guests. It is useful in two ways:
Say you are organizing a dance event and have created the tickets for all the attendees. But at the last moment, some unplanned guests have walked down on your dance show. And they want tickets for it.
Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here's how:
i. Login to Ticket Generator
ii. From the dashboard, select the event for which you wish to create these tickets.
iii. Now, select the Guest Tickets tab.
iv. Click the New Ticket(s) drop-down and choose the Single Ticket option. Select a delivery method. Download and send the ticket of your choice.
Download Ticket: This option allows you to create and download a ticket.
Send Ticket: This option allows you to send the ticket to the guest via email address or phone number.vi. Once selected, click Generate & Download (for Download Ticket) or Generate & Send (for Send Ticket).That is it. A new, single ticket will be generated.
That's it. A new single ticket will be generated.
Note that you'll need one credit for each extra ticket you create.
Say you had sent the tickets to your guests via email or phone. But due to unforeseen reasons, some of them didn't receive the tickets. Here again, Ticket Generator can help resend the event tickets to guests. Here's how:
i. Login to Ticket Generator
ii. From the dashboard, click on the event for which you want to resend the tickets.
iii. Now, click on Guest Tickets tab.
iv. Click on Resend Ticket.
v. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets
Note that you'll not be charged extra for resending the tickets.
Now, let's move ahead to detail how you can validate these tickets.
Event organizers can validate the ticket to know if it's a valid, duplicate, or invalid entry.
To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll get authorized to validate the tickets. Here's how to do it:
1. Go to the Manage Event section from the dashboard
2. Select the required event and click on three horizontal dots under the More option
3. Now click on Add/Edit Coordinator
Here, you can specify the email address of each coordinator. The coordinators will then receive an email invitation using which will have to log in to the Ticket Validator app on their phones
4. Next, they can install the app on their smartphones via Google Play Store or App Store and log in
5. Now they can open the app to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets
You know how important event analytics are. And here's how you can view your event analytics with the Ticket Generator:
a. From the Ticket Generator dashboard, go to Manage Events
b. On the page that loads, click on the event you want to track the attendance data for
c. Next, click on See Analytics under the Attendance Analytics section
d. On the landing page, you will see attendance percentage, Event Status, and when the event ends. Moreover, you also get all the data on event attendance such as:
You can download the entire analytics in PDF or XLSX format. Alternatively, you can also see the Download CSV icon alongside each of these sections. You can click it to download the specific analytical data for whichever section you want.
To conclude, the process of creating and managing dance show tickets does not need to be a hardship for organizers. With digital tools like Ticket Generator, seemingly complex aspects such as bulk ticket generation, distribution, validation, queue management, and performance tracking can be streamlined and made effortless.
The integration of these processes within a single tool not only simplifies the management of dance performance ticketing but also enhances the overall experience for guests.
Start designing your first 10 dance show tickets fro free now.
Have you ever organized a business event and found yourself grappling with the challenges of ticket security?
You know the importance of creating a seamless experience for your attendees, but how can you ensure that the entry process is secure and free from any ticketing mishaps?
From dealing with counterfeit tickets to unauthorized reselling, the risks associated with traditional ticketing systems can be detrimental to the success of your event.
One of the most effective ways to do this is by generating secure tickets that are difficult to duplicate or counterfeit.
In this article, we will discuss the importance of secure tickets and provide you with some tips on how to generate them for your business event.
Secure tickets are important because they help you:
Counterfeit tickets can lead to a multitude of problems for your business event. They can lead to overcrowding and the inability of the venue to accommodate all of the attendees, which will result in a loss of valuable revenue.
However, by generating secure tickets, you can reduce the risk of counterfeit tickets being sold or used, so that only genuine attendees are granted access to your event.
If you produce secure tickets with barcodes and QR Codes printed on them, you can easily track the attendance at your business event. This is particularly useful if people will be charged an entry fee or sell their tickets at the door.
With easily scannable tickets, your attendees can quickly enter the event without delays or inconveniences.
Ticket Generator is a powerful ticketing software that will help you create and print secure tickets for your business event. It's easy to use, with no programming or design skills required. You can customize the ticket design with your own logo, text and images, or choose from over pre-made templates.
Here are the features of Ticket Generator that you can use to create your own tickets;
With QR Code-based tickets, you can easily validate the ticket details. When the attendee enters the event venue with his or her ticket, all you need to do is scan the QR Code to validate it. This way, you don't have to manually check the name and other details of each attendee.
To do it, you just need to install the ticket validator app, scan the QR Code on the ticket, and grant the entry.
This whole process doesn't even take more than two seconds. And here's what you'd see on performing a scan:
This doesn't leave any room for duplicate or unauthorized entries to your event.
Furthermore, to ensure your guests' safety, all three mentioned processes are contactless.
You can watch this video to know more about it:
You can generate as many QR Code-based tickets as you may need. And since each ticket comes with a unique QR Code, it can't be forged.
When scanned by authorized personnel, the QR Code reveals if it's a valid, invalid, or duplicate entry.
Thus, you don't need to worry about any unauthorized entries to the event.
Ticket Generator comes with multiple options for distributing the tickets. You can use our web app to generate QR Code-based tickets, and then distribute them in any way you want by emailing them to your guests or printing them out on paper.
All that your attendees need to do is show the ticket at the entry gate, get it validated, and enter the venue. It's that simple.
These tickets also offer analytical data for the event.
With this data, you gain valuable insights into your event and guests. It could be event attendance, the total number of new, used, expired, invalid, duplicate tickets, tickets validated per coordinator, and the total number of re-entries allowed.
This data can help you optimize your future events better.
Would you want to get people to register for your event? Many event organizers do want that. Then you must look for a tool that helps you get the registrations while also providing the rest of the features that we discussed.
Here, you get to create a mobile landing page for the guests. When they open the link to go to this page, they can register themselves for the event.
Next, you can approve the registration or even choose to get the registrations approved automatically. As registration is approved, a ticket gets generated automatically and is mailed to the required guest.
You can learn more about the Ticket Registration feature here.
To create business event tickets, you need a professional ticket generator service such as Ticket Generator. Here's how it works:
a. Go to Ticket Generator and sign up to create an account
Don't worry. Your credit card details won't be needed. And after signing up, you'll also get the first ten credits for free. Each of these will help you make a ticket
b. Now, click on Create New Event option.
c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.
Once you've entered all the details, click Create.
d. After creating the event, you'll be asked to design the tickets. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.
Upload Own Design: This option allows you to design your ticket using your own ready-made design template.
With this option, you can superimpose the QR Code and unique ID on the ticket.
Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.
Here's an example of a ticket created using a readymade template:
Edit Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.
Once you've designed your tickets, click on Preview to see how your ticket design looks.
Choose from templates: If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.
Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.
d. Now that you've finalized the design, click on Done. You'll be asked to specify the Delivery method. Here, you can choose how to distribute your tickets to the guests. You'll see the following three options to choose from:
i. Generate Form Link: This option allows you to design and share your very own event registration page. This includes adding images, event description, details, specifying the form fields, and customizing the button text
ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF).
iii. Generate and Send: Here, you will further need to choose from the following three options:
a. Send tickets by email only: It allows you to email the tickets to the guests. Here you can specify up to 1,000 emails. You can add the emails in a CSV, XLS, or XLSX file and upload them. Or you can even manually type the emails in the given fields
b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS. You can specify up to 1,000 phone numbers
c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests
iv. Generate via API: In this option, you can integrate ticket generation into your own information system. This will allow you to generate tickets programmatically in real-time. For more information, you can refer to this detailed guide on Ticket Generator API
e. Once you specify all the details, click on Generate. All the tickets will be generated and you'll be notified via email
That's it. That is how you can generate business event tickets in bulk.
Ticket Generator also allows you to generate and distribute single business event tickets to the guests. It is useful in two ways:
Say you are organizing a business event and have created the tickets for all the attendees. But at the last moment, some unplanned guests have walked down on your dance show. And they want tickets for it.
Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here's how:
i. Login to Ticket Generator
ii. From the dashboard, click on the event for which you want to create these tickets.
iii. Now, click on Guest Tickets tab.
iv. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.
Download Ticket: This option allows you to generate and download the ticket.
Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.
vi. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)
That's it. A new single ticket will be generated.
Say you had sent the tickets to your guests via email or phone. But somehow, some of them didn't receive the tickets. Here again, Ticket Generator can help resend the event tickets to guests. Here's how:
i. Login to Ticket Generator
ii. From the dashboard, click on the event for which you want to resend the tickets.
iii. Now, click on Guest Tickets tab.
iv. Click on Resend Ticket.
v. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets
vi. Once you've entered these details, click Search. Now, you will see the ticket details
vii. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend
Note that you'll not be charged extra for resending the tickets.
Now, let's move ahead to detail how you can validate these tickets.
Event organizers can validate the ticket to know if it's a valid, duplicate, or invalid entry.
To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll get authorized to validate the tickets. Here's how to do it:
1. Go to the Manage Event section from the dashboard.
2. Select the required event and click on three horizontal dots under the More option
3. Now click on Add/Edit Coordinator
Here, you can specify the email address of each coordinator. The coordinators will then receive an email invitation using which will have to log in to the Ticket Validator app on their phones
4. Next, they can install the app on their smartphones via Google Play Store or App Store and log in
5. Now they can open the app to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets
Here's how you can view your analytics with the Ticket Generator:
1. From the Ticket Generator dashboard, go to Manage Events.
2. On the page that loads, click on the event you want to track the attendance data for.
3. Next, click on Analytics section
4. On the landing page, you will see attendance percentage, event status, and when the event ends. Moreover, you also get all the data on event attendance such as:
You can download the entire analytics in PDF or XLSX format. Alternatively, you can also see the Download CSV icon alongside each of these sections. You can click it to download the specific analytical data for whichever section you want.
That's it. That is all you need to know about business event tickets. From creating the tickets and distributing them to validating entries and monitoring analytics, it's an easy and effective method.
Now that you know how to create, distribute, and validate event tickets, it's time for you to put what you've learned into practice. Start by creating an account with Ticket Generator.
You can use this tool to help manage the entire ticketing process from start to finish. Start customizing your secured tickets now, your first 10 tickets are on us!
You know that Christmas is right around the corner. And it's high time that you start preparing for the celebrations. So you're probably planning on organizing a Christmas event. It could be for an informal get together with your friends and family or a formal event at the workplace.
Hence, you're looking forward to creating tickets for the same. You'd want these tickets to be secure. That means they must ensure that only the authorized guests are granted entry to the event premises.
But did you know that these tickets can also ensure a safe and contactless experience for your guests?
Sounds exciting, right? Here are the chief challenges that your Christmas event tickets must help you overcome:
First, as discussed already, they must only ensure valid guest entries.
Second, the process of ticket validation must be fast but secure. After all, you would not want the event coordinators to spend a lot of time validating each ticket manually. This would translate to long queues at the entry gate and a bad guest experience.
Third, your service provider must ensure contactless (or digital) tickets, thanks to the current pandemic.
And finally, the tool that you choose must not only be easy to use but also cost-effective.
In this article, we'll discuss how you can create safe Christmas event tickets while ensuring contactless arrangements at affordable pricing.
Keep reading to know more.
With Ticket Generator, you can create tickets that can help you address all the challenges we discussed.
To understand how it works, you can check out this video:
To make things more clear, here's how the QR Code-based tickets can help you resolve all the possible problems:
Since you'll have many guests attending your event, you'll need multiple tickets. Hence, you need a tool that allows you to create the tickets in bulk.
Now you may wonder what if I need to add each guest's name and seat number to the ticket. How will that be possible for bulk operations?
Don't worry, christmas ticketing solution such as Ticket Generator help you do that easily. You can create multiple tickets in bulk while adding unique information to each one of them.
Every event needs guest registrations. And it's even better if your service provider helps you get these registrations while helping you automatically generate tickets against each one of them.
And to do it, the event registration feature comes in handy.
With it, you can create a mobile landing page with a registration form. You can share the link to this form with your audience. You can even choose if you'd want the registrations to be approved automatically or manually.
Once a registration is approved, the guest receives the ticket in her email. This translates to saved time, effort, and money. A Christmas ticketing system can simplify this process with an event registration feature.
You have probably seen the ticket validation process at various events. The guests usually arrive with a copy of the ticket. These tickets are then validated by the coordinators.
Here, they either manually verify the attendant details with their database or they use a dedicated set-up to do the job.
But it comes with a problem this traditional way of manually validating tickets is a tedious process. And if you get a set-up for ticket validation at the event venue, it would incur additional costs.
However, a Christmas ticketing solution like Ticket Generator, can make the entire validation process simple, contactless, and economical. All you need to do is to generate the tickets, distribute them to your guests digitally, and validate them at the venue.
Tickets generated will have a unique QR Code. Your event coordinators only need to install the Ticket Validator app on their smartphones to validate tickets. They can then scan the QR Code with their smartphone to see if the ticket is valid, invalid, or duplicate. Here's how it looks:
Ever since the pandemic, people prefer contactless arrangements. Thus, you must offer them the same. And to do it, you can start with avoiding paper-based tickets. Consider sending tickets digitally the Christmas ticketing software supports emailing or texting tickets to guests.
It could be via email, SMS, or both of them. Guests can show these digital tickets at the entry gate, get them validated, and enter the venue. Hence, no need for you to get them to get the tickets printed.
Long queues are always hectic. And with the pandemic, ensuring social distancing and avoiding queues is a must.
Our Christmas ticketing system offers QR Code-based tickets, well-known for their fast scanning abilities. This reduces validation time to 2-3 seconds per coordinator per ticket, minimizing queues and ensuring a safer, better experience for guests.
Trespassers are a concern for any event organizer. They do not only mean a lack of security but the loss of business too.
But with QR Code-based tickets, this issue no longer remains a problem. These tickets cannot be duplicated because each QR Code has a unique ID. When scanned, the event coordinator can see this ID along with a prompt status showing if it's a valid, invalid, or duplicate ticket.
Hence, it secures your event from the trespassers.
Any event can face adverse situations such as stampedes and mayhem. And as an organizer, you must be prepared to avoid these. Hence, you must follow these best practices imbued with a Christmas ticketing solution:
First, you need to understand and be aware of all the risks involving your event. For example, be extra cautious and take tight security measures if you are inviting a VIP or a celebrity to your event.
Leverage a reliable Christmas ticketing software to keep track of your invitees. The same also applies if your venue is close to a risk-prone area.
Such risk assessment will help you know the prominent threats facing your event. And lead you to take appropriate event security measures.
The second is to estimate how many people are expected to turn up at your event. Using a Christmas ticketing system can help you make appropriate preparations regarding social distancing norms.
This can help you make appropriate preparations regarding social distancing norms.
Moreover, with this data, you can take suitable crowd control measures. This will ensure your guests' safety and a better experience.
You need to ensure that your emergency exit points are clearly visible at all times. This way, your guests will know where they need to head on to during an emergency.
It will help streamline the crowd and reduce the likelihood of crowd crush or stampede.
Follow these best practices to keep your crowd under control.
Now you know how you can make your event better, let's see how you can create tickets for your Christmas event.
As mentioned above, any online professional ticket generator service or a Christmas ticketing solution can help you create Christmas event tickets.
Using Ticket Generator, here's how you can do it in a few simple steps:
a. Head to Ticket Generator and sign up
Once you have signed up, you'll get ten credits for free. These credits help you create tickets. Also, only one credit is required to create one ticket
b. Now, click on Create New Event option.
c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.
After creating the event, you will be prompted to create the tickets. You can either upload your own design or choose from a selection of pre-designed templates. Ticket Generator also allows you to build your own tickets from scratch.
Upload Own Design: With this option, you may design your ticket using your own ready-made design template.This option allows you to superimpose the QR code and unique ID on the ticket.Furthermore, by clicking the Add button, you can enter variable information (which will be unique to each ticket). It could be the guest's name, row, or seat number.Here's an example of a ticket generated using a ready-made template:
Edit Design: Use the Ticket Generator's standard design to produce tickets from scratch. It allows you to add a logo, modify the backdrop color, or upload a background image to your ticket.
Choose from templates: If you don't want to create the entire ticket but still want to give it a nice appearance, this is the choice for you. To access this functionality, simply click the Choose from Templates option.
Once clicked, you will be presented with a selection of pre-designed templates from which to choose. To select a template, click the Select Template button just below the chosen template, and your ticket, complete with all of the information, will be converted into a designer ticket.
Once you've decided on the design, click on Preview to see how your ticket looks.
d. Now, click on Done. Here, you'll be asked to specify the Delivery method. That means you can choose the distribution of your tickets to the guests
Here are the four options you'll be asked to choose from:
i. Generate Form Link: Here, you can design and share a mobile landing page to get event registrations. This includes adding images, event description, details, filling the form fields, and customizing the button text
ii. Generate and Download: This option allows you to generate and download the tickets in a printable format (PDF)
iii. Generate and Send: In this option, you will further see three options to choose from:
a. Send tickets by email only: Here, you can email the tickets (up to 1,000) to the guests. To do it, you can upload the file containing the emails in a CSV, XLS, or XLSX file. Or you can manually type the emails in the given fields
b. Send tickets by SMS only: This option allows you to send tickets to your guests via SMS (up to 1,000 phone numbers)
c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests
iv. Generate via API: Here, the Ticket Generator API can be integrated with your own registration system. Once done, you can generate tickets programmatically in real-time
In case you want to know more information about it, you can refer to this detailed guide on Ticket Generator API.
e. Once you specify all the details, click on Generate
That's it. All the Christmas event tickets will be generated and you'll be notified via email.
Ticket Generator can efficiently manage your event's contingencies, making it an optimal Christmas ticketing solution. It is useful in two ways:
It's common to have unexpected guests arrive at your event. A dependable Christmas ticketing system can help you manage these situations without stressing about generating an entire batch of tickets again. Easily create additional Christmas event tickets. Here's the simple process:
i. Login to Ticket Generator
ii. From the dashboard, click on the event for which you want to create these tickets.
iii. Now, click on Guest Tickets tab.
iv. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.
Download Ticket: This option allows you to generate and download the ticket.
Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.
vi. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)
That's it. A new single ticket will be generated.
It can be a challenging moment when guests have not received their tickets. At such times, it is crucial to resend the event tickets. Seamless management of these scenarios is a testament to the strength of effective Christmas ticketing software. Let this not be a hiccup in your event; Ticket Generator is here to help:
i. Login to Ticket Generator
ii. From the dashboard, click on the event for which you want to resend the tickets.
iii. Now, click on Guest Tickets tab.
iv. Click on Resend Ticket.
v. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets
vi. Once you've entered these details, click Search. Now, you will see the ticket details
vii. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend
Note that you'll not be charged extra for resending the tickets.
Now, let's move ahead to detail how you can validate these tickets.
As an event organizer, your responsibility includes validating tickets to filter valid, duplicate, or invalid entries. The Christmas ticketing system you select needs to address this efficiently. Ticket Generator embraces this challenge by allowing you to add coordinators authorized to validate the tickets.
Here's how to do it:
1. From the dashboard, go to the Manage Event section
2. Select the required event and click on three horizontal dots under the More option
3. Once you have done it, click on three horizontal dots under the More option followed by clicking on Add/Edit Coordinator
Here, you just have to specify the email address of each coordinator. Once done, these coordinators will receive an email invitation. Using this, they can log in to the Ticket Validator app on their phones
4. To do it, they can install the app on their smartphones via Google Play Store or App Store
5. Now, log in and they can then select the event for which they need to validate tickets for
6. At last, click on Scan QR Code and get started with validating the tickets
Event analytics tells you about your event performance. And Ticket Generator helps you monitor the same. To view event analytics on the Ticket Generator, follow these simple steps:
a. From the Ticket Generator dashboard, go to Manage Events.
b. On the page that loads, click on the event you want to track the attendance data for.
c. Next, click on Analytics section
d. Now, you will see various details such as attendance percentage, Event Status, and when the event ends. But the list doesn't end here. Here is all the data you will get via Ticket Generator:
You can also download the entire analytics in PDF or XLSX format. In addition to this, you can also download specific analytical data for each section by clicking on the Download CSV icon.
That's it. That is all you need to know about Christmas event tickets.
Ticket Generator truly is an easy, quick, and comprehensive Christmas ticketing solution. Now, you can confidently plan for your Christmas event, keeping contingencies in check, and induce success.
You now go-ahead to plan well for your Christmas event and make it a success.
New Year's Eve is probably the most exciting event of the year (at least for some people). Whether you are hosting a sit-down meal or a large party in a club, a New Year's party needs proper planning to make sure you end the year (or begin the new year) on the right note.
There are a lot of things to plan and consider. And the earlier you start the better.
We thought this would be the perfect time to initiate this discussion with a perfectly curated New Year Eve's party checklist. Enjoy!
A New Year's Eve party is a celebration that usually takes place around the end of December or the beginning of January. These events could be for anybody your clients, colleagues, friends, or even family and can look different in different places and companies.
If you are hosting a New Year's Eve for your clients and audiences, it should reflect the values of your organization.
For example, you can make it organized and grand by booking a venue and giving out New Year's Eve tickets. If your goal is to foster a culture of employee self-care and encourage mental health and wellness, you may give out gift certificates for wellness activities.
You have two best options to host a New Year's Eve Party. Either choose to organize a New Year's Eve party on December 31st and count down until the clock strikes midnight, or you can organize a daytime event on January 1st.
There are a whole lot of concepts you can choose from for the event. Typically, most people are in party mode these days and it is pretty common to go for drinks at one venue to get into the festive mood and then move to a different place in the evening for the main event.
If you don't want to go hardcore and party all night, a daytime party on December 31st would be the best option for bonding and getting into the holiday spirit.
Whichever option you choose for your organization, there are still a few different types of events you need to choose from:
A common and electrifying way to organize an in-person event is to throw a party or book an exclusive venue to usher in the New Year. All you need to do is put together a guest list, organize catering and drinks, decide on the entertainment and activities, and finally roll out the New Year's Eve tickets.
You could do the following at your event:
In-person parties are great opportunities to let the audience know be it your clients, employees, friends, or family, that you appreciate and value their presence in your life. You can also prepare a touching speech or curate an audio-visual to flash significant moments of the year.
If your budget is good enough, you can also go the extra mile to show your appreciation and prepare small gifts for everyone or you can even organize a Secret Santa gift exchange beforehand.
Even if your guests are from different locations, you can still host an exciting New Year's Eve party. Yes, meeting up in person has a different feel, but even hanging out online and staying connected can mean a lot to people in isolation, especially around winter holidays when our emotions run high.
Virtual events would be the best in these situations. These events can be as engaging and exciting as an in-person event if you know how to plan it well.
Some of our favorite activities to include are Music Mashup, Mixology classes, virtual karaoke experience, guessing the audio/visual, or giving space to the attendees to showcase their talents.
Hybrid events are ‘the way of the future' with many people working remotely and staying afar. These events combine in-person interaction with a virtual aspect where there is an opportunity for both in-person attendees and people at home to enjoy a shared experience.
New Year's Eve parties are not only for fun but they can help in many ways. Here's how:
Whether it is for friends and family, your employees, or your customers, a new year's party is a great way to bond to nurture relationships. With games, activities, and touching speeches, you can build the foundation for strong and lasting relationships.
If you're looking to build connections or engage your customers and employees, a New Year's Eve is a great way to bring these people together and be close to your brand. If you manage to engage and impress them well, they would naturally promote your brand and event on social media building visibility.
Employees with close friendships at work tend to feel less stressed and more positive about their work environment. Company parties and team-building events help to foster these relationships
Near Year Eve parties can contribute to your over culture as employees will feel appreciated and motivated. A positive culture is the key to making employees happy and satisfied.
Holidays, festivals, friends and family get-togethers New Year's Eve parties are probably the most enjoyable events of the year. From loud music to great food and cocktails, it is one of the most effortless and fun ways to celebrate and create beautiful bonds and memories.
Here is how you can organize the most exciting event of the year:
New Year's Eve themes can range from superheroes to old Hollywood. The theme that you choose will depend on many factors, but remember to tailor the theme to your audience. If the party is for adults you can go with an over-the-top theme with cocktails to match and if it is for children you need to think about how to keep the kids entertained.
If you are unsure of what theme to put up, you can create an audience poll and leave it up to them to decide.
Here are some exciting themes to consider for your New Year's Eve party-
a. Masquerade party
These parties never go out of style and are usually quite formal. You can supply attendees with masks or ask them to bring their own. Choose a venue with ample space for a dance floor and use a black, gold, and green color scheme to make the theme come alive.
b. Decade party
Add a fun factor to your New Year's theme party by throwing a flashback party, dedicated to the 70s, 80s, or 90s. Decade parties can be a fun costume-oriented idea that encourages attendees to get creative and reminisce on some of their favorite moments in pop culture history.
c. Eco-friendly party
Head start your New Year with a firm resolution to be more eco-friendly. Start by hosting a party with eco-friendly decorations and tableware, along with organic and locally grown foods. To complement the theme, you can also purchase champagne and wine from a local vendor, in addition to sending guests off with party favors from a local shop.
d. Hollywood themed party
Who doesn't like the glam and glitz of Hollywood? Let your guests have their own Red Carpet moment by hosting a Red Carpet with photo opportunities along with a fancy cocktail hour before the big countdown.
e. New Year resolution costume party
This is a unique and fun party theme where you have your guests come dressed as their actual New Year's resolutions. This would make an ultimate costume party. Let your guests know the specific details when you send out New Year's Eve Tickets and invitations.
f. Midnight brunch
The only acceptable time to host a midnight brunch (besides Christmas Eve of course!) is during New Year's Eve. Invite your guests over for a midnight supper surrounded by your favorite breakfast and lunch foods.
Do you need a large hall or a smaller venue like a restaurant or a bar would work better? The size of the venue will depend on the number of guests you are planning to invite. Also, don't forget to consider the weather conditions as it is cold during this time in most places.
Remember to ask these questions when looking for the perfect venue-
A New Year's Eve party for adults typically begins from 6-8 pm, but for a children's event, you may want to begin earlier.
New Year's Eve parties are all about fun, and for that, you need games and entertainment. New Year party activities depend greatly on your event's theme and attendee demographics. But there is one thing that goes well for every kind of event and audience great music! Book a popular DJ or a fun band to make the event more lively and fun.
Here are some ideas for entertaining activities that you can plan:
Food is one of the most important elements in any event. New Year being all about fun and games and food you can afford to mess this one up. You can come up with exciting, thematic ideas for your food and beverages, but make sure to keep your audience's dietary needs and preferences in mind.
Depending on when your event begins and the size of the event, you might arrange small bites or arrange food bars rather than preparing a full sit-down dinner. If you are planning on hosting a virtual event, you get recipe kits or food delivered to your guests before the event.
Here are some interesting ideas for New Year's Eve party menus:
Once you are done with the planning of the theme, venue, and food, you can start drawing your budget. Whether you are looking to raise money for charity, organize a raffle, make a profit for your business, or simply cover costs, your budget will be the ultimate deciding factor for new year's Eve tickets.
Partnering with sponsors or collaborating with other brands can help you to procure food or beverages. You can also approach local vendors and caterers and promote ‘go local' by negotiating a deal. If you're running on a tight budget, assign your team members to make your decorations or look into buying materials in bulk to get a discount.
New Year party promotion begins with a good event listing and party tickets. To roll out your New Year's Eve tickets, make sure to include the following details venue address, date and time, and some exciting information about what kind of fun guests can expect.
💡Pro Tip: A professional ticket generation software like Ticket Generator can help you create new year's Eve tickets easily with the option to customize and design your tickets.
After considering all the things mentioned above, you can now set a ticket price that should cover your overhead costs and still raise money for charity or profits. Depending on the audience and type of your event, you can offer different kinds of New Year's Eve tickets, such as VIP tickets to provide a more exclusive experience.
You can also start by offering early-bird prices at lower ticket prices for attendees who buy tickets earlier on and then gradually increase the prices as the event approaches.
As long as you promote your event well, people will turn up for your event and you can even sell out tickets. To begin with, promotion begins with:
New Year's Eve is a big event. And remember that you are not the one hosting it. There are hundreds of events going on the same day. If people choose to come to your event leaving other parties, you have to make it worth their time and money. You cannot simply afford to mess up.
One of the ways to ensure your event runs as smoothly as possible is to trust Ticket Generator a ticketing software for events. Some of its best key features include:
Sign up now to get your first 10 tickets for free!
If you are organizing an event, you probably have a lot to keep track of. After all, managing an event is not an easy job.
While you always try to organize every event the best way possible, it's only natural to miss out on a few things. But as a professional event organizer, you'd not want that to happen. After all, organizing a successful event does not only delight the client and the guests but is also important for your business.
Hence, you're looking for a checklist of best practices that can help you make your events a success.
In this article, we have compiled an exhaustive list of up-to-date event management best practices that can help you make your event a success.
Online event registration is an efficient and easy-to-use approach to encourage attendance and streamline the registration process.
With the increasing trend of digitization, it not only simplifies the process but also allows for ease of data collection and management.
Below are few best practices related to online event registration:
Ensure your online registration form is simple and easy to understand. Avoid asking for too much information that might dissuade potential attendees from completing the form.
With Ticket Generator, you can build a simple event registration form in minutes and start collecting your data.
If your event requires payment, ensure that you have a secure payment gateway integrated to your registration form. This assures your attendees the safety of their payment details.
A seamless ticket generation process is essential to ensure that you have complete control over your event tickets. This is especially important when you're selling tickets for a large event. You want to make sure that attendees can only register for an event once and also avoid them from sharing their tickets with anyone else.
With Ticket Generator, you can easily customize the design and layout of your tickets and embed barcodes or QR Codes into them.
You have hundreds of design to choose from and you can even create your own unique design.
Use the collected data to perform an analysis. This will help you understand your attendees better and enable you to make informed decisions about your event.
You can use data to find out how many people attended your event, who they are and where they come from. You can also evaluate the effectiveness of your marketing campaigns by analyzing the number of tickets sold per channel, or even see which channels have brought you more revenue.
Now you know how to set up your event page. Let's see how you can manage your event better:
As an event organizer, you must be very clear about your event goals. It could be to raise money, promote a product, or organize a festival.
One thing that remains constant is that you need to devise the best way to attract and capture your audience's attention. After all, an event is all about your audience's engagement.
In case you don't know your event goals, there's a simple strategy you can follow to find out:
The first step is to identify your target audience. That means who do you want to attend the event? Will it be people working in the corporate sector, teenagers seeking fun for the weekend, or people willing to make a purchase? You may also want to ponder if are you hosting the event to attract new customers or engage existing ones? And how many attendees do you expect?
The second is what is your event's hidden aim? That means do you want your event to educate the attendees, motivate them, or get them to take an action (such as making a purchase).
Are the goals measurable? After all, you want to determine the performance of your event. For example, how many people attended and what was the ROI?
Event planning requires a great level of organizational and time-management skills. This is especially true for big events that want to host thousands of guests. And your staff may not suffice to handle a grand event by itself. So you may need external support. For example, a service provider to generate event tickets or invitations, ensure event security, help with event branding, and even provide event analytics.
However, an event management tool such as Ticket Generator can help you cost-effectively do it all. It allows you to do many things such as:
Thus, it allows you to keep track of your event and, in turn, you can track sales.
You know how difficult budgeting is. After all, it is one of the most challenging part of event planning and execution.
Hence, it is important to produce a detailed, well-thought-out budget plan. This can help you track revenue, save time, and generate ROI.
Your financial budget should be done by first researching the event budget costs to get estimated pricing. You can do it by checking pricing data from previous events and taking inflation into account.
Once done, you then need to create a comprehensive list of budget-related tasks required such as:
When done, you can then make sure that every arrangement is executed well within the budget.
Now that the event budget and planning are done. The next thing is to promote your event. After all, no event is successful without having attendees show up for it. And you'll need an event marketing strategy to get the guests to your event.
You can use social media, email, print, or digital marketing to meet your marketing goal here.
Along with this, you can also reinforce your event's branding. Tools such as Ticket Generator help you do it.
It allows you to add your brand's colors to the tickets. Thus, the tickets do not only help you invite guests and prevent trespassing but also strengthen your brand's presence.
You need to first understand and beware of all the risks concerning your event. After all, you would want to ensure an A-grade event for the attendees.
To do it, you need to be extra cautious and take tight security measures. This is especially true if you are inviting a VIP or a celebrity to the event. The same also applies if your venue is close to a risk-prone area.
If you do such a risk assessment, you get to know the prominent threats facing your event. And thereby, you'll be able to take appropriate event security measures.
Emergency exit points are a must in every event. And you need to ensure that they are visible at all times. That's because this would ensure that your guests know where they need to head on to during an emergency.
It will also help streamline the crowd and reduce the likelihood of crowd crush or stampede. To smoothen this process, you can also assign your staff at these points.
Say you are organizing a large event. That means your event will see a huge footfall. Hence, you need to ensure a hassle-free entry passage.
To do it, you can form multiple entry points with the event coordinators. They can validate the tickets and ensure no trespassing or crowding at these points. Hence, you will have a safe and secure event.
Tools such as Ticket Generator, allow you to add your staff as ticket validators. Thus, they can validate the tickets on your behalf. Sounds convenient, right?
Measuring the success of your event is crucial to understanding the effectiveness of your planning and marketing strategies. Calculating your event's return on investment (ROI) helps you determine whether the event met its objectives and provides insights on areas of improvement for future events.
To measure event ROI, you need to follow the following steps:
If you approach event planning and management with a focus on return on investment (ROI), you can make data-driven decisions that will help to improve your overall results.
So make sure that you are putting constant efforts into optimizing your event ROI, and you will find that your events become more successful.
That's it. These are all the event management practices you need to follow to ensure an A-grade event.
You have everything that you need to get started. Now what's left is designing your event, implementing it, and analyzing your results. Once you're done with this, the next step is to repeat the process again and again. This will help you become a better event manager over time.
Say you are planning to organize a graduation event. It could be a party or a formal ceremony. And since graduation is one of the most sought-after moments for the students, you want to give them the best experience possible.
Hence, you'd like to leave no stone unturned to make the best arrangements. This would include everything from the event theme and food to the venue and guest entries.
Managing guest entries at the venue is one of the most important jobs. Here's why:
In this article, you'll see how to take care of all the concerns mentioned above with a simple tool called Ticket Generator.
You probably know what QR Codes are. For the uninitiated, QR Codes are 2D barcodes that can store a lot of information and are easily scannable with a smartphone.
QR Code-based tickets can offer you all the benefits mentioned above.
And to create such tickets, you need a professional tool such as Ticket Generator. It allows you to create secure event tickets that are easy to generate and validate.
To understand how it works, you can check out this video:
https://www.youtube.com/watch?v=xAnl8Se4x9c&t=1s
To help you understand it better, here's how the list of features your graduation event tickets can have:
Since this is going to be a big event, with many guests and alumni, you'll need multiple tickets. And creating them individually will take a lot of time. Don't worry, Ticket Generator allows you to create them in bulk.
And it still helps you add unique information to each ticket. It could be anything such as guest name, seat number, etc.
Since you are organizing a graduation event, you'd need your guests to register for it. And it's great if you can do it contactlessly. Here, an advanced service provider can help you do it. It would help you get registrations while generating graduation tickets against them at the same time.
And to do it, the event registration feature comes in handy.
This feature allows you to create a mobile landing page with a registration form. Once generated, you can share the link to this form with your guests. It even allows you to choose whether you'd want the registrations to be approved automatically or manually.
Once registration is approved, your guest will receive the ticket in their email. This process is not only efficient but also saves time and money.
You know how the pandemic has shifted focus to contactless arrangements.
And as an event organizer, you need to do the same. You can start by avoiding paper-based tickets. Hence, you must prefer tools that allow you to send the tickets digitally to your guests.
It could be via email, SMS, or both of them. Guests can show these digital graduation tickets at the entry gate, get them validated, and enter the venue. Hence, there is no need for them to get the tickets printed.
Graduation events are full of people. Hence, there is a high chance of long queues at the entry gate. But the pandemic has rendered them unsafe too.
However, Ticket Generator has got you covered.
You know it offers QR Code-based tickets. And QR Codes get scanned within seconds of you holding the phone over them. Yeah, that's right. They are well known for their fast scanning abilities.
Hence, each coordinator can validate each ticket quickly, leading to a shorter validation time.
That means very short to no queues at the venue premises.
Say, your guests have started arriving at the venue. Here, you'd need to validate their graduation tickets.
Generally, traditional paper-based tickets are used as entry passes for guest validation.
But this method is not only tedious but also comes with the risk of physical contact.
However, tools such as Ticket Generator can make the entire process easy, touchless, and fast. All that you need to do is create the tickets, send them to your guests (either digitally or physically), and validate them at the venue.
Your event coordinators can validate tickets using their smartphones. All they need to do is install the Ticket Validator app on their smartphones. Once done, they can then scan the QR Code with their smartphone to see if the ticket is valid, invalid, or duplicated. Here's how it looks:
In fact, you can appoint multiple event coordinators to help with ticket validation. This would help speed up the process further.
Say your event has ended and you want to see the performance statistics.
Here, Ticket Generator has got you covered. It offers you valuable insights into your event and guests. These include event attendance, the total number of new, used, expired, invalid, duplicate tickets, tickets validated per coordinator, and the total number of re-entries allowed.
With this data, you will know how your event performed and where you need to improve.
As mentioned above, only a professional ticket generation service can help you create these graduation tickets.
Using Ticket Generator, here's how you can do it in a few simple steps:
a. Head on to Ticket Generator and sign up for free
After signing up, you'll get ten credits for free. These credits allow you to create tickets. Also, one credit is required to create one ticket.
And the best part is you don't need to add any card details while signing up.
b. Now, go to the Create Event section and click on the Bulk button
c. Here, create an event by adding details such as event description, time zone, and venue
After specifying and reviewing all the details, click Create.
d. Once done, you'll be asked to design the tickets. Here, you'll see two options Upload Own Design and Default Design
Upload Own Design: It helps design your ticket using your own ready-made design template.
Here, you can superimpose the QR Code and unique ID on the ticket. In addition, you can also add variable information (which would be different for each ticket) by clicking on the + button. This information could be anything such as the guest's name, row number, seat number, etc.
Here's an example of a ticket created using a readymade template:
Default Design: It allows you to use the Ticket Generator's standard design to customize your tickets. This includes adding a logo, changing the background color, or even adding a background image to your ticket.
Once you've finalized the design, click on Preview to see how your ticket looks.
e. Now, click on Done. Here, you need to specify the Delivery method. That means you need to choose how do you want the tickets to be distributed to the guests
Here are the four options you'll see:
i. Generate Form Link: This option allows you to design and share a mobile landing page to get event registrations. This includes adding images, event description, details, filling the form fields, and customizing the button text
ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF)
iii. Generate and Send: In this option, you get further three options to choose from:
a. Send tickets by email only: This option allows you to email the tickets (up to 1,000) to the guests. To do it, you just need to upload the file containing the emails in a CSV, XLS, or XLSX file. Or you can manually type the emails in the given fields
b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS (up to 1,000 phone numbers)
c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests
iv. Generate via API: Here, the Ticket Generator API can be integrated with your own registration system. Once done, you can generate tickets programmatically in real-time
e. Once you have specified all the details, click on Generate
That's it. Your Graduation event tickets will be generated and you'll be notified via email.
Say you have generated graduation tickets in bulk. But there are situations where you need single tickets. Here also, Ticket Generator has got you covered. It allows you to generate and distribute single tickets to the guests. It is useful in two scenarios:
Say some unplanned guests arrive at your Graduation event at the last moment. And you need to provide them with the tickets.
Now, it would be time-consuming and hectic to generate a whole batch of tickets again especially for them.
Don't worry. Ticket Generator has got you covered. It can help you create additional tickets quickly. Here's how:
i. Login to Ticket Generator
ii. Click on Create Tickets. Once done, you've to click on the Single button
iii. Now, you'll be asked to select the appropriate event and under Choose Action section, click on the New Ticket
iv. Here, select the delivery method from the two choices Download Ticket and Send Ticket
The Download Ticket option allows you to generate and download the ticket. On the other hand, the Send Ticket option helps you send the ticket to the guest via email ID or phone number
v. After finalizing the delivery method, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)
That's it. A new single ticket will be generated.
Note that you'll need one credit for each extra ticket you create.
Now suppose you have generated the tickets and sent them to your guests. But due to some unforeseen reasons, some of them didn't receive it.
At such times, you need to resend the event tickets to them. And here again, Ticket Generator has got you covered. Here's how:
i. Login to Ticket Generator
ii. On the dashboard, click on Create Tickets followed by clicking on the Single button
iii. Now, you'll be asked to select the event for which you want to resend tickets
iv. Once selected, click on Resend Ticket under the Choose Action section
v. Now, specify your mode of searching for the guest's ticket. You'll see three options to do it ticket ID, guest's email address, or phone number which you entered while creating the tickets
vi. After entering these details, click Search. Now, you will see the ticket details
vii. At last, click on View and specify the guest's email ID or phone number
viii. Once you submit these details, click Resend
Note that you'll not be charged extra for resending the tickets.
Now, let's move ahead to detail how you can validate these graduation tickets.
As an event organizer, you'd need to know how to validate the tickets.
When done properly, it would show whether the ticket is valid, duplicate, or invalid entry in a contactless way. And to help you do it seamlessly, your team can help you out. How?
Ticket Generator allows you to add coordinators for the event. Once added, they'll be authorized to validate the tickets.
Here are some simple steps you need to follow here:
1. From the dashboard, go to the Manage Event section
2. Now, select the required event
3. Once done, click on three horizontal dots under the More option followed by clicking on Add/Edit Coordinator
Here, you just have to specify the email address of each coordinator. Once done, these coordinators will receive an email invitation. Using this, they can log in to the Ticket Validator app on their phones
4. They can install the app on their smartphones via Google Play Store or Apple App Store
5. Now, they need to log in and select the event which they need to validate tickets for
6. At last, they have to click on Scan QR Code and get started with validating the tickets
As mentioned above, event analytics speaks volumes about your event performance. And you can show this data to the prospects to eventually convert them.
To view event analytics on the Ticket Generator, you need to follow these simple steps:
1. From the dashboard, head on to Manage Events
2. On the page that loads, select the event for which you want to track the event analytics
3. Now, click on See Analytics under the Attendance Analytics section
4. Here, you will see various details such as attendance percentage, Event Status, and when the event ends
Here are a few more details you can get via Ticket Generator:
In short, you get all the performance trackers in one place. Ticket Generator also allows you to download the entire analytics in PDF or XLSX format.
Thus, you can add them to your presentations to show them to your potential leads.
That's it. That is all you need to know about Graduation event tickets. You can now go ahead and start generating tickets to ensure a safe, fun, and contactless experience for your guests.
Go with the Boom!
A Prom party is one of the most sought-after events in a student's life. After all, who doesn't like celebrating the end of school with a night of dance, happiness, and fun?
The event, hence, definitely calls for preparation and attention. And if you're going to organize a prom event, you'd want to ensure an environment that is not only fun to be in but safe and secure too.
So, to start the preparations, you're looking forward to creating entry tickets for the same. You don't only want these tickets to act as event passes but also stop unauthorized entries.
But with traditional event tickets, you have to face various issues. For example:
First, they are not foolproof towards invalid or duplicate entries.
Second, the process of ticket validation with the traditional tickets is slow and translates to long queues at the entry gate. And this creates a bad experience for the guests.
Third, the traditional tickets are usually paper-based and put COVID-related norms at a risk.
In this article, we'll discuss how you can create prom party tickets while ensuring secure, fast, and contactless arrangements. Keep reading to know more.
QR Code-based tickets help you take care of all the problems mentioned above. And to create such tickets, you need an advanced service provider such as Ticket Generator.
Ticket Generator allows you to create QR Code-based tickets that are contactless and easy to validate.
Here's how the QR Code-based tickets can help you resolve all the possible problems:
A Prom party is an event that has a large number of guests. Thus, you need to generate tickets in bulk for the same. And Ticket Generator can help you out here.
It allows you to create multiple QR Code-based tickets in bulk in a matter of minutes. To understand how it works, you can check out this video:
https://www.youtube.com/watch?v=xAnl8Se4x9c&t=1s
Any event needs the guests to register for it. And a service provider that helps you get registrations while automatically generating tickets against each one of them is just great.
And a feature called Event Registration can help you do it. It allows you to create a mobile landing page with a registration form. You can share the link to this form with your audience.
It even allows you to choose whether you'd want the registrations to be approved automatically or manually.
Once registration is approved, the guest receives the ticket in the email. Simple, right?
Now comes validating the tickets to allow guest entries. None likes to wait in line to get the ticket validated. But with manual verification of tickets, they need to wait nevertheless. And if you think of installing an automated set-up for the job, it would add to your costs.
However, Ticket Generator is here to save the day. It not only makes the entire process easy and touchless but also affordable for you.
All that you need to do is create the tickets, send them to your guests (either digitally or physically), and validate them.
Here's how it works: generated tickets have a unique QR Code. Your event coordinators have to install the Ticket Validator app (iOS and Android) on their smartphones to scan the QR Code. Once they do it, they can see if the ticket is valid, invalid, or duplicated.
This is how it looks:
And the best part is that QR Codes are well known for their fast scanning abilities. Hence, it won't even take more than 2-3 seconds for each coordinator to validate a ticket. Thus, little to no long queues at the entry gates.
You know ever since the pandemic, people prefer contactless arrangements. From contactless registration to contactless ticket verification, they want it all. And you can do it by sending tickets digitally to your guests.
It could be via email, SMS, or both. At the venue, guests can show these digital tickets at the entry gate and get them validated. Hence, no need for them to get the tickets printed.
You wouldn't want trespassers to spoil the mood of students at this joyous event. Thus, you need means to ensure security.
And with QR Code-based tickets, this issue no longer remains a problem. That's because these tickets cannot be duplicated, thanks to the QR Code on them.
That means your event gets immune to any unauthorized guests.
As mentioned above, any online professional ticket generator service can help you create Prom party tickets. Using Ticket Generator, here's how you can do it in a few simple steps:
a. First, you need to visit Ticket Generator and sign-up
Once you have signed up, you'll get ten credits for free. Here, each credit will allow you to create one ticket.
b. Now, click on Create New Event option.
c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.
d. Now, from the dashboard, click on the event for which you want to create these ticket and then click on Guest Tickets tab.
e. Here, click on New Ticket(s) drop-down and select the Bulk Tickets if you want to generate tickets in bulk or simply select Single Ticket option to generate a single ticket.
f. Afterwards, select the delivery method Download Ticket and Send Ticket as per your choice.
g. Now, comes the next part designing the tickets. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.
Upload Own Design: This option allows you to design your ticket using your own ready-made design template.
Here, you can superimpose the QR Code and unique ID on your own ticket design. In addition, you can also add variable information (which would be different for each ticket) by clicking on the + button. This information could be anything such as the guest's name, row number, seat number, etc.
Here's an example of a ticket created using a readymade template:
Edit Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. This option allows you to add a logo, change the background color, or even add a background image to your ticket.
Choose from templates: If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.
Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.
Once you've decided on the design, click on Preview to see how your ticket design looks.
h. Now, click on Done and proceed to specify the Delivery method. This means you need to choose the method of distribution of your tickets to the guests
Here you'll see four options to choose from:
I. Generate Form Link: This option allows you to design and share a mobile landing page to get event registrations. This includes adding images, event description, details, filling the form fields, and customizing the button text
II. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF)
III. Generate and send: In this option, you will further see three options to choose from:
IV. Generate via API: Here, you can integrate your own registration system with Ticket Generator API. This would allow you to generate tickets programmatically in real-time
i. Once you specify all the details, click on Generate
That's it. All the Prom party tickets will be generated and you'll be notified via email.
Contingencies are pretty common in the event business. But Ticket Generator has got you covered. It ensures against it by allowing you to generate and distribute single tickets to the guests. It is useful in two ways:
Say some unplanned guests have come to your event at the last moment. This is pretty common in events involving students. In such situations, you need to give them the tickets too.
Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here's how:
i. Login to Ticket Generator
ii. From the dashboard, click on the event for which you want to create these tickets.
iii. Now, click on Guest Tickets tab.
iv. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.
Download Ticket: This option allows you to generate and download the ticket.
Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.
v. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)
That's it. A new single ticket will be generated.
Note that you'll need one credit for each extra ticket you create.
You know how sometimes your guests don't receive their tickets despite you having sent them. At such times, you need to resend them the tickets.
Here again, Ticket Generator has got you covered. Here's how:
i. Login to Ticket Generator
ii. From the dashboard, click on the event for which you want to resend the tickets.
iii. Now, click on Guest Tickets tab.
iv. Click on Resend Ticket.
v. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets
vi. Once you've entered these details, click Search. Now, you will see the ticket details
vii. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend
Note that you'll not be charged extra for resending the tickets.
Now, let's move ahead to detail how you can validate these tickets.
As an event organizer, it is your prime responsibility to validate the tickets. But it isn't one man's job. Here, you'll need the help of your team.
And Ticket Generator allows you to add coordinators for the event. Once added, they'll be authorized to validate the prom party tickets. Here's how to do it:
1. Login to Ticket Generator
2. Go to the Manage Event section from the dashboard
2. Now, select the required event
3. Once done, tap on three horizontal dots under the More option followed by clicking on Add/Edit Coordinator
Here, you need to specify the email address of each coordinator. Once done, these coordinators will receive an email invitation. Next, they can install the Ticket Validator app on their phones via Google Play Store or App Store and login into it.
4. Once done, they can select the event that they need to validate tickets for
5. At last, they can just click on Scan QR Code and get started with validating the tickets
That's it. That is all you need to know about Prom party tickets. And the best part is that it is very easy and convenient with the help of tools such as Ticket Generator.
You now go ahead and plan well for your Prom party and make it a success.
Say you are planning to organize an event. It could be a party, seminar, movie show, or formal ceremony. And you want to ensure a safe and secure experience for your guests.
And ever since the pandemic, making the arrangements as contactless as possible has become important.
After all, it ensures maximal protection against the spread of disease by limiting human contact. It does not only help you ensure the safety of your guests but your team members too.
So you're looking forward to creating digital tickets for one of your events. Well, what if you could use the digital tickets to do more than just authorize event entries?
Yes! From contactless distribution and guest validation to ensuring social distancing and getting event attendance, digital tickets can do it all.
In this article, we'll see what benefits digital tickets offer and how to create them.
Tools such as Ticket Generator help you create QR code-based digital tickets for your events.
You probably know what QR Codes are. For the uninitiated, QR Codes are square-shaped 2D barcodes that can store a lot of information. And they are easy to scan. All you need is your smartphone to do the job.
To understand how it works, you can check out this video:
https://www.youtube.com/watch?v=xAnl8Se4x9c&t=1s
We'll now see what perks can these tickets offer you:
It's common for any event to need the audience to register for it. And it's great if you can get registrations while generating tickets against them at the same time.
And to do it, Ticket Generator's feature called Event Registrations comes in handy.
This feature creates a mobile landing page with a registration form. Once created, you can share its link with your target audience. You can even choose whether you'd want the registrations to be approved automatically or manually.
Once registration is approved, the guest receives the ticket in her email. In short, this process is contactless, efficient, and time-saving.
Since you want to ensure your guests' safety, you'd probably avoid paper-based tickets. Hence, you're interested in digital tickets.
Here, professional service such as Ticket Generator has got you covered. It can help you send tickets via email, SMS, or both. When guests arrive, they can just show these digital tickets at the entry gate, get them validated, and enter the venue.
Hence, no need for guests to get them printed.
Ticket validation is the most important process at an event. Traditionally, the guests would arrive with a copy of the ticket. This was then manually verified by the coordinators with their details in their database.
But this is a tedious process for both the guests and the staff.
Here, QR Code-based digital tickets have got you covered. These tickets come with a QR Code having a unique ID. Your event coordinators can scan the QR Codes on the tickets with their smartphones to check whether the ticket is valid, invalid, or duplicate.
And the good news is there is no need for any expensive hardware installation to do the same. Impressive, right?
You know how the pandemic has changed the paradigm of event management. It has put a great emphasis on avoiding long queues and crowding.
Thus, it is your responsibility to ensure no long queues for the people waiting in queues to get an entry for the event.
And QR Code-based digital tickets help you do it with their fast scanning ability. It doesn't take more than 2-3 seconds for a coordinator to validate each ticket using the smartphone.
The shorter the validation time, the smaller will be the queues. That means a safer environment and a better experience for the guests.
Since you are organizing an event, you'd need several tickets. They could range from hundreds to thousands in number. And you'd want a tool that allows you to generate contactless unique tickets in a matter of minutes.
Ticket Generator helps you do it easily. In fact, even while you create the tickets in bulk, you can still add unique information to them. For example, guest name, row number, and guest ID
And the best part is the more tickets you generate, the lower cost per ticket you incur. Isn't that amazing?
Trespassers are a pain for any event organizer. They are not only a risk for the guests but also your business's reputation.
But with digital tickets, this issue no longer remains a problem. These tickets are impossible to duplicate.
As discussed earlier, each QR Code has a unique ID. When scanned, the event coordinator can see this ID along with a prompt status showing if it's a valid, invalid, or duplicate ticket.
Hence, a strict no entry for the trespassers.
You know how important it is to track event performance. It helps you draw valuable insights about event performance. These include information such as the event attendance, peak time, and the number of tickets validated per coordinator.
With this data, you can optimize your future events more efficiently.
Now you know why it makes sense to use digital tickets. The next question is how to create them?
As mentioned above, you'd need a professional service provider. And Ticket Generator has got you covered.
Using Ticket Generator, here's how you can generate QR Coe-based digital tickets:
a. Go to Ticket Generator and sign up to create an account
Here, you won't have to enter card details while signing up. And after signing up, you'll receive ten credits for free. Each credit allows you to create one ticket.
b. Now, click on Create New Event option.
c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.
After you do this, your event will be created.
d. Once your event is created, click on the newly created event from the Manage Events tab. Look for the Guest Tickets selction and click on it.
e. Then, click on the New Ticket(s) drop-down button and select the Bulk Tickets option. Use this option to bulk generate and distribute tickets in batches. You will have two different options for generating and distributing your tickets.
Now, comes the part where you need to design the tickets. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.
Upload Own Design: This option allows you to design your ticket using your own ready-made design template.
With this option, you can superimpose the QR Code and unique ID on the ticket.or
Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.
Here's an example of a ticket created using a readymade template:
Edit Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.
Once you've designed your tickets, click on Preview to see how your ticket design looks.
Choose from templates: If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.
Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.
d. After finalizing the design, click on Done. Now, specify the Delivery method. This means you need to choose how to distribute your tickets to the guests. You'll see the following four options to choose from:
i. Generate Form Link: This option allows you to design and share a mobile landing page to get event registrations. This includes adding images, event description, form fields, and customizing the button text
ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF)
iii. Generate and Send: In this option, you will further see three options to choose from:
a. Send tickets by email only: This option allows you to email the tickets (up to 1,000) to the guests. To do it, you just need to upload a file containing the emails in CSV, XLS, or XLSX format. Or you can even manually type the emails in the given fields
b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS (up to 1,000 phone numbers)
c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests
iv. Generate via API: Ticket Generator API can be integrated with your own registration system. Once done, you can generate digital tickets programmatically in real-time
e. Once you specify all the details, click on Generate. All the digital tickets will be generated and you'll be notified via email
Now you know how to generate digital tickets in bulk. But what if you need a couple of single tickets too? Here also, Ticket Generator can help you. It allows you to generate and distribute single tickets to the guests. It is useful in two scenarios:
Say you are organizing an event and have created the tickets for it. But some unplanned guests have come to your event at the last moment. This is pretty common in events. And when that happens, you'd want to generate tickets for the new arrivals.
Now rather than generating a whole batch of tickets, you can simply create additional tickets in a couple of minutes. Here's how:
i. Login to Ticket Generator
ii. From the dashboard, click on the event for which you want to create these tickets.
iii. Now, click on Guest Tickets tab.
iv. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice
Download Ticket: This option allows you to generate and download the ticket.
Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.
vi. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)
That's it. A new single ticket will be generated.
Say you had sent the tickets to your guests digitally. But some of them didn't receive the them. Here's how you can resend the tickets here:
i. Login to Ticket Generator
ii. From the dashboard, click on the event for which you want to resend the tickets.
iii. Now, click on Guest Tickets tab.
iv. Click on Resend Ticket.
v. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets
vi. Once you've entered these details, click Search. Now, you will see the ticket details
vii. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend
Note that you'll not be charged extra for resending the tickets.
Now, let's move ahead to detail how you can validate these tickets.
Ticket validation is important to know whether the ticket is valid, duplicate, or invalid.
To do it, you can add your team members as coordinators to Ticket Genrator. Once you do it, they'll get authorized to validate the tickets. That means an increase in the manpower.
Here's how to do it:
1. Go to the Manage Event section from the dashboard
2. Select the required event for which you want to validate and click on three horizontal dots under the More heading
3. Once done, tap on Add/Edit Coordinator
Here, you need to specify the email address of each coordinator. After doing it, the coordinators will receive an email invitation. Using it, they can install and login to the Ticket Validator app on their phones
4. Next, they just need to select the event they need to validate tickets for
5. Once done, they need to click on Scan QR Code and get started with validating the tickets
That's all you need to know about digital tickets. With Ticket Generator, you can ensure a contactless and hassle-free experience for both yourself and the guests alike.
If you are an event organizer, you'd want as many people as possible come to your event. After all, that is how you will generate event ticket sales and revenue.
To do it, you need to follow the industry's best practices. But since the pandemic, the event industry has been heavily disrupted and taken a huge hit.
As per Forbes reports, more than 83 million events had been canceled or rescheduled due to COVID-19.
However, the event industry is making a common back. And it's happening with the help of contactless technologies such as QR Codes.
For the uninitiated, QR Codes are square-shaped 2D barcodes that can store a lot of information. And they are easy to scan. All you need is your smartphone to do the job.
Thanks to the increase in global smartphone penetration that went from 59.01% in 2017 to 78.05% in 2020. And also the access to high-speed mobile internet which increased from 48.8% in 2014 to 62.5% in Jan 2022. These factors have helped in the huge adoption of QR Codes.
In this article, we'll see how to push your event ticket sales to maximize your revenue.
Here are the five most important things you must set up:
The first and indispensable thing you need for increasing ticket sales is an efficient ticketing system. This system will help you create secure, contactless tickets for the guests, thus boosting entertainment ticket sales.
We recommend the one that helps you create tickets that are contactless and secure.
To understand how it works, you can check out this video:
Contactless tickets would help you ensure a safe environment for guests and your staff. And their secure nature would make sure only authorized people are given entry to the event. That means no scope for trespassing.
So make sure you choose the right ticket and entry management system for your event. Here are some features that you must look for while finding a suitable service provider:
Event registration pages aid in increasing ticket sales as it allows users to register and generate tickets simultaneously. Service providers offer an 'Event Registrations' feature that helps you create mobile-friendly registration pages. The result of this feature - is contactless, efficient, and increased event ticket sales.
This feature allows you to create a mobile landing page with a registration form. Once created, you can share its link with your target audience. It even allows you to choose whether you'd want the registrations to be approved automatically or manually.
After approval, the guests receive tickets in their email. In short, this process is contactless, efficient, and time-saving.
Since you are organizing an event, you'd need a large number of tickets. They could range from hundreds to thousands in number. Thus, you'd need a tool that allows you to generate unique tickets in a matter of minutes.
And Ticket Generator helps you do it easily. In addition to creating tickets in bulk, it also allows you to add unique information to them. For example, guest name, row number, and guest ID.
Since it is important to ensure your guests' safety amidst the COVID-19 pandemic, you must avoid paper-based tickets.
So make sure your service provider helps you send tickets via email, SMS, or both. When guests arrive, they can just show these tickets at the entry gate, get them validated, and enter the venue.
Hence, no need for guests to get them printed.
Contactless ticket validation is a safety norm that drastically helps to increase ticket sales. To adhere to the safety norms, you must adopt contactless ticket validation too.
But the traditional validation process for entry validation falls apart. Here's why the guests need to arrive with the ticket. It's then manually verified by the coordinators with guest details in their database.
This is a tedious process for both the guests and the staff.
However, QR Code-based tickets have got you covered. They come with a QR Code having a unique ID. As event coordinators can scan the QR Codes with their smartphones, they see if the ticket is valid, invalid, or duplicate. Here's how it looks like:
And there is no need for any expensive hardware installation to do the same. Cost-effective, right?
Since the pandemic has changed the paradigm of event management, avoiding queues and crowding has become a necessity.
So it is your responsibility to ensure the same for the people waiting in queues at the entry gate.
And QR Code-based digital tickets help you do it. With their fast scanning ability, it doesn't take more than 2-3 seconds for a coordinator to validate each ticket. With QR Code-based tickets, you save on validation time, resulting in smaller queues and a safer environment contributing to increased event ticket sales.
The shorter the validation time, the smaller will be the queues. That means a safer environment and a better experience for the guests.
You know how important it is to track event performance. It helps you draw valuable insights about event performance. These include information such as the event attendance, peak time, and the number of tickets validated per coordinator.
With this data, you can optimize your future events more efficiently and generate even more sales.
After selecting the right online ticketing system, you need to identify your target audience. This will help you know where to promote your event and how to draft marketing communications tailored to the audience's needs.
For example, say you want to host a graduation event. Here, your target audience would be school/college admins who will throw the party for the graduating batch. So, you'd need to make sure that you promote your services among them with the right message.
Every event needs partners and sponsors to lend a helping hand.
For example, if you're organizing a music event in summers, your guests would need drinks to quench their thirst. And needless to say, you'd want a vendor for the same.
So make sure you start looking for vendors and other partners in advance.
To find sponsors, you can use your contacts or leverage various digital platforms too. For example, digital tools such as Sponsor Park, Sponeasy, or SponsorMyEvent. In addition, you need to keep a hard eye on the following factors too:
Various companies sponsor events at certain times of the year. This depends on their event budget and factors such as the economy, the industry, and the company's ROI performance. So make sure you reach them out at the right time with the right pitch.
And once you've decided on some sponsors, start reaching out to them and seal the deal.
The best way to push your event sales is via your attendees. How? They can recommend your event to their friends and family. And it is a fact that people prefer word-of-mouth recommendations over anything else.
This means existing attendees can be your biggest marketers and revenue-drivers. And to do it, you can offer them the right incentive.
Here are some ways you can use to encourage attendees to spread the word:
Since the rise of digital marketing, social media has become a hub for promotions. Here, you can target your audience with a proper plan of action.
While you will do organic promotions, you can look at paid options too. For example, an ad campaign with Facebook and Instagram. Just create a campaign with the audience filtered as per your needs. Then add your required budget and promotional message. That's it. You're good to go!
Moreover, you can even try out influencer marketing. Influencer marketing campaigns can also significantly help increase event ticket sales.
It allows you to partner with a person who has a strong social media presence. Just find the right set of influencers in your niche and collaborate with them to market your event.
Now you know how to push your event sales to new heights. In case you are looking for a tool to create, manage, distribute event tickets, here's a quick guide:
As mentioned above, you'd need a professional service provider. And Ticket Generator has got you covered.
Using Ticket Generator, here's how you can generate QR Code-based tickets for increasing ticket sales and enhancing entertainment ticket sales:
1. Go to Ticket Generator and Sign up to create an account
Here, you won't have to enter card details while signing up. And after signing up, you'll receive ten credits for free. Each credit allows you to create one ticket.
2. Now, go to Create Event section followed by clicking on the Bulk button. Here, create an event by adding event details such as description, time zone, and venue
Once done, proceed ahead.
3. Now, comes the part where you need to design the tickets. Here, you can either go with the Upload Own Design option or select the Default Design option
Upload Own Design: This option allows you to design your ticket using your own ready-made design template.
With this option, you can superimpose the QR Code and unique ID on the ticket.
Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.
Default Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.
Once you've designed your tickets, click on Preview to see how your ticket design looks.
4. After finalizing the design, click on Done. Now, specify the Delivery method. This means you need to choose how to distribute your tickets to the guests. You'll see the following four options to choose from:
i. Generate Form Link: This option allows you to design and share a mobile landing page to get event registrations. This includes adding images, event description, form fields, and customizing the button text
ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF)
iii. Generate and Send: In this option, you will further see three options to choose from:
a. Send tickets by email only: This option allows you to email the tickets (up to 1,000) to the guests. To do it, you just need to upload a file containing the emails in CSV, XLS, or XLSX format. Or you can even manually type the emails in the given fields
b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS (up to 1,000 phone numbers)
c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests
iv. Generate via API: Ticket Generator API can be integrated with your own registration system. Once done, you can generate digital tickets programmatically in real-time
5. Once you specify all the details, click on Generate. All the digital tickets will be generated and you'll be notified via email
That's it. That's all you need to know on how to push event ticket sales. With Ticket Generator, you're now equipped to push event ticket sales and offer a contactless, secure, and convenient experience for everyone involved.
Organizing an event anytime soon? Yayy! Then there would be a lot to do already.
And now you want to create entry passes (aka event tickets) for the attendees. But here’s the deal—you want tickets that come with a barcode on them.
This is probably because you want the tickets to do much more than just relay event details to the guests. You want these tickets to be secure enough to allow only authorized people (or ‘invited’ guests) only. No trespassers or uninvited guests.
And why not? Unwelcomed guests not only put your event security at risk but are also a threat to your actual guests’ experience.
This is exactly where barcode tickets and ticketing come into the picture.
They make a lot of things easier. For example,
1. They help to tackle the fake tickets (hence, unwanted guests) no matter how hard they try to forge the tickets
2. With a Barcode, ticket verification becomes easy and quick. It barely takes 2-3 seconds to scan and validate each entry without any human errors
3. Finally, you get to do it all in a touchless and smooth manner with no expensive setup to invest in
Through this article, we will discuss everything you must know about barcode tickets and how to create them.
A ticket is supposed to represent your event theme, relay event details (such as date, time, and venue), and seating arrangement (if any).
And barcode tickets do it all too but also go a step ahead. They not only contain all the important details a ticket must have but also a unique barcode, in the form of a series of black and white lines or a square pattern (QR Code).
With the barcode, they help validate if the ticket is valid or not.
All one needs to do is pull out their smartphone, and scan the barcode (or QR Code) to check the ticket’s validity.
Let’s see what complimentary features and capabilities a barcode ticket maker offers you.
Keeping guests waiting in queues puts a dent on their event experience. But with barcodes and QR codes, the process becomes a lot faster and reliable.
You needn’t manually look at each guest’s ticket to check it’s validity (which is prone to human errors).
And the best part? Scanning these codes doesn’t take more than a second or two. It means no queues line up in front of your entry gate waiting for you to let them in.
That means a great experience for your attendees. When that happens, their likelihood of attending more events you organize increases.
Why make tickets look boring when you can design them the way you want.
So make sure your service provider helps you design the tickets by
a. Using a readymade template of your own
b. Selecting amongst the ticket template options that the service provider might have
c. Designing the tickets from the scratch and using the built-in designing options offered by your service provider
So make sure your service provider helps you customize ticket design by branding it to your business. After all, they’re the first point of contact between you and your audience.
Need to create tickets in bulk? No problem. But worried about adding unique details to each ticket while still creating all the passes in bulk?
Make sure your ticket maker helps you do it. With services such as Ticket Generator, you can ad even unique details such as their name, hall, seat number, etc. to each ticket.
And rest assured, the bulk generator would still work just fine.
But make sure your ticket partner allows you for digital ticket distribution. Which means sending the tickets digitally via,
a. Email
b. Whatsapp
c. SMS
In fact, digital ticket distribution reduces your event’s overall carbon footprint.
This ensures the establishment of a good user-organizer rapport.
When everything goes according to the plan and makes the attendees satisfied too, it feels amazing right? But at the same time, having attendees' data helps understand how the event was and how to improve it in the future.
So make sure your ticketing partner helps you track event attendance data (with solid numbers).
Then once the event is over, you can check the analytics for total attendance, no of tickets validated, one of the busiest hours, etc.
This shall help make informed decisions for future.
You can look for even more features in a bar-code ticket maker. Example, check if your vendor:
a. Allows you to create a mobile-optimized event page. Thai will help you share event descriptions, images, maps locations of the venue, registration forms, and more
b. Helps you to get the guests register for the event. Once they do it, the service provider would automatically send the guests ticket against their registration
3. May also help you receive payment against each registration (in case the event is paid). Many platforms allow you to do that, but they often charge a commission for the same. So the best way?
It’s to find a solution provider that charges no commissions or hidden charges and allows you to receive the money straight in your account. While we’re at it, Ticket Generator is one such tool.
let us see how to create a 2D barcode ticket; it is simple, easy to follow, and self-explanatory.
Let’s get started:
a. Go to the Ticket Generator sign-up page and create an account
Note: the first 10 credits to generate QR Code tickets are free.
b. Once done, click on the Manage Events page, then click on Create a new event and mention all the details of the event like name, venue, details, time, location, etc., and then hit the Create button.
c. The event will be generated. You can now go and check the newly generated event from the Manage Event tab and then go to the Guest Tickets option.
You can also go to “More options” button (three dots) and click on Generate Tickets.
d. Click on the new ticket(s) drop-down button. Now, either choose the Bulk Tickets or Single Tickets option depending on whether you want to create multiple tickets (bulk) or just a single one.
a. Upload your own design
Designing can be of your own choice, and you can check below how :
You can add the design you want and a 2D barcode or ticket ID wherever you want.
You can also upload up to 5 variable blocks by clicking the + sign.
The elements that you see here are movable and resizable.
b. Edit design
There is also an option to generate your ticket from scratch, step-by-step.
Additionally, you can add your exclusive event tagline, description, and useful information.
You can try adding variable information by just clicking on the + sign.
Note that the blocks that you see are not movable or resizable.
c. Select from available templates
1. Click on Choose from Templates options
2. Check the pre-designed options and choose whatever design you want
3. Now click on Select Template below the chosen template. With all the details mentioned, a dedicated tailor-made ticket is ready !!
a. Generation of form link
Using this option, you can generate a form, approve it, and easily generate 2D barcode tickets for the registered guests.
You can even try to create a landing page by adding images, descriptions, etc.
b. Generate and Download tickets
You can try getting the printable PDF formats of tickets with this option.
You can try uploading a data file and add variables or specific information.
Now, click the Generate option once you add information.
c. Generate and Send
Once you are done with adding variable information, finish designing the tickets etc, you can share the tickets via multiple options:
First, share via mail by mentioning the guest's email IDs and phone numbers.
Second, can use SMS to share tickets with up to 1000 phone numbers.
And lastly you can share via two means: mail and SMS both.
Whatever you choose, upload the data file, type/paste the information on the grid manually.
Now that you have the roles and the factors to consider while choosing a good bar-code ticket maker and services that you can accept from your vendor.
It becomes essential to also look for event security and attendees' safety.
Let's take a look how it can be done :
1. Click on the Manage Event section, once you go to the dashboard
2. Select the event for which you want to validate your tickets for
Then click the ellipsis button or the three horizontal dots which you can locate under More heading
3. Upon completion of the above step, click on App/Edit Coordinator
Make sure that you add email address of each coordinator.
Once you complete the following steps each coordinator will receive an email invitation. Using it, the coordinators can install and log in to the Ticket Validator app on their phones.
4. After installation, choose the event you want to validate tickets for
5. Now all you need is to click on the Scan QR Code and begin with the ticket validation process!
So to conclude, the 2D barcode ticket maker can not only make your event tickets functional but also ensures that the attendees have a smooth event experience. Hence, as an event organiser, consider all the pros and cons your vendor can offer.
The success of a seminar significantly hinges on the level of audience interaction. Effective engagement captivates participants and enriches their learning experience, making the event memorable and impactful. Implementing strategic measures to boost interaction ensures that your seminar transcends traditional boundaries, fostering an environment where ideas flourish and connections deepen.
Each seminar attendee arrives with unique expectations, preferences, and experiences. Recognizing and appreciating this diversity is crucial for tailoring engagement strategies that resonate with the entire audience. By adapting your approach to meet these varied needs, you can maximize interaction and ensure that your seminar offers value and relevance to every participant.
Compelling content is the cornerstone of any engaging seminar. Tailor your presentations to align with your audience's interests and needs, incorporating interactive elements such as live polls, Q&A sessions, and hands-on activities to keep participants engaged and involved.
Creating an environment conducive to interaction is critical. Begin with icebreakers to warm up the audience, and implement group activities that encourage collaboration. Facilitate discussions, allowing attendees to delve deeply into topics, ensuring the seminar remains dynamic and participatory.
Leverage technology to enhance interaction by utilizing event apps or online platforms offering live polling, real-time feedback, and social media integration. These tools not only streamline engagement but also add an element of fun and innovation to your seminar.
An inclusive seminar environment welcomes and values every participant's voice. Ensure diversity in your speakers and topics, and create spaces where attendees feel comfortable sharing their perspectives. This approach enriches the seminar content and fosters a sense of belonging among participants.
Networking is crucial in seminars, allowing attendees to engage with colleagues and experts in their field. Incorporating structured networking sessions or matchmaking activities can foster valuable connections, enriching the seminar experience for all participants.
Fire up the seminar by rolling out gamification and enticing incentives! Rally the participants to dive in and play their part. Make sure to scoop up their feedback and insights—they're the secret sauce for customizing the event to their tastes and plotting future seminars that knock it out of the park.
Audience engagement is the heartbeat of a standout seminar. Lean into the tactics we've chatted about, and you'll boost participation, morphing your seminar into an engaging, memorable adventure. Tap into the goldmine of event attendance data to steer your decisions, making every seminar you throw even more of a hit than the one before.
Customize content to match your audience's interests and include interactive elements like live polls and Q&A sessions to keep engagement high.
Event apps and online platforms featuring live polling, real-time feedback, and social media integration are excellent tools for boosting interaction.
Diversify your speakers and topics, and create an environment where all attendees feel safe and valued to share their insights.
Organize structured networking sessions or matchmaking activities encouraging attendees to connect based on shared interests or industry sectors.
Incorporate gamification elements and solicit feedback through interactive sessions, making the seminar experience more engaging and participatory for attendees.
Planning and organizing an event is an exciting endeavor, but ensuring it sells out requires strategic marketing and promotion.
But understand that selling out your event not only guarantees a lively atmosphere but also boosts your brand's reputation.
Considering how important it can be for a business to sell out their event, we at Ticket Generator have compiled a list of 10 promising ways for you. With these 10 ways, you can maximize ticket sales for your event by leveraging the power of Ticket Generator, a trusted name in event ticketing solutions.
Without any delay’s let’s dive in.
What seats do they prefer? What dates are they comfortable with? Which area are they comfortable attending the event?
What’s more important to ask—what type of event are they mostly interested in?
These are the questions that you need to ask as you plan the event for your company. Understanding your audience's preferences, interests, and demographics is crucial in tailoring your event to their needs.
Conduct market research and gather data to create an event that resonates with your potential attendees. Ticket Generator's analytics tools can provide valuable insights into customer behavior and ticket purchasing patterns.
Develop a unique and compelling event concept that sets your gathering apart from the rest.
Whether it's an exclusive live performance, a themed party, or a conference featuring renowned speakers, make sure your event promises an extraordinary experience. Ticket Generator allows you to customize ticket designs to match your event's theme and branding.
Social media is a powerful tool for reaching a vast audience. And you can make the most out of it by leveraging channels like Facebook, Instagram, Twitter, and LinkedIn to create buzz around your event.
You can share various reasons why attending your event might benefit people and even engage them with all the behind-the-scene action. Create small reels or Youtube shorts and post them on your channel.
This will help you engage with potential attendees through interactive content hassle-free.
Want to ensure that people attend in full capacity at your event? How about bringing in the influencers to the picture.
You can reach out to top influencers in your industry and ensure they promote your event. They encourage their followers to attend your event.
But you need to make sure these influencers attend your event as well. You can even send a few merchandise goodies to them to increase their enthusiasm to promote your event while creating sponsored content with you.
Who doesn’t like discounts? But giving discounts shouldn’t mean you are going broke to organize an event.
That’s why early bird discounts are the right sales strategy for you. They create a sense of urgency as only few people get to have them.
Early bird pricing can incentivize potential guests to commit to your event, resulting in increased ticket sales during the initial phase of promotion.
Have you organized events before and people have attended them already? Then you can use their reaction to your event and add them to the current event’s promotion.
This word-of-mouth marketing is incredibly powerful. On top of that, you can add a referral program that rewards attendees for bringing friends and family to your event. Offer discounts, exclusive perks, or even free tickets as incentives. This will surely guarantee a full house for your event.
Getting sponsors is such a crucial aspect for any event. It actually helps you decide how big your event can be and at what scale you can organize it for your attendees. Teaming up with partners and sponsors can amplify your event's visibility.
Partnerships can bring in additional resources, while sponsors can provide financial support in exchange for brand exposure.
Unlike what others believe, emails are not out of date. If you create an engaging and personalized email campaign to attract more people to attend your event, you are likely to see more sign ups as well.
These would work in the case of an existing customer base. Since you already have their data, you can create personalized emails for all your customers.
Explain to them what the event is about and how attending it will benefit them. Send out regular updates, exclusive offers, and sneak peeks to create a sense of anticipation.
Giving away free goodies can also be an exciting strategy to ensure you have more attendees for your event. Organize online contests and giveaways to generate excitement and attract more attendees.
Contests can range from initiating your social media challenges to interactive quizzes related to your event's theme.
Have you ever tried getting your events listed on websites? They are a great way to get more exposure and let more people know what your event is about.
Promote your event on popular event listing websites to reach a broader audience. These platforms attract people actively seeking events to attend. Ensure your event's description is engaging and includes relevant keywords for better visibility.
From radio stations to local newspapers, there are multiple media platforms that you can use to promote your event to people.
The ability to tap into the power of local media to promote your event can prove quite beneficial.
You can create customized ads for newspapers, radio stations, and online publications to feature till the time your booking for the event closes.
Another strategy that would likely get you great results for your event is remarketing.
Once you implement remarketing tactics, you get to target individuals who have shown interest in your event but haven't purchased tickets yet.
Through online advertisements, remind them about the event and offer incentives to encourage ticket purchases.
Ensure that your event delivers an exceptional experience for attendees. Focus on aspects like event logistics, customer service, and interactive elements to create lasting memories.
Happy attendees are more likely to spread positive word-of-mouth and attend future events.
In conclusion, organizing a successful event requires a well-rounded marketing strategy.
Ticket Generator, with its user-friendly ticketing platform and marketing tools, can help you implement the 10 best ways to sell out your event.
Know your audience, create an appealing event concept, utilize social media and influencers, and leverage Ticket Generator's features to make your event a resounding success.
FAQs
1. Is Ticket Generator suitable for all types of events?
Yes, Ticket Generator caters to a wide range of events, from concerts and conferences to parties and fundraisers.
2. Can I track ticket sales and attendee data with Ticket Generator?
Absolutely! Ticket Generator provides comprehensive analytics and reporting to track ticket sales and attendee information.
3. How can I customize tickets to match my event's theme?
Ticket Generator offers various ticket customization options, allowing you to add branding elements and tailor the design to your event's theme.
4. Are there any additional fees for using Ticket Generator?
Ticket Generator may charge a small service fee per ticket sale, but there are no hidden costs, and the pricing is transparent.
5. Can Ticket Generator help with event promotion beyond ticketing services?
Yes, Ticket Generator's marketing tools and integrations can assist in promoting your event through various channels, including social media and email marketing.
Let's be honest; even if it's a free event, you won't get any tickets if you don't promote it. If you want to attract people to your event, you need to know how to market it properly.
Here are the 10 strategies that you can use to increase your event registration:
The first thing that you need to do is to create an event registration form. This is the place where your visitors will become subscribers to your event.
You can use a simple form builder tool like Ticket Generator to do this. It helps you create a registration form, collect attendee details, and send the tickets under one roof.
The registration form should be attractive and simple to use. It doesn't have to be complex or fancy because people will just leave your site if it's too much for them. Just make sure that everything is clear and easy to read.
To create excitement and drive registrations for your event, conducting pre-event giveaways and contests can be an effective strategy. You conduct contests before your event to encourage people to sign up.
For example, you could give away a free ticket or two as part of a contest or even offer an exclusive discount code for those who register early. You can also run a referral program for this purpose—wherein people who bring in new attendees will receive a special prize.
This can be a great way to get more people involved in your event and spread the word about it among their personal networks.
To get started, you can create an Instagram post and ask people to tag themselves and their friends. This will ensure that the post gets more engagement, which will help your account grow.
But why Instagram?
Tailwind found that 91% of posts with more than 1,000 comments are Instagram contests. This shows just how powerful Instagram can be when running a contest.
It's also important to note that you shouldn't just post your contest on Instagram and forget about it—you need to monitor the comments and respond to them for your contest to be successful.
Limited-time offers are designed to create a sense of urgency in the customer's mind.
Let's try out an example, which cookie will you choose?
Here’s what will happen. You will see that jar B has less cookies that means they are selling more. It means cookies in jar B are better than jar A. What’s more, they will be available for a limited time only.
That's the kind of feeling that you want to create.
You can create a sense of urgency in your audience by offering something for a limited time. This is especially effective when promoting an event.
You can limit the number of seats or the ticket price. For example, you can only have 100 tickets available for a certain price or limit the number of seats sold for a special event.
A micro-influencer has a smaller audience than a macro influencer, but their engagement rate is much higher.
This means they can reach more people with fewer followers and get them excited about your product or service.
For example, if you're looking for someone to promote a clothing line, it would be better to go with a fashion blogger with 5000 followers instead of an Instagram star with 5 million followers.
In fact, micro-influencers have been shown to generate up to 60% more engagement than macro-influencers.
User-generated content is one of the most effective ways to grow your Instagram following. It can be as simple as asking users to tag you in their photos or videos, which will appear on your page.
You can also create a contest where people enter by tagging themselves in a photo or video, in which they can win prizes like free products and tickets to events.
Offer them mugs and notepads if it is an offline event, or entice them with digital freebies if you are looking for ways to drive online registrations.
Hosting an offline event? Set up photo installations and booths to make the venue picture-worthy. Ask attendees to share their photos using your event hashtag—the media collected this way is a great resource for promoting next year's festivities!
It's a fact that the majority of email recipients open and read messages from brands they recognize. Consider partnering with other businesses with similar target audiences and goals to get your emails noticed.
This way, you can create an email campaign together. For example, if you are hosting a promotional event for local businesses, ask them to help sponsor the event by sending out an email blast before or during it.
Here's an example of the same,
You can also leverage an influencer's mailing list to do this. They have better open rates and engagement than paid ads.
A referral program can help you get in front of more customers. It's a great way to turn your current customers into brand advocates and influencers. You can build a strong referral program by creating an incentive for customers who refer new ones.
It can be a discount, free product or service, etc. As a reward, you can also give them a chance to win a prize for referring the most customers.
This works as people are 90% more likely to buy a product when recommended by someone they know. The referral program will not only help you get more customers but also increase the lifetime value of your customers.
Social media is the best way to reach new audiences and build your brand online. You can use Facebook, Twitter, LinkedIn, and Instagram to promote your business and products.
You can go live with influencers and celebrities, share stories with your followers and create engaging content to increase brand awareness. You can also use social media to run contests and giveaways to increase your reach. You can offer exclusive discounts and offers for people who follow you on social media or share your content online.
Using the speaker's network is another effective strategy to increase event registration. Leverage the connections and influence of your speakers to promote your event to their networks.
They can mention the event in their newsletters, share it on social media, or even post a guest blog promoting it. When you can tap into their audience and credibility, you can attract more attendees to your event.
Using event registration software can streamline the registration process and make it easier for potential attendees to sign up for your event. Look for software that allows you to customize your registration form, track registrations, and send automated confirmation emails.
You can start with Ticket Generator to streamline things from registration to validating the tickets using a mobile app. It allows you to create registration forms, design tickets using multiple templates, and deliver them via multiple options.
In addition, it comes with a ticket validator app that helps you scan the tickets and validate them on the go. You can also use it as guest management software to track attendees and manage their profiles with information like name, email address, phone number, etc.
You will also get access to the analytics, where you can see the number of attendees, ticket sales, and other important data. This will help you make informed decisions while planning future events.
Now you have a better understanding of how you can increase your event registration. Start with a simple registration form; make sure it's easy to understand and use. Then add social media buttons so people can share their event on their social accounts.
You can also add a countdown timer that lets the attendees know when the event will start and help them plan accordingly. Then integrate it with Ticket Generator to manage things from start to end.
Start sending your first 10 tickets for free now.
Are you planning an event but worried about the venue cost burning a hole in your pockets?
A space that holds your audience comfortably is all you need when searching for a venue. We all believe that such a space can cost a lot. But, you can also find free event venues too.
Sounds amazing, right?
With a free event venue, you save money and allocate that budget to other important aspects. Given how beneficial it will be for you to find a free venue, we’ve explored a few ideas to help you secure a venue for your event without spending a dime.
Whether you're organizing a community gathering, a workshop, or a charity event, these tips will provide you with creative solutions to find a free event venue. So, let's dive in!
Public spaces offer great opportunities for hosting events without incurring venue costs. Parks, gardens, and community centers are often available for public use and can serve as excellent venues for various gatherings.
Ensure you check with local authorities to understand the process and requirements for utilizing public spaces. Some cities have designated event spaces within parks that can be reserved for free or at a nominal fee.
For example, in New York City, the Park Department provides a permit system for hosting events in public parks. These range from small picnics to large-scale festivals. By utilizing these spaces, you can take advantage of beautiful outdoor settings without straining your budget.
You can reach out to local businesses that have event spaces, such as restaurants, cafes, and art galleries. Many establishments are open to collaborating with event organizers, especially if your event can attract potential customers to their business.
Try to discuss the possibility of using their venue for free or at a reduced cost. In exchange, you may promote their establishment during the event.
For example, if you're organizing a networking event, approach a local restaurant and propose hosting the event in their space.
In return, you can include their logo on event marketing materials, mention their business in event announcements, or provide them an opportunity to speak briefly about their establishment.
This mutually beneficial arrangement can help you secure a venue without paying the full price while offering valuable exposure to the partnering business.
Universities, colleges, and schools often have event spaces that remain unused during certain periods.
Contact these institutions and inquire about the availability of their facilities for hosting events.
Educational institutions are often willing to support community initiatives, and you might be able to secure a venue at no cost or for a nominal fee.
For example, if you're organizing a workshop on entrepreneurship, reach out to local business schools or entrepreneurship centers.
They may have seminar rooms or auditoriums that can accommodate your event. By partnering with educational institutions, you not only get access to free venues but also tap into their network of students, faculty, and alumni. They may also be interested in attending or participating in your event.
Non-profit organizations are driven by a social cause and are often open to collaborations. Approach local non-profits that align with the theme or purpose of your event and discuss the possibility of using their premises.
They might be willing to provide their venue for free or at a discounted rate to support your cause.
For example, if you organize a fundraising event for animal welfare, reach out to local animal shelters or organizations dedicated to animals.
They may have event spaces available for community use and would appreciate the exposure your event can bring to their cause. By working together, you create a win-win situation where both parties benefit.
Do you know someone who owns a large backyard or has access to an unused space?
Reach out to them and explain your event requirements. Personal connections can sometimes offer unique and cost-free venue options that are not publicly advertised.
For instance, if you're organizing a small music concert, check if any of your acquaintances have spacious basements or private gardens. By leveraging personal connections, you can find hidden gems for your event venue, all while strengthening relationships with people in your network.
Government facilities, such as community centers, town halls, and government-owned buildings, are often available for public use.
Research the policies and procedures of your local government to understand how to request and utilize these venues. Many municipalities have programs or initiatives that encourage community events and provide access to their facilities.
For example, some cities offer free or discounted venue rentals for events by non-profits or those with a strong community focus. By tapping into these resources, you can access well-maintained venues without the financial burden.
Several online platforms connect event organizers with individuals or businesses offering free event spaces.
Websites like SpaceFinder, Peerspace, and even social media groups dedicated to event space sharing can be valuable resources. These platforms allow you to search for available venues in your area and contact the owners directly.
You can specify your event requirements, such as date, capacity, and amenities, to find the perfect space.
Some platforms also provide user reviews and ratings, giving you insights into the quality and suitability of each venue. By utilizing these online platforms, you can streamline your search for a free event venue and discover options you may not have considered otherwise.
Reach out to local businesses or organizations that may be interested in sponsoring your event.
Sponsors often have access to event spaces and can provide them for free or at a reduced cost in exchange for promotional opportunities. Present a compelling sponsorship proposal and emphasize the mutual benefits of the collaboration.
For example, if you're organizing a technology conference, approach tech companies in your area and offer them different sponsorship packages. As part of the sponsorship benefits, you can request the use of their event space.
This arrangement allows the sponsor to showcase their products or services to the event attendees while providing you with a venue at no or minimal cost. Be sure to highlight the exposure and branding opportunities they will receive through event promotions, signage, and mentions during the conference.
Attend networking events or join professional organizations related to your event's industry.
Establish connections with other event organizers, venue owners, or professionals in the field. Through networking and collaboration, you may come across individuals or organizations willing to offer their event spaces for free or at a discounted rate.
By building relationships within your industry, you can tap into a valuable network of resources and potential venue options.
Attend industry conferences, seminars, or trade shows to connect with like-minded individuals and explore partnership opportunities. Collaborating with others in your field can lead to mutually beneficial arrangements to exchange event spaces or receive referrals to free venues.
Get creative with your venue choices! Look for unconventional spaces like warehouses, rooftops, or even unused retail spaces. These unique venues can add an element of novelty and excitement to your event.
Contact the owners or managers of these spaces and discuss the possibility of using them for your event.
Explain the nature of your event and how it aligns with the ambiance or theme of the venue. Many owners are open to hosting events in their underutilized spaces, especially if it brings foot traffic or exposure to their property.
You might be surprised by the variety of spaces available that can be transformed into memorable event venues.
Community centers and libraries often have meeting rooms or event spaces available to the public.
These spaces are designed for community engagement and can be an excellent option for hosting events. Inquire about the availability, reservation process, and any associated costs.
You may find that some community centers or libraries offer their spaces for free or at a minimal fee. They do it particularly for events that align with their mission or cater to the local community.
Libraries, in particular, may have auditoriums, conference rooms, or even outdoor spaces that can be utilized. Check with the library staff for details on their event policies and take advantage of these community resources.
Consider bartering with event space owners or managers. If you possess skills, products, or services that may be valuable to them, propose a trade-off.
For example, if you are a graphic designer, offer to create promotional materials or a website for the venue owner in exchange for using their space for your event.
Be open to negotiation and find mutually beneficial arrangements that allow both parties to exchange goods or services without monetary transactions.
Bartering can be a creative solution to secure a venue without incurring direct costs and can foster long-term relationships with venue owners.
Flexibility with the event date and time can increase your chances of finding a free venue. Determine if the venue has any availability during off-peak hours or weekdays when demand is typically lower.
Venues are more likely to offer discounted rates or even provide their space for free if it would otherwise remain unutilized.
For example, if you're planning a corporate training session, consider scheduling it during weekdays when the venue may have vacant rooms or halls. By being flexible with your event timing, you can leverage the availability of venues and negotiate better deals.
If you have a preferred venue but lack the budget, try negotiating with the venue manager or owner.
Explain your event's purpose, target audience, and potential benefits for their business. Offer to promote their venue on your event materials or provide testimonials in exchange for a reduced or waived venue fee.
Highlight the potential exposure their venue will receive through your event marketing efforts.
By showcasing the mutual benefits of collaboration, you may be able to secure a favorable agreement with the existing venue of your choice. Remember to approach the negotiation process with professionalism and a clear understanding of what you can offer in return.
Organizing an event on a tight budget doesn't mean compromising on the quality of your venue. By implementing the strategies discussed in this article, you can find cost-free event venues that align with your needs and create a memorable experience for your attendees. However, securing a venue is just one piece of the puzzle.
To streamline your event planning process and ensure smooth operations, consider utilizing a ticket generator tool like "Ticket Generator."
With their user-friendly platform, you can effortlessly create and distribute event tickets. What's more, their ticket validator offers a convenient way to verify the authenticity of tickets issued, providing peace of mind and enhanced security.
Embrace the power of technology and simplify your event management with Ticket Generator.
Q1: Are free event venues available for any type of event?
Yes, free event venues can be found for various types of events. These may include workshops, conferences, community gatherings, and more. It may require some research and creativity to find the right venue for your specific event.
Q2: How far in advance should I start looking for a free event venue?
It is advisable to start searching for a free event venue as early as possible. Some venues have limited availability and may require advance booking. Starting your search several months in advance will give you ample time to explore different options, negotiate with venue owners, and secure the ideal space for your event.
Q3: What are the potential drawbacks of using a free event venue?
While free event venues offer cost-saving advantages, there are a few potential drawbacks to consider. These may include limited amenities or facilities, restrictions on event duration or setup, and the need for additional arrangements for seating, sound systems, or decorations. It's essential to carefully evaluate the suitability of the venue for your event's requirements before making a final decision.
Q4: Can I customize a free event venue to align with my event theme?
Yes, in most cases, you can personalize a free event venue to align with your event theme. However, it's important to communicate your requirements to the venue owner or manager in advance. They may have certain guidelines or restrictions, but with proper planning and coordination, you can transform the space to reflect the ambiance and atmosphere you desire for your event.
Q5: Are there any legal considerations when using a free event venue?
It's crucial to ensure that you have any necessary permits, licenses, or insurance coverage when using a free event venue. Depending on the type and scale of your event, you may need to comply with local regulations, fire safety guidelines, or liability insurance requirements. It's advisable to consult with the venue owner, local authorities, or an event planning professional to ensure you are meeting all legal obligations.
By following these strategies and thinking outside the box, you can find a free event venue that suits your needs and helps you stay within your budget. Remember to be proactive, resourceful, and open to negotiation to secure the perfect venue for your event while staying within your budget.
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