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Event Planning

The Greatest Event Planning Apps of 2023

Yashika Tangri
November 21, 2023
11
min read

A successful event can be incredibly satisfying for organizers. But the event planning journey from start to finish is filled up with exhaustion and stress. You might find yourself working long hours and even have a few sleepless nights.

We understand your challenges. That is why we have compiled a list of the best event-planning apps of 2023. These apps can take your productivity to the next level by streamlining your planning process right from registration to venue booking.

Let’s jump right in.

A. What is an Event Planning App?

The event planning app is a tool to assist organizers with the planning, execution to follow-up after the event. These event-planning calendar apps can be used for a variety of purposes such as managing registrations and ticket distribution, collaborating with teams, tracking attendance data, event analytics, and more.

Some of the common features include-

  • Registrations and ticketing processes
  • Tracking systems to track attendees throughout the event
  • Reporting tools to understand overall event performance

B. Top 8 Event Planning Apps You Must Consider in 2023

Here are our picks for the top 8 best free event-planning apps for 2023.

  1. Ticket Generator

Ticket Generator is an event planning mobile app that helps organizers produce single-use event tickets and validate them using a smartphone app. 

It allows users to design, generate and distribute event tickets in minutes eliminating the need for graphic designers or expensive design tools. All tickets are customizable and are one-time scannable with a unique QR Code.

a. Key Features

i. Users can create customized event tickets either from the scratch using Ticket Generator’s editor or upload a readymade template of their own

ii. Allows users to create fully mobile-optimized landing pages. You can add various details like description boxes, banner images, register buttons, and form fields 

iii. Offers unique tickets which can be easily customized according to your event or company branding. Each ticket comes with a QR Code or ticket ID containing essential ticket information meant for the validation process 

iv. Ticket Generator offers attendee analytics to help you improve your events and plan better. With analytics, you can analyze how your event performed by monitoring the event's time and duration, the total number of guests who attended the event, the count of valid, invalid, and duplicate tickets, etc.

v. Users can generate multiple tickets with unique information (guest names, hall numbers, seat numbers) in one go. This can easily download them as a PDF and send them directly to the attendees via email, phone, or WhatsApp.

vi. Offers a ticket validator app that is designed to easily scan and validate tickets at the event’s entry point. The app is compatible with both Android and iOS devices, ensuring broader accessibility and usage. 

b. Pros

i. Easy, intuitive, and user-friendly interface

ii. Upgraded security and smooth entry process for attendees with QR Codes on each ticket

iii. Mobile-optimized landing page for convenience

iv. Offers excellent customer support for any queries and concerns

C. Cons

i. If you need more than 10 tickets, you’ll have to buy ticket credits

ii. For now, Ticket Generator can help you create only up to 1 million tickets for an event

d. Pricing

No subscription plans. Pay only for the tickets you create.

  1. WildApricot

WildApricot offers powerful cloud software where you can track and manage your members’ accounts in one place. It can also integrate with many platforms so you can register new member accounts in one place. It offers a sleek design that makes navigation easy and has easy-to-use features like bulk invoicing, recurring payments, CSV export, and more.

a. Key Features

i. Users can save time by automating membership tasks like renewals and cancellations.

ii. Offers robust reporting features.

iii. Allows users to manage and automate marketing campaigns to increase membership conversion rates.

iv. Allows users to view who is joining, leaving, or has stopped participating in their club.

v. Users can keep track of all the new members that have joined – and cancel them if they don’t meet the membership criteria.

vi. Allows users to control who can view their membership data and keep it secure.

b. Pros

i. Easy to use

ii. Provides user groups that can help process payments and dues and offers an app that administrators can use to look up open invoices.

c. Cons

i. Underwhelming customer support

ii. Inefficient email functionality

d. Pricing

i. Free – Available for free

ii. Personal – $48 per month

iii. Group – $60 per month

iv. Community – $110 per month

v. Professional – $190 per month

vi. Network – $350 per month

vii. Enterprise – $420 per month

  1. Airtable

Airtable is a great tool that helps you streamline your workflow and achieve ambitious outcomes with ease. It features an intuitive interface that is constantly updated and perfect for businesses that are looking to optimize their event planning processes. It helps your team to collaborate easily so that your planning process runs smoothly.

a. Key Features

i. Allows easy collaboration with other Airtable users.

ii. Allows users to manage data, processes, and workflows with ease.

iii. Users can streamline their workflows with templates, add notes and comments, and design their app how they want it.

iv. Users can keep track of tasks and deadlines with Gantt charts and time-tracking features.

b. Pros

i. Great tool for organizing and managing your event data and plans 

ii. Offers users the ability to share tables with others easily, import data from various sources, create powerful reports and graphs, and more.

c. Cons

i. Can be difficult for some users to operate the platform.

ii. Can be difficult to find specific information.

Pricing

i. Free – Available for free

ii. Plus – $10 per seat per month

iii. Pro – $20 per seat per month

iv. Enterprise – Custom pricing

  1. Social Tables

Social Table is a great event planning app that can be used by businesses of all sizes very conveniently. With an intuitive user interface, powerful features, and cloud-based software, it makes one of the best event-planning apps to help you streamline and automate your marketing operations. 

a. Key Features

i. Users can invite participants, create a schedule, and manage the event details.

ii. Help you keep track of leads and book more profitable meetings.

iii. Streamlines the event sales process by organizing all your event data in one place.

iv. Offers online registration, ticket printing, email marketing, and social media integration.

v. Allows automated follow-up and engagement tools to keep your team constantly engaged with potential customers.

b. Pros

i. Easy to use and navigate

ii. Provides clear, concise event plans to clients and crew members.

c. Cons

i. Not optimized for mobile use.

ii. Upgraded membership is on the expensive side.

d. Pricing

i. Essential – $0

ii. Professional – $199 per month

iii. Custom Package – Custom pricing

  1. Slack

Working together is necessary when it comes to successful event planning. This is where Slack comes in to make communication and collaboration simple and easier by providing an organized way of chatting with your teammates. You and your team members can share information quickly and efficiently, without the need for cluttering up inboxes or creating multiple accounts on social media platforms.

a. Key Features

i. You can keep all your communication in one place and see what’s going on simultaneously.

ii. Allows users to search the history of messages to find any relevant information.

iii. Users can create channels for specific tasks or topics.

iv. View your team’s latest messages, files, and media in one place.

v. Allows users to add attachments, images, and links to make your messages even more powerful.

b. Pros

i. Its unique features and how well it integrates with various business tools.

ii. Very easy to use, even for non-technical employees. It is fast and responsive and the platform is integrative, making it easy for you to send messages from different applications or platforms.

c. Cons

i. The default settings might not be suitable for your business needs.

ii. Sometimes messages can become unorganized quickly.

d. Pricing

i. Free – $0 per month

ii. Pro – $7.25 per month

iii. Business – $12.50 per month

iv. Enterprise Grid – Custome pricing

  1. ClickUp

ClickUp is an event planning app that can help organizers seamlessly coordinate events, collaborate with clients and manage budgets from any device. The interface is user-friendly and makes it easy to organize and track your events so that they run smoothly every time. You can also easily keep track of attendees so you know who will be attending.

a. Key Features

i. Helps users get organized for events in minutes with helpful event planning tools.

ii. Users manage expenses for your events with simple budgeting tools.

iii. Businesses can manage client relationships securely and smoothly with advanced communication features.

iv. Online booking system and efficient workflows.

v. Find and book quality vendors, manage budgets, and track your event’s progress.

vi. Keep clients updated on the progress of your event with an intuitive notifications system.

vii. Allows users to send invitations to clients and track responses.

b. Pros

i. Great platform for increasing traffic and conversion rates as it provides tools for measuring conversions.

ii. Easy to learn and use.

c. Cons

i. Can be difficult to customize some content.

ii. Does not have built-in integrations with popular marketing platforms such as Google Analytics or Facebook Insights. 

d. Pricing

i. Free Forever – Available for free forever

ii. Unlimited – $5 per member per month

iii. Business – $12 per member per month

iv. Business Plus – $19 per member per month

v. Enterprise – Custom pricing

  1. ConfTool

ConfTool is an event planning app that helps you run smooth, efficient, and productive conferences. It features an easy-to-use web app, mobile app, and social media tools to help you share information with attendees easily so they can make the most of their experience. Additionally, it offers comprehensive analytics to keep track of all event data so you can see how your events are performing.

a. Key Features

i. Features customizable event calendars including both time and location information.

ii. Helps businesses stay organized with event files, labels, and reminders.

iii. Features real-time notifications and alerts to keep you updated with all important happenings.

iv. Allows users to create, manage and publish calendars of your upcoming events.

v. Users can easily share event attendees and collaborators.

b. Pros 

i. A comprehensive and flexible tool that can help you manage almost any type of conference.

ii. Responsive customer support team.

c. Cons

i. The user interface needs improvement.

ii. Steep learning curve.

d. Pricing

ConfTool offers a free license for VSIS ConfTool for non-commercial events.

  1. Monday.com

Monday.com is a cloud-based event planning app that allows you to create an overview of your projects so you can focus on making informed decisions. It gives you complete control over your data and gives you the tools to create an app that is easy to set up and use. You can view all your information in one place and have a clear idea of your progress.

a. Key Features

i. Features an intuitive interface and abundant resources.

ii. Users can manage projects and tasks, collaborate with team members, and track progress.

iii. Features an easy-to-use calendar, event planner, and contact list.

iv. Users can find vendors for the event with a comprehensive search function.

b. Pros

i. Users can quickly find relevant information, have access to powerful tools, and are able to share important updates with friends or family members.

ii. Great customer support.

c. Cons

i. Steep learning curve.

ii. Confusing pricing plans.

d. Pricing

i. Individual – $0 free forever

ii. Basic – $8 per seat per month

iii. Standard – $10 per seat per month

iv. Pro – $16 per seat per month

v. Enterprise – Custom pricing

Conclusion

All the event planning apps we discussed today showcase some great capabilities for event planning. 

Some are great for communicating with team members, some are great for offering a centralized overview, and some are great for creating workflows and collaborating. 

Each of the event planning apps has its own set of powerful features and pros and cons. You can even combine multiple event planning apps to make your planning strong from every direction.

Ticket Generator is the only event planning app in the list that is specifically designed for event planning and management. It focuses on ticket generation, registration, and distribution for all types of events. Apart from being simple to use, it has proven to be an important and useful tool for event planning.

Sign up now to get started! 

Yashika Tangri

Yashika Tangri is an amazing marketing manager who operates from Trycon Technology's Noida office. Her name signifies success and fame, and she has certainly lived up to these expectations.

At work, Yashika is a highly efficient digital marketing organizer and a source of inspiration to her colleagues with her positive demeanor and professional work ethics. Despite being a lifelong student of science, Yashika decided to pursue a career in marketing in 2018.

After work hours, Yashika enjoys creating new playlists on Spotify, and she is an avid reader who finds solace in escaping reality through the pages of mythology books.