If you are organizing an event, you probably have a lot to keep track of. After all, managing an event is not an easy job.
And you always try to organize every event in the best way possible. But like any other product, event tickets work only when used right. And many people take undue advantage by tampering with them.
So, as a professional event organizer, you’d not want that to happen. After all, this will not only put the guests at risk but also your reputation.
Hence, you’re looking for a sustainable way that can help you tackle fake tickets. Introducing—QR Code Tickets.
They ensure maximal protection against trespassing or unauthorized access. Moreover, they also curb the spread of disease by limiting human contact. This does not only help you ensure the safety of your guests but your team members too.
In this article, we’ll see what benefits QR Code tickets offer and how to create them.
A. QR Code tickets—a one-stop solution
Tools such as Ticket Generator help you create QR Code-based tickets for your events.
You probably know what QR Codes are. For the uninitiated, QR Codes are square-shaped 2D barcodes that can store a lot of information. And they are easy to scan. All you need is your smartphone to do the job.
To understand how it works, you can check out this video:
Now you know how it works. Let’s see how it will tackle fake tickets.
Well, you know that ticket validation is the most important process at an event. Traditionally, the guests would arrive with a copy of the ticket. This was then manually verified by the coordinators with their details in their database.
This is a tedious process for both the guests and the staff. Many people even take unfair advantage of these tickets as they are easy to duplicate.
And you know trespassers are a pain for any event organizer. They are not only a risk for the guests but also for your business’ reputation.
But with QR Code tickets, this issue no longer remains a problem. These tickets are impossible to duplicate. How?
QR Code-based tickets come with a QR Code having a unique ID. Your event coordinators can scan the QR Codes on the tickets with their smartphones to check whether the ticket is valid, invalid, or duplicate.
And the good news is—there is no need for any expensive hardware installation here. Impressive, right?
We’ll now see what other perks can these tickets offer you:
B. Various other event processes that are made better with QR Code tickets
1. Digital ticket distribution
You know it is every event organizer’s responsibility to ensure guest safety. And ever since the pandemic, it has become even more important. Hence, it makes sense to avoid paper-based tickets and adopt the contactless ones.
Here, a professional service such as Ticket Generator has got you covered. It can help you send QR Code-based tickets to the guests via email, SMS, or both. When guests arrive, they can just show these tickets at the entry gate, get them validated, and enter the venue.
No need for guests to get them printed. Thus, you can protect your attendees by limiting physical contact.
2. Contactless Queue management
You know how the pandemic has changed the paradigm of event management. It has put a great emphasis on avoiding long queues and crowding.
Thus, it is your responsibility to ensure no long queues for the people waiting to get an entry.
And QR Code-based tickets help you do it with their fast scanning ability. It doesn’t take more than 2-3 seconds for a coordinator to validate each ticket using the smartphone.
The shorter the validation time, the smaller will be the queues. That means a safer environment and a better experience for the guests.
3. Tracking event performance
You know how important it is to track event performance. And QR Code tickets help you draw valuable insights about event performance. These include information such as the event attendance, peak time, and the number of tickets validated per coordinator.
With this data, you can optimize your future events more efficiently.
C. How to create QR Code-based tickets
Now you know why it makes sense to use QR Code-based tickets. And how they can help you tackle fake tickets. The next question is—how to create them?
As mentioned above, you’d need a professional service provider. And Ticket Generator has got you covered.
Using Ticket Generator, here’s how you can generate QR Code-based tickets:
a. Go to Ticket Generator and Sign up to create an account
Here, you won’t have to enter card details while signing up. And after signing up, you’ll receive ten credits for free. Each credit allows you to create one ticket.
b. Now, go to Create Event section followed by clicking on the Bulk button. Here, create an event by adding event details such as description, time zone, and venue
Once done, proceed ahead.
Design the tickets
c. Now, comes the part where you need to design the tickets. Here, you can either go with the Upload Own Design option or select the Default Design option
Upload Own Design: This option allows you to design your ticket using your own ready-made design template.
With this option, you can superimpose the QR Code and unique ID on the ticket.
Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest’s name, row number, seat number, etc.
Default Design: Here, you can use the Ticket Generator’s standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.
Once you’ve designed your tickets, click on Preview to see how your ticket design looks.
Choose the delivery method
d. After finalizing the design, click on Done. Now, specify the Delivery method. This means you need to choose how to distribute your tickets to the guests. You’ll see the following four options to choose from:
i. Generate Form Link: This option allows you to design and share a mobile landing page to get event registrations. This includes adding images, event description, form fields, and customizing the button text
ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF)
iii. Generate and Send: In this option, you will further see three options to choose from:
a. Send tickets by email only: This option allows you to email the tickets (up to 1,000) to the guests. To do it, you just need to upload a file containing the emails in CSV, XLS, or XLSX format. Or you can even manually type the emails in the given fields
b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS (up to 1,000 phone numbers)
c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests
iv. Generate via API: Ticket Generator API can be integrated with your own registration system. Once done, you can generate digital tickets programmatically in real-time
e. Once you specify all the details, click on Generate. All the QR Code-based tickets will be generated and you’ll be notified via email.
D. How to validate tickets
Ticket validation is important to know whether the ticket is valid, duplicate, or invalid. Thus, it helps you tackle fake tickets.
To do it, you can add your team members as coordinators to Ticket Generator. Once you do it, they’ll get authorized to validate the tickets. That means an increase in manpower.
Here’s how to do it:
1. Go to the Manage Event section from the dashboard
2. Select the required event for which you want to validate and click on three horizontal dots under the More heading
3. Once done, tap on Add/Edit Coordinator
Here, you need to specify the email address of each coordinator. After doing it, the coordinators will receive an email invitation. Using it, they can install and login to the Ticket Validator app on their phones
4. Next, they just need to select the event they need to validate tickets for
6. Once done, they need to click on Scan QR Code and get started with validating the tickets
That’s all you need to know about QR Code tickets and how they can tackle fake tickets. With Ticket Generator, you can ensure a safe, secure, and experience for both yourself and the guests alike.