Event tickets are a crucial part of any event. They help manage the guest entries to your event.
So, it’s important for you to ensure that your tickets meet quality standards. After all, they’re crucial to your guests’ overall event experience.
That’s because tickets are the first point of interaction between the guests and your event’s arrangements. And let’s be honest. We all try to gauge how the event might be like by looking at the tickets or passes.
Now here’s the deal—you want to create event tickets and that too as downloadable PDFs. In this article, we’ll explain how to do that. And not just ticket generation and design, we’ll also discuss how these tickets can do a lot more for you. Keep reading.
A. Traditional way to create PDF event tickets
Most event managers use the traditional methods to create tickets. And if you want to follow the same, here’s how you can do it:
1. Select the design
You can either do it yourself or you can hire a professional. But they are quite heavy on the pocket.
2. Add details
After finalizing the design, you need to add relevant details to the tickets. These could include event description, time, venue, guest name, and seat number.
3. Download and print tickets
Now that your tickets are ready, you need to download them in printable formats such as PDF.
Once downloaded, you need to get the tickets printed to be shared with the required guests.
4. Distribute tickets
Once everything is done, it is your responsibility to distribute the tickets to your guests. You can do it by sending the PDF via mail or by delivering the printed tickets to the guests’ doorstep.
The traditional is quite time-consuming and needs a lot of effort. And what you get at the end is a generic ticket with no major added benefits.
This system, in fact, has many challenges:
- First, anyone can enter your event as these tickets are easy to duplicate
- Second, their validation process is time-consuming too. That’s because event coordinators have to verify the guests’ details on the ticket manually with their database
- Third, it becomes difficult to track the event performance. This is because paper-based tickets are not really trackable on their own
So what you need is a tool that can make printable PDF tickets that are both functional and branded.
To find one, you can go to Google and search for the best one.
Here, you will get various options to choose from. But comparing top results to find the best one is a tedious task. For your convenience, here is one tool that helps you offer all the mentioned—Ticket Generator.
It helps you create custom-designed event tickets in PDF format for your guests.
And every ticket you generate here has a QR Code on it. Wondering what this QR Code does? It adds to the security of your tickets.
In this article, you’ll see how this small addition makes your tickets not only secure against trespassers but also resistant to forgery.
C. Perks of QR Code-based event tickets
Tools such as Ticket Generator allows you to generate QR Code-based event tickets in PDF format
These tickets help you easily manage, validate, and control entries to your event. But that’s not where it ends. Here’s what makes QR Code-based event tickets a good choice:
- First, QR Codes have a high-speed scannability. And they come alive within seconds of holding your camera in front of them. This means an amazing and fast interactive experience. When that happens, your guests needn’t stand in long queues at the entry gate
- Second, they are impossible to duplicate. No one can really tamper with the content coded in your QR Code. That means better security than generic printed tickets
- Third, QR Codes are damage-resistant. This means even if the QR Code is subject to slight wear-and-tear, it will still work. Hence, you don’t need to worry about their functionality
- Finally, you only need a smartphone to scan the QR Code. No need to install any expensive setup to do the job
You now know why it makes sense to use QR Code-based event tickets. Let’s see how you can create them.
As mentioned above, Ticket Generator allows you to create QR Code-based tickets in PDF format.
Upon scanning the QR Code, you can see if the ticket is valid, invalid, or duplicate. Here’s what you see on your smartphone:
Also, did we mention that Ticket Generator also helps you get event registrations? And that’s done without any added costs.
You can design a whole registration page that potential guests can fill out. After they do it, you can approve or disapprove the registration.
Once a registration is approved, a ticket is generated automatically and sent to the guest. Isn’t that pretty amazing?
Now that you’ve learned all the basics, let’s see how to create event tickets in PDF format.
D. How to create event tickets in PDF
Using Ticket Generator for a demo, here’s how you can proceed:
a. Go to Ticket Generator and sign up to create an account
Note that you’ll get ten credits for free when you sign up. And each credit helps you create one ticket. Also, you’ll not have to enter the card details while signing up
b. Once you’ve signed up, go to the Create Event section on the dashboard followed by clicking on the Bulk button. Here, create an event by adding details such as event description, time zone, and venue
Now, click Create.
c. For the next step, you’ll be asked to design the tickets. Here you can either go with the Upload Own Design option or select the Default Design option
Upload Own Design: Design tickets using your own ready-made design template.
It helps you superimpose the QR Code and unique ID on the ticket. In addition, it also helps add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest’s name, row number, seat number, etc.
Here’s an example of a ticket created using a readymade template:
Default Design: Use the Ticket Generator’s standard design to customize your tickets. You can add a logo, change the background color, or add a background image to your ticket.
Once you’re done with the design, you can click on Preview to see how your ticket design looks.
d. Now that you’ve finalized the design, click on Done. You’ll be asked to specify the Delivery method. Here, you can choose how to distribute your tickets to the guests. You’ll see the following four options to choose from:
i. Generate Form Link: This option allows you to design and share your very own event registration page. This adding images, event description, details, specifying the form fields, and customizing the button text
ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF).
iii. Generate and Send: Here, you will further need to choose from the following three options:
a. Send tickets by email only: It allows you to email the tickets to the guests. Here you can specify up to 1,000 emails. You can add the emails in a CSV, XLS, or XLSX file and upload them. Or you can even manually type the emails in the given fields
b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS. You can specify up to 1,000 phone numbers
c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests
iv. Generate via API: In this option, you can integrate your own registration system with the Ticket Generator API. This will allow you to generate tickets programmatically in real-time. For more information, you can refer to this detailed guide on Ticket Generator API
e. Here, you need to select Generate and Download option. Once done, click on Generate
All the tickets will be generated in PDF and you’ll be notified via email.
E. How to validate tickets
As an event manager, you’d have to validate the ticket to authenticate entries.
To do it, you’ll first have to add coordinators for the event within the Ticket Generator. Once you do it, they’ll get authorized to validate the tickets. Here’s how to do it:
1. Go to the Manage Event section from the dashboard
2. Select the required event and click on three horizontal dots under the More option
3. Now click on Add/Edit Coordinator
Here, you can specify the email address of each coordinator. The coordinators will then receive an email invitation using which will have to log in to the Ticket Validator app on their phones
5. Now they can open the app to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets
That’s it. That is all you need to know about event tickets in PDF format. You can now create high-quality printable tickets for your event.
Get started here!!