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Tackle Fake Tickets with QR Codes: A Detailed Guide

Yashika Tangri
November 27, 2023
min read
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If you are organizing an event, you probably have a lot to keep track of. After all, managing an event is not an easy job.

And you always try to organize every event in the best way possible. But like any other product, event tickets work only when used right. And many people take undue advantage by tampering with them.

So, as a professional event organizer, you 'd not want that to happen. After all, this will not only put the guests at risk but also your reputation.

Hence, you 're looking for a sustainable way that can help you tackle fake tickets. Introducing  QR Code Tickets.

They ensure maximal protection against trespassing or unauthorized access. Moreover, they also curb the spread of disease by limiting human contact. This does not only help you ensure the safety of your guests but your team members too.

In this article, we 'll see what benefits QR Code tickets offer and how to create them.

A. QR Code tickets  a one-stop solution

Tools such as Ticket Generator help you create QR Code-based tickets for your events.

You probably know what QR Codes are. For the uninitiated, QR Codes are square-shaped 2D barcodes that can store a lot of information. And they are easy to scan. All you need is your smartphone to do the job.

To understand how it works, you can check out this video:

Now you know how it works. Let 's see how it will tackle fake tickets.

Well, you know that ticket validation is the most important process at an event. Traditionally, the guests would arrive with a copy of the ticket. This was then manually verified by the coordinators with their details in their database.

This is a tedious process for both the guests and the staff. Many people even take unfair advantage of these tickets as they are easy to duplicate.

And you know trespassers are a pain for any event organizer. They are not only a risk for the guests but also for your business ' reputation.

But with QR Code tickets, this issue no longer remains a problem. These tickets are impossible to duplicate. How?

QR Code-based tickets come with a QR Code having a unique ID. Your event coordinators can scan the QR Codes on the tickets with their smartphones to check whether the ticket is valid, invalid, or duplicate.

And the good news is  there is no need for any expensive hardware installation here. Impressive, right?

We 'll now see what other perks can these tickets offer you:

B. Various other event processes that are made better with QR Code tickets

1. Digital ticket distribution

You know it is every event organizer 's responsibility to ensure guest safety. And ever since the pandemic, it has become even more important. Hence, it makes sense to avoid paper-based tickets and adopt the contactless ones.

Here, a professional service such as Ticket Generator has got you covered. It can help you send QR Code-based tickets to the guests via email, SMS, or both. When guests arrive, they can just show these tickets at the entry gate, get them validated, and enter the venue.

No need for guests to get them printed. Thus, you can protect your attendees by limiting physical contact.

2. Contactless Queue management

You know how the pandemic has changed the paradigm of event management. It has put a great emphasis on avoiding long queues and crowding.

Thus, it is your responsibility to ensure no long queues for the people waiting to get an entry.

And QR Code-based tickets help you do it with their fast scanning ability. It doesn 't take more than 2-3 seconds for a coordinator to validate each ticket using the smartphone.

The shorter the validation time, the smaller will be the queues. That means a safer environment and a better experience for the guests.

3. Tracking event performance

You know how important it is to track event performance. And QR Code tickets help you draw valuable insights about event performance. These include information such as the event attendance, peak time, and the number of tickets validated per coordinator.

With this data, you can optimize your future events more efficiently.

C. How to create QR Code-based tickets

Now you know why it makes sense to use QR Code-based tickets. And how they can help you tackle fake tickets. The next question is  how to create them?

As mentioned above, you 'd need a professional service provider. And Ticket Generator has got you covered.

Using Ticket Generator, here 's how you can generate QR Code-based tickets:

a. Go to Ticket Generator and Sign up to create an account

Here, you won 't have to enter card details while signing up. And after signing up, you 'll receive ten credits for free. Each credit allows you to create one ticket.

b. To start creating tickets, click on the "Create new event" button. Then, fill in details like event name, date, description, venue, and time. After that, hit Create, and your event will be set up.

c. Once the event is set up, go to the Manage Events tab and find your newly created event and open it by clicking on it. Click on the “Guest Tickets” section.

d. Next, click the drop-down menu labeled "New Ticket" and choose between Bulk Ticket to make many tickets at once or Single Ticket for just one.

Design the tickets

c. Now, comes the part where you need to design the tickets. There are three ways to make your tickets:

  • Upload your own design: Make a personalized ticket with your own templates. You can include a unique ID or QR code and add different information.
  • Edit Design: Create a custom ticket from scratch using standard themes. Add logos, colors, or background images to make it your own.
  • Select from template: Choose from ready-made templates.

Once you 've designed your tickets, click on Preview to see how your ticket design looks.

Choose the delivery method

d. After finalizing the design, click on Done. Now, specify the Delivery method. This means you need to choose how to distribute your tickets to the guests. You 'll see the following four options to choose from:

i. Generate Form Link: This option allows you to design and share a mobile landing page to get event registrations. This includes adding images, event description, form fields, and customizing the button text

ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF)

iii. Generate and Send: In this option, you will further see three options to choose from:

a. Send tickets by email only: This option allows you to email the tickets (up to 1,000) to the guests. To do it, you just need to upload a file containing the emails in CSV, XLS, or XLSX format. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS (up to 1,000 phone numbers)

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iv. Generate via API: Ticket Generator API can be integrated with your own registration system. Once done, you can generate digital tickets programmatically in real-time

e. Once you specify all the details, click on Generate. All the QR Code-based tickets will be generated and you 'll be notified via email.

D. How to validate tickets

Ticket validation is important to know whether the ticket is valid, duplicate, or invalid. Thus, it helps you tackle fake tickets.

To do it, you can add your team members as coordinators to Ticket Generator. Once you do it, they 'll get authorized to validate the tickets. That means an increase in manpower.

Here 's how to do it:

1. Go to the Manage Event section from the dashboard

2. Select the required event for which you want to validate and click on three horizontal dots under the More heading

3. Once done, tap on Add/Edit Coordinator

Here, you need to specify the email address of each coordinator. After doing it, the coordinators will receive an email invitation. Using it, they can install and login to the Ticket Validator app on their phones

4. Next, they just need to select the event they need to validate tickets for

6. Once done, they need to click on Scan QR Code and get started with validating the tickets

That 's all you need to know about QR Code tickets and how they can tackle fake tickets. With Ticket Generator, you can ensure a safe, secure, and experience for both yourself and the guests alike.

Author's Image

Yashika Tangri

Yashika Tangri is an amazing marketing manager who operates from Trycon Technology's Noida office. Her name signifies success and fame, and she has certainly lived up to these expectations.

At work, Yashika is a highly efficient digital marketing organizer and a source of inspiration to her colleagues with her positive demeanor and professional work ethics. Despite being a lifelong student of science, Yashika decided to pursue a career in marketing in 2018.

After work hours, Yashika enjoys creating new playlists on Spotify, and she is an avid reader who finds solace in escaping reality through the pages of mythology books.