Making Tickets For Charity Events: A Complete Guide

Tickets for charity events are one step towards philanthropy. And we’re here to make it easier for you. 

As an essential part of society, fundraisers and charity events serve those in need. 

And we’re proud to serve you, who wants to make a difference in the world. 

In this article, we will tell you how to make fundraiser tickets and the do’s and don'ts of it. 

By the end of it, you’ll have a comprehensive understanding of how ticketing for charity events works. 

To start on a high note, here’s a fun fact for all those who are organizing charity events: 

A. Why do you need a tool to make tickets for charity events? 

It is very easy to design tickets these days with so many free tools such as Canva available in the market. 

However, designing is not the main struggle when it comes to charity events. 

The struggle comes when you need to have a portal to collect payments and send custom tickets to everyone individually. 

This is just the tip of the iceberg, here are all the reasons why you need a professional ticketing tool for charity tickets: 

• Credibility: By sending personalized event tickets with the guests’ names, you’re making your event a lot more professional. This is the first step to making your fundraiser seem credible

• Better attendance: When people buy tickets in advance, they’re more likely to attend as opposed to if they’re asked to pay for tickets on the day of the event

• Hospitality: Sending personalized invites with greetings in their inbox shows that their presence matters. This is where event hospitality truly begins

• No cash-flow issues: When the ticket revenue enters your pockets directly before the event, you get to use that to organize your events. Getting a ticketing system with an integrated payment portal will fix all the cash flow problems that event organizers face

Now that you know how important it is to have a tool for making charity event tickets, let’s get into the process.

B. Format of charity event tickets 

Your charity event tickets must have some essential details so that your guests can make informed decisions. 

While making charity event tickets, don’t forget to include the following details in your ticket: 

1. Event name: Use bold and clear typography to mention your event’s name. The name should convey its purpose upon a simple glance. For example, you can name your event “Annual Hope Gala 2025”

2. Branding: Don’t forget to enforce your nonprofit or organization’s identity. You can use logos and brand colors

3. DTV: The date, time, and venue are the three most crucial logistical details. Any ticket without these details will fail to do its job

4. Ticket numbers/QR code: For easy check-in and validation at the event entrance, your event tickets must have a unique detail. This will also help you prevent counterfeit tickets and fraud

C. Creating a charity event ticketing page 

Your event ticketing page or its description should include: 

1. Ticket types and price 

Clearly list different ticket categories and their prices. For example:

• General admission – USD 25 (Includes event access)
• VIP ticket – USD 75 (Includes reserved seating, dinner, and a gift bag)
• Group package – USD 200 (4 tickets at a discounted rate)

If there are early bird discounts or special promotions, highlight them to encourage early purchases.

2. Event schedule 

Provide a simple breakdown of key activities at the event. For example:

• 6 PM-7 PM: Check-in and networking
• 7 PM-7:30 PM: Welcome speech and introduction
• 7:30 PM-8:30 PM: Live performances and fundraising activities
• 8:30 PM-9:30 PM: Raffle draw and closing remarks

This helps attendees plan their time effectively and know what to expect.

3. FAQ section

An FAQ (frequently asked questions) section reduces confusion and minimizes the number of attendee inquiries. Common questions include:

• Is my ticket refundable?
• Is there a dress code?
• Are there parking arrangements or transportation options?
• Will food and drinks be provided?
• Is there a way to donate if I can’t attend?

4. Contact information

Provide a way for potential attendees to reach you in case of inquiries. Include:

• A customer support email (e.g., support@yourevent.com)
• A phone number for urgent questions
• Links to your nonprofit’s website and social media pages

D. Things to keep in mind while making tickets for charity events 

Making tickets for charity events goes beyond the aesthetics of it. Here are few technical details you need to bear in mind: 

1. Choose the right layout and size

Selecting the correct ticket dimensions ensures a professional appearance and practical usability.

Common ticket dimensions include:

• 2” x 5.5” – Ideal for general admission tickets
• 3.5” x 8.5” – Perfect for VIP or premium tickets

You must also decide between digital and printed tickets. E-tickets are cost-effective, eco-friendly, and mobile-friendly. On the other hand, physical tickets are tangible souvenirs that enhance exclusivity. Of course, the latter comes at a price so only go for it if your budget allows. 

2. Use high-contrast colors and readable fonts

The right color and font choices can influence attendees’ perception of your event and improve readability.‍

a. Color psychology in fundraising:

• Red – Creates urgency and excitement
• Green – Represents trust, growth, and financial giving
• Blue – Conveys reliability, stability, and professionalism

b. Font selection for clarity:

• Use serif fonts (Times New Roman, Garamond) for a classic, formal appeal
• Use sans-serif fonts (Arial, Helvetica) for a modern, clean look
• Avoid excessive decorative fonts that hinder readability

c. Ensure legibility:

• Use a minimum font size of 12pt for key details
• Maintain a balance between text and visuals to prevent overcrowding

3. Include eye-catching visuals

Strong visuals enhance ticket appeal and reinforce branding.

• Use high-resolution graphics to maintain a polished, professional look
• Incorporate organization branding through charity logos, sponsor logos, or event-related images.
• Leverage white space to prevent clutter and improve readability

4. Make it mobile-friendly

With digital tickets becoming increasingly popular, ensuring they are easy to access is essential.

• Optimize digital tickets for smartphone displays
• Incorporate QR codes for seamless check-in and fraud prevention
• Test readability on mobile screens before distribution

5. Leverage seasonal donation patterns

Understanding donation trends can help optimize your ticketing and fundraising strategy.

E. How to make tickets for charity events

1. Create Fundraiser Tickets Online

a. Sign up and create an account on Ticket Generator 

• Go to the Ticket Generator sign-up page and create an account
• The first 10 credits are free, and you can purchase more credits if needed

b. Set Up Your Fundraiser Event

• Navigate to the Manage Events page and click on Create a New Event
• Enter the fundraiser details, including the event name, venue, date, time, and purpose
• Click the Create button to generate your event

c. Generate Tickets for Attendees

• Open your newly created fundraiser event from the Manage Events tab
• Click on the Guest Tickets option or use the More Options button (three dots) and select Generate Tickets
• Choose whether to generate Bulk Tickets (for multiple attendees) or a Single Ticket (for exclusive entries)

2. Customize the fundraiser ticket design

Now design your fundraiser tickets to match your event theme and branding.

a.  Upload your own design

• Upload a pre-designed ticket template and add a QR Code, ticket ID, or fundraiser-specific branding elements
• You can add up to five variable blocks for custom details. These include donor names, donation amounts, or unique access codes
• All elements are movable and resizable, allowing full customization

b. Edit the ticket design from scratch

• Use the Ticket Design feature to create a ticket tailored for your fundraiser
• Insert variable fields for attendee details, ensuring a personalized experience

c. Choose from pre-designed templates

• Click on the Choose from Templates option
• Browse through free ticket templates and select the one that fits your fundraiser’s theme
• Click Select Template to integrate your fundraiser details into the chosen design

3. Share and distribute your fundraiser tickets

Once your tickets are designed, choose how to distribute them to attendees and donors.

a. Generate tickets via a form link

• Create a registration form for attendees to sign up and approve ticket issuance automatically
• Customize the landing page with fundraiser details, images, and donation incentives

b. Generate and download printable rickets

• Generate printable PDF tickets for easy distribution on the day of the event 
• Add variable details like donation levels, sponsorship tiers, or special access passes
• Click Generate to finalize the tickets

c. Generate and share digital tickets

• Share fundraiser tickets via email by entering the attendees' email addresses
• Send tickets through SMS to up to 1,000 phone numbers for quick access
• Use a combination of email and SMS to ensure all guests receive their tickets
• Alternatively, you can add recipient details via a data file or enter them manually in the provided grid

With these simple steps, you can create and send event tickets for charity fundraisers in minutes!

F. FAQ 

1. How to do a fundraiser? 

There are many ways to do a fundraiser. Pick a fundraiser event amongst charity events, crowdfunding, donation drives, auctions, and more. 

Find a free day with no festivals or competing events to host your event. Figure out the logistics such as location (physical or virtual) and create a detailed event plan.

Then utilize social media, email campaigns, and community outreach to spread the word.

Use online platforms such as Ticket Generator or PayPal to process donations.

Don’t forget to show appreciation and share the impact of the funds raised.

2. What is the most profitable fundraiser? 

Community events featuring raffles, food sales, and donation booths tend to perform the best. They combine entertainment with a good cause. 

3. How I can raise money for charity fast? 

You can raise money for charity very quickly by selling tickets to charity or auction events. Use Ticket Generator to create your charity event tickets today 

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