Designing a conference ticket requires attention to detail and creativity. A well-designed ticket can help create a positive first impression for attendees and set the tone for the event. In this article, we will guide you through the process of designing a conference ticket that is not only visually appealing but also informative and functional.

The first step in designing a conference ticket is to determine the essential information that needs to be included. This typically includes the event name, date, time, location, and ticket price. Depending on the event, you may also want to include additional information such as the event schedule, speaker bios, or sponsor logos. Once you have identified the necessary information, you can begin to consider the design elements that will make your ticket stand out.

When designing a conference ticket, it is important to strike a balance between aesthetics and functionality. While you want your ticket to look visually appealing, it is also important that it is easy to read and understand. This means choosing legible fonts, contrasting colors, and organizing the information in a clear and concise manner. By following these guidelines, you can create a conference ticket that not only looks great but also serves its purpose effectively.

Elements to include in the conference tickets

When designing a conference ticket, you need to ensure that it contains all the essential information that attendees need to know. Here are some elements that you should include in your conference ticket:

1. Conference name and logo

The conference name and logo are the most important elements of your ticket. They should be clearly visible and prominently displayed on the ticket. This will help attendees identify the conference and differentiate it from other events.

2. Date and time

The date and time of the conference should be clearly stated on the ticket. This will help attendees plan their schedule and avoid conflicts with other events.

3. Venue

The venue is another essential element that should be included in your conference ticket. Make sure to provide the full address and any other necessary information, such as parking instructions or public transportation options.

4. Session schedule

If your conference has multiple sessions or tracks, it's important to include a schedule on the ticket. This will help attendees plan which sessions they want to attend and avoid confusion.

5. Speaker information

If your conference has keynote speakers or other notable presenters, it's a good idea to include their names and biographies on the ticket. This will help attendees get excited about the event and build anticipation.

6. Contact information

Finally, make sure to include contact information for your conference organizers. This will allow attendees to reach out with any questions or concerns they may have.

By including these essential elements in your conference ticket, you can ensure that attendees have all the information they need to have a successful and enjoyable experience.

Steps to design a conference Ticket with Ticket generator

If you are organizing a conference, seminar, or any event that requires tickets, you need to design a ticket that is visually appealing, informative, and secure. With Ticket Generator, you can easily design your conference ticket in a few simple steps. Here is a step-by-step guide to help you design your conference ticket with Ticket Generator.

1. Sign Up into the App

To get started, you need to sign up for a Ticket Generator account. You can sign up for free, and it only takes a few minutes to create an account. Once you have signed up, you can access all the features of Ticket Generator, including templates, branding elements, and QR codes.

2. Choose Templates

Ticket Generator offers a wide range of templates that you can use to design your conference ticket. You can choose from different styles, colors, and layouts to create a ticket that matches your branding and event theme. You can also customize the templates by adding your own text, images, and logos.

3. Add branding elements

To make your conference ticket stand out, you can add branding elements such as logos, colors, and fonts. You can upload your own logo and choose from different font styles and colors to create a ticket that reflects your brand identity. You can also add a background image or color to make your ticket more visually appealing.

4. Secure your event with QR codes

Ticket Generator allows you to add QR codes to your conference ticket to make it more secure. QR codes can be scanned by attendees to verify their ticket and prevent fraud. You can also use QR codes to track attendance and collect data on your attendees.

5. Print and Share your tickets

Once you have designed your conference ticket, you can print it out and share it with your attendees. You can print the tickets on your own printer or use a professional printing service. You can also share the tickets digitally by sending them via email or social media.

6. Get Insights

Ticket Generator provides you with insights into your ticket sales and attendance. You can track how many tickets have been sold, how many attendees have checked in, and other important metrics. This data can help you improve your event planning and marketing strategies for future events.

In conclusion, designing a conference ticket with Ticket Generator is easy and straightforward. With its user-friendly interface and wide range of templates and features, you can create a ticket that is visually appealing, informative, and secure.

Frequently Asked Questions

What are the essential elements to include in a conference ticket design?

When designing a conference ticket, it is essential to include important information such as the event name, date, time, and location. Other critical details include the ticket price, ticket number, and seat number (if applicable). You may also want to include the event logo, sponsor logos, and a barcode or QR code for easy scanning.

What are the best practices for creating an event ticket template?

When creating an event ticket template, it is important to keep the design simple and easy to read. You should also use a legible font, such as Arial or Helvetica, and avoid using too many colors or images that could distract from the ticket's essential information. Additionally, ensure that the ticket size is appropriate for printing and distribution.

What are some tips for ensuring the security and uniqueness of each conference ticket?

To ensure the security and uniqueness of each conference ticket, consider adding a barcode or QR code that can be scanned at the event. You can also use a unique ticket number or serial number to prevent counterfeiting. Additionally, consider using a watermark or hologram to add an extra layer of security.

Designing raffle tickets can be a fun and creative way to promote your event and raise funds. Whether you're organizing a school fundraiser, a charity auction, or a community event, raffle tickets can help you generate excitement and interest. However, designing raffle tickets can be a challenge if you're not familiar with the process. In this article, we'll provide you with some tips and tricks to help you design raffle tickets that are eye-catching, professional, and effective.

First, it's important to consider the purpose of your raffle tickets. Are they meant to be simple and straightforward, or do you want to create a more elaborate design that reflects the theme of your event? Once you have a clear idea of what you want to achieve, you can start brainstorming ideas for your raffle ticket design. Consider using bright colors, bold fonts, and eye-catching graphics to make your tickets stand out.

Next, you'll need to decide on the layout of your raffle tickets. Will they be single-sided or double-sided? Will they include perforations for easy tearing? Will they feature sequential numbering to help you keep track of ticket sales? These are all important factors to consider when designing your raffle tickets. By taking the time to plan and organize your ticket design, you can create a professional-looking product that will help you achieve your fundraising goals.

Elements to include in the Raffle tickets

When designing raffle tickets, it is important to include certain elements to ensure that the tickets are effective in promoting your event and encouraging participation. Here are some important elements to consider:

1. Event Information

Include the name of the event, date, time, and location on the raffle ticket. This information should be prominently displayed and easy to read. You can also include a brief description of the event to give potential participants an idea of what to expect.

2. Ticket Number

Each raffle ticket should have a unique number printed on it. This is important for tracking purposes and to ensure that the drawing is fair. You can use sequential numbering or random numbering, but be sure to keep track of the numbers to avoid any confusion.

3. Prize Information

Be sure to clearly state the prize or prizes that will be awarded. This can be done with text, images, or both. Including an image of the prize can help to generate excitement and interest.

4. Contact Information

Include contact information for the event organizers or the organization benefiting from the raffle. This can include a phone number, email address, or website. It is important to make it easy for participants to get in touch if they have any questions or concerns.

5. Terms and Conditions

Include any terms and conditions that apply to the raffle. This can include information on eligibility, ticket prices, and how the winner will be selected. Be sure to include any legal disclaimers that may be required.

By including these important elements, you can create effective raffle tickets that will help to promote your event and encourage participation.

Steps to design a Raffle Ticket with Ticket generator

If you're planning to organize a raffle event, designing a raffle ticket can be a daunting task. However, with the Ticket Generator app, you can create customized raffle tickets in just a few clicks. Here's a step-by-step guide to designing a raffle ticket with Ticket Generator:

1. Sign Up into the App

The first step is to sign up for the Ticket Generator app. Once you've signed up, you can access all the features of the app, including the raffle ticket generator.

2. Choose Templates

Ticket Generator offers a wide range of pre-designed raffle ticket templates. You can choose the one that best suits your event theme and customize it to your liking. The app allows you to change the colors, fonts, and layout of the template.

3. Add branding elements

To make your raffle ticket stand out, you can add your branding elements, such as your logo and brand colors. This will help increase brand awareness and make your event more memorable.

4. Secure your event with QR codes

Ticket Generator allows you to add QR codes to your raffle tickets. This helps secure your event by preventing fraud and ensuring that only valid tickets are used. You can scan the QR code using a smartphone or a QR code scanner to verify the ticket's authenticity.

5. Print and Share your tickets

Once you've designed your raffle ticket, you can print it out and share it with your guests. You can also email the ticket to your guests or share it on social media platforms.

6. Get Insights

Ticket Generator also provides valuable insights into your event, such as the number of tickets sold, the revenue generated, and the attendance rate. This can help you analyze the success of your event and make improvements for future events.

In conclusion, designing a raffle ticket with Ticket Generator is a simple and straightforward process. With its user-friendly interface and customizable templates, you can create professional-looking raffle tickets that will impress your guests and help make your event a success.

Frequently Asked Questions

What steps are involved in setting up a raffle ticket design?

When designing raffle tickets, it's important to start by determining the purpose of the raffle and the target audience. Once you have this information, you can choose a design that is appropriate for the event and that will appeal to your audience. You can then choose a template or create your own design, add the necessary information, and print the tickets.

Is it possible to design professional-looking raffle tickets without any design experience?

Yes, it is possible to design professional-looking raffle tickets without any design experience, thanks to the many templates and design tools available online. These tools make it easy to create attractive and effective raffle tickets that will appeal to your target audience and help you achieve your fundraising goals. Try with Ticket Generator. 

If you're planning a concert or event, designing a ticket is a crucial part of the process. The ticket serves as the first point of contact between your attendees and your event, and it can set the tone for the entire experience. A well-designed ticket can also serve as a keepsake for attendees, reminding them of their experience long after the event is over.

When designing a concert ticket, there are several important factors to consider. First and foremost, the ticket should be visually appealing and eye-catching, so that it stands out from other tickets and grabs the attention of potential attendees. It should also include all of the necessary information about the event, such as the date, time, location, and ticket price. Finally, the ticket should be easy to read and understand, so that attendees can quickly and easily find the information they need.

In this article, we'll take a closer look at how to design a concert ticket that meets all of these criteria. We'll discuss the key design elements to consider, such as color, typography, and imagery, and offer tips for creating a ticket that is both visually stunning and informative. Whether you're designing a ticket for a small local concert or a large music festival, these tips will help you create a ticket that stands out and makes a lasting impression.

Elements to include in the concert tickets

When designing a concert ticket, there are several essential elements to include to ensure that the ticket is informative, attractive, and functional. These elements include:

1. Event Information

The most crucial element of a concert ticket is the event information. The ticket should clearly state the name of the artist(s), the date and time of the event, the venue, and the seating information. This information should be easy to read and located in a prominent place on the ticket.

2. Ticket Number and Barcode

Another essential element of a concert ticket is the ticket number and barcode. The ticket number is a unique identifier that helps the venue staff keep track of attendance and ensure that there are no duplicates. The barcode is used to scan the ticket and verify its authenticity.

3. Design and Branding

The design and branding of the ticket are also important elements to consider. The ticket should reflect the style and tone of the event and feature the artist's branding or logo. The design should be eye-catching and visually appealing while still being easy to read.

4. Security Features

To prevent counterfeiting and ensure the ticket's authenticity, security features should be included. These may include holographic stickers, watermarks, or special inks that are difficult to replicate.

5. Terms and Conditions

Finally, the ticket should include the terms and conditions of the event, such as age restrictions, prohibited items, and refund policies. This information should be easy to read and located in a prominent place on the ticket.

By including these essential elements in your concert ticket design, you can create a ticket that is informative, attractive, and functional.

Steps to design a Concert Ticket with Ticket generator

If you're looking for an easy and efficient way to design a concert ticket, Ticket generator is a great option. Here are the steps you'll need to follow to create a customized ticket for your event:

1. Sign Up into the App

The first step is to sign up for an account on Ticket generator. Once you've created your account, you can login and start creating your ticket.

2. Choose Templates

Ticket generator offers a variety of customizable templates to choose from. You can select a template that matches the theme of your concert or customize your own design.

3. Add branding elements

To make your ticket unique, add your branding elements such as your logo, brand colors, and images. You can also add the name of the performer, venue, date, and time of the event.

4. Secure your event with QR codes

To ensure the security of your event, you can add QR codes to your ticket. This way, you can scan the code at the entrance to verify that the ticket is valid.

5. Print and Share your tickets

Once you've designed your ticket, you can print it out and share it with your audience. You can also send the ticket via email or social media to make it easier for your audience to access it.

6. Get Insights

Ticket generator provides you with insights into your ticket sales and audience data. You can use this information to improve your future events and marketing strategies.

In conclusion, designing a concert ticket with Ticket generator is a simple and straightforward process. By following these steps, you can create a customized ticket that reflects the theme of your event and provides a secure and convenient experience for your audience.

Frequently Asked Questions

What are the standard dimensions for a concert ticket?

The standard dimensions for a concert ticket are 2.125 inches by 5.5 inches. This size fits easily into a wallet and is easy to handle.

Where can I find free templates for designing concert tickets?

There are many websites that offer free templates for designing concert tickets. Canva, for example, offers a variety of customizable templates that you can use for free. You can also find templates on websites like Ticket Generator and Eventbrite.

What are the best practices for adding security features to concert tickets?

To add security features to concert tickets, you can use holographic foil, watermarks, or barcodes. These features make it difficult for counterfeiters to replicate the ticket. Additionally, you can use unique ticket designs that are difficult to duplicate.

How can I design a concert ticket that is both functional and visually appealing?

To design a concert ticket that is both functional and visually appealing, you should choose a color scheme that matches the event's theme. Use high-quality images and graphics that are relevant to the event. Make sure the text is easy to read and that the ticket is easy to handle. Finally, make sure the ticket design is consistent with the event's branding.

Designing a Christmas event ticket can be a fun and creative process, but it can also be a bit overwhelming if you don't know where to start. Whether you're organizing a holiday party, a charity event, or a concert, your event ticket is the first impression your guests will have of your event. Therefore, it's important to design a ticket that not only looks professional but also reflects the theme and tone of your event.

First and foremost, you need to decide on the design elements of your ticket. This includes the color scheme, font style, and graphics. You want to choose colors that are festive and eye-catching but also complement each other. It's important to choose a font style that is easy to read but also matches the tone of your event. Graphics can add a fun and playful element to your ticket, but make sure they don't overpower the text.

Once you have your design elements in place, you can start adding the necessary information to your ticket. This includes the event name, date, time, location, and any other important details. It's important to make sure all the information is legible and easy to find on the ticket. With these tips in mind, you'll be able to design a Christmas event ticket that is both visually appealing and informative.

Elements to include in the Christmas Event tickets

Designing a Christmas event ticket requires careful consideration of various elements to ensure that it captures the essence of the event and attracts attendees. Here are some key elements to include in your Christmas event ticket design:

1. Event Name and Logo

The event name and logo are the most important elements to include in your Christmas event ticket. They should be prominently displayed on the ticket to create brand awareness and help attendees identify the event easily. Make sure that the event name and logo are clear, legible, and visually appealing.

2. Date, Time, and Venue

Including the date, time, and venue of the event on the ticket is essential to ensure that attendees know when and where the event is taking place. Make sure that the date, time, and venue are clearly visible and easy to read. You can use bold or italic fonts to make them stand out.

3. Ticket Details

The ticket details section should include information about the ticket type, price, and any other relevant details such as seating arrangements or dress code. You can use bullet points or tables to make this information easy to read and understand.

4. Festive Graphics and Colors

To create a festive and cheerful atmosphere, use graphics and colors that are associated with Christmas such as snowflakes, Christmas trees, and red and green colors. However, make sure that the graphics and colors do not overwhelm the ticket and make it difficult to read.

5. QR Code

Including a QR code on the ticket can make it easier for attendees to check-in and access the event. Make sure that the QR code is placed in a prominent location and is large enough to be scanned easily.

By including these elements in your Christmas event ticket design, you can create a visually appealing and informative ticket that will attract attendees and help make your event a success.

Steps to design a Christmas event Ticket with Ticket generator

Designing a Christmas event ticket can be a daunting task, but with Ticket Generator, it's a breeze. Here are the steps to design a Christmas event ticket with Ticket Generator:

1. Sign Up into the App

The first step is to sign up for the Ticket Generator app. You can sign up with your Google or Facebook account, or you can create a new account with your email address. Once you've signed up, you'll be taken to the dashboard where you can start designing your Christmas event ticket.

2. Choose Templates

Ticket Generator offers a wide range of Christmas event ticket templates to choose from. You can browse through the templates and select the one that best suits your event. You can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator also offers option to design the tickets from scratch as well.Once you've selected a template, you can customize it to your liking.

3. Add branding elements

To make your Christmas event ticket stand out, you can add your branding elements such as your logo, colors, and fonts. This will give your ticket a professional look and feel. You can also add images and graphics to make your ticket more visually appealing.

4. Secure your event with QR codes

Ticket Generator allows you to add QR codes to your Christmas event ticket. This will help you to secure your event and prevent fraud. You can generate unique QR codes for each ticket and scan them at the event to ensure that only valid tickets are being used.

5. Print and Share your tickets

Once you've designed your Christmas event ticket, you can print it out and share it with your guests. Ticket Generator allows you to download your ticket in PDF format, which you can then print out and distribute to your guests. You can also share your ticket via email or social media.

6. Get Insights

Ticket Generator provides you with insights into your Christmas event ticket sales. You can track the number of tickets sold, revenue generated, and other metrics to help you optimize your event. This will help you to make data-driven decisions and improve the success of your event.

In conclusion, designing a Christmas event ticket with Ticket Generator is easy and straightforward. By following these steps, you can create a professional-looking ticket that will impress your guests and help you to secure your event.

Frequently Asked Questions

What are the essential elements to include in a Christmas event ticket design?

When designing a Christmas event ticket, it's important to include essential elements such as the event name, date, time, location, and ticket price. You can also include a unique ticket number, event logo or graphics, and a barcode or QR code for easy check-in. Make sure the font size is legible and the color scheme is consistent with the event theme.

What are some tips for creating a visually appealing Christmas event ticket?

To create a visually appealing Christmas event ticket, you can use festive colors and graphics that match the event theme. You can also experiment with different fonts and font sizes to make the ticket stand out. Consider using a high-quality paper stock and adding special finishes such as embossing or foil stamping to make the ticket look more professional.

Where can I find free Christmas event ticket templates to customize?

You can find free Christmas event ticket templates to customize on various websites such as Canva, Ticket-Generator, and Eventbrite. These websites offer a variety of templates that you can customize with your own text and graphics.

How do I ensure my Christmas event ticket design is print-ready?

To ensure your Christmas event ticket design is print-ready, you should use high-quality images and graphics, and set the document to the correct size and resolution. You should also convert all fonts to outlines or embed them in the document to avoid font issues. Finally, make sure to save the document as a PDF file to ensure compatibility with most printers.

Tickets for charity events are one step towards philanthropy. And we’re here to make it easier for you. 

As an essential part of society, fundraisers and charity events serve those in need. 

And we’re proud to serve you, who wants to make a difference in the world. 

In this article, we will tell you how to make fundraiser tickets and the do’s and don'ts of it. 

By the end of it, you’ll have a comprehensive understanding of how ticketing for charity events works. 

To start on a high note, here’s a fun fact for all those who are organizing charity events: 

A. Why do you need a tool to make tickets for charity events? 

It is very easy to design tickets these days with so many free tools such as Canva available in the market. 

However, designing is not the main struggle when it comes to charity events. 

The struggle comes when you need to have a portal to collect payments and send custom tickets to everyone individually. 

This is just the tip of the iceberg, here are all the reasons why you need a professional ticketing tool for charity tickets: 

• Credibility: By sending personalized event tickets with the guests’ names, you’re making your event a lot more professional. This is the first step to making your fundraiser seem credible

• Better attendance: When people buy tickets in advance, they’re more likely to attend as opposed to if they’re asked to pay for tickets on the day of the event

• Hospitality: Sending personalized invites with greetings in their inbox shows that their presence matters. This is where event hospitality truly begins

• No cash-flow issues: When the ticket revenue enters your pockets directly before the event, you get to use that to organize your events. Getting a ticketing system with an integrated payment portal will fix all the cash flow problems that event organizers face

Now that you know how important it is to have a tool for making charity event tickets, let’s get into the process.

B. Format of charity event tickets 

Your charity event tickets must have some essential details so that your guests can make informed decisions. 

While making charity event tickets, don’t forget to include the following details in your ticket: 

1. Event name: Use bold and clear typography to mention your event’s name. The name should convey its purpose upon a simple glance. For example, you can name your event “Annual Hope Gala 2025”

2. Branding: Don’t forget to enforce your nonprofit or organization’s identity. You can use logos and brand colors

3. DTV: The date, time, and venue are the three most crucial logistical details. Any ticket without these details will fail to do its job

4. Ticket numbers/QR code: For easy check-in and validation at the event entrance, your event tickets must have a unique detail. This will also help you prevent counterfeit tickets and fraud

C. Creating a charity event ticketing page 

Your event ticketing page or its description should include: 

1. Ticket types and price 

Clearly list different ticket categories and their prices. For example:

• General admission – USD 25 (Includes event access)
• VIP ticket – USD 75 (Includes reserved seating, dinner, and a gift bag)
• Group package – USD 200 (4 tickets at a discounted rate)

If there are early bird discounts or special promotions, highlight them to encourage early purchases.

2. Event schedule 

Provide a simple breakdown of key activities at the event. For example:

• 6 PM-7 PM: Check-in and networking
• 7 PM-7:30 PM: Welcome speech and introduction
• 7:30 PM-8:30 PM: Live performances and fundraising activities
• 8:30 PM-9:30 PM: Raffle draw and closing remarks

This helps attendees plan their time effectively and know what to expect.

3. FAQ section

An FAQ (frequently asked questions) section reduces confusion and minimizes the number of attendee inquiries. Common questions include:

• Is my ticket refundable?
• Is there a dress code?
• Are there parking arrangements or transportation options?
• Will food and drinks be provided?
• Is there a way to donate if I can’t attend?

4. Contact information

Provide a way for potential attendees to reach you in case of inquiries. Include:

• A customer support email (e.g., support@yourevent.com)
• A phone number for urgent questions
• Links to your nonprofit’s website and social media pages

D. Things to keep in mind while making tickets for charity events 

Making tickets for charity events goes beyond the aesthetics of it. Here are few technical details you need to bear in mind: 

1. Choose the right layout and size

Selecting the correct ticket dimensions ensures a professional appearance and practical usability.

Common ticket dimensions include:

• 2” x 5.5” – Ideal for general admission tickets
• 3.5” x 8.5” – Perfect for VIP or premium tickets

You must also decide between digital and printed tickets. E-tickets are cost-effective, eco-friendly, and mobile-friendly. On the other hand, physical tickets are tangible souvenirs that enhance exclusivity. Of course, the latter comes at a price so only go for it if your budget allows. 

2. Use high-contrast colors and readable fonts

The right color and font choices can influence attendees’ perception of your event and improve readability.‍

a. Color psychology in fundraising:

• Red – Creates urgency and excitement
• Green – Represents trust, growth, and financial giving
• Blue – Conveys reliability, stability, and professionalism

b. Font selection for clarity:

• Use serif fonts (Times New Roman, Garamond) for a classic, formal appeal
• Use sans-serif fonts (Arial, Helvetica) for a modern, clean look
• Avoid excessive decorative fonts that hinder readability

c. Ensure legibility:

• Use a minimum font size of 12pt for key details
• Maintain a balance between text and visuals to prevent overcrowding

3. Include eye-catching visuals

Strong visuals enhance ticket appeal and reinforce branding.

• Use high-resolution graphics to maintain a polished, professional look
• Incorporate organization branding through charity logos, sponsor logos, or event-related images.
• Leverage white space to prevent clutter and improve readability

4. Make it mobile-friendly

With digital tickets becoming increasingly popular, ensuring they are easy to access is essential.

• Optimize digital tickets for smartphone displays
• Incorporate QR codes for seamless check-in and fraud prevention
• Test readability on mobile screens before distribution

5. Leverage seasonal donation patterns

Understanding donation trends can help optimize your ticketing and fundraising strategy.

E. How to make tickets for charity events

1. Create Fundraiser Tickets Online

a. Sign up and create an account on Ticket Generator 

• Go to the Ticket Generator sign-up page and create an account
• The first 10 credits are free, and you can purchase more credits if needed

b. Set Up Your Fundraiser Event

• Navigate to the Manage Events page and click on Create a New Event
• Enter the fundraiser details, including the event name, venue, date, time, and purpose
• Click the Create button to generate your event

c. Generate Tickets for Attendees

• Open your newly created fundraiser event from the Manage Events tab
• Click on the Guest Tickets option or use the More Options button (three dots) and select Generate Tickets
• Choose whether to generate Bulk Tickets (for multiple attendees) or a Single Ticket (for exclusive entries)

2. Customize the fundraiser ticket design

Now design your fundraiser tickets to match your event theme and branding.

a.  Upload your own design

• Upload a pre-designed ticket template and add a QR Code, ticket ID, or fundraiser-specific branding elements
• You can add up to five variable blocks for custom details. These include donor names, donation amounts, or unique access codes
• All elements are movable and resizable, allowing full customization

b. Edit the ticket design from scratch

• Use the Ticket Design feature to create a ticket tailored for your fundraiser
• Insert variable fields for attendee details, ensuring a personalized experience

c. Choose from pre-designed templates

• Click on the Choose from Templates option
• Browse through free ticket templates and select the one that fits your fundraiser’s theme
• Click Select Template to integrate your fundraiser details into the chosen design

3. Share and distribute your fundraiser tickets

Once your tickets are designed, choose how to distribute them to attendees and donors.

a. Generate tickets via a form link

• Create a registration form for attendees to sign up and approve ticket issuance automatically
• Customize the landing page with fundraiser details, images, and donation incentives

b. Generate and download printable rickets

• Generate printable PDF tickets for easy distribution on the day of the event 
• Add variable details like donation levels, sponsorship tiers, or special access passes
• Click Generate to finalize the tickets

c. Generate and share digital tickets

• Share fundraiser tickets via email by entering the attendees' email addresses
• Send tickets through SMS to up to 1,000 phone numbers for quick access
• Use a combination of email and SMS to ensure all guests receive their tickets
• Alternatively, you can add recipient details via a data file or enter them manually in the provided grid

With these simple steps, you can create and send event tickets for charity fundraisers in minutes!

F. FAQ 

1. How to do a fundraiser? 

There are many ways to do a fundraiser. Pick a fundraiser event amongst charity events, crowdfunding, donation drives, auctions, and more. 

Find a free day with no festivals or competing events to host your event. Figure out the logistics such as location (physical or virtual) and create a detailed event plan.

Then utilize social media, email campaigns, and community outreach to spread the word.

Use online platforms such as Ticket Generator or PayPal to process donations.

Don’t forget to show appreciation and share the impact of the funds raised.

2. What is the most profitable fundraiser? 

Community events featuring raffles, food sales, and donation booths tend to perform the best. They combine entertainment with a good cause. 

3. How I can raise money for charity fast? 

You can raise money for charity very quickly by selling tickets to charity or auction events. Use Ticket Generator to create your charity event tickets today 

Set Up Event Ticketing and Distribution in Minutes! START NOW FOR FREE

Spring is in the air, the days are getting longer, and a sense of excitement is budding along with the blooming flowers.

You can't help but smile as you realize Easter is just around the corner!

As an event organizer, this festive season brings along its own joyous challenge - crafting an unforgettable community event that captures the spirit and joy of Easter.

If you're racking your brain for fresh and festive ideas, put your worries aside because we've got you covered. From traditional festivities to innovative and engaging activities that promote camaraderie and warm the hearts of people in your community - we've compiled a list of 13 engaging Easter event ideas.

However, we aren't simply stating a list. As an event organizer, you need practical insights on how to turn these ideas into reality, and we provide just that. Each idea is accompanied by tips on organization, ensuring not just inspiration but action!

So, whether you're an event planning veteran or new to organizing community celebrations, this blog will inspire you with ideas and guide you to incredible Easter celebrations.

Let's get started.

A. 13 Easter event ideas for your community

Here are the 13 Easter event ideas for your community:

1. Easter egg hunt

An Easter Egg Hunt is a time-honored tradition that involves hiding decorated eggs and offering participants the exciting task of hunting for these hidden treasures. It's a lively activity that delights not just children but also adults.

How to organize

• Decide on a suitable location that's both safe and accessible.
• Gather the necessary materials — you'll need decorated eggs, plastic candy-filled eggs, and baskets for collection.
• Plan the hunt, taking into consideration different age groups.
• Promote the event within your community.
• On the egg hunt day, arrive early to set up the site and hide the eggs.

Tips

• Make the hunt exciting by choosing creative hiding spots, but remember to make them age-appropriate.
• Consider using a theme for the event to make it even more engaging.
• Remember to include everyone. A sensory-friendly hunt can be a considerate addition to your event for special needs individuals.
• Collaborate with local businesses for sponsoring prizes or refreshments.
• Plan for post-hunt activities to keep the festive spirit going.

2. Easter parade

An Easter parade is a festive event where community members celebrate Easter in a vibrant procession. Participants often dress in their Easter best, and there might also be decorated floats, marching bands, and local performers to add to the merriment.

How to organize

• Plan the route: Choose a popular and accessible route within your community for the parade.
• Get permissions: Ensure to acquire the necessary permissions and road closures from local authorities.
• Invite participants: Reach out to local schools, clubs, businesses, and individuals to participate in the parade.
• Promote the event: Advertise the parade well in advance to ensure maximum participation and audience turnout.
• Coordinate logistics: Ensure you have volunteers to guide the parade and manage crowds on the event day.

Tips

• Encourage creativity: Allow participants to decorate their floats or attire to add color and character to the parade.
• Involvement of community groups: Getting local musicians, dance troupes, or school groups to perform can make the event more memorable.
• Safety measures: Ensure safety protocols are in place, with first aid arrangements and adequate crowd management.
• Incorporate tradition: Consider incorporating Easter traditions from various cultures to celebrate the diversity in your community.
• Plan for all weather: Have a backup plan in case of inclement weather.

3. Easter-themed arts and crafts fair

An Easter-themed arts and crafts fair is an event where local artisans and craft enthusiasts showcase and sell their Easter-inspired creations. This can include everything from handmade decorations and jewelry to seasonal treats and baked goods.

How to organize:

• Choose a location: Select a suitable venue with enough space for artists to set up their stalls and for visitors to browse comfortably.
• Invite exhibitors: Reach out to local artisans, craft enthusiasts, and small businesses to join the fair.
• Promote the event: Advertise the fair in the community through social media, local newspapers, and flyers.
• Logistics: Plan the stall layout, ensuring adequate space and easy navigation for visitors.
• Arrange for facilities: Provide on-site restrooms, parking, and refreshments.

Tips:

• Offer workshops: Organize workshops and demonstrations for event attendees to learn new crafts or create their Easter-themed items.
• Create a festive atmosphere: Design the fair with decorations, music, and Easter-themed installations to set the scene.
• Encourage inclusivity: Ensure a variety of crafts and exhibitors cater to different age groups and interests.
• Host a kids' corner: Create a dedicated area for children with age-appropriate arts and crafts activities and games.
• Use a raffle or silent auction: Include a raffle or silent auction featuring items from exhibitors to raise funds for a local charity or community cause.

4. Community Easter breakfast or brunch

A Community Easter Breakfast or Brunch is a perfect occasion for community members to come together and share a meal celebrating Easter. This could be arranged as a buffet or potluck, where attendees can enjoy a combination of traditional Easter dishes and local favorites.

How to organize

• Determine a location: Find a community center or park where you can set up tables and chairs and serve.
• Plan the menu: Decide whether it will be catered, potluck, or a combination.
• Invite the community: Send out invitations and promote the event within the local community.
• Organize volunteers: Enlist volunteers to help set up, serve food, and clean up after the event.
• Prepare for the day: Ensure all essentials are in place—buffet setup, seating arrangements, dishes, cutlery, etc.

Menu Ideas

• Traditional Easter dishes: Hot cross buns, Simnel cake, roasted ham, and deviled eggs.
• Classic breakfast items: Egg dishes, bacon, sausage, pancakes, waffles, and fresh fruits.
• Vegetarian options: Vegetable quiche, salad varieties, roasted vegetables, and fruit skewers.
• Sweet treats: Pastries, cupcakes, and cookies with Easter-themed decorations.
• Beverages: Coffee, tea, fresh juices, and for a celebratory touch, perhaps a mimosa or bloody mary bar.
• For kids: Offer a kid-friendly menu with mini pancakes, fruit salad, and chicken fingers.

5. Easter bonnet competition

An Easter bonnet competition is a fun-filled event that encourages participants to create and showcase unique and festive hats to celebrate Easter. This activity promotes artistic expression and brings together community members in a friendly contest.

To foster a spirit of innovation and originality, consider providing a few guidelines or themes for the competition. Offer participants a range of materials and embellishments or encourage them to use their imagination when designing their bonnets at home. Invite individuals of all ages to join, including children, to promote inclusivity.

Prizes:

To motivate and reward participants for their efforts, offer prizes for categories such as - Most Creative, Best Easter-Themed, and Most Colorful Bonnet. Collaborate with local businesses to sponsor gift certificates, vouchers, or small items as prizes, or consider awarding handmade certificates or ribbons to honor the winners. Make sure to recognize the hard work of all participants, not just the top contenders.

6. Easter bake-off

An Easter bake-off is a delightful event where community members showcase their baking prowess in creating Easter-themed treats. This friendly competition encourages participants to display their culinary skills while bringing people together to enjoy delicious confections.

Categories

To accommodate various abilities and interests, consider organizing the bake-off into different categories, such as:

• Traditional Easter treats include hot cross buns, Simnel cake, or other baked goods.
• Decorative cakes or cookies: Entries judged on their artistic and creative presentation, featuring Easter-themed designs and decorations.
• Kids' category: Encourage young bakers to participate in kid-friendly recipes or decorating activities.
• Vegan or gluten-free: Include a category for dietary-specific baked goods so everyone can enjoy a delicious treat.

Prizes

Arrange prizes for winners in each category to reward the bakers' talents and efforts. Possible prizes could include:

• Baking supplies or cookbooks: Offer winners a gift basket of baking supplies or a popular cookbook.
• Certificates or ribbons: Present the winners with custom-made certificates or ribbons to recognize their achievements.
• Gift cards or vouchers: Collaborate with local businesses to provide gift certificates or vouchers for the winners.
• Recognition within the community: Share the winning entries on social media or in the local news, showcasing the talent within your community.

7. Easter-themed movie night in the park

Easter-themed Movie Night in the Park is a fun outdoor event to celebrate the Easter season with friends, family, neighbors, or community members. An assortment of Easter-themed movies are showcased on a big screen at a local park, accompanied by festive decorations and themed snacks. This event is perfect for all ages and is an excellent way to bond and enjoy the spirit of Easter together.

Movie suggestions

• Hop (2011) is a family-friendly comedy about E.B., son of the Easter Bunny, who dreams of being a rock drummer.
• Peter Rabbit (2018) is a modern adaptation of the classic Beatrix Potter stories, featuring a mischievous rabbit and his adventures.
• It's the Easter Beagle, Charlie Brown (1974) - A delightful Peanuts animation unique following the adventures of Charlie Brown, Snoopy, and their friends during Easter.
• Rise of the Guardians (2012) - An action-packed adventure that features various mythical characters, including the Easter Bunny, who band together to protect the hopes and dreams of children.
• The Dog Who Saved Easter (2014) - A heartwarming and funny family film about a misfit dog who must save an Easter egg factory from criminals.

Setup tips

• Choose a spacious local park
• Arrange for a big screen and projector
• Ask guests to bring chairs, blankets, or pillows
• Decorate the area with Easter-theme
• Provide Easter-themed snacks
• Share event details in the local community and social media
• Have a backup plan in case of bad weather

8. Community-wide cleanup for Earth Day

A community-wide cleanup for Earth Day is a proactive event that rallies local residents to clean their community spaces, promoting environmental awareness, responsibility, and action. This activity can be a great way to engage people of all ages in Earth Day observance by having them participate in picking up litter, sorting recyclables, or even planting trees.

If your community is keen on celebrating both Easter and Earth Day—which often falls around the same time—you could consider combining the two events.

Involve children in an Easter egg hunt where, instead of candies, the eggs contain messages or tips about Earth Day conservation. This is a creative way to introduce and reinforce important environmental messages to the younger generation.

In organizing the event, here are a few tips:

1. Plan ahead: Coordinate with local authorities to choose locations needing cleanup and procure cleaning supplies.
2. Promote the event: Use social media and local event platforms to spread the word.
3. Involve local businesses: They can contribute cleanup materials, sponsor an earth-friendly prize for the egg hunt, or provide snacks for volunteers.
4. Set up waste stations: Clearly mark bins for trash, recycling, and compost, directing participants on proper waste sorting.
5. Make it fun: Besides the egg hunt, consider music or live performances to keep the day lively.
6. Provide refreshments: Ensure there's drinking water and some healthy snacks to keep your volunteers energized.

A community-wide cleanup for Earth Day aims to create a cleaner environment, strengthen community ties, and promote environmental stewardship.

9. Charity fun run with an Easter theme

A Charity Fun Run with an Easter theme is a family-friendly, festive event where participants run or walk a set distance for a great cause while celebrating the Easter holiday. Traditional road races are livened up with Easter-themed elements such as bunny costumes, egg hunts, or perhaps starting the race with an Easter egg roll.

Here are a few suggestions for organizing and engaging participants:

• Plan in Advance: Choose a date, location, and the charity you want to support. Obtain necessary permits.
• Course Design: Design a safe and fun route. Try to include parks or scenic areas to make the route enjoyable.
• Registration: Set up an online registration form. Fees could go towards supporting the chosen charity.
• Comply with Health and safety measures: Make sure you have medical aid stations and that COVID-19 guidelines are followed.

Engaging participants

1. Themed attire: Encourage participants to dress up in Easter-themed costumes. Prizes for the best-dressed runner can add an extra bit of fun.
2. Easter Egg hunt: Incorporate an Easter egg hunt. Runners could search for hidden eggs along the route or participate in a hunt post-race.
3. Live entertainment: Featuring local bands or hiring a DJ can lend a festive atmosphere.
4. Social media: Encourage participants to share their training journey and race day experience on their social media platforms.

These elements would all work towards making the Charity Fun Run a memorable and successful event.

10. Easter pet parade

An Easter pet parade is a delightful event where pets, led by their owners, show off their cute and creative Easter-themed costumes. This event brings joy to the community and can raise awareness for pet care and support for local pet shelters.

Pet costume ideas

• Bunny ears: A simple, cute accessory for your pet.
• Easter egg outfits: Colorful, festive costumes for pets of all sizes.
• Spring bonnets: Mini bonnets for smaller pets like cats or small dogs.
• Carrot costumes: Suitable for guinea pigs or rabbits.
• Fairy wings: A whimsical idea for any pet.

Involving local pet shelters

• Fundraiser: Make the event a fundraiser to support shelters with entry fees, pet product sales, or donations.
• Adoption drive: Invite shelters to introduce adoptable pets at the event.
• Education booths: Let shelters provide pet care, adoption, fostering, and volunteering information.
• Parade participation: Encourage shelters to have their pets join the parade and gain attention for these animals.

Organizing an Easter-related pet parade can brighten the community's festivities and positively impact furry friends in local shelters.

11. Easter flower arranging workshop

An Easter flower-arranging workshop is a fantastic and creative event that bridges the gap between celebration and artwork. Participants gather to learn the intricate art of flower arrangement under the guidance of an experienced floral artist, using traditional Easter flowers and spring blooms. It's an excellent opportunity to learn a new skill and create beautiful, unique Easter centerpieces for their homes.

Sources for flowers:

• Local florist or nursery: These places usually offer various blooming flowers around Easter.
• Farmers' markets: They often sell fresh, locally grown flowers.
• Supermarkets or grocery stores: These establishments generally have a floral section with a mix of flowers.
• Flower farms or gardens: If accessible, they offer a chance to pick fresh blooms.

Getting a floral artist to conduct the workshop:

• Local Talent: Reach out to local florists or floral artists. They may be interested in sharing their skills and attracting new customers.
• Art schools or horticultural societies: They might have professionals or knowledgeable members willing to lead the workshop.
• Online Professionals: Consider hiring a floral artist to conduct virtual classes in social distancing.

The focal point of the workshop is to foster creativity and celebrate Easter, so ensure it’s enjoyable and accessible for all skill levels.

12. Easter service at a local church

An Easter service at a local church is a community gathering to celebrate one of the most important holidays in the Christian calendar. It commemorates the resurrection of Jesus Christ, which is the crux of the Christian faith. The service often includes prayer, hymns, sermons, and sometimes, special rites like the Holy Communion.

Importance of remembering the origins of Easter

Easter is about much more than candies and bunnies. It's a celebration of the central miracle in Christian theology, the resurrection of Jesus Christ. This event, commemorated annually, serves as a reminder of the triumph of life over death and hope over despair. Understanding the origins of Easter provides a deeper appreciation for the season and helps retain the spiritual context amidst the festive trappings.

Encouraging non-members to join

To foster inclusivity and community spirit, welcoming non-members to the Easter service is essential. Here are a few ways to do it:

1. Open Invitations: Announce the service in local newspapers, community bulletins, and social media.
2. Community Engagement: Organize events leading up to Easter, like community service initiatives, faith exploration classes, or Easter activities for children to engage non-members.
3. Personal Invitations: Encourage church members to extend unique invitations to their neighbors, friends, and colleagues.
4. Welcoming Atmosphere: Ensure the service is accessible, warm, and engaging so first-timers feel comfortable and welcomed.

While celebrating the Christian faith, these Easter services also offer an excellent opportunity for the community to come together, learn, and celebrate shared values.

13. Basket making contest

A Basket-Making Contest is a vibrant Easter event that spotlights creativity and craftsmanship while fostering community spirit. Participants are divided into categories such as children, teens, and adults for a fair competition.

They are given a timeframe to create unique baskets using various materials provided or brought from home. To kick off the contest, a local artisan might offer a small demonstration for inspiration.

Judges, perhaps local artists or community leaders, evaluate the baskets based on criteria like originality, craftsmanship, and the inventive use of materials. Prizes are handed out for the best creations in different categories, and all entries can be displayed for communal admiration.

Optionally, the finished baskets can be auctioned or sold, turning the event into a fundraiser for a local cause. This contest offers a fun, artistic way to celebrate Easter and engage the community.

B. How to Generate Tickets for Your Easter Event

To manage participation and potentially create a revenue stream to cover the event costs or fundraise, consider implementing a ticketing system for your community's Easter events.

Implementation steps

1. Ticket pricing

Decide on a fair ticket price based on the nature and scale of the event. Offer discounts to appeal to different groups like children, seniors, families, or groups.

2. Online ticketing

Online platforms can significantly simplify the ticket sales process, providing easy tracking and automated reminders. A straightforward and reliable solution like Ticket Generator provides a seamless ticket generation experience, complete with customization options for design and distribution preferences.

3. Ticket design

Ensure tickets reflect the occasion's festive spirit and contain all necessary details like the event's time, date, location, and specific instructions.

With Ticket Generator, you can add a custom logo, background image, and text to each ticket. The platform also lets you choose from various layouts, including pre-set templates for standard or multi-page tickets with event information and instructions.

4. Sales timeline

Begin selling tickets well ahead of time. Offering early bird discounts can incentivize purchases, helping to offset upfront event costs.

This will also help you understand the attendance level at an early stage and is an excellent way to gauge interest in the event.

Conclusion

Community events, especially during festive times like Easter, play a pivotal role in fostering bonds, building a sense of unity, and promoting a friendly, joyful atmosphere. When community members come together to celebrate, they develop stronger connections, create unforgettable memories, and cultivate a shared sense of responsibility and pride.

Using practical tools like Ticket Generator could be a part of your contribution, simplifying processes and ensuring a well-managed event. Fees collected from ticket sales can help offset the event costs or be channeled toward community development projects.

The next step is setting up your event page and selling your tickets. Start with Ticket Generator now and get the first 10 tickets for free. 

Imagine this: you're an event planner who has spent months meticulously organizing a remarkable event, and everything is going smoothly - until you notice your VIP attendees, who opted for an "elite experience," looking underwhelmed or disinterested.

All those extra frills and perks you added now feel inadequate. You may ask yourself, "what could I have done differently?"

As event organizers, we understand the pressure to meet expectations and exceed them when providing unique and unforgettable experiences. This is especially true for our VIP attendees - after all, they've invested extra in us and deserve to have their expertise elevated to another level.

However, with the ever-evolving landscape of events and continuously rising expectations, offering that "wow factor" is becoming increasingly challenging.

That's where this blog comes in. We've gathered 13 creative and impactful VIP event ideas that can genuinely impress your attendees and make them feel like true VIPs.

These ideas go beyond just exclusive seating or fancier hors d'oeuvres. They're designed to be unforgettable experiences that drive conversation, spark excitement, encourage social sharing, and even boost the overall appeal of your event brand.

Let's dive in!

A. How to execute a VIP event successfully with these 13 ideas

1. Exclusive pre-event gatherings

Exclusive pre-event gatherings add a unique feel to the overall event experience for VIP attendees. They usually take the form of private dinners, cocktail receptions, or even special showcases, providing attendees with an opportunity to network and interact in a smaller, more intimate setting.

These gatherings can include keynote speakers, industry leaders, or influencers. For attendees, it's an exciting scenario - they connect with these influential figures on a personal level, exchanging ideas and sparking potential collaborations over fine dining or casual drinks.

Pre-event gatherings also set the tone for the upcoming main event and build anticipation. At the same time, they offer a relaxed environment where attendees can get comfortable and familiarize themselves with the surroundings and other guests ahead of the main event.

Additionally, these gatherings foster community and exclusivity among VIP attendees. And since they happen before the event, they help to create positive impressions right from the start – setting the stage for an outstanding overall VIP experience.

2. Personalized welcome packages

Impressing VIP attendees begins the moment they check-in. Personalized welcome packages are a fantastic way to make them feel valued and acknowledged while setting the stage for what's to follow at the event. A customized welcome package can include several elements:

i. Curated gifts: Based on attendee preferences or interests, include a selection of thoughtful, high-quality items. This could range from curated local artisanal products to special items linked to the event's theme.

ii. Welcome notes: Handwritten notes or customized welcome cards add a personal touch, allowing event organizers to express their appreciation directly to the attendees. This level of personalization sets a positive tone and makes guests feel special and recognized.

iii. Video messages: Personalized video messages are an innovative way to welcome attendees and provide event highlights or essential information. Done well, they can be engaging and impressive, increasing anticipation for the main event.

iv. Event agenda: Including a bespoke event agenda within the package helps attendees identify and plan for the sessions, workshops, or experiences that align with their interests. Proactively incorporating this touchpoint demonstrates that you've considered their preferences and catered to their specific needs.

v. Special event swag: Branded items are a common addition to welcome packages but don't have to be generic. Think of items that attendees will want to keep and use – high-quality reusable water bottles or stylish tote bags, for example – adorned with discrete event branding, opening the door for lasting memories and increased event visibility.

Personalized welcome packages kick off the VIP experience by creating a solid first impression, showing that event organizers value their attendees and have tried to understand and cater to their individual preferences.

3. VIP lounge areas

Creating a VIP experience is all about exclusivity and comfort; VIP lounge areas hit the mark on both. These spaces are havens amidst the bustling event environment, where VIP guests can relax, network, and indulge.

Comfortable seating and lighting convey a welcoming ambiance reminiscent of a living room. Complimentary, high-quality refreshments add a touch of luxury, making VIPs feel well cared for. The lounge becomes a go-to place for impromptu networking in a quieter, relaxed setting.

Practical amenities like charging stations are essential for today's digital attendees, allowing them to stay connected seamlessly. Having dedicated staff to provide immediate assistance enhances the experience and shows VIPs that their needs are anticipated and catered to.

4. Behind-the-scenes access

Behind-the-scenes access creates an aura of exclusivity and engagement for your VIP attendees. It’s about granting special access to areas or sessions that general attendees can't reach.

This could mean meeting keynote speakers backstage, taking a tour of the production set-ups, or accessing private rehearsals before performances. Providing a peek into what goes into creating the event satisfies attendees' curiosity and makes them feel part of the event process.

Moreover, backstage access can offer more opportunities for unique networking or impromptu meet-and-greets, enhancing the overall VIP experience. Showing behind-the-scenes magic can help build a more personal connection and create lasting memories for VIP attendees.

5. Customized event agenda

Offering a customized event agenda to VIP attendees is a fantastic way to enhance their overall experience. Understanding their primary interests enables tailoring an event schedule that fits perfectly with their preferences, ensuring they don't miss out on any sessions or activities that would benefit them the most.

Beyond personalized content selection, this feature also includes priority seating or quicker access to workshops and activities, keeping the convenience of VIP guests in mind. It could incorporate suggestions for networking opportunities suited to their industry, thus making the event agenda personalized, highly useful, and actionable.

This approach shows that their investment in the VIP experience truly matters and that the event is as invested in giving them a valuable, personalized experience as they are in participating. The tailored event float helps VIP attendees maximize their time effectively, thus creating an engaging and tailored event journey.

6. One-on-one sessions with experts

One-on-one sessions with experts or key speakers are a highly valuable offering for VIP attendees. Such sessions offer an unmatched opportunity to engage in personalized, in-depth conversations with industry leaders, gaining unique insights that aren't typically shared in broader event sessions.

This could be private consultations, mentoring sessions, personalized workshops, or 'ask me anything' format discussions.

One-on-one sessions provide direct access to thought leaders and a learning environment not available at standard conferences.

This personalized approach enriches the overall event experience for VIP attendees, enhancing their understanding and affording a unique opportunity for personal or professional growth. It also communicates the value placed on their VIP status, making the investment well worth it.

7. Reserved seating or viewing areas

Reserved seating or viewing areas provide VIP attendees with an exclusive front-row experience. These areas are specifically designed to offer the best sightlines, ensuring these special guests don't miss a moment of performances or presentations.

Guaranteed access to these prime locations eliminates the need for VIPs to arrive exceptionally early or compete with general attendees for seats.

They also offer extra comfort, often including more spacious seating or other amenities like wait service, which elevates the overall experience.

Offering reserved seating or viewing areas clearly demonstrates that VIPs are highly valued and have been considered in the event planning process. This enhances their experience, assures comfort, and reinforces the exclusivity and prestige of their VIP status.

8. Exclusive post-event experiences

Exclusive post-event experiences provide an enduring conclusion to the event for VIP attendees. These may include private wrap-up dinners with keynote speakers, backstage tours, post-event parties, or exclusive access to event-related materials and resources unavailable to general attendees.

These unique experiences allow VIPs to continue networking, reflect on their event experiences, and create lasting connections. It allows them to absorb and integrate the event's essence beyond the prescribed schedule.

Event hosts show gratitude to VIP attendees, and the guests feel valued. This fosters loyalty for future iterations of an event.

9. Curated dining experiences

Curated dining experiences are a significant part of creating a memorable VIP attendee journey. This entails personalized gastronomic adventures that cater to VIP tastes and dietary preferences, moving beyond generic buffet lines.

Whether it's a private dinner with event speakers, catered personal lunches, or exclusive access to specialty food and drink stations, these experiences elevate the event from just another gathering to a full-on luxurious experience.

Such dining experiences add an extra layer of exclusivity and comfort to the VIP experience and provide additional networking opportunities in a relaxed setting. A VIP can experience real luxury when the food served at a special event is made by an in-demand chef and matches the high quality of everything else.

10. Unique breakout sessions

Unique breakout sessions are an excellent way to enhance the VIP attendee experience by offering specialized, smaller-scale workshops, roundtables, or panel discussions. These sessions cater to specific interests and foster deeper engagement beyond what's available to general attendees.

These exclusive sessions can feature industry experts, thought leaders, or even experiential learning opportunities. VIP attendees can learn from the best and actively participate in discussions, hands-on activities, or brainstorming sessions.

The unique breakout sessions foster an intimate, interactive setting where VIPs can easily network and connect with fellow participants, encouraging meaningful relationships and professional development.

This level of personalization and value-added enhancements the VIP experience, making their investment worthwhile.

11. Transportation and accommodation perks

Offering transportation and accommodation perks is a convenient and thoughtful way to enhance the VIP event experience. These amenities showcase an attentive, personalized approach, prioritizing comfort and allowing VIP attendees to focus on the event.

Transportation perks could include:

• Shuttle services or private car transfers to and from the event venue
• Dedicated parking spaces for easy access and convenience
• Assistance with exploring the local area or arranging guided tours

Accommodation perks may involve:

• Discounts or upgrades at partnering hotels and lodging options
• Pre-arranged bookings with personalized welcoming amenities (e.g., cookies, chocolates, fruit baskets)
• Access to hotel amenities, such as spa facilities, gym, or pool

These perks elevate the VIP experience and demonstrate value in their VIP investment. Attendees at VIP events can focus on the event itself without worrying about basic logistics like transportation or accommodation.

12. Customizable swag bags

A customizable swag bag is an excellent form of personalized appreciation for VIP attendees. Instead of offering generic promotional items that may or may not align with their preferences, customizable swag bags allow VIPs to choose things that interest them.

Customizing a swag bag could include high-quality products, such as bespoke t-shirts, premium stationery, personalized souvenirs related to the event, or exclusive products/services from event partners and sponsors. For a more thoughtful touch, consider adding items native to the event location or associated with the event theme.

This degree of personalization leaves a lasting impression, demonstrating the VIPs' valued status at the event. It makes the VIP experience tangible, giving them something meaningful to bring home and remember the event by. A well-curated, customizable swag bag can turn a great event into an unforgettable one.

13. Customized VIP ticket options that will impress attendees

Offering customized VIP ticket options can elevate the event experience for your high-end attendees, catering to their unique preferences, interests, and expectations. By introducing different VIP ticket tiers and additional experiences, event organizers can provide a more personalized, engaging, and impressive VIP experience.

VIP ticket categories:

Consider designing different tiers of VIP tickets to cater to various levels of engagement and exclusivity. Some suggestions include:

• Gold VIP Pass: This could be a mid-tier VIP ticket offering prioritized access to general event programming such as keynotes, presentations, and panel discussions, along with exclusive entry to specific special sessions or networking events.
• Platinum VIP Pass: The high-tier ticket could include all the features of a Gold VIP pass, plus additional exclusive elements such as premium VIP seating, personalized meet-and-greets, and customizable swag bags. Platinum pass holders could also access one-on-one sessions with special guests or speakers.

VIP add-on experiences:

To further enhance the VIP experience, consider offering specialized add-on options. They can choose these during ticket purchase, further personalizing their event itinerary. Examples of add-on experiences include:

• Exclusive workshops: Provide VIP attendees with the opportunity to secure spots in specialized workshops or sessions specific to their interests.
• Networking events: VIPs could also have the option to attend exclusive networking events, cocktail hours, or private dinners, facilitating valuable connections with like-minded individuals in a relaxed and intimate setting.
• Access to digital content: VIP ticket holders can enjoy post-event perks such as exclusive access to recorded event materials, additional digital content, or even bonus webinars.
• Hospitality upgrades: VIP attendees may have the option to upgrade their accommodation, transport, seating, or culinary experiences for ultimate comfort and convenience during the event.

This level of customization makes the experience inclusive and enhances the overall value of attending, ensuring your VIP offerings truly impress.

B. How Can Ticket Generator Help?

Ticket Generator can significantly help event organizers by simplifying the process of ticket creation, distribution, and validation.

1. Ticket creation

The platform allows for the easy creation of branded and customized event tickets. Whether you offer general admission, premium, or various levels of VIP passes, you can design tickets that reflect the unique aesthetic of your event and the level of access they provide.

2. QR code integration

Each ticket generated comes with a unique QR code. This provides an additional layer of security, ensuring all tickets sold are valid and making duplication nearly impossible.

3. Distribution

Tickets can be immediately emailed to attendees upon purchase, eliminating the need for physical distribution and making it easier for attendees anywhere in the world to secure their attendance at your event.

4. Validation and check-in

The Ticket Generator app enables quick and efficient check-in on the event day. Volunteers or staff scan the QR code on the tickets, speeding up check-in and reducing queues. The feature also assists in real-time attendance tracking and event management.

5. Data management

All ticket sales and attendee check-in data is centrally managed within the platform, providing event organizers with an up-to-date overview and helping with accurate analysis of the event's success.

Hence, Ticket Generator is a comprehensive solution to assist in boosting the efficiency and effectiveness of handling event tickets, from creation to check-in, for events of all sizes.

Conclusion

VIP attendees typically represent a segment of your audience willing to invest heavily in exceptional experiences. Therefore, catering to their expectations and desires is both a meaningful expression of appreciation and a savvy business move.

Offering customizable ticket options, advanced amenities, and immersive experiences satisfies the customer's need for exclusivity and elevates their experience of your event.

Start by creating your tickets from Ticket Generator now. Your first 10 tickets are on us. 

Events, they say, are the new business cards. From product launches to glamorous galas, intimate gatherings to massive conventions, they've become a vital platform for conveying a message, sharing a vision, narrating a story, bringing people together, and creating lasting impressions.

But when you're planning a seamlessly run event, it's easy to overlook the engine that powers its success – meticulous and strategic planning.

As someone who has likely planned an event before, large or small, you'd agree that it's not just about selecting a date or a venue; it's about orchestrating experiences that resonate.

It's about everything from the initial glimmer of an idea to the comprehensive budget plans, from the adrenaline rush during promoting the event to the excitement of seeing happy participants and, sometimes, the heartache of things not quite going as planned.

That’s why we created this blog to help you organize your event. In this blog post, we will look at why event planning is essential for any event.

Let’s get started. 

A. 8 Event planning essentials you must know of in 2024

1. Aligning with event objectives

Every successful event begins with a precise determination of the overall objectives. Is it to promote a new product, foster connection and networking, raise funds for a specific cause, or provide entertainment and fun?

Establishing these objectives early on helps guide the entire planning process, ensuring that each decision aligns with your goal.

Firstly, defining the purpose and goals of your event allows you to brainstorm on the type of event you need to host. For example, if your objective is to educate your audience about a new product line, a workshop or a seminar would be more fitting than a relaxed social gathering.

Next, when designing the event program, the objectives can act as a compass. Let's say your goal is to foster networking opportunities. In this case, you would ensure conducive environments and time allocated for interactive activities. Similarly, if your event is about raising awareness for a specific cause, the content of your speeches or presentations should aim to inform and inspire.

The specified objectives can also inform your choice of venue. If esprit de corps is your objective for a company retreat, an outdoor venue with team-building facilities might be better than a formal convention center.

2. Optimizing resource management

A crucial aspect of meticulous event planning is optimizing available resources, which is indispensable in achieving the desired results without overspending or mismanaging your assets.

A well-structured budget is the foundation of resource management, requiring a comprehensive breakdown of anticipated expenses while balancing quality and cost. Being resourceful with your budget helps manage financial risks, avoid unfavorable surprises, and enhance your event's overall profitability and value.

Optimizing human resources involves assembling a skilled team and assigning tasks during the planning and execution. Ensuring clear communication channels between team members is critical in avoiding misunderstandings and ensuring responsibilities are fulfilled competently.

Effective time management is a core component of optimizing resources. A detailed event timeline will help you avoid last-minute hiccups and streamline organizational efforts. But be sure to factor in contingencies—unforeseen circumstances that could affect the flow of your event—so as not to miss any critical deadlines or milestones!

3. Enhancing attendee satisfaction

The measure of an event's success often boils down to how satisfied the attendees are. Some may argue that it's the most crucial aspect of event planning, and rightfully so.

To ensure attendee satisfaction, detailed planning is key. From the moment they become aware of the event until even after they've left the venue, you want your attendees to feel appreciated, entertained, and, most importantly, impressed.

The comfort and convenience of your attendees should be a priority in your planning process. This includes easy navigation through the registration process, clear communication of event details, and efficient on-the-day arrangements from check-in to check-out.

The program should also be designed to keep attendees engaged, ensuring a good balance between information, interaction, and entertainment.

In essence, meticulous event planning is indispensable in ensuring a memorable experience for every attendee.

4. Maximizing marketing impact

Meticulous event planning extends beyond the day of the event itself and involves strategy formation and execution to maximize the marketing impact. This entire process of promoting and positioning your event to your target audience is crucial in making it a resounding success.

Understanding your potential attendees and their preferences is a significant first step. This helps you create personalized and compelling marketing messages that speak directly to your audience. For example, a technology conference would require a different marketing tone and platform than a local food festival.

Next, choosing the apt marketing channels is essential. Balancing these channels and investing in those with the highest conversion potential can incredibly boost your event's visibility.

The timing of your marketing activities is another aspect requiring precise planning. Define a schedule that ensures all messages are communicated well in advance and consistently reinforced without overwhelming your audience.

So, ensure that your marketing activities are in sync with the overall strategy of your event.

5. Boosting brand image

Well-planned events are not just about offering a memorable experience to the audience but also serve as a strategic tool to reinforce and boost your brand image.

The first step is integrating your brand values and message into every event element. This can range from the event's theme to the type of guest speakers, the choice of venue, and even the minor decor details. These must all resonate with your brand ethos to give a consistent message about who you are and what you stand for.

Attention to finer details like professional staging, timely communication, quality food and refreshments, and swift resolution of any hiccups also significantly reflect your brand's commitment to quality and customer satisfaction.

Most importantly, leave room for personal touches. The personalized attention given to attendees, such as customized welcome messages and curated content, lets your audience recognize that you value their involvement and thus raises the perception of your brand.

Lastly, take advantage of the power of social media. Encourage your attendees to share their experiences and pictures online, and don't forget to engage with them. This amplifies your reach and reinforces your brand image beyond the confines of the event venue.

6. Mitigating risk and uncertainty

In event planning, risks and uncertainties ranging from unpredictable weather to technological issues are common. Meticulous planning becomes indispensable in managing these potential hitches.

An initial risk assessment to identify potential problems and devise response strategies is crucial. This could involve backup plans for vendors or technology glitches and contingency plans for outdoor events.

Contract details with suppliers and insurance coverage should be clearly defined and secured to avoid legal and financial complications. Consider investing in advanced event planning technologies to monitor registrations or anticipate difficulties like low turnout.

Communication is key. Transparency during minor disruptions helps maintain trust among attendees and reduces panic. In essence, through rigorous preparations, contingency planning, and effective communication strategies, meticulous event planning can ensure the success of an event despite uncertainties.

7. Streamlining communication

Efficient communication is the cornerstone of successful event planning. It's crucial in coordinating team efforts, engaging attendees, keeping vendors informed, and dealing with unexpected challenges. Streamlined communication forms an essential aspect of meticulous event planning and holds various benefits.

Solid, clear communication within your planning team enables them to work cohesively towards a common goal. Using collaborative platforms to organize tasks and maintain open channels for discussion can prevent misunderstandings and ensure a productive workflow.

Regular updates surrounding the event, delivered via their preferred platforms, help create a sense of anticipation when engaging with attendees. Clear instructions about the event logistics and expectations greatly enhance attendees' overall experience.

Communication with vendors, speakers, and other key stakeholders should be regular, clear, and professional, ensuring all parties are aligned with the event goals.

8. Measuring event success

Implementing comprehensive evaluation methods is key to gauging the success of an event and guiding future improvements. If done meticulously, it can offer valuable insights into the event's efficacy.

Attendee feedback is an immediate and valuable measure of event success. Surveys, social media interactions, or direct conversations can provide insights into attendees' perceptions and overall experience.

Financial metrics, such as ROI (return on investment), also play a significant role. A positive ROI indicates that the revenues generated by the event exceeded the costs incurred in organizing it.

Engagement metrics, like session attendance, social media mentions, or app use data, can indicate the level of attendee engagement and interest.

Post-event follow-up actions by attendees, such as subscribing to a newsletter, signing up for future events, or purchasing, also highlight an event's success.

B. How Can Ticket Generator Help?

Ticket Generator is a comprehensive ticketing solution that goes beyond just generating tickets. Its wide array of features is designed to make the entire process flow seamlessly and efficiently.

1. Custom ticket generation

Easily create customized tickets for your events. Add your text, colors, and logos to match your event branding. You can design your tickets exactly the way you want them to look, giving a professional touch to your event.

Check here for detailed information.

You can choose from thousands of ticket templates customized to suit different events, or you can create your own template to use again and again.

2. Bulk ticket creation

Generate hundreds or thousands of tickets in one go, saving valuable time. Ideal for large-scale events, this feature ensures quick production of tickets.

Also, it helps you create event registration pages. So you can automate the entire process and make ticketing for your events easier than ever before.

3. Secure payment gateway integration

Allow your customers to make secure payments through popular and trusted gateways. Offering attendees a hassle-free transaction experience increases ticket sales and builds credibility.

4. Direct ticket distribution

Distribute your tickets immediately after purchase via email, saving on printing and postage costs. This method is not just cost-effective but also sustainable, reducing paper use.

It comes with multiple options for the delivery of tickets, including email, WhatsApp, and more. This makes it easier for attendees to access the tickets and prevents problems with lost or damaged tickets.

5. QR code validation

Each ticket comes with a unique QR code that helps prevent fraud. Just use the scanner app available on any smartphone to verify the authenticity of the tickets in real time.

6. Event Analytics

Understanding your event's performance is key to planning successful future events, and that's where Ticket Generator's Event Analytics feature comes in. This invaluable tool provides you with essential data about your event and ticket sales.

With Event Analytics, you can track ticket sales by quantity and revenue, allowing you to monitor progress and make necessary adjustments in real-time. It offers detailed insights into your audience's buying behavior, including peak purchase times, most popular ticket types, and source of ticket sales, be it direct, via email, or through social media channels.

Moreover, you can review the validation data to gain insights into attendee arrival patterns, which can be crucial in managing staff and resources at your event.

Conclusion

Event planning demands meticulousness, considering the breadth of details it involves. As starkly outlined across the eight reasons above, precision in planning shapes the success of the event. Beyond ticking off a to-do list, it's about defining objectives, managing risks, making prudent choices, ensuring an unforgettable attendee experience, and elevating the brand reputation.

Being diligent in event planning also paves the way for useful post-event analysis and future enhancements.

So, while meticulous event planning might require substantial time and effort, the end result—a successful, well-executed event—is well worth the investment. Indeed, this degree of attention to detail proves indispensable in event planning.

Start by creating your event registration page now with Ticket Generator. 

It is a world of competition. There is a high probability that everything you do or are planning to do has already been done before. 

So the uniqueness of your event does not actually lie in the originality. It lies in the little twists and small details of your event that captivate audiences.

And we are telling you exactly how to do it with our comprehensive list of fun event ideas.

A. Community event ideas

Here are some fun social event ideas to make that lasting impact-

1. Donation drive

Donation drives are a great idea for bringing the community together through a common philanthropic event. You can organize community-wide donation drives in a central easy-to-access location. Promote the event around your community to encourage members to attend, donate, and learn about the benefiting organization. For those who are unable to make it to the primary location, you can even set up various drop-off spots around the town.

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Apart from money, people can also donate much-needed items like school supplies, baby items, non-perishable food, holiday toys, books, winter coats, blankets, and anything else with a useful value. You can even assist your community by supporting local churches, organizations, and charity houses in the region.

2. Heritage celebration

Every community has a history and a past that is unique to its origin. You can take this opportunity to bring the past to life with a fun-filled local heritage celebration. This event can be organized to celebrate a unique aspect of your town or have an entire festival promoting the local art and culture including historic cuisine, trades, crafts, and various other forms of entertainment.

3. Cultural food festival

Food has the power to connect people over flavors and stories, and each community has a variety of cultures and backgrounds. A great way to celebrate it is by organizing a food festival. This is the time when community members can explore their taste buds by tasting delicious cultural cuisines. This will also bring a great opportunity for local restaurants, bakeries, and other eateries to participate and promote their business while discussing how culture influences their food. Events like this are a fantastic way to celebrate diversity and inclusion to make everyone feel accepted.

4. Community potluck

We are mentioning food twice because it deserves it. It has the power to bring people together while encouraging interactions that can range from stories to games and much more. 

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Potlucks are an incredible community catering idea involving each participant bringing a food item to contribute to the buffet table. An alternative way would be hosting an outdoor BBQ, which is a variation of the traditional potluck where a designated griller makes the entrees and other neighbors are responsible for sides and snacks.

If you are planning a larger event, you would want to make sure to include everything from starters to desserts. A convenient way to do this would be to allocate meal or drink types to groups of people. They can then organize among themselves about allocating specific items. Potlucks are excellent conversation starters for even new people in the neighborhood.

5. Block party

A block party or street party is a perfect opportunity for members of a community to get together, have fun, or observe an event of some importance for mutual solidarity and enjoyment. These parties or traditions can help in creating safer neighborhoods and allow children to grow up in a warmer environment. In most areas, you will require a permit to get the party started, especially if you are closing the street. Check with local bodies to know more about your area's regulations.

6. Local walking tours

Walking tours will allow your participants to see some of the best community sites. This is also a healthy way to bond while visiting local sites. The sites could be themed such as restaurants, breweries, and local cuisine. You can also opt for sites with historical or cultural significance.

7. Crowd games

Use large digital screens or other enhanced technology to display games that are controlled by audience participation. Or include other mental or physical games such as giant Jenga, table tennis, soccer, basketball, and other exciting games to have the crowd pumping with cheer.

8. Community clean up

There are many benefits of a community clean-up. To name one, neighbors get to go out into community spaces, connecting and working towards a common goal. And most importantly, the entire community gets a well-maintained garden, parks, and public spaces. To make the event more exciting, you can offer refreshments and award prizes to those who collect the most trash, plan the most trees, etc.

9. Monthly regional mega-markets

The key idea of hosting mega markets is to drive shoppers, tourists, and passersby to your city center. This includes organizing giant farmer’s markets, craft fairs, and seed swaps to attract attention from the town. Whichever market style you choose, make sure to advertise throughout the region to encourage people from the surrounding communities to attend and participate. You can even promote the event on social media by creating online event pages, sending events, and creating content around your event.

B. Corporate event ideas

Take a look at some of the fun company event ideas to give your employees a reason to remember for years to come-

1. Mindfulness workshop

Mindfulness is the ability to be fully present and aware of what you are doing at the moment. Practicing mindfulness in the workplace can help attention, self-regulation, and well-being, and improve overall performance. To help your employees develop this important skill, you can host a free mindfulness workshop conducted by an expert trainer.

2. Philanthropic group activities

A philanthropic group activity is a great way to encourage empathy among your employees while performing your social responsibility. A volunteering activity will also allow your employees to feel good about making a small contribution to make the world better. These activities will also help to bond with each other in a more informal setting and create heightened respect for your organization and leadership team.  

3. Talent show

Give a stage to your employees to unleash their creativity and unique talents with a talent show. Host individual or group talent shows to encourage employees to step out of their comfort zones while bonding with coworkers. The talent show could be about anything- from signing and aerobics to skits and stand-ups. This is sure to be a memorable event for all your employees.

4. Dance battle

Who wouldn't love a dance battle? Even if you are not a dancer, it keeps the fun alive and the energy of the event upbeat. So clear up the conference room, decide on a date, and let everyone in your office witness the ultimate dance battle. Divide everyone into teams and assign each team a dance style they are comfortable with. Also, give plenty of time to rehearse, allowing teams to regroup at their convenience. Don’t forget to arrange for snacks and prizes for the winning teams.

5. Professional development workshop

A professional development workshop is the perfect opportunity to encourage team bonding while providing an opportunity to learn and further their career. This could be either held at your office premises or virtually like an online workshop or conference. Plan activities that relate to your employees’ jobs or something broader like a negotiation or leadership skills workshop.

6. What’s my name?

In this fun game, each participant is assigned the name of a person (dead or alive). The names are then displayed on their back, heads, or parts of their body so that only the other participants can read them. After all the names are assigned, the participants mingle with each other, treating their coworkers the way they would treat the person listed on the co-worker’s card. Those who correctly guess who they are wins.

7. Cook-off

Cook-offs are great for team-building where teammates get to challenge each other. To get started, divide your team into smaller groups, pick a food category, and challenge each team to cook something delicious. This could be anything from a pie to a pizza. To give an interesting twist, pick a star ingredient that all teams must use like maple syrup or pineapples, or specify a unique shape everyone must create.

8. Sneak a peek

To play this game, participants break off into groups of at least 4 and take turns recreating objects from a memory. You can utilize LEGOs, clay, building blocks, or other similar set of construction materials to build the objects. The idea of the structure will be given by the leader to every group. A member from each group gets a 10-second ‘sneak a peek’ at the hidden structure, returns to their groups, and tells a description for the group to recreate together.

9. Office trivia

Trivas are an interesting way to build curiosity about the office. They can be easily arranged at the office for both larger and smaller groups. You can sort the questions into categories with 4 or 5 questions per category and add optional bonus questions at the game. Prepare your trivia questions, and give each question a point value, or assign each team certain points per category they would like to bet. Allow each team to bet as many or as few points as they want per question until they have exhausted all their points for that category.

10. Karaoke night

Karaoke nights are simple and fun. There are participants (singer or not), a mic, and a screen to read the lyrics off. You can even host a contest for the best karaoke performances. It could be individual or group. This works best for an outgoing, extroverted group. If some members of your team aren't comfortable performing on stage, explore other ideas in this list that align better with their preferences.

C. Virtual Event Ideas

We have some fun virtual event ideas too. Have a look

1. Virtual break room

Virtual break rooms are excellent for team building. To initiate this, create a virtual break room via Zoom or any other virtual platform. Allow your staff to log in and join over lunch or during break time. This will enable employees to catch up and get well acquainted with each other, just like in a physical office setting.

2. Virtual game night

Game nights are popular among young adults. If it is not possible to meet physically, organize a virtual game night by gathering gaming enthusiasts together. From trivia to scavenger hunts to online editions of classic board games, there are countless games to choose from. If you have the budget, consider working with professional hosts or organizers who can help you with the planning execution.

3. Online workouts

After the pandemic, workouts have shifted to the online realm and many people are comfortable with it. There are more online exercise programs than ever to guide people and help them stay fit. You can make the best of this opportunity and organize a private, live exercise class that will incorporate fitness into your event and get family, friends, or employees working out together.

4. Digital auction

Fundraising events can also be held virtually if people cannot meet in person and it can also reach more people. Digital auctions are great as fundraising events. The only thing you need to do is to decide on the items you will be auctioning off. Since it is a virtual auction, it is wise to include only items that can be shared digitally, such as private online classes. If you want to include any physical items, ensure that they are affordable to ship.

Wrapping up

Whatever type of event you are hosting, we hope everyone has a great time and remembers it for years to come. While you are busy planning, marketing, and managing these events, we would love to support you to make your work easier and smooth.

Ticket Generator is an all-in-one event management software that helps with your registration and ticketing needs. From allowing custom design uploads to offering highly secured check-ins, we will make sure your event participant gets the smoothest event registration experience. 

Sign up to know more!

There is something about the aura of Spring that calls for celebration. Whether it is the sun, the cozy feeling, or the flowers in their full state- everything seems sweet and beautiful.

Spring brings the most natural of celebrations ever, and we are telling exactly how to do it correctly with 6 wholesome Spring party themes.

A. Spring party theme ideas to set the warm and cozy mood

1. Spring tea party

Spring is the perfect time to gather with friends and family for a tea party. It is the time of the year when the weather warms, the flowers begin to bloom and everything seems a little too pretty.  Here is how you can celebrate a perfect spring tea party with your friends, family, or colleagues-

• The first step is to choose the perfect location. It could be your backyard, a local park, or even your living room. Prepare the guest list beforehand to make sure you choose a venue that will accommodate everyone. Have backup plans if you are hosting an outdoor party, in case of inclement weather.
• The stars of any tea party are the tea and the treats. Keep an option of a variety of teas to suit your guests’ tastes, such as black, green, herbal, or fruity teas. Offer a variety of sweet and savory treats such as scones, sandwiches, bite-sized desserts, and a selection of gluten-free and vegan options for a more inclusive experience.
• To create a classic elegant feel, consider using pastel colors, floral decorations, and vintage tea sets. Provide comfortable seating and play soft background music to create the perfect ambiance.
• Activities and entertainment can take your spring theme party to the next level. Set up a photo booth with props, host a tea-tasting game, or provide a craft activity for guests to make their tea cozies.

2. Spring pool party

Pool parties set the stage for fun and make entertainment so much easier and natural. It welcomes the casual atmosphere without you having the stress of entertaining. There are so many things you can do at a pool party. Follow these tips to plan the perfect pool party-

• Allow guests to choose from a buffet. Keep options like sandwiches, wraps, potato salad, and dips. You can put them in a tiered stand to make it easily accessible while adding dimension to the table arrangement. Also, include a selection of healthier options for people who follow specific dietary guidelines.
• If you are getting kids involved, you can have an easter-egg hunt themed party. You can also set up an arts and crafts station or set up a mini-stage to offer them the chance to perform.
• Set up the site comfortably with cushions and pillows. There is also an option to put paper lanterns and pastel streamers to add a colorful ambiance. Place freshly cut flowers in clear vases and add colorful glass marbles in the bottom to complete the spring look.
• Arrange large and lined garbage cans that are set along the fence and marked for recycling and regular garbage. This will keep you off the burden of clearing all the dishes away as you would in a more formal setting.

3. Spring garden party

As the warmth of spring sets in, an incredible way to celebrate the onset of the season is by organizing a garden party. Here are some tips on how to plan one-

• Play heavily on the spring theme. From invitations, and table decor to even dress codes- keep everything related to spring. Encourage your guest to dress up for Spring as well, it will make great pictures.
• To keep the vibe of your party fun and casual. serve finger foods, fresh fruits, veggies, or even a cheese and cracker platter. These are simple but thematic ideas. Don’t forget to include dips and chips.
• For drinks, pre-make your cocktails, mimosas, or sangria, or create your signature punch bowl.
• Set up garden spring party theme games like lawn bowling, sack race relays, or darts. You can even play board games or set up a good old old game of charades.
• Give your guests potted plants, seeds, and planting instructions or hand-crafted flower arrangements. This will make great party favors for the theme.

4. Spring Easter egg hunt party

Spring is synonymous with Easter and what is a more exciting time than now to have an Easter egg hunt? Hosting the perfect Easter egg hunt is essential to get all the Easter festivities started. Here is how you can make sure to have the perfect Easter egg hunt party-

• Easter can be a busy time so ensure to get out your invitations early. This will allow people to set aside time on their calendars. Ask people to revert or RSVP to help you know the expected number of people at the party.
• Have a plan B ready just in case you face unexpected rain or if temperatures drop precipitously. The best way to prepare for this is to check your local weather forecast and think through how you will hide the eggs indoors if necessary. Also, find a new way to communicate the change of location to your guests, if any.
• Let people know if they should bring their containers for collecting eggs or if you will supply them. In case you supply the containers, they can serve as Easter gift baskets as well as party favors.
• Have name tags for guests so that everyone can make new friends faster. Keep a table at the entrance of the party with ready name tags and markers, or create a craft activity by offering eff-shaped name tags that guests can decorate themselves.
• Hide the eggs strategically and according to your audience type. For example, if the guests are children, place the eggs in full or partial view on the ground or in low areas where they can reach easily.
• Serve plenty of drinks and nutritious snacks on hand. Carrot sticks with hummus or ranch dressing will make great Easter snacks.
• Have a dedicated photo area with a backdrop of pretty trees and flowers or create a photo area yourself with Easter decorations and props.
• Make a grand appearance of the Easter bunny. Ask a family member or friend to show up in a costume or find out if any community or civic groups in your area can be booked for any bunny appearances this time of year. This is a great way to delight your guests with a surprise.

5. Spring picnic at a park

Spring is the perfect time to gather outside with your friends and family and spend peaceful, quality time. What is a better way to do this than a picnic? Here is how

• Start by finding your spot. Do a little research and look up local lakes, hiking trails, parks, or any other scenic location feasible for the participants. Backyard picnics are also a season favorite, meaning you don’t have to travel far to find the perfect spot.
• For a comfortable setup, pack blankets and some pillows to be extra cozy. Remember to check the weather beforehand so that you don’t get caught in any unexpected showers. 
• Plan for outside games like a frisbee, cornhole, volleyball, or soccer. Bring along the Polaroid for fun family photos.
• Pack the snacks, they are the most essential to your picnic. You can either shop the snacks at a local bakery or prepare them yourself at home.
• After you finish, ensure that you clean up any garbage. Aim for an eco-friendly option if you are bringing plates or utensils. Avoid plastic and reusable materials. 

6. Spring movie night

Movie nights are always fun but movie nights in Spring in special. There is something sweet about the air and the environment of Spring, that make Movie nights a great Spring party theme.

• You don’t need much for a movie night, but a large screen and good speakers are a must. If the party involves seniors, make sure that all of your guests can comfortably see and hear the movie. A large TV works well, but a projector is an even better option providing a more cinematic experience,
• The movie you choose to play will have a profound influence on the night as a whole. Seek out crowd-pleaser, universal, Spring-vibe type of movies. Some movies we recommend- are Pride and Prejudice, High School Musical, The Sound of Music, and 10 Things I Hate About You.
• Create a cozy atmosphere to give participants a completely immersive experience while being comfortable. Arrange for comfortable seating and pull out some blankets in case it gets chilly. Finally, set the lighting to dim.
• Movie nights without popcorn are incomplete. Consider offering a selective range- salted, buttered, cheesy, caramel, and so on and have a plentiful amount of hand. You could even offer other movie snacks like candy, pretzels, and chips as well. For a healthier option, provide fruit slices and chopped vegetables along with peanut butter or ranch dressing for dipping.
• Discuss the movie after the credits roll. Encourage everyone in the audience to share their thoughts and engage in discussions. To start the session and get everyone to speak, ask everyone to rate the movie on a scale of 1 to 10.

What’s your plan?

We have mentioned only a few popular Spring party themes, but you can host anything, or even come up with your innovative ideas. After you are done finalizing your idea- reach out to Ticket Generator.

We will help you streamline your event planning and registration process with full customization options. Want to know more?

Sign up now!

As an event organizer, you've likely felt pressure to ensure everything goes smoothly on the big day. The best way to get started is to ensure an smooth entry process that sets the tone for the entire event.

After all, the last thing you want is a multitude of agitated attendees lamenting long queues and cumbersome ticket verification procedures.

But what if you could harness the power of technology to provide a smooth entry experience for guests and staff without compromising the event's security or integrity?

Fortunately, the advancement of ticket-scanning solutions has made it possible to achieve just that. These powerful tools can vastly improve the entry process, leaving your guests with more time to enjoy the event  and you with more time to focus on other aspects of event management.

In this blog post, we'll explore the details of ticket scanning solutions, guiding you through the different types available. We’ll also explain the benefits these tools can bring to your events.

Let's get started.

A. Understand the different types of ticket-scanning solutions for Smooth Entries

There are several types of ticket-scanning solutions in the market today. Each offers unique capabilities and different levels of complexity. 

Let's look at a few of the most common options:

1. Handheld scanners

These portable devices are the most common type of ticket scanners today. They are easy to use, requiring staff to aim the scanner at the ticket to register it. Typically, they are battery-operated and thus highly mobile, perfect for large venues or entry points spread across a wide area.

2. Mobile scanning apps

Mobile scanning apps have become increasingly popular as people switch to digital tickets. These apps turn any smartphone or tablet into a powerful ticket scanner that staff can use anywhere. This option saves on hardware costs and integrates seamlessly with digital ticket platforms for real-time updates and sales tracking.

3. Kiosk scanners

Ideal for collecting passes at the entrance, kiosk scanners are majorly used by  self-service attendees. You can set up a kiosk to scan and cross-verify tickets effortlessly. This reduces entry time and improves efficiency, especially at larger events.

4. Wearable scanners

Wearable scanners provide a hands-free ticket-scanning experience, mainly worn on wrists by event staff. They streamline the scanning process through advanced features like multi-ticket scanning, reducing wait times and enhancing attendee satisfaction.

5. Facial recognition scanners

Facial recognition scanners authenticate attendees' identities by comparing their facial features against those linked to digital tickets. This technology can offer added security and help create a high-tech image for your event.

Each solution has distinct features, making it more suitable for certain scenarios than others. Identifying which scanning solution best matches your event's requirements is the first step toward achieving a smooth and seamless entry process for your attendees.

B. Identify your event's specific requirements

Selecting the right ticket-scanning solution hinges on understanding your event's unique needs and constraints. 

Here are some crucial factors to consider for smooth event entries:

1. Size of the event

Are you hosting a low-key local concert or a massive international convention? The size and scale of your event will heavily influence the kind of scanning solution best suited for you.

Larger events require advanced capabilities like bulk scanning and real-time reporting, while simple, cost-effective solutions better serve smaller events.

2. Type of tickets

Your ticket format matters, too. A handheld scanner might serve you well if you're all about the traditional hard-copy tickets. Conversely, mobile scanning apps could be your perfect match if you've embraced digital tickets.

3. Location and venue layout

Every venue has its quirks. Multiple entries, tight gates, outdoor settings – each factor might dictate the need for specific scanning solutions over others. For example, various entries might necessitate portability, favoring mobile apps or handheld scanners.

4. Budget

High tech shouldn’t always mean high cost, but it's important to remember that prices for ticket scanning solutions can vary widely. Keep your budget in mind, and remember – investing in a solution that might be more expensive upfront could save you money (and headaches) in the long run.

5. Tech-savviness of staff

You'll want a solution your team can use confidently and accurately. Take a good look at the technical capabilities of your staff before selecting an overly complex ticket-scanning system.

Remember, the goal is to provide a seamless entry experience for your participants, and your ticket-scanning solution is pivotal in deciding that. Evaluate your specific needs carefully and choose a solution that balances efficiency, security, and usability.

C. Select the ideal Ticket-scanning solution

Once you've assessed the requirements of your event, the next step is to choose the right ticket-scanning solution. This process involves comparing different systems, weighing their pros and cons, and determining which aligns best with your event's unique needs and your team's abilities.

An important consideration is to ensure that the solution you select integrates well with your ticket creation and distribution method. One platform worth considering is Ticket Generator, which not only aids in creating and distributing tickets but also offers advanced ticket validation features. It is an all-encompassing solution catering to all elements of the ticketing process, making it an efficient choice for event managers seeking seamless integration and simplicity.

Ticket Generator also has a mobile scanner, which you can use to scan tickets on-site and check attendance quickly. This customizable solution allows you to create your ticket templates with custom branding.

Budget constraints may also play a part in your decision. While considering initial costs, remember potential long-term costs like updates, maintenance, and staff training. In this regard, investing in a comprehensive platform like Ticket Generator that combines several steps of the ticketing process into one streamlined platform could result in overall cost savings.

Likewise, think about the future. Opting for a scalable solution to handle your events' growth and changing dynamics is always smart. Technologies like mobile scanning apps or facial recognition scanners offer adaptability and flexibility that may serve you well as your event ambitions evolve.

D. Implement the chosen ticket-scanning solution

Once you've selected the right ticket-scanning solution for your event, it’s time for execution. If you’re using Ticket Generator, you can use the mobile scanning app immediately.

But if you choose other options, you’ll have to strategically integrate the system into your entry process and ensure your staff are well-versed in handling it.

Here's how to proceed:

1. Integrate the ticket-scanning solution

Start by allowing for a smooth integration of the scanning solution with your event infrastructure. You should ensure your selected scanning solution and your ticketing system are compatible. This process becomes much easier if you're using an all-in-one platform like Ticket Generator. It has ticket creation and scanning elements built to work seamlessly together to make your work a little easier.

2. Set up the scanning posts

Plan your entry points and designate scanning posts based on your venue layout and the volume of attendees. Ensure these posts are staffed with trained personnel who can operate the scanning devices efficiently.

3. Train your staff

This is one of the most critical aspects of the implementation process. Your staff should be well-acquainted with the functioning of the scanning system to avoid entry delays and discomfort to the attendees. Your solution provider should be able to offer robust training materials or support in this regard.

4. Run a trial

Before the actual event, do a dry run with your team. This will help you spot potential roadblocks and adjust your plans accordingly. Validate a set of dummy tickets using your new system to ensure successful scanning.

Successfully implementing your chosen scanning solution can elevate the attendee experience, shorten queues, and reduce friction at entry points. So, take the time to effectively integrate and test the system before your event goes live.

E. Monitor and optimize the ticket scanning process

Once you’re done implementing your chosen ticket-scanning solution, you should monitor and continually optimize your ticket-scanning process during the event. 

Here's how you can approach this phase:

1. Gather real-time data

Make use of any real-time analytics your ticket scanning solution might offer. Ticket Generator, for instance, provides real-time validation data, which can help you monitor entry rates and identify potential bottlenecks.

With Ticket Generator’s Event Analytics, you can track ticket sales by quantity and revenue, allowing you to monitor progress and make necessary real-time adjustments. It offers detailed insights into your audience's buying behavior, including:

• Peak purchase times
• The most popular ticket types
• Source of ticket sales

These details are conveyed directly via email or through social media channels.

2. Identify challenges

Pay special attention to any recurring issues or delays in the ticket scanning. This could mean your staff having difficulty handling the scanner, a specific scanning post getting overcrowded, or technical issues with the scanning device.

3. Resolve issues quickly

The key to handling challenges is responsiveness. Train your staff to operate the scanning solution and navigate common problems they might encounter.

4. Feedback from participants

After your event, reach out to the attendees for their feedback. Find out if they were satisfied with the time it took to enter or if they faced any problems. Participant feedback is a valuable tool in identifying areas of improvement.

5. Continual optimization

Use the data you've gathered and the feedback received to improve continuously. This could mean tweaking the number of scanning posts, conducting additional staff training, or changing how you set up the ticket scanning process.

The main goal is to ensure your ticket scanning process is always efficient, smooth, and painless for your team and attendees. Through monitoring and optimization, you'll be able to continually improve your event experience and set a high standard for future events.

Conclusion

Implementing a successful ticket-scanning solution for a smooth and seamless event entry is a process that requires careful consideration and planning. Reflecting on this five-step process, it's clear that each step is integral to achieving the best results.

A successful entry is about more than just getting attendees in the door. It's the initial tangible interaction your participants have with your event and sets the tone for what's to come. A smooth, streamlined entry process minimizes stress for your team and positively affects attendees' perception of the event, enhancing their overall experience and satisfaction.

Ticket Generator can help you develop a ticketing system that streamlines your entry process, allowing you to focus on other aspects of the event. 

Generate your first 10 tickets now with Ticket Generator; it's on us. 

Every seasoned event organizer knows an awards ceremony is more than a star-studded evening punctuated with trophy conferrals. It's your canvas to tell untold stories.

Are you feeling déjà vu? As event organizers, I bet you've all been there, sitting in the audience, thinking – "I could bring so much life into this ceremony."

Imagine being handed this responsibility—transforming an event into an immortal memory. Exciting? Certainly. Daunting? Perhaps.

But consider this – it's not just responsibility; it's an opportunity, a stage to craft a memorable experience, weaving a night of recognition and exhilaration that captivates attendees.

If you're gearing up to host an award ceremony or simply looking for ways to inject more life and engagement into your future events, this blog is for you. You will learn how to make your next award ceremony unforgettable.

Let's get started.

A. Top 8 ideas for hosting a more memorable award ceremony

Here are the 8 ways to make your award ceremony truly memorable:

1. Choose a unique theme

Choosing a unique theme for your award ceremony can set the tone and create a memorable atmosphere for the event. It's crucial to select a theme that aligns with the essence of your event, reinforces the ambiance, and echos the spirit of the awards you're presenting.

For instance, each year, the Met Gala sets an elaborate and distinctive theme that forms the basis of the Gala and the Costume Institute's annual fashion exhibition. These themes range from honoring influential fashion designers like Chanel or Alexander McQueen to exploring thought-provoking motifs like "Heavenly Bodies: Fashion and the Catholic Imagination."

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The Met Gala's unique themes offer more than just a unified direction for the attendees' attire—the chosen theme permeates every element of these events, from the decor and music to the food and program.

Other themes could be inspired by a cause, a popular event, a celebrated figure, or a specific motif. A well-chosen theme can have a grand impact on the ceremony – from guiding the décor, lighting, and music to determining the dress code, visual graphics, and even the design of the awards.

When decided thoughtfully, it can create a cohesive and immersive experience that echoes through every element of the ceremony.

2. Create a memorable setting
   

The setting of your award ceremony plays a pivotal role in setting the mood for the event. It's not just about choosing a venue; it's about transforming that venue into an atmosphere that complements your theme and adds a touch of excitement and allure to your ceremony. The right setting can make your event not only look extraordinary but feel spectacular, too.

For instance, look at the Elle Style Awards at the Tate Britain in London. The venue's beautifully illuminated, dramatic architecture proved to be the perfect setting for the fashion-focused event, offering a visual feast for attendees while highlighting the glamour of the occasion.

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Creating a memorable setting involves attention to detail. In addition to a unique venue, consider elements like lighting, decorations, sound, and seating arrangements:

• Lighting: This can dramatically change the appearance and mood of your venue. Use different lighting techniques to highlight certain areas, create an atmosphere, or even match your theme.
• Decorations should align with your theme to create a cohesive visual experience. Don't shy away from flowers, creative centerpieces, banners, or interesting table settings.
• Sound: The acoustics can significantly affect the atmosphere. Make sure the music matches your theme, enhances the mood, and ensures speeches can be heard clearly.
• Layout: The seating arrangement and overall layout of the space are critical. Make sure there's a clear view of the stage for each attendee, and consider areas for networking, dining, or even a photo booth corner.

When planning an award ceremony, remember to create a setting that immerses attendees in the event from the moment they walk through the door.

3. Combine your awards ceremony with another event.

Integrating your awards ceremony with another event can create a unique and immersive experience that attendees will appreciate. This combination provides deeper engagement, networking opportunities, and often a more memorable experience for all involved.

Attendees can enjoy the best of both worlds: the chance to discover new content and the opportunity to celebrate the achievements of their peers.

When considering combining your awards ceremony with another event, keep the following points in mind:

• Relevance: Make sure the second event complements your awards ceremony and serves both occasions' purposes without overshadowing one another.
• Audience appeal: Ensure both events share a common ground and would genuinely interest your target audience. Combining unrelated events can lead to confusion and dilute the main objective of your awards ceremony.
• Timing: Schedule both events in a way that paces the activities smoothly without causing overcrowding or boredom. You want to keep the energy up throughout the event and maintain excitement.
• Logistics: Verify that the venue's capacity and infrastructure are appropriate to host both events cohesively, ensuring a comfortable and engaging experience for everyone.

You can combine your awards ceremony with a product launch, industry conference, cultural festival, or even a charity gala, depending on your ceremony's purpose and brand identity.

4. Incorporate entertainment

Incorporating entertainment into your awards ceremony can enhance the overall experience for your attendees, making the event more enjoyable and memorable. It adds a fun element and helps set a positive tone, retain the audience's interest, and build anticipation for the award presentations.

The Grammys, a prestigious award ceremony honoring exceptional music industry achievements, is an excellent example of this. More than just presenting awards, the Grammys is known for its live performances from nominees and leading artists in the industry. These performances often steal the show, adding an extra layer of excitement and ensuring the audience is entertained throughout the ceremony.

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When thinking of integrating entertainment into your event, consider the following points:

• Align with the audience and theme: The type of entertainment should match the

preferences of your audience and align with your event’s theme.

• Timing: Schedule the entertainment strategically throughout the event to maintain energy levels and keep the audience engaged.
• Variety: Consider offering a mix of entertainment, from live performances amusing hosts, to interactive segments or video presentations.
• Quality: Ensuring the quality of your entertainment is crucial. First-class entertainers can elevate the event.

Remember, the goal is to engage and captivate your audience, make the event more vibrant, and create an enjoyable atmosphere. The type of entertainment you choose – a live band, comedian, celebrity speaker, magic show, or dance troupe – can greatly enhance the award ceremony experience, leaving a lasting impression on your attendees.

5. Make it interactive

Incorporating interactive elements into your awards ceremony can greatly enhance the experience for attendees, making it more engaging and memorable. Interactive activities encourage participation and connection, creating an atmosphere where guests can actively contribute to the ceremony rather than just being passive observers.

For instance, the Webby Awards, which honor excellence online, demonstrate the impact of making an event interactive. Their unique approach to acceptance speeches has become a hallmark of the event.

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Awardees are given a strict five-word limit for their speech, compelling them to be creative and concise. This memorable format entertains the audience and encourages active participation, making the ceremony far more engaging.

When considering interactivity for your event, keep these points in mind:

• Match the audience and theme: Ensure that the interactive elements connect with

your audience’s interests and fit the theme of your event.

• Encourage networking: Engage attendees in activities that promote conversation, collaboration, and networking with fellow attendees.
• Utilize technology: Consider integrating event apps or social media to foster online and offline interaction and communication.
• Rethink traditions: As with the Webby Awards example, you can inject interactive elements into traditional aspects of the ceremony, such as acceptance speeches or introductions.

Ultimately, the goal is to involve your attendees in the event, fostering an immersive environment, sparking conversations, and creating an unforgettable experience.

6. Personalize the award
   

Personalizing awards adds a unique touch to your ceremony, making recipients feel appreciated and recognized. By customizing the award, you're demonstrating your brand's attention to detail and showing respect towards the individual's or team's specific achievements and contributions.

When personalizing awards for your event, consider these factors:

• Align with your brand: The design and style of the award should reflect the aesthetics and values of your brand. It should symbolize what your company stands for and values the most.
• Incorporate individual details: Including the recipient's name or specific achievement on the award can make it more personal and cherished.
• Include unique elements: Consider using a unique design or material for your awards, distinguishing them from others.
• Ensure quality: Ensure the physical quality of the award is high. High-quality, personalized awards will stand the test of time and can serve as reminders of the achievement long after the event.

Remember, the goal of personalizing awards goes beyond the visual design. The recipients should feel the award was specifically made to honor their unique contributions and achievements.

7. Hire a funny host

Hiring a funny host can effectively keep your attendees entertained, engaged, and even excited throughout an awards ceremony. A humorous host can set a light-hearted and jovial atmosphere and ensure that any downtime or transitions between segments are far from monotonous.

The Golden Globe Awards, known as Hollywood's Party of the Year, capitalized on this idea by featuring comedians Tina Fey and Amy Poehler as hosts for several of their ceremonies.

Acknowledged for their humor, wit, and incredible chemistry, Fey and Poehler entertained the ceremonies by keeping the atmosphere relaxed and lively. Their entertaining skits, playful jabs at celebrities, and amusing banter kept the audience, in the venue and home thoroughly engaged.

When considering a funny host for your awards ceremony, keep in mind the following:

• Align with Audience and Event: Ensure the host's style of humor aligns with your audience's tastes and is appropriate for the type of event.
• Balancing Act: The host should balance humor with respect. While it's good to keep the atmosphere light, it's crucial not to cross lines that could be offensive to any attendee.
• Timing: A good comedian is also a master of timing – knowing when to inject humor to keep the audience engaged without distracting from the ceremony's purpose.
• Multifaceted Role: Besides being funny, the host should also be a smooth presenter, able to maintain the flow of the event and effectively manage any unexpected incidents.

8. Give out an audience choice award

Providing an Audience Choice Award is an effective method of increasing engagement and making sure your audience feels involved in your awards ceremony. This method allows

attendees to voice their opinions and feel more emotionally invested in the event, enhancing their overall experience.

A remarkable example of the audience choice award utilization is the People's Choice Awards, where the public is directly involved in choosing the winners in several categories ranging from movies and TV shows to music and pop culture.

This direct engagement of the audience increases the viewership and excitement for the awards and fosters a sense of community among the viewers.

If you are thinking about implementing an Audience Choice Award in your event, consider the following:

• Voting system: Implement a reliable and user-friendly voting system. This could be through an event app, website, or a social media platform.
• Promotion: Promote the voting process effectively to gather enough votes to represent your audience's choice.
• Timing: Ensure your voting period is well-defined. Give your audience ample time to cast their votes, but also set a clear deadline for when voting will close.
• Transparency: Be transparent about the voting process and the method of determining the winner.

The primary goal of implementing an Audience Choice Award is to give your attendees the power to influence the event's outcome, encouraging their active involvement and making the awards ceremony more engaging and enjoyable.

B. Convenient and efficient ticketing

Managing an event involves several aspects, and one of the most crucial parts of event administration is ticketing. A seamless, efficient ticketing process can greatly enhance the attendee experience, even before the event begins.

This is where platforms like Ticket Generator come into play. It offers a streamlined process to sell, distribute, and validate event tickets hassle-free. From providing a comprehensive platform to managing ticketing logistics, you can let the platform do all the hard work.

Whether planning to host an awards ceremony, concert, or conference, Ticket Generator can help you manage the entire process. From selling tickets to distributing them, the platform offers a comprehensive solution that makes it easy for event organizers to manage their events. The software also comes with additional features such as ticket validation and management, ensuring that your attendees receive the right tickets to enter your event.

Start creating your tickets now; your first 10 tickets are on us!

College events are not a one-day affair. They are remembered for years to come and make an integral part of the participant’s memory. 

Well, the memories can be both good and bad.

And much of it will depend on how well you plan and organize the events.

We don’t know much about creating bad memories, but we are discussing some fun and exciting college event ideas for creating the most adorable memories.

A. Fun and exciting event ideas for college students

1. Scavenger hunt

A scavenger hunt is a good, old-fashioned way to engage students with interactive challenges. This can bring great enthusiasm from students, especially if you hold it at the beginning of the year- when new students are looking to make friends and learn their way around the campus.

One of the ways to do it is to include a task that requires participants to ask 5 strangers to name their favorite thing about the college. You can then include the Find the Hidden Talent challenge encouraging competitors to build bonds with other students by unlocking their unique skills.

2. Sports events

College life is all about experiencing fun and new experiences, and sports events are an integral part of it. You are likely to have access to all kinds of sports facilities on your campus. A college's Olympic event is the right way to add a unique element of excitement and school spirit to it. You can host a wide range of traditional Olympic events such as track and field, gymnastics, discus throw, etc., or perhaps something more casual like spike ball or cornhole.

Most campuses have their own run-of-the-mill sports teams including basketball, baseball, and soccer. You can even have your own litter fun mix teams by hosting a Quidditch-themed tournament!

3. Local tour

Every college town has a unique history and stories of its own. You can take this chance to engage students in the community with a walking, biking, or bus tour of local attractions such as historical landmarks, haunted buildings, famous landmarks, parks, or public art. If that seems far-fetched, you can take them around your campus- especially the newcomers and host a ‘know your place’ event to tap into the histories and stories of the campus corners. You can even hire a professional tour guide, a local history buff, or a professor of architecture to guide the students through the tour.

4. Skill-building events

Skill-building events are great for students who are looking to expand their knowledge or learn something new. If you have resources to offer skill-building classes, why not? These classes can be anything- from coding classes to life skills courses. The best way to determine this is to survey the students about their skills and interests and then organize an appropriate skill-building event that most students are interested in. Depending on the depth of the event, you can decide to keep the entries open or paid.

5. Community-service events

A charity or community service event is a great way to promote unity on campus by getting students involved in a good cause. When you decide on the event, post about it on social media or circulate pamphlets to call volunteers for the event. Students can help by donating items, money and volunteering their time. 

You can also host a campus-wide day of service where volunteers are assigned into different groups to head to different locations around town. Places like food banks, and animal shelters. libraries, schools, or senior citizen homes are particularly in need of volunteers.

Alternatively, you can host a food, toy, or clothing drive encouraging students to donate items that they do not want or use. You can even incentivize participation by awarding prizes to the class or dorm like a pizza party.

For an ongoing impact, you can connect students with local, regional, national, and international opportunities. Organizing a volunteer fair on campus can be a good way to inform students about the many benefits of student volunteering. Charity events have the power to make a big difference by igniting life-long values in students such as empathy and philanthropy.

6. TEDx event

TEDx events or TED talks are popular events where guest speakers share their personal stories, inspirational talks, and worldly advice to students on hot topics. You can host these events for specific major departments or the entire university depending on the community members, speakers, and alumni that you manage to draw in. 

You can even host celebrities or social media influencers if you have the budget as they are guaranteed to draw in the big crowd. End the event with a Q&A session to ensure students get to engage and interact with your speaker.

7. Health and wellness programs

Introducing and promoting self-care and wellness activities is a great way to encourage conscious decisions about health. Students can deal with several stress factors balancing classes, homework, papers, exams to even a part-time job. Providing de-stressing events, especially during exam seasons can be a great mental health booster.

Some of the initiatives you can undertake for this include-

• Campus-wide Yoga classes- This is a great way to relieve stress while building a community for students. Depending on your geographical location and climate, choose a calm, quiet place and invite a local instructor to teach stress-relieving yoga.
• Spa day- Hire local massage therapists to provide free stress-reducing massages.
• Mindfulness class- Meditation supports well-being. You can hire a professional to show students how to relax through meditation.
• Free campus counseling day- Students carry a lot of burden between academics, social life, and navigating career prospects. Counseling sessions can be a great reminder for students that supportive resources are available and people are eager to listen and help.

8. Farmers’ market

Take out students to browse vendors from the local community for fresh vegetables and fruits, flowers, and other locally grown items. To give it a fun little twist, you can set up a station where students can even arrange their beautiful bouquets or vegetable baskets. 

Alternatively, you can help local exhibitors set up stalls on your campus. Pick an open spot so that it is visible and accessible to everyone. Also, consider including vendors who sell handmade jewelry, art, or handlooms. Set up food stalls to enjoy this beautiful delicious food.

9. Cooking classes

Cooking classes are an excellent way for students to make new friends while developing practical cooking skills that they will carry for the rest of their lives. To get started, scout for guest instructors across campus or from the local restaurant community. This can be an interactive session where the instructor shares cooking tips while teaching cooking skills. Section the classes from beginner to advanced where students can learn basic to pro cooking techniques. You can keep this around Thanksgiving, where students can cook their side dishes with personalized instructions.

10. Ping-pong ball drop

The key idea of ping pong ball drop is to have fun, a lot of it. All you have to do is pick the tallest building on your campus and drop buckets of ping-pong balls from it. You can play it as you like but here are two ways to spice it up

• Set up a target on the ground where you will be dropping balls. Students write their names on a select number of balls to win cash prizes, gift cards, or other bonuses if they hit the target.
• Or, mark the ping pong balls beforehand with prize names and gifts. Drop the balls from the buildings as students stand under the shower. The ones who get the marked balls get the prizes.

11. Film festivals and competitions

This is a great idea to connect creative minds who have a passion for filmmaking. Try to connect film, theatre, art, design, and other relevant departments by sponsoring a student film competition. Make separate entries for teams and individuals and provide a 24-48 hours time window for the participants to write, direct, edit, and produce a short film. Have a grand screening at a local theater or on campus with area critics as judges.

12. Online-gaming tournament

Young adults love gaming and what’s a more exciting idea than hosting a tournament for classic and online gamers? This will also attract a lot of crowds, Reserve a space in a common area on campus where gamers gather to compete in video games. If your college has ample A/V supplies, you can even host mini-tournaments in each dorm. The students can bring their own monitors and game systems to play favorites like Super Smash Brothers, FIFA, and Call of Duty. If it is held on a large scale, contact local businesses to sell treats or invite energy drink vendors to set the correct party mood.

13. Musical nights

What is a more exciting college event than musical nights? It is fun, it is romantic and students will be surely excited to attend it. This could also serve as a great platform for musically inclined students to gather at a set time to play and jam together. Prepare beforehand and start promoting the event early to create the perfect buzz. If budget allows, you invite a celebrity artist or let your best participants take over the mic.

14. Pizza party

The sheer motive of a pizza party is to have fun, tell stories, and even gossip about the ‘hot topics’ of the college. These parties are relaxing, mellow, and also very affordable. Kids who are not well-off can finally have a filling meal. You can even include games, singing, dancing, or story-telling sessions to make the party more meaningful. A pizza party can be organized anywhere on campus where food is allowed and people can gather.

15. Debate clubs

Organizing a debate or forming debate clubs is a great way to bring together like-minded people who have similar interests and passions for topics like politics, world affairs, and even philosophy. You can host a debate group with open entries to allow people to drop by and talk about burning issues or any topic that might be hard to bring up around others.

16. Flash mob

Flash mobs have been here for a while, still bringing the same amount of fun and excitement every time. It is also really easy to plan. All you have to do is offer a time and meetup place and give them a theme to practice. Then they get to their best costumes and show up amidst school cheers and applause. This can also make great content for social media.

17. Winter field trip

Students are always excited to go on trips. There are so many places you can visit- game night at the stadium, aquarium, galleries and museums and so much more. For a more meaningful experience, ensure to connect students with a place related to their course. For example, you can take the Theater and English students to see a local Broadway show. To enrich the experience, you can coordinate a Meet and greet with actors and behind-the-scenes theater personnel after the performance.

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18. School Spirit & Community-Building Events 

Let students out for some meaningful time with friends. This can promote harmony and bonding between students. Some of the popular activities include

• Mardi Gras Masquerade- This is a night of festivities where students wear their best masks while bingeing on rich food such as meat, eggs, milk, and cheese. Don’t forget to set up a photo booth.
• Mural painting- Choose a place for a giant piece of art and invite students to contribute. This will create a strong sense of community and belonging.
• Clothing or book swap party- This is a budget-friendly way to clean out closer while discovering some new finds.
• Spirit Week- Keep a theme for each day of the week such as specific colors or dressing up in PJs or clothing from different eras.
• Pancakes at midnight- Serve pancakes for everyone at the dining hall or late-night snacks for the night owls.

Wrapping up

No matter what type of event you are hosting on campus, the ultimate goal is to ensure everyone has a great time and lasting memories. This event has the potential to be discussed even for years to come, so you would want to do it correctly.

Whatever college events you plan to host, let Ticket Generator be your support. It is an all-in-one event management system that keeps all your event goals checked. From creating event registration forms to secure and safe entry, we want to be a part of your success and memories.

Sign up now to know more!

Winter is a seemingly merrier time than the rest of the year. People are in high festive spirits and cheerful mood. This is also the time when most parties of the year happen.

If you are in a party mood too but don’t know how to get started, we are discussing 6 incredible winter party themes to help you set the correct mood for winter.

A. Exciting winter party themes for the ultimate winter fun

1. Secret Santa party

Winter is here. This means Santa is here too. It won’t be wrong to say that when we think of winter, we think of Christmas. And what would be a better way to kickstart the winter festival than a Secret Santa party?

Secret Santa is one of the most beloved and cherished traditions of the winter, which is known for adding an element of surprise and excitement to holiday gifting.

Here is how you can organize a perfect Secret Santa party-

• Gather your participants (family, friends, coworkers). The more, the merrier!
• Set a budget that suits everyone’s pocket. Also, try to ensure no one feels pressured or uncomfortable. The best way is to discuss it with the participants to reach a common field, where everyone feels involved.
• Now it is time to create the mystery. Each participant draws a name to find out who they will be gifting. There are numerous ways to do this- in a hat, games, or via online Secret Santa generators.
• Set a deadline but make sure everyone has enough time to find the perfect gift. Next, pick a date for the gift exchange This will help build the anticipation while ensuring everyone is ready for the final day.
• Make everyone write a small wish list that includes hobbies, favorite colors, or preferred gift types. This will help to ensure that everyone receives something of value.
• To add an element of fun, you can encourage creative wrapping. This can bring an extra touch of personalization and can even turn into a mini contest for the most creatively wrapped gift.
• On the day of the grand reveal, make sure you set the environment right with decorations and good food. You could even host a costume or color theme party, where everyone dressed as Santa or in red to fully embrace the spirit of Christmas.

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2. Winter Wonderland

The winter wonderland party is an incredible way to make your guests feel the wonders of the winter. You can do it for a New Year’s Eve party but it would work well for birthdays, anniversaries, and holiday parties as well.

Here are some tips to get the mood right-

• Winters can be chilly and frightful. Depending on your location decide on a venue that fits perfectly your idea of a winter wonderland. Before deciding on an outdoor location, make sure to check the weather updates for snowfall possibilities.
• After you have chosen your venue, deck it up with an extra helping of wintering sparkle. Set up frosty fake trees, powdery white balloons resembling snowballs, and tons of magical twinkling fairy lights. To add an extra layer of immersion, you can add snowflake strand garlands or low-hanging fabrics.
• No winter wonderland party is complete without snow. Bring in some fake snow bundles from craft stores or use full cotton to decorate table spreads. If your budget allows, you can take it to the next level and create magic by renting a snow machine.
• It's winter, it's snowing, and your guests will crave something warm and sweet. What would be a better way to satisfy their cravings by setting up a DIY hot chocolate bar with all the fixings? Line up marshmallows, whipped cream, sprinkles, caramel sauce, and other yummy ingredients to satiate everyone’s appetite.
• To add an adult twist to your winter wonderland party, you can mix up some snow-inspired cocktails for your guests. Some popular options include snow on the beach, martinis or winter wonderland cocktails, and hot cocktails like a hot gin and tonic or hard apple cider.
• To fully complement the theme, make some winter-inspired crafts. This could range from a marshmallow snowman to a custom gingerbread house covered with powdered sugar snow.

3. Dinner party

Dinner parties can be one of the most exciting ways to celebrate winter. And there are multiple ways to do it correctly. Here are some-

• Like all events, you start with planning for a cooking party. This means preparing a menu, sending out invites, and deciding on a date. Keep enough time to prepare everything to avoid any rush around the day of the party.
• Once you have a date in mind, start thinking about what you want to serve i.e. the menu. Decide on something that everyone will enjoy. Safe options include roast beef or chicken, side dishes, mashed potatoes or green bean casserole, and dessert after dinner.
• For a sophisticated and polished look, make sure you use placemats and napkins and stick to a color scheme. For the winter feel, you can go for silver, gold, dark green, and red. Placing a simple bouquet of holly berries can enhance the overall look of your table.
• Lastly, don’t forget the fun and entertainment. Dinner parties are the perfect opportunity for people to catch up. You can light the mood up with a little fun and games like a Christmas movie marathon or any board games.

4. Pajama party

If you don’t like fancy get-togethers, organizing a simple pajama party can also be an excellent way to spend some time with your beloved people. You may stay in your pajamas but you do require some planning to do it in the right way-

• Make a guest list. Whether it is your friends, family, or colleagues, you need a guest list to help you get an approximation of how many people you need to prepare arrangements for. Make a separate list for adults and kids and plan separate activities for enjoyment.
• Pick a date and start making invitations. Include important details like date, time, venue, theme, attire, things to bring, and RSVP information. Once you get your details ready you can create your invitation using a variety of options such as ready-made cards, electronic invitations, and DIY invitations.
• After invitations are done, send them to your guests 3-4 weeks ahead of time to allow your guests enough time to schedule your party and respond to your invitations.
• Decide on activities you want to include like competitive group games, makeovers, drinking games, karaoke, truth or dare, and so on. For children, you can go for story time or a puppet show, board games, arts and crafts, etc.
• After the games and activities are all done, you can offer party favors that your guests can like luxurious spa-quality robes or stylish pajama sets.

5. Bonfire party

Bonfire parties are mostly held outside with lots of food, warm blankets, and entertainment around the fire. Here are some tips to set the perfect mood-

• Before you even think about organizing a bonfire party, you should check the weather forecast beforehand. This will help you ensure everyone's safety and check for high winds, fire warnings, or bans that may be in your area.
• Once the weather forecast looks safe and stable, it is time to find the perfect location. Look for a clear, flat area that can accommodate the bonfire and your guests all at the same time. If you have a large backyard, you can even go for it, but be sure to clear any debris or overhanging branches that could catch fire. A local park or beach is also a good option to consider if you don’t have your own space.
• After your location is fixed, it is time to gather your supplies which should include firewood, matches or a lighter, and some kind of kindling to get your bonfire started. Don’t forget to bring chairs or blankets for your guests to sit on, as well as roasting sticks or skewers for roasting food.
• If you are hosting the party in a public area, you may need to obtain a permit according to local regulations. The intent of obtaining a permit is to ensure that the bonfire does not pose a risk to the public or nearby properties. To obtain the permit, you will need to contact your local fire department or other local authorities.
• The next step is to make proper seating arrangements for your bonfire party that not only is comfortable but is safe. To start, consider the size of your guest list and the amount of space you have available. An ideal option is to have a mix of seating options such as chairs, benches, and blankets or pillows on the ground to allow people with a variety of preferences.
• For an inviting ambiance, add some warm and inviting lighting with string lights or lanterns hung around the area to create a cozy atmosphere. To add extra warmth, you can place heating lamps in strategic spots around the bonfire to help your guests stay comfortable.
• For more fun and entertainment, you can plan some bonfire games for your guests to enjoy. Some ideas include roasting marshmallows or hot dogs over the fire. ghost storytelling competition, or playing flashlight tag.

6. North Pole

Winter screams Santa Claus and his elves. So to make your winter more exciting and memorable- having a North Pole-themed party is a great idea.  Unlike a winter wonderland, a North Pole party is more homey and simple in terms of decorations, food, and drink you are serving. Here are some ideas-

• For decorations, you can get red and white wrapped candy sticks that look similar to candy canes. Cut heavy white cardstock and write ‘Welcome to the North Pole’ and hang it on the entrance.
• Set up the venue like Santa’s house to give your guests the North Pole feel. To achieve this look, you can use fake snow that can be found at craft stores. You can even create a snowman by stuffing two white garbage sacks with leaves or paper and putting them next to the North Pole sign.
• To make it more fun, bake gingerbread cookies. Provide the guests with icing and small candies and let them decorate their gingerbread cookies. To make it extra special, have someone dress up like Mrs. Claus and invite guests to bake or craft with her.
• For some exciting activity, you can fill buckets with fake snowballs and place them around the party area. This could be a great way for kids to play and enjoy the party.
• The highlight of the party would be meeting Santa. Hire someone to dress up as Santa and bring along a few of his elves to hand out gifts.

B. Winter party theme outfits

1. Christmas jumpers

Christmas jumpers would compete with the winter theme perfectly. You can even have your guests dress up in an ugly Christmas sweater and then vote for the best among them.

2. Snow gear

You will need snow gear if the party is held outside. You can take inspiration from the slopes and choose bright and colorful snow gear for a ski lodge winter party.

3. Winter pajamas

Some winter pajama ideas include flannel PJs, Christmas-themed PJs, onesies, thick wooly socks, beanies, mittens, ear muffs, and fleece-lined leggings.

C. Winter food

Winter parties are all about indulging guests in warm, delicious foods that will leave them feeling full with the holiday cheer. Some yummy food ideas include-

• Chocolate snowballs
• Gingerbread cookies
• Cinnamon donuts
• Pulled pork and beef sliders
• Cheese fondue fountain
• Oven baked pizzas
• Loaded potatoes
• Pasta bake
• Classic soft pretzels
• Caramel popcorn
• Spicy pumpkin dip 
• Bread & butter pudding
• Mug cakes

D. Winter party games

An ultimate winter party is incomplete without some fun winter-themed games and activities. Some exciting ideas include-

• Pass the parcel 
• Karaoke
• Croquet
• Santa Says: a Christmassy take on the original “Simon Says”!
• Winter Sweep
• Campfire stories

Wrapping up

Now that you know all about the popular winter party themes and the best ways to organize them, it is time to know about Ticket Generator.

Ticket Generator is an all-in-one event management software that offers seamless event registration and planning to make sure you don’t get overwhelmed planning the winter parties alone. It offers-

• Seamless registration where users can effortlessly fill up their details and get their tickets ready in minutes
• Convenient ticket distribution options allow users to download the tickets in printable PDF format, or even make it contactless by sending them via mail and SMS
• Secure ticket validation process with unique QR Codes and more!

Sign up now!‍

Block parties are great events to promote community harmony, interaction, and bonding. Even if it just seems like a neighborhood party, it requires a lot of planning and coordination. 

The great news is it already comes with a built-in audience, so you don’t have to spend extra effort in marketing and promoting the event. But you do need great effort to ensure all participants enjoy and have fun.

We have come up with an incredible list of block party ideas to help you plan better.

A. What is a Block Party?

A block party also known as a street party is the opportunity for members of a community to get together, meet each other, and observe an event of some importance for mutual solidarity and enjoyment.

B. Why should you have a block party?

The sheer essence of a block party is fun and enjoyment while building meaningful relationships with your neighborhood. Besides this, there are multiple other perks as well-

• Block parties foster a strong sense of community. Knowing the neighborhood members beyond their names and addresses allows a space for natural bonding to promote a stronger, safer, and more personal community.
• Block parties strengthen and reinforce social bonds that improve frequent interactions. Engagement in block parties allows members to discover the interests and hobbies of each other.
• Block parties encourage the creation of trends and traditions. Communal activities just need a little nudge to start. This can be for working towards a common activity or creating one's little tradition that can be celebrated each year.
• Block parties provide a space for support and comfort for newcomers. New families in the neighborhood need time to adjust and get accustomed to the new environment. These parties are the perfect opportunity to break the ice and know the neighborhood.
• Block parties promote community harmony. Organizing a party together gives neighbors more incentive to trust each other. These events can be a great platform for neighbors to share tips, recipes, and other valuable information in a fun and relaxing environment.
• Block parties create fun and happiness and encourage creativity. There is no set theme or way of organizing block parties. From simple grilling and dining to more elaborate themes or competitions, you can go wild with your imagination.

C. How to throw a block party?

1. Meet and decide

Doesn’t matter if you have lived in the block for several years or just moved in, you might still not know all of your neighbors. Block parties are a fun way to get to know each other. Even if it is a relatively laid-back party, it requires extensive planning. So it would be better if you could hold a meeting to decide about the party. For maximum enjoyment at minimum cost, you will need-

• A dedicated group of volunteers. 5 to 7 should be enough for a small neighborhood
• A city permit. The rules vary from community to community, check with your local representative
• Free food and drinks
• Signages
• Ice cream (of course!)

2. Organize a group of volunteers

You need a team of at least 6 to throw a laid-back block party. You can include more depending on the size. The volunteers will be responsible for

• Applying for the permit, promoting the party to neighbors, and taking sign-ups
• Organizing the potluck and managing the food table
• Posting ‘no parking’ signs
• Cleaning up post-event

Start by asking people if they are willing to help. You can even try posting signs on the street post at the end of your block, asking for volunteers to meet at a local gathering place. If people don’t show up, you may have to go door-to-door.

3. Pick a date in advance

Block parties are not just simple neighborhood parties, they require time and a lot of arrangements including permits and a (possible) street closure. So the more time to keep aside to work out the details the better. An ideal way to do this is by deciding on a date two to three months in advance, which will give you plenty of time to organize.

This will also leave you with plenty of time to provide your members with notice so that as many of them can attend as possible. If you want a full house, consider sipping weekends or holidays such as Halloween or Fourth of July as people are likely to have other plans. But you could choose to do a themed block party around these days.

Also, be aware that most of the towns have limits on when block parties can occur and only offer permits for specific times of the year. They will also need time to grant the permit, so you will need to account for that as well.

4. Get your permit

Permits and city applications are necessary if you want to close down a street or re-direct traffic. This also goes when your event involves a public park, alcohol park, sound-amplifying equipment, etc. If you are opting to host in someone’s yard or house instead, you can skip this option. To know more about your specific city rules and requirements, look online at your city’s website or call city hall. 

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For example, in Chicago, most aldermen require that first-time applicants gather signatures from their neighbors to show that there is no objection to the party. The number of required signatures varies from ward to ward. So if you are a first-time applicant, you will need a door-to-door visit to gather signatures.

5. Promote your party

There are a lot of ways to promote your block party. The most direct approach is to tape Save-the-Dates to everyone’s front door on your block. Don’t forget to include the contact information of the people you designated to take sign-ups, and the location of the event if people are expected to bring anything. Mention all details of the event and give people a deadline for signing up. This will motivate people who might otherwise wait until the last minute to join the party.

D. Exciting block party ideas 

Now that you know how to organize your block party, here are some exciting ideas that you can explore to ensure everyone has a fun time.

i. Block party theme ideas

1. Fun and games

A games session is a great way to bring out the inner kids while bonding and making connections. Here are some ideas-

• Set up a photo booth with fun props and capture hilarious moments throughout the day
• A friendly water balloon fight could be a great way to cool off on a hot summer day
• A giant Jenga tournament can be constructed with oversized wooden blocks where each player takes turns carefully removing a piece from the tower
• A hula hoop contest is another incredible way to keep the atmosphere upbeat. You can complement it with a playlist of exciting music
• Icebreaker bingo is the perfect way to start your block party to get people talking and laughing straight away

2. DIY and crafts

• Create a DIY craft station where both kids and adults can come to show their creativity. Make sure to provide materials for painting, jewelry making, or even pottery
• Let everyone bring their own white shirts, socks, or band and set up a DIY tie-dye station
• Organize a traditional cooking contest to urge everyone to prepare a unique ancestral dish

3. 4th of July celebration

• Encourage your neighbors to dress in white, red, and blue to capture the essence of patriotism and award the most creative outfits
• Set up a DIY station for kids where they can create their firework displays using glow sticks and sparkles
• Host a pie-eating contest with different flavors. For a more fun twist, prohibit the use of hands and see who finishes the pie first

4. Movie screening

• Rent a projector and screen to host a beautiful movie night. Choose family-friendly movies to ensure both kids and adults watch together comfortably
• Set up a stand with popcorn, candy, and drinks
• Create a cozy seating area with blankets and pillows
• Spary bug and mosquito repellent sprays to keep the area fresh and pest-free

5. Karaoke night

• Rent audio equipment and stage a dance floor where neighbors can show off their moves. Play popular songs to have everyone grooving
• Set up a karaoke station with a microphone and screen where the lyrics are visible for everyone to see
• You can also set competitions or let everyone vote for their favorite singer
• Hire a local DJ to keep the party going all night

ii. Block party food and drink ideas

Food plays a huge role in uplifting the mood of any party. Moreover, it makes people feel welcome and included. Here is how you can do it right-

1. Homemade pies

Homemade food will only be a hit. It does not only taste great but can serve as a tool for bonding and affection. To save time you can purchase premade crusts or have the volunteers bring them from home. To give it a friendly competition touch, you can even host a pie-baking contest.

2. Barbecue cookout

If you say party, there has to be a barbecue cookout. It is a great way to bond over food. You can set up charcoal or gas grills to create a wide range of delicious food. You could offer burgers, hot dogs, chicken and steak, and plenty of sides and condiments.

You can also organize a hotdog-eating contest to see how many people can eat in a minute. This will accelerate the fun while getting people to interact with each other. Also, don’t forget to include vegan options for people who don’t eat meat.

3. Potluck buffet

Potlucks are excellent for uniting the community and encouraging people to bond over food. Ask everyone on the block to bring their dishes, and you have an amazing spread for everyone to enjoy. Plus, it will keep the costs down. If you want to do it elaborately, you can ask people to share recipes or classify the dishes like main courses, salads, side dishes, and desserts.

4. Local food trucks

Food trucks are another great way to bring flavor, fun, and variety to the table. When chosen carefully, you can get a premium food experience at an affordable price. For this, start building relationships with local food trucks and negotiate with professionalism and grace. You can also invite a wide variety of trucks for a broad selection of options and get specialty food trucks for desserts, and drinks.

5. Lemonade Stand

Lemonade stands are the perfect way to balance the flavors of your party. You can create custom mason jars or cups with your event’s logo to give it a personal touch. To manage costs, you can consider partnering with a local beverage company. Try adding supply setups, herbs, or other ingredients to make your lemonade stand out.

6. Popcorn machine

Popcorn machines are an easy setup that is also easy to use. For unique flavors, you can use classic ingredients such as kernels, oil, butter, and salt or experiment with sugar and other spices. You could even create custom popcorn boxes with your event’s logo which can be taken home as a keepsake.  To make the custom boxes memorable and more affordable, consider seeking out local vendors.

7. Cocktail pitcher

Drinks are an integral part of block parties. To make it accessible for everyone, it is best to set up cocktail pitchers for guests to enjoy. If there are kids present, make sure you get permission to serve alcohol and also keep non-alcoholic drinks. To avoid any liability issues, make sure your guests don’t drink too much alcohol. Keep plenty of snacks available and provide your volunteers with training so that they can easily handle guests who ask for more.

8. Taco bar

Taco bars are incredibly easy to set up and an easy way to satisfy a hungry crowd. You can use any source of protein (chicken, pork, or soya mince), taco shells or tortillas, cheese, lettuce, salsa, and any other toppings to get your taco ready in minutes. You can also set up and keep the ingredients open to allow participants to create their tacos with their favorite toppings.

Wrapping up

Block parties are an incredibly fun way to bond and celebrate with the neighborhood. To make sure the event concludes seamlessly without any error it is best to trust an event management platform like Ticket Generator.

Ticket Generator is a safe and standard event registration platform that you can use to buy and sell tickets to ensure your block party is chaos-free and secure. Each ticket is enabled with a unique QR Code and ticket code to add an extra layer of security for secure ticket purchases. 

Sign up now to get your first 10 tickets for free!

Thanksgiving is one of the most important celebrations in the US. It is primarily a national holiday in the U.S. but is celebrated in Canada, Grenada, St Lucia, and Libera as well.

Whether you celebrate it with your family, friends, or colleagues, you would want to make sure to enjoy every moment of it.

Join us as we share multiple Thanksgiving event ideas to celebrate in exciting and fun ways.

A. Thanksgiving at office

Office Thanksgiving isn’t just about giving a full-blown feast to showcase your gratitude. Here are some amazing employee engagement Thanksgiving event ideas to successfully kick off the holiday season-

1. A wall of thanks

Thanksgiving is the day you show gratitude loud and open. One of the best ways to make the most of this day is to dedicate a portion of one of your office walls to honor each other.

You can give a card or paste it note to each of your team members with the name of another person. And they will have to write one thing they appreciate about that person. You can then mix them up and attach them to the space on the wall. This becomes like an interesting treasure hunt itself as each person searches for the cards with their names on them.

2. Creative charity event

Thanksgiving is a great day to tickle your creative senses and get more innovative. For example, if you have a closed-circuit television system or ticker board in your area, consider selling ‘holiday grams’

Encourage each employee to submit 3 names of co-workers they are thankful for, along with a message. These ‘holiday grams’ can then be displayed on the TVs throughout your office. Then, they can donate $1 for each submission and those funds could be transferred to a local non-profit.

3. Storytelling session

Storytelling is a fun session that can get as entertaining as you want it to be. Tell your employees to share the story of your company’s journey with a  bit of a reenactment.

You can also recruit a few team members to help you write and act out your company history while incorporating some costumes, company jokes, and audience participation.

4. Thanksgiving contest

Consider these interesting content ideas for a fun and exciting Thanksgiving event-

- Recipe contest

Many offices organize a potluck get-together where everyone gets to contribute to a shared celebratory meal. You can expand the scope of the feast and ask everyone to contribute their favorite dish and share their recipes.

Consider having prizes in categories such as the first dish emptied, the dish most eaten, a dish we were afraid to try but did anyway. Prizes could range from a printed certificate to a wooden spoon to a grocery gift card depending on your budget.

Games with a festive theme

Some of the interesting Thanksgiving-related games include

Pumpkin bowling - Find pumpkins that are as round as you can spot, and set up rolls of paper towels or water bottles as your pins.

Thanksgiving BINGO- You can pay the traditional way or get creative and have players build a ‘T’ or ‘G’ for Thanksgiving. Print cards for all participants and some extra so you can have items to draw.

Online scavenger hunt- Create a scavenger hunt with items that are on your intranet site and are specific to your company, historical facts about Thanksgiving, or things traditionally associated with Thanksgiving.

Contests and challenges- Split employees into teams and set up contests to find out which team can win the most number of rounds.

5. Volunteer as a group

Keep an afternoon or morning aside to meet at a specific location to volunteer. You can-

• Help at a local kitchen
• Offer box meals to the homeless
• Go on a cleanliness drive in your neighborhood
• Deliver clothes, blankets, socks, coats, and boots to shelters

Be sure to check with your chosen organization regarding viable dates and times while preparing the schedule for the outing.

6. Sponsor an event

If you prefer heading a charity event rather than participating in one, put a committee together and organize your drive. Promote the name of the local organization you are planning to keep the proceeds. Some of the options to consider include-

• Hosting a dinner
• Organizing a carnival
• Arranging a silent auction

B. Community Thanksgiving ideas

Here are some inspiring Thanksgiving community event ideas-

1. Community thanksgiving feast

Community feasts are a great way to embrace the entire essence of Thanksgiving. For that, you need a local space- a community hall or church. You can also have a ‘potluck’ theme where everyone can bring a dish that they have prepared to create a huge Thanksgiving community feast.

Each family can bring one dish or perhaps you could work within wider groups such as the local high school or businesses and put them in charge of particular dishes like desserts, and starters.

There are multiple ways to make this work, but collaborating with local businesses could be an excellent opportunity for sponsorship leading to business promotion. Inquire if the local florist is willing to provide table centerpieces or if the local butcher is willing to provide turkey and make arrangements accordingly.  

2. Turkey fun run

Thanksgiving without a turkey does not really count as Thanksgiving. Ever since President Harry Truman received a live turkey from the National Turkey Federation, it has become an annual White House Thanksgiving tradition. Now, approximately 90% of Americans eat turkey on Thanksgiving day, so a Turkey fun run would be a great way to celebrate. Popularly known as ‘turkey trot’ you will be encouraging your local community to come out dressed as turkeys to complete a fun run in honor of Thanksgiving.

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3. Community football tournament

A fun and exciting way to celebrate Thanksgiving with the community is by combining American tradition with celebration. And what’s a better way to do it than an American football tournament?

Encourage your community to form a team and submit names for the tournament. Depending on the availability, you could host the tournament over a weekend or simply do a series of mini-games on the day. You can also segment the tournament into mixed-gender teams, children’s teams, family teams, etc.

4. Thanksgiving-themed quiz night

A good quiz night is a fun twist to your Thanksgiving dinner and is guaranteed to get the community excited. The questions can focus on Thanksgiving, its origins, and Native American history. You can also include a round on national holidays and unique traditions across the globe. For a better cause, you can encourage people to enter their quiz teams with a fee so that you can donate the proceeds to charity.

5. A food drive

Organizing a food drive for a local homeless shelter or food bank is a thoughtful way to celebrate the spirit of Thanksgiving. You can start by encouraging your local community to stock up on canned food and donate to celebrate your food drive, sending a positive message to the children and families about helping others and striving to truly make a difference.

6. A pumpkin patch

While pumpkins are typically associated with Halloween events, they are used closely related to Thanksgiving too. Pumpkin pie is a traditional Thanksgiving dessert, so a great way to celebrate this spirit is to harvest those pumpkins as a community event. You could collaborate with a farm with a pumpkin patch that is close to your area. The key idea is to get the families and neighborhood involved and let them choose their pumpkins to take home which can be used for cooking, carving, and decorative purposes.

7. An arts and crafts session

An arts and crafts session is an effective way to make parents and children bond over a fun activity. You can create challenges based on themes such as the first Thanksgiving dinner, pumpkin carving, and decorations, crafting special cards of thanks, and so on. These kinds of activities are low-budget but with high rewards.

8. A fall festival

Hosting a fall festival is an incredibly fun way to unite the community. The best thing about it is that you can include whatever you like within it. From inviting local musicians to come along and perform to inviting local businesses to have stands and showcase their products or offerings to offering wreath-making masterclasses to table decorating sessions you can go wild with creativity.

C. Virtual Thanksgiving ideas

Distance should not keep you from Thanksgiving celebrations. Thanks to technology, you can now celebrate Thanksgiving from anywhere in the world with your family, friends, and colleagues like you are in the same room. Here are some exciting ways to celebrate Thanksgiving virtually-

1. Online Thanksgiving scavenger hunt

Scavenger hunts are an excellent way to engage and involve your audience during online gatherings. You can give players clues one at a time and award points to the team that produces the prompted object or action first.

2. Virtual Bingo

Playing Bingo encourages teams to interact and learn more about each other. The best way to do this is by splitting up into breakout rooms for intimate conversations and randomizing the results. Ensure to randomize the groups so that everyone has a fair chance of winning. Also, keep some time aside to elaborate and share stories when marking squares. 

3. Do good dash

Do Good Dash is a virtual team-building activity for remote groups that lasts for about 45 minutes. A host leads the team through a series of mini-challenges to encourage donations for causes like planting trees or shelter homes. Even though the game environment is energetically charged, the experience is not overly chaotic and makes a feel-good activity.

4. Virtual community volunteering

Giving back to the community on a Thanksgiving holiday is a thoughtful way to celebrate the true spirit of Thanksgiving. For this good cause, many companies and individuals participate in community service projects and offer remote volunteer opportunities. You may also be able to find online volunteer opportunities through a local company or company-affiliated charity. You can also launch a new project, like reading or writing to senior citizens, or create a tool to serve the community. 

5. Kindness to-do lists

Kindness to-do lists encourage team members to perform random acts of kindness. You can start by giving each teammate a list of tasks to accomplish and ensure to set a timeframe for the list’s completion. After that, the staff can check off every item on the list.

6. Recipe swap

Thanksgiving foods vary from dinner table to dinner table and different families have unique ways of preparing dishes. An online recipe swap is a great way to expose your crew to new experiences and cuisines. Participants will be encouraged to share traditional recipes or spill a secret ingredient.

To host this, you can invite participants to post on a special chat channel or online page or invite them to exchange recipes and real tips during a trial-run cooking video call. After you gather all the recipes, you can compile a team cookbook in a PDF or Google doc that can be shared with all the participants.

7. Remote Thanksgiving dinner

The central theme of Thanksgiving revolves around food, therefore hosting a remote dinner is one of the most obvious ways to celebrate Thanksgiving. If this is an office event, you can invite your teammates to a video call and provide a food stipend. The meal does not need to be Thanksgiving-centric- the key idea is to connect with your employees and spend quality time together.

While enjoying the meal, your team can then answer Thanksgiving icebreaker questions like-

• What is the best Thanksgiving meal you ever had?
• If you could eat one Thanksgiving meal, what would it be and why?
• If you could invite any famous person to the Thanksgiving dinner, who would you choose and why?
• What are you most thankful for this year?

Wrapping up

Thanksgiving is not just an event or a feast, it is a day to connect, be grateful, and make a meaningful connection with each other. While you concentrate on making memories with your friends, family, and colleagues, let Ticket Generator take care of the registration process to allow you to plan all kinds of Thanksgiving events effortlessly. Ticket Generator is an all-in-one event management system to simplify registration for your events so that you can focus more on planning activities and making the event enjoyable.

Sign up now!

While planning an event, there are a lot of aspects to consider. From finding the right vendors to making sure all the equipment works flawlessly, you have a lot of work. And above all these, you have to ensure that everything works under a security net. 

What if the stage breaks down? What if a shooter enters the venue?

You have to be prepared for scenarios like this and a lot more to make sure your event finishes smoothly. 

We have compiled a list of the best event security tips to help you get ready for the worst (God forbid). 

A. Safety risks at events

When planning events, especially a large one, it is important to consider all critical aspects of your event that could go wrong. This is not about a pessimist outlook, but about making yourself alert and ready for any crisis.

While we pray and hope that all your events finish smoothly, there can be infinite safety risks and security hazards a large event may face. The nature and intensity of security threats may vary, so it is important to consider all possible situations to manage any crisis effectively.

Some of the biggest security threats include-

• Natural disasters
• Terrorist attack
• Aggressive or unruly behavior
• Technical failure
• Explosions
• Fire
• Chemical spills
• Food safety concerns
• Heat waves
• Loss of electricity or water supply
• Medical emergencies
• Snow or ice storm
• Undocumented guests

B. Event security tips to uphold guests’ safety

Have a look at our tried and tested event security tips to ensure everything works as planned-

1. Understand your security risks

The first step is to identify what type of risk you are likely to encounter. Different events will have different audience landscapes and risks. For example, the risk in an open-stage stadium with a large crowd is comparatively greater than a small corporate meeting inside a boardroom.

Here are some things you should consider-

• Ensure to run a background check of the artist or guests you are inviting. How is their public image? Are there any controversies surrounding them? Are they a target for any individual or group?
• The context of your event. Does your event theme attract any security risks?
• Are you expecting any protests or counter-protests?
• Assess the security vulnerabilities of the venue. Check for security cameras and if all the emergency exit points are feasible and accessible.
• Check for non-human security threats like proximity to highways, flood, and other natural calamity possibilities, or wild animals.

2. Create an event risk management plan

Once you have identified all your risks, you need to develop a risk management plan to help you reduce, eliminate, and mitigate the risks. Here are some approaches -

• If you are already expecting a hazard, eliminate it by implementing a new process or altering a current one
• Substitute dangerous situations with lesser dangerous alternatives
• Alter environmental designs to mitigate or contain the hazard
• Build a team to create safe operating procedures that benefit everyone
• Train your team and use effective methodologies to help your team identify risks quickly

3. Update your event crisis management plan

To be able to mitigate all risks tactfully and effectively, you should update your crisis management plan every time you host a new event. This will help you prevent unanticipated situations to best protect people, property, reputation, and assets.

Here are some things to consider when building an event crisis management plan-

• Keep a list of emergency key contacts ready for distribution to help your team quickly find important information
• Shortlist competent team members to join the crisis planning committee, who will be responsible for taking action in case of an emergency
• Build a crisis communication plan and elect an official spokesperson for media and other critical interactions. Also, discuss what and how you will share the information with stakeholders in the event of an emergency
• Establish systems and procedures to help your team detect early warning signs of a crisis.
• Devise appropriate actions or responses to be taken during a crisis. Make sure to keep a ‘plan B’ handy just in case the original doesn’t work
• Test your effectiveness by doing simulations. This will help you identify what worked and what didn’t and make changes as necessary

4. Circulate safety and security protocols with exhibitors and attendees

Keeping the attendees and other stakeholders in the loop is one of the easiest ways to build trust and credibility. This not only applies to general event information but also to your event’s safety and security protocols. This will make everybody informed about what to expect when they arrive (security clearances, health screenings, sanitization protocols, etc).

Here are some additional event security tips for sharing information-

• Share a code of conduct statement with all event participants. This should include details about what they can expect from the organizer regarding health and safety measures and the appropriate behavior accepted out of them while attending the event. This should set clear safety expectations before, during, and after the event
• Design a safety plan for each event considering the journey from the minute they come through the door till they are out of the venue. This should include safe spaces and emergency exit plans
• Feature safety and security-related information on promotional emails, text messages, e-newsletters, social media pages, your event website, and app

5. Keep your security equipment visible

The key goal of security is not only to respond to threats but also to prevent threats from happening in the first place. A smart way would be to place the security equipment strategically such as dome, panoramic or explosion proof cameras so that the potential agitator sees your security measures and thinks twice before committing any dangerous activity.

Hiding your security team and equipment or putting them undercover can make the possible agitators think the event is unprotected leading to unfavorable actions. By making your safety devices visible, you also provide a sense of security to your participants.

6. Create security checkpoints

Set up checkpoints away from the gathering that attendees must pass through to get inside. This will force potential agitators to confront security personnel long before they can cause any damage.

For example, instead of setting up your registration desk outside an auditorium’s doorway, you would want to place it a few feet away from the facility’s lobby. This way it will be easier to prohibit an uninvited person from entering before they reach a crowd.

7. Check IDs carefully 

When you register people for your event, make sure to collect all important personal information including name, date of birth, and address, to make it harder for an intruder to assume someone’s identity.

You can also ask them to send a copy of their ID to make it easier for invigilators to compare the information at the gate. This may be one of the best ways to confirm identities but may not be feasible in a large crowd. 

An easier way would be to use QR codes for entry. They are easy and convenient and can be generated while registering. Each QR code is unique and is sent to the attendee’s phone, so there will be fewer chances of intruders stealing this information.

8. Keep private events private

If you are hosting a private event that is not open to the public, it is best to not announce it on websites, newsletters, press releases, and social media. It can attract unnecessary security risks.

For example, you don’t need to inform everyone about a company dinner as it is not open to everyone. This is a form of precaution. If agitators don’t know about the event, there will be no chance for them to disrupt it or cause harm. This is especially important for companies that work in an industry with politically charged opponents.

9. Keep the emergency plan ready

A ready emergency plan is a must before hosting any event. Sit with your security team to create an emergency response plan to determine how everyone will act in the event of a disaster. Different events have different venues with differing layouts and audience masses. So it is important to consider all these factors while crafting a plan and update it every time you host a new event. 

Critical components to include in the plan-

• Things to do when there is an active shooter
• Different ways to execute the event
• Locations of safe rooms or areas
• Meeting point of staff during an emergency
• Communication during an emergency
• Signage and notifications for guests regarding appropriate action

10. Screen your staff carefully

Security risks can come from anyone including your staff. So it is important to carefully scrutinize anyone who works for you to ensure they don’t have any malicious intent.

The best way to do this is it to-

• Run background checks on everyone who works for you
• Run credit checks for people to have access to the event’s money and resources
• Familiarize your staff with each other and instruct them to watch for people who don’t belong to the staff but posing
• Give your team a unique identifier like a wristband or t-shirt and make sure others don’t have access to it
• Build strong relationships with vendors so they offer competent people to serve in your event

11. Perform health check-ins at the door

After the pandemic scare, health check-ins are the new normal. You can start by placing thermal cameras at entrances to provide extra protection for attendees. Thermal cameras detect an individual’s body heat to estimate their core body temperature. If someone is found with an unusually high temperature, it is best to isolate them before they enter the event. This is a faster and more efficient way of verifying temperatures than individual checkups.

12. Go for contactless options

Going for contactless solutions is not only a safer way but also the most convenient and time-saving. You can do so by opting for event management software that offers contactless solutions such as QR Codes.

Every time a person registers a unique QR Code is generated and sent to them. They have to show this code at the gate and have it scanned to validate their entry. It takes only a few seconds and is way more convenient than manual verification.

Wrapping up

Upholding your attendee’s safety should be your top priority while attending any event. While there are aspects of it that you can manage manually, using an event management system can accelerate and simplify your efforts in managing attendee safety.

Ticket Generator is a super convenient event registration and management system that can help you organize your events with ease and comfort while keeping audience safety at the forefront. Some of its key features include-

• Event ticket validation with a unique QR Code
• Custom ticket template
• Mobile-optimized landing page
• Event tracking and analytics
• Bulk ticket generation and distribution
• Ticket validator app

Sign up now!

You're responsible for planning an important event.

Whether it's a small networking gathering, a mid-sized conference, or a large-scale corporate event, the devil is in the details, but where do you start?

If you're grappling with questions like these, you've come to the right place!

Event planning might seem overwhelming, but it can become an enjoyable and rewarding experience armed with the right tips and tools.

This blog will guide you through the process of planning any event. First, we'll discuss how to define your purpose for hosting the event and set a realistic budget. We'll then discuss finding a venue that suits your needs and ensuring nothing goes wrong on a big day!

Let's get started.

1. Understanding your event purpose and audience

Understanding your event's purpose and the intended audience sets the stage for a successful event. Here's why:

Understanding your event purpose

• Your event's objective, whether networking, product launching, fundraising, or entertainment, steers all subsequent decisions.
• This overarching 'why' anchors aspects like messaging, promotion, venue selection, catering, and programming.

Knowing your audience

• Your event revolves around your audience - their preferences and needs dictate your planning process
• Insights on demographics, preferences, professions, and convenience can shape your event in ways that appeal to your audience

A clear focus on your event's purpose and an in-depth understanding of your audience create a compelling event that resonates with attendees, drives engagement, and, ultimately, ensures its success.

2. Budgeting for your event

Creating a budget sits at the heart of event planning. It's the financial blueprint that guides your decision-making process throughout the planning.

Key factors to consider when creating a budget

When setting your budget, consider all potential expenses, such as:

• Venue and equipment rental
• Food and beverages
• Invitations and promotions
• Entertainment or speakers
• Travel and accommodation (if applicable)
• Licenses or permits
• Security and insurance
• Contingency fund for unexpected costs

Tips on saving money without sacrificing quality

Even with a limited budget, you can still create a great event. Here's how:

• Get creative with venues: Non-traditional venues like parks, rooftops, or warehouses might be cheaper than conference halls or hotels
• Leverage partnerships: Nurture relationships with sponsors, local businesses, or vendors. You can obtain goods or services in-kind or at discounted prices
• Go digital: Opt for digital invites or use social media for promotions, saving money on printed materials
• Prioritize spending: Invest money that matters most to your audience, like quality food or an impressive keynote speaker

3. Choosing the right venue

Selecting the perfect venue can make or break your event. It should align with your event's objectives and cater to your audience's needs.

Factors to consider when choosing a venue

When selecting a venue, consider the following aspects:

• Event type and style: Ensure the venue suits the nature and size of your event.
• Availability: Check whether the desired date and time are available
• Accessibility: The location should be accessible to your audience, considering transportation links and parking availability
• Capacity: Make sure the venue can accommodate your expected attendee count, allowing for growth
• Amenities and services: Essential facilities like Wi-Fi, AV equipment, restrooms, and catering should be top priorities
• Customizability: Look for venues that allow you to personalize the space to your event's theme or goals

The importance of location, capacity, facilities, and cost

• Location: A convenient location increases attendance rates and minimizes travel costs, boosting overall attendee satisfaction
• Capacity: The venue should accommodate your attendees comfortably without feeling cramped or overly large, ensuring a pleasant experience
• Facilities: Quality facilities play a significant role in attendees' satisfaction and the smooth running of the event
• Cost: A venue within budget enables you to allocate resources to other crucial aspects of the event without compromising on quality

Ultimately, the ideal venue should support your event's goals, be within budget, and cater to your audience's needs, enhancing the overall event experience.

4. Creating an effective event schedule

A carefully thought-out schedule is pivotal for a well-executed event. It guides the event's flow and provides guests with a clear understanding of what to expect.

Tips for creating a detailed event schedule

• Begin by outlining the main sections of your event - registration, keynote speaker session, breaks, networking sessions, and so on
• Allocate a sensible amount of time to each activity, considering factors like audience attention span and the nature of the session
• Ensure you provide enough break times to keep your audience refreshed and attentive
• Incorporate buffer time between sessions to account for inevitable delays or overruns

Importance of considering different time zones (if applicable)

• If you're hosting a virtual event or have attendees from different time zones, it's crucial to select a time that is reasonably accessible to all
• Communicate the event time in multiple time zones in your promotional content

Tips for dealing with changes or delays

• Have a contingency plan in place for unforeseen changes or delays. This might involve having backup speakers, considering alternative venues, or adjusting the schedule
• Communicate any changes or delays promptly with attendees, sponsors, and partners

Creating an effective schedule requires detailed planning but ultimately leads to smoother execution, better time management, and greater attendee satisfaction.

5. Marketing and promoting your event

Effective marketing is the vehicle that drives your event forward, ensuring it reaches a broad audience and builds anticipation among potential attendees.

Why effective marketing is essential

Marketing campaigns are pivotal for many reasons. They increase event visibility, drive registrations, engage with your audience, and create a buzz around your event. Effective marketing strategies help communicate the event's value proposition, convincing potential attendees why they should invest their time and money.

Tips for promoting your event through various channels

1. Social media: Leverage platforms like Facebook, Instagram, Twitter, and LinkedIn for promotion. You can create event-specific hashtags, run targeted ads, or live-stream snippets of your event
2. Email marketing: Start with sending "save the dates," followed by detailed invitation emails. Keep your audience engaged with regular updates and reminders
3. Website: A dedicated event website or page can be a one-stop shop for all event information. It can also be optimized for search engines to attract organic traffic
4. Partnerships: Collaborate with sponsors, local organizations, or influencers to widen your reach

Use multi-channel marketing strategies to ensure comprehensive coverage. However, remember to tailor your message to suit the specificities of each platform and audience segment. Effective marketing draws in attendees and sets the tone for your event, contributing to its overall success.

6. Using technology for efficient event management

Embracing technology in event planning simplifies processes like ticketing, registration, and attendee management. This ultimately saves time and reduces the chance of errors.

Overview of various event planning tools

There are numerous tools designed to help with various aspects of event planning. For instance, Ticket Generator is an excellent tool for creating professional tickets within minutes. It helps you from the event registration page to analytics and provides various ticket types and designs.

How these tools can streamline registration, ticketing, and attendee management:

• Registration: Online registration tools enable easy signup from anywhere, eliminating tedious manual registration. They can also facilitate seamless collection of attendee information for future communication or analysis
• Ticketing: Tools like Ticket Generator allow the creation of unique, secure, and quickly customizable e-tickets that can be easily distributed via email or social channels
• Attendee Management: Digital check-in tools simplify the check-in process, reducing queues and improving the attendee experience. Ticket Generator even provides real-time analytics on attendee behavior

Using event planning technology, you can organize more effective and efficient events that save time and resources while enhancing attendees' experience.

7. Managing the event "Day-Of"

The day of the event can be both exciting and demanding. To ensure a smooth run-time, you must be well-prepared, proactive, and adaptable.

Suggestions for ensuring smooth event run-time

• Prepare a checklist: Create a thorough list of tasks and responsibilities for the event day, specifying responsible team members
• Arrive early: Arrive at the venue well in advance to set up, greet vendors, and address any last-minute issues
• Conduct a final walk-through: Before the event starts, inspect the entire venue to ensure all aspects are in place – seating, AV equipment, signage, etc.
• Brief your team: Meet to review the day's plan, roles, and responsibilities. Ensure everyone is aligned, confident, and ready to tackle the day
• Monitor check-ins: Have an efficient check-in system and ensure any waiting lines move quickly
• Stay connected: Keep communication lines open among team members, using walkie-talkies or messaging apps to report updates and share information

Importance of having a day-of event plan

A detailed day-of event plan helps you stay organized and focused, ensuring nothing slips through the cracks. It assists in setting timelines, allocating responsibilities, and making sure the event proceedings align with your goals.

Strategies for dealing with unexpected situations

• Stay calm and composed: Maintain a positive attitude and approach unexpected issues with a solution-oriented mindset
• Contingency planning: Make backup plans for possible event-day challenges, e.g., an alternative venue or substitute speaker
• Seek assistance: Don't be afraid to ask for help—address the issue with relevant team members and work together to find a suitable workaround
• Communicate changes: Inform stakeholders (attendees, partners, and sponsors) about significant changes or unexpected situations

Planning and problem-solving before an event can help make your "day of" run smoothly, leaving you and attendees satisfied with a job well done.

8. Evaluating event success

Assessing your event's success helps you measure its impact against your objectives, identify areas for improvement, and gather insights for future events.

Why post-event evaluation is crucial

• It helps you gauge the ROI and value generated from your event
• It highlights your event's strengths and weaknesses, offering opportunities for improvement
• It enables actionable insights for planning more successful events in the future

Tips for collecting feedback from attendees

1. Surveys: Distribute post-event surveys via email or in-app (if you use an event app). Ensure your questions cover crucial aspects such as content, speakers, organization, and overall satisfaction
2. In-person: Encourage attendees to provide feedback during the event itself. This can be done through feedback stations or by encouraging open communication with the event staff
3. Social media: Monitor social media platforms and hashtags related to your event for real-time feedback and insights
4. Follow-up emails: Send personalized follow-up emails thanking attendees for participating and inviting them to share their thoughts

How to use feedback to improve future events

• Analyze: Gather all collected feedback and identify patterns or common theme
• Evaluate: Assess the received feedback against your event objectives, determining what worked well and what didn't
• Prioritize: Focus on the critical aspects that need improvement and prioritize action points accordingly
• Incorporate: Apply learnings and insights to planning your next event, ensuring the problematic areas have been addressed

Successful events are planned, implemented, and evaluated. Feedback from all stakeholders helps to improve future events.

Conclusion

In conclusion, successful event planning and management result from thorough preparation, effective execution, and constant learning. Keep your focus on critical elements, such as setting clear objectives for your event, selecting an ideal venue, allocating a reasonable budget, and crafting an engaging schedule.

Mastering the art of marketing and promotion, adopting technological tools for efficient organization, and maintaining attention to detail on the day of the event can elevate your chance of success. Event management tools like Ticket Generator are excellent resources for streamlining tasks like ticket issuance, ensuring a seamless experience for you and your attendees.

Start with the event registration page now and get the first 10 tickets for free.

Imagine the dawn of a perfect day. The weather is flawless, and the sky is clear. People are talking about your event. They have started arriving at the venue.

When a phone call arrives telling you that the star artist of your event has canceled. 

The reason?

Doesn’t matter. You are in a crisis now.

The crowd is waiting eagerly, screaming the artist’s name. And you just don’t know what to do because you don’t have an event crisis management plan ready. 

Scary right?

Doesn’t have to be, because we are going to tell you exactly what and how you should prepare for a crisis like this and worse.

A. What is a crisis?

A crisis is any event or occurrence that can lead to instability or danger affecting the outcomes of a planned and controlled situation. If not handled professionally, this can cause further harm to the image or reputation of the brand or organization.

Some examples of crises in events include technological failure, extreme weather conditions, venue changes, terrorist attack , and so on.

B. What is Event Crisis Management?

Event crisis management is the application of strategies to help a brand or organization identify and respond to a critical event while maintaining continuity. This actively involves implementing policies and procedures to defend, mitigate, and prevent a crisis. 

To handle a crisis efficiently, all organizations should have a sophisticated crisis management plan ready at hand. This will help managers identify signs, take precautionary measures, and create strategies to minimize the damage from a crisis.

Generally, there are 3 stages of crisis management-

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1. Pre-crisis

This stage occurs even before the crisis hits, and in most cases looks like any other day. This is the time when your team should be able to pick up warning signs and focus on preparation and prevention. Preparation includes developing an event crisis management plan, training the responsible team, and exercising to test the plan.

2. Crisis stage

At this point, the organization starts to notice the first signs of a crisis unfolding. This is an acute phase where you can no longer prevent the crisis from happening. This entails rapidly responding and mitigating the event’s impact which can include conveying the message to the attendees or participants shortly after the event occurs.

3. Post-crisis stage

At this stage, activities are getting back to normal. The focus on the crisis is gone and shifted to recovery and reputation repair so that the business can start resuming normal operations.

C. Why is Event Crisis Management Important?

Event crisis management not only helps you navigate through difficult times gracefully but keeps your reputation from falling apart. Here are some more reasons why crisis management is so important in the event industry-

• If you have a well-prepared event crisis management plan, it can hugely minimize impact and enable you to take appropriate action swiftly
• If any relationship strain occurs with vendors, suppliers, sponsors, or partners, an effective event crisis management plan can proactively address issues maintaining open communication and preserving business relationships
• Crisis management enables your team to develop problem-solving skills by urging them to find innovative solutions to unexpected challenges. This acquired skillset will prove beneficial for even future management endeavors
• Crisis event management contributes to learning and improvement by thoroughly evaluating the crisis management process
• You can demonstrate leadership by making sure your team remains calm, decisive, and proactive. This can inspire confidence and trust among your team members and stakeholders

D. How to Build an Event Crisis Management Plan?

An event crisis management plan should be developed every time you plan an event taking into account possible challenges and difficulties. Here is how you can build one-

1. Identify your audiences

Start by identifying the different types of people you will have to deal with during the time of a crisis. You can do this by picturing the people you are likely to meet in and around each one of your events. The list should typically include-

• Attendees
• On-site suppliers (security personnel, technology, promotion staff, venue, catering)
• Partners including speakers, sponsors and exhibitors, journalists, and colleagues (on-ground and off-site)

2. Set up an internal crisis management team

Once you have listed all the stakeholders, it is time to create your crisis management team. To do this the best way, we recommend you assign specific members for each of your audience groups having dedicated points of contact. This ensures that the responsibility is spread evenly between members and saves confusion during the actual crisis.

Each of the members should have the contact lists for their respective audience groups including mobile numbers, email addresses, and social media handles. You can collate these lists if you use an event registration software like Ticket Generator. This will make sure you are regularly updated and have the most current information on the day of your event.

3. Lay out clear communication channels

The next smart thing to do is determine how you are going to communicate with all your stakeholders. Keep in mind that you will not have much time in a crisis so the communication has to be quick and clear. This will help you protect your organization's reputation on how well you manage the safety of your attendees.

‍

One of the most important communication channels at this age is social media. Twitter is a powerful communication tool given the 24-hour information we currently live in. But it will not make much sense if your audience doesn't reside there. So, first, identify where most of your social media followers dwell and in which platform. Collaborating with media and influencers can also help you amplify your message.

Apart from social media, you can utilize email databases that you have collected during the registration process. Using an event app is also a great way to enable push notifications and put up notices on your event website.

Also, please note that not all of your stakeholders will be online or have access to the internet during the time of crisis. This may lead to them missing out on notices that you have posted online. Your management will be busy during the event and will probably need to be updated by phone. You can also communicate with your on-site team with group calls or via messaging apps like WhatsApp.

Sit down with your team and identify the most appropriate crisis communications plan for each of your audience plans. This should also include offline communications with all parties, because a major incident like a terrorist attack or earthquake may lead to unavailable mobile networks.

4. Plan the communication

Once you have a good idea of how you will be reaching out to your stakeholders, it is time to build a communication plan. A crisis is very likely to ignite chaos, so you will have to be very careful of what you are communicating. The words should be carefully chosen; any sudden shock can trigger panic among the audience. Therefore, draft a plan and get it approved and ready to go. You can also create a detailed plan for all possible crises or have a more generalized one with clear action points.

5. Prepare all possible crisis scenarios

Proactively start making a list of all crises that can potentially surround your events. This can range from a simple technical error to a dangerous terror attack, power outage, or fire.

The best way to start is by drafting key messages you want to communicate with each of your stakeholders. Be clear, transparent, and genuine, and keep public safety as the number one priority. Explain the scenario, the actions that need to be taken, your organization’s stance, the details, and when they should expect another update. Be very clear and concise with your information to minimize confusion, panic, and small speculation.

Finally, train your team members to act through different scenarios outlined in your plan. Make sure they don’t communicate wrong information as this will result in the audience being confused. Practice beforehand and conduct these exercises annually or around each event.

6. Test the plan

Testing the plan will help in validating the event crisis management plan’s ongoing efficacy. This will ensure the plan is executed as designed and identify any gaps in the intended flow of operations.

The plan should be tested against specific scenarios like simulations of natural or human-made disasters that are common threats to your business. Scenario-based testing enables the team to ensure scenario-specific execution and messaging are delivered to the stakeholders.

While testing the plan, make sure to consider conditions such as

• Human error - As crises are high-stress situations, there are high chances of error due to extreme pressure. Make sure the team is experienced and comfortable under pressure.
• Delays- At a crucial time like a crisis, every second counts.  Make sure to digitize all possible crisis response actions using defined policies and an event management tool.
• Dispersed workforce- The location of your response team also matters. If they are dispersed widely and in different locations, the risk of making errors increases.

7. Stay cool and decisive

This is probably the most important thing to do in a time of crisis. It is going to be difficult so you have to be mentally prepare yourself before the event. Whenever any crisis hits, take a good minute to appraise the situation. Weigh your choices and then proceed decisively. Staying cool and collected will also help convince your colleagues and attendees that everything is under control.

E. Best Practices During an Event Crisis Management

1. Identify capable team members and employees to make up the Crisis Committee. They should be in charge of communicating and mitigating the crowd during the event
2. Identify the criteria to determine a crisis. Classify the types and intensity of events that could be classified as threats
3. Have a monitoring system and practices in place to detect early warning signs or red flags of a potential crisis
4. Shortlist the spokesperson for the crisis including a substitute, both prepared and trained. Don’t forget to media train as well
5. Ready a list of emergency key contacts to find quickly, that runs 24x7
6. Create a process for assessing incidents, their potential severity, and their impact on facilities and staff employees
7. Identify crisis response procedures and emergency meeting points where the team members can meet. Also, keep an alternate place ready
8. Update your crisis management team and plan regularly

F. The Final Checklist

Pre-crisis

• Analyze risks, diagnose all possible situations, and create a well-defined roadmap to action
• Be transparent and clear in decision-making
• Draft your event crisis management plan
• Keep all emergency contacts ready

During the crisis

• Hold a quick meeting with the  crisis committee and make every person understand their roles and duties
• Work together with all stakeholders keeping safety at the forefront
• Encourage your team to find solutions
• Make communications clear and concise
• Use simple language and avoid technical or evasive language
• Monitor media and public reaction 
• Adopt an official spokesperson and speech for all interviews
• Prepare for press interaction
• Respect public feelings and expectations

DO NOT-

• Make jokes
• Undermine consequences
• Shout and scream
• Claim your business did not have any crisis preparedness or emergency plan

Post-crisis

• Document the lessons learned and discuss the case with employees
• Analyze what worked and what didn't and update your plan accordingly. Make sure the plan is actionable
• Follow up with your stakeholders and participants

What’s next?

Every second matters during a crisis, so you have to make sure you do most of the preparatory work beforehand. To start with, implementing an automated end-to-end solution like Ticket Generator can help you manage your mitigation tasks effectively. Our platform can help you accelerate your speed and decisiveness while improving the accuracy of your organization by providing critical insights to your events and attendees.

Sign up now to know more!

In the last couple of years, the events industry has seen many significant trends. The post-event landscape looks more focused on changing the way people interact with each other and the world around them.

What’s more?

Let’s find out in our article today.

A. Top 7 Event Planning Trends You Must Watch Out in 2024

Have a look at our picks for top trends in event planning- 

1. In-person events are back with a bang

In-person events are making the biggest comeback after the pandemic scare. People are more eager to interact with others face-to-face creating an excellent opportunity for businesses to promote their brands and engage with customers. In-person event engagement in 2023 is greatly supported by technology that goes beyond traditional start and end dates.

Benefits of in-person events -

• Provides an avenue for networking with potential customers, clients, and partners
• Provides an immersive experience that allows more hands-on learning
• Face-to-face interactions offer a stronger emotional connection and better engagement
• Increased brand awareness by showcasing products or services to a broader audience in an actual event

Best practices of in-person events -

• Consider your audience and what type of audience you want to create
• Focus on aligning the event’s theme and activities with your attendees’ interests and provide them with valuable content and entertainment
• Select a venue that can accommodate your attendees comfortably and provide a safe environment. Ensure that it is easily accessible
• Make use of mobile devices for registration and check-ins
• Consider incorporating interactive elements such as product demonstrations, workshops, or games to keep the attendees engaged
• Make the check-in process easy and quick with contactless ticket validation.
• Use  event planning apps for seamless communication, personalized schedules, real-time updates, and networking opportunities

2. Increasing popularity of hybrid events

After in-person events, the next popular trend in event planning is hybrid events. These events combine online and offline experiences to offer people the choice to watch from the comfort of their homes or attend at their convenience.  Hybrid events require detailed planning and coordination as you are providing two experiences for two audiences.

Benefits of virtual events-

• More attendance counts as it allows  virtual attendees to experience the event even if they are unable to attend an in-person event due to health, money, travel, or other concerns
• According to research published by Markletic, 47% of respondents experienced a positive ROI in 3-6 months and 86% within 6-12 months
• Limiting the number of people attending in-person events can contribute to a reduced carbon footprint minimizing the need for transportation, food, consumption, and energy demands
• Combining virtual and in-person events enables you to connect multiple events occurring simultaneously or at different times or locations offering you more ways to deliver your content and message

Best practices of virtual events-

• Ensure all the event equipment like audio-visuals are integrated seamlessly to deliver a uniform experience
• Engage both audiences equally. Include promotional activities such as competitions, share a video teaser, or set up a pre-event poll
• Focus on building pre-event anticipation online by promoting heavily on social media
• Choose a venue that fits your purpose with all the required equipment and a stable internet connection
• Develop your budget carefully considering important components like venue, catering, travel, speaker fees, technology set-up, audio-visual costs, and so on
• Make sure you use a tool to collect event data accurately. It will help you to evaluate your event performance to measure success

3. More focus on sustainable and green events

One of the emerging trends in event planning that will continue to grow in the future is sustainable and green events. Sustainable events or green events focus on making conscious individual choices to reduce the environmental impact of your event. The 2022 ICE benchmarking report revealed that 59% of event planners see sustainability as a challenge for their businesses.

Benefits of organizing sustainable events-

• If you promote effectively, the fact that you are organizing a sustainable event can help raise the profile of your event, attract eco-conscious participants, and potentially engage the media’s attention
• If implemented carefully, the event can offer social benefits to the region by encouraging local investment, creating jobs, and promoting better working conditions and social inclusion
• This can lead to the development of innovative technologies and techniques leading to more efficient use of resources
• Excellent opportunity to raise awareness among participants, staff, service providers, and the local community

Best practices for organizing sustainable events-

• Prioritize the choices of spaces that offer natural light. This can considerably reduce electricity consumption
• If you are providing accommodation for the guests, choose it as close as possible to the venue of the event
• Choose sustainable catering by opting for fair-trade and green products
• Opt for recyclable materials that are not single-use or that have been produced with certification systems such as FSC or PEFC
• Manage waste effectively. Choose containers classified by colors that have clear information about where to deposit which waste

4. Personalizing the event experience

Event personalization plays a key role in creating a memorable experience for attendees. That is why it is one of the most important trends in event planning where organizers tailor individual experiences by taking into account their preferences and interests. With the use of technology, event planners can capture valuable information on attendee behavior and interests to more personalized attendee experiences.

Benefits of event personalization-

• A personalized experience can lead to more satisfaction, positive feedback, and word-of-promotion by the attendees
• Personalized events can offer a higher return on investment (ROI) for event organizers by retaining attendees, securing sponsorships, and generating buzz
• A personalized experience will allow participants to connect around topics related to your brand ultimately leading to enhanced brand loyalty
• Personalization can make your event and brand stand out from your competition if you successfully deliver unique and customized experiences

Best practices of event personalization-

• Send personalized invitations or emails. This includes addressing the attendees by their names and mentioning their specific interests
• Consider your audience’s preferences and interests while creating the event agenda or schedule. You can also utilize surveys or feedback forms to gather information about their likes and interests
• Offer individualized recommendations and advice that can help them find sessions and activities that are most relevant to their needs and interests
• Offer personalized goodies if your budget allows. This can include customized bags with the attendee’s name and company logo, branded water bottles, t-shirts, or mugs with a personalized message
• Tailor your follow-up activities by segmenting your attendees based on their interests, job roles, or other relevant criteria

5. Leveraging AI to provide more immersive experiences

From planning to execution, AI has emerged as a game changer in the event industry. It offers a myriad of use-cases that are revolutionizing the event industry urging more and more organizers to include AI in their planning and execution schedule.

AI involves the creation of algorithms and models that allow machines to process information, learn from data, and make decisions to replicate human cognitive abilities. They help make the event planning process more efficient, personalized, and impactful.

Benefits of using AI in event planning-

• AI can analyze attendee data to recommend sessions, booths, or networking opportunities based on individual preferences making it easier to offer a personalized experience
• AI-powered chatbots and virtual assistants can seamlessly handle attendee registration, and queries, and provide real-time information
• AI can predict trends and attendance numbers enabling organizers to allocate resources more effectively and make data-driven decisions
• AI can effortlessly generate event content such as social media updates, articles, or event summaries
• AI-powered translation services can break language barriers by making international events more accessible

Best practices of AI utilization in events

• Use AI or any event software tool that uses AI to automate the registration and ticketing process to relieve your staff of tedious administrative tasks, allowing them to focus on critical areas of the event management
• Utilize AI to analyze vast amounts of data that can help identifying trends and patterns that often go unnoticed by human analysis
• Use AI to make better decisions about event logistics and marketing. It can help you to identify the best channels for event promotion, the ideal time to send invitations, and so on
• Create personalized welcome messages for attendees by utilizing data such as past attendance, preferences, and professional interests
• Identify potential sponsors and partners by analyzing potential sponsor profiles, industry trends, and even past sponsorship engagements
• Track attendee engagement and satisfaction by monitoring social media mentions, session participation, or app engagement
•  Create targeted marketing campaigns by analyzing data points such as past event attendance, member feedback online interactions

6. Strategic use of data and analytics

Strategic use of data and analytics can help event professionals gather and analyze valuable information about attendee behavior, preferences, and engagement levels. This enables them to make data-driven decisions, create targeted marketing strategies, and drive continuous improvement in their events.

Benefits of utilizing data and analytics -

• Marketers and event organizers can create highly targeted and segmented campaigns
• Tracking attendee experience can help event managers personalize experiences like broadcasting to nearby devices, customized emails, and so on
• Event data analysis can be used to control crowd flow at big events. The data can be used to manage staff and support personnel stations based on crowd density
• The data collected from social media conversations can help in tailoring experiential designs to create experiences that create deeper connections
• The data and insights can be used to improve future experiences by discovering new pain points that can help you improve your event

Best practices of utilizing data and analytics-

• Collect basic attendance statistics for future use. For example, if your attendance is low, find out what caused them to lose interest. What can you do to attract them?
• Compare the registration and attendance trends like the number of tickets sold vs redeemed using your event check-in statistics
• Observe when, how, and where attendees registered or purchased tickets to identify any significant trends
• Analyze attendee experience by gauging all aspects of attendee satisfaction like venue, location, transportation, food, sessions and activities, and overall satisfaction
• Analyze attendee engagement by monitoring crowd behavior. Did visitors visit or skip booths due to overcrowding? 

7. Aggressive social media promotion

Organizers are spending a lot of money and energy on marketing an event on social media. This helps to spread the buzz around and make people aware of your event in creative ways that can boost attendance.

Benefits of social media promotion-

• Can easily reach the target audience
• Increases online brand awareness and visibility
• Can easily attract prospective customers

Best practices of social media promotion

• Create an event page on Facebook including all relevant information like guest details, date and time, venue
• Post a countdown on Instagram stories to let people know when it is time and to keep the buzz alive
• Post teasers with necessary information to help build the event hype while providing useful information to the audience
• Create a hashtag to let users find all the content around your event

Wrapping up 

As technology continues to advance and attendee expectations evolve, the future of event planning holds numerous exciting possibilities. Embracing these trends does not only mean staying ahead of the curve but creating a lasting impact that will shape the future of event planning.

However, the success of event planning needs careful collaboration of multiple sources- one of the most important ones being the event management tool that you will use. 

Ticket Generator is an all-in-one event management platform that helps you with all your ticketing and registration needs. From offering highly secured check-ins to detailed event analytics and insights, Ticket Generator will make sure you are never behind trend.

Get started now to unlock more amazing features to boost sales and increase conversions!

Ever attended an event where you felt out of place or unnoticed? Or perhaps worse, have you ever organized an event only to realize later that some attendees were unintentionally marginalized or overlooked? As event organizers or attendees, we have all been there. 

But it doesn't have to be this way.

As diversity and awareness of social issues grow, inclusivity has become a key value for many people. And, as part of this social fabric, events are no exception.

However, fostering inclusivity in events isn't always straightforward. It goes beyond picking a wheelchair-accessible venue or adding a few vegetarian options to the menu.

Inclusivity is about making everyone feel valued, heard, and welcomed, regardless of their identity or background.

If you are an event organizer and this resonates with you, excellent! You are just the person we hope to reach with this guide.

In this post, we'll unfold the concept of inclusivity in a relatable way and reveal actionable steps to create genuinely inclusive events.

Let's get started.

A. Understanding Inclusivity

Inclusivity is about ensuring that everyone feels welcomed, acknowledged, and involved. It's about creating a space that caters to all, regardless of their background or needs.

For events, inclusivity means universal access and full participation — nothing less. The venue, communication, content, and dietary options should be thoughtfully planned to accommodate all attendees.

But it's not just about event logistics. Genuine inclusivity goes more profound — it centers around fostering a culture of respect and belonging where diverse views and experiences are valued. When inclusivity is prioritized, events become more engaging, meaningful, and successful.

B. Steps to creating inclusive events

Here are the steps you can take to create an event that is inclusive, welcoming, and respectful:

Step 1: Inclusive event planning

The first step to creating an inclusive event is integrating the foundations of diversity and inclusivity right from the outset.

i. Diverse planning team

Consider pulling together a diverse group of individuals for your planning team. A team that reflects a variety of ethnicities, backgrounds, abilities, gender identities, and ages can bring a myriad of perspectives that help uncover unthought-of challenges and opportunities. 

Moreover, the collective inputs can significantly contribute to designing a well-rounded event that appeals to a broad audience.

ii. Inclusivity training for the team

Inclusivity doesn't come naturally to everyone, and therefore, it might be helpful to organize inclusivity training sessions. These sessions can focus on sensitivity and awareness about different cultures, disabilities, dietary restrictions, etc. 

Well-trained team members can help handle tricky situations, accommodate special requests, and communicate effectively with a diverse audience.

iii. Stakeholder involvement and survey

Inclusion is about representation and participation. Therefore, reach out and involve more voices in your planning stage. Gather stakeholder inputs, potential attendee feedback, and community recommendations about your event. 

One effective way of doing this could be through surveys or polls. This inclusive approach to planning can help identify potential issues and opportunities for inclusivity that might have been overlooked.

Step 2: Venue and accessibility

The accessibility and inclusivity of your event venue directly impact attendees' experience. Choose a venue that caters to diverse needs and preferences.

i. Physical accessibility

Select a venue for everyone, including ramps for people using wheelchairs and accessible restrooms for people with disabilities. This ensures inclusivity for guests with mobility issues.

ii. Event layout

Optimize the layout with wide aisles and clear navigation paths to make it comfortable for all guests, regardless of their mobility. Visible and inclusive signage should be available, like Braille signs for visually impaired attendees.

iii. On-site accommodations

If accommodations are required, arrange for an inclusive solution by providing on-site options or partnering with nearby accessible hotels for all attendees.

iv. Virtual accessibility

For virtual or hybrid events, prioritize inclusivity in digital aspects. Offer closed captioning or sign language interpretation for people with hearing impairments and ensure your platform is user-friendly for people using assistive technologies.

Step 3: Inclusive promotions

Effective promotion is essential for attracting a diverse audience, and inclusivity should be reflected in your marketing efforts.

i. Target diverse channels

Utilize a variety of platforms to reach diverse groups. Partner with diverse communities, organizations, and influencers to create awareness and broaden your reach.

ii. Inclusive language and imagery

Promotional materials should showcase diversity and use inclusive language. Representation matters; ensure visuals depict people of various ethnicities, ages, genders, and abilities. Particular attention should be paid to the language and terms used, avoiding stereotypes and reinforcing positive messages.

iii. Accessible promotional materials

Ensure your event promotions are accessible for people with disabilities. This might include adding alternative text for images, providing video captions, and using clear, easy-to-read fonts on your promotional website.

iv. Highlight diversity and inclusivity efforts

Communicate your commitment to inclusivity and diversity in your event promotions. Highlight accessibility features, diverse speakers, or agenda topics that resonate with a broader audience.

v. Engage the community

Involve the community by seeking their input, encouraging user-generated content, or creating opportunities to co-create promotional content. This fosters a sense of belonging and empowers underrepresented voices.

Step 4: On event day activities

The day of the event itself is a crucial opportunity to foster an inclusive atmosphere. Here are various ways to encourage inclusivity through your event day activities:

i. Inclusive activities

Strategize activities that cater to everyone, keeping in mind individuals of various abilities, backgrounds, and preferences. This could range from a simple networking session facilitating interaction among diverse groups to team-building exercises requiring more structured engagement. Activities that cater to all attendees' interests and comfort levels showcase your emphasis on inclusivity.

ii. Variety and options

Implement various activities to appeal to different tastes, abilities, and energy levels. Offering quieter, low-energy activities alongside more active, high-energy ones allows attendees to choose what suits them best and promotes an inclusive atmosphere.

iii. Sensitivity to cultural differences and individual preferences

Be mindful of cultural differences and personal preferences when planning your activities. Consider culturally sensitive issues and ensure that activities do not favor one group over another.

iv. Effective facilitation

Your event staff are crucial in ensuring the activities run smoothly and inclusively. Train them to facilitate these activities to foster an environment of respect, encouragement, and support.

v. Feedback and adjustment

Encourage attendees to give feedback on the activities and be ready to adapt as needed. This demonstrates that you value their input and experiences, reinforcing inclusivity.

Step 5: Content and communication

Fostering diversity and inclusivity at an event also extends to the content shared and how it is communicated. Take the following steps to ensure your content and communication strategies promote inclusivity:

i. Diverse range of speakers and panelists

Invite speakers and panelists from various backgrounds, ages, genders, cultures, and abilities. This enriches the conversation and demonstrates your commitment to representing different perspectives in your event.

ii. Content relevancy and sensitivity

Make sure the event content is relevant and interesting to a diverse audience. Be sensitive to cultural differences and avoid topics and language that could inadvertently discriminate against or marginalize specific groups.

iii. Inclusive language

When delivering speeches, hosting discussions, or developing event materials, use inclusive and respectful language. Avoid jargon, stereotypes, and insensitive language that could alienate attendees or make them feel unwelcome.

iv. Clear and accessible communication

Communicate with your attendees clearly and effectively, ensuring all event materials, signage, and announcements are accessible. For individuals with hearing impairments, provide sign language interpreters or captioning options; for people with visual impairments, make materials available in other formats like Braille or large print.

v. Encourage audience participation

Make room for audience engagement, including question and answer sessions, interactive breakout rooms, or workshops. Offering opportunities to interact and share ideas makes attendees feel valued and reinforces inclusivity.

C. Best Practices for Creating Inclusive Events

Promoting diversity and inclusivity should be central to every event planning process. Here are some best practices to help you create more inclusive events:

1. Start with a diversity and inclusion mission

Have an apparent diversity and inclusion mission for your event. This guides the planning process and sends a strong message to attendees about your commitment to inclusivity.

2. Assemble a diverse planning team

Creating inclusive events begins with having a diverse team. Planners with varied experiences and perspectives can help create an event that caters to a wide range of attendees.

3. Adopt an inclusive design approach

From the choice of venue to the content and activities, always consider the diversity of your attendees. Inclusive design creates an event experience everyone can fully participate in and enjoy.

4. Provide a variety of options

Offer various options, whether in food choices, activities, seating arrangements, or formats (virtual, in-person, or hybrid events). This respects individual preferences and promotes inclusivity.

5. Prioritize accessibility

Accessibility is key to inclusivity. Ensure your venue and digital platforms (for virtual or hybrid events) are accessible. This includes physical accessibility features like ramps and lifts and digital accessibility features like closed captions and screen reader-friendly content.

6. Train your staff

Ensure all event staff are trained to handle the needs of diverse attendees. They should know the importance of using inclusive language and providing appropriate assistance.

7. Seek feedback

After the event, seek feedback from attendees. This helps you understand what worked and where improvements are needed for future events.

D. How can Ticket Generator help manage diverse attendee needs?

Organizing an inclusive event requires managing diverse attendee needs, and tools like Ticket Generator can significantly simplify this process.

Ticket Generator is a solution designed to manage event registration and ticketing, offering various features that can help accommodate the unique requirements of a diverse audience.

1. Customizable event registration

Ticket Generator allows you to create customizable event registration forms to collect important attendee information. You can collect relevant details such as dietary restrictions or accessibility requirements, ensuring you're informed about and can plan for diverse needs.

Watch more Customizable event registration here

2. Flexible ticket options

The platform enables you to offer various ticket formats to download. Your attendees can choose how they want to receive their tickets, whether it's a printable PDF or an e-ticket. You can also offer multiple ticket types for different prices, allowing you to cover the costs of your event and make it financially accessible for all.

3. QR Code-based ticketing

This platform issues QR Code-based tickets that are compatible with most mobile devices. This helps ensure that your attendees can quickly scan their tickets to get into the event. This will increase security and also the attendee experience.

Watch more QR Code-based ticketing here

4. Customizable ticket templates

This platform allows you to create your custom ticket template, which can be used for any type of event. You can choose between thousands of templates and create a design that perfectly fits your event.

Watch more QR Code-based ticketing here

5. Real-time analytics:

With real-time data and insights, you can monitor your event's progress and make necessary adjustments to accommodate the diverse needs of your attendees. Gathering information about your event will help you ensure that all participants feel welcome in the future.

In the analytics dashboard for event registrations, it is possible to view:

• The cumulative count of visits made to the event registrations page within a chosen time frame
• The collective count of registrations obtained during the specific timeframe
• The conversion rate of registrations, which is determined by dividing the total amount of registrations received by the entire page visits
• The approval rate for registrations is calculated by comparing the number of registrations approved to the total number received.
• Decision outcomes for approvals: received registrations, approved ones, rejections, those on hold, and cancellations.

Watch more QR Code-based ticketing here

Conclusion

In conclusion, creating inclusive events is a celebration of diversity and a necessity for every event organizer. It allows us to foster an environment where everyone feels welcomed and valued.

In creating inclusive events, it's valuable to have a resource that helps streamline administrative processes while supporting the creation of an accommodating environment for all attendees. An exemplary tool in this regard is the Ticket Generator.

Handling diverse attendee needs becomes much more manageable with Ticket Generator. It enables you to create adaptable events attuned to various requirements and preferences. With its vast array of features, from flexible ticket options and automated communication to the provision of real-time analytics, it subtly fits into your event planning strategy.

Start with the event registration page now and get the first 10 tickets for free.

Feeling overwhelmed by the intricate details of organizing your event?

Undecided about what tools can help streamline this process for you?

Or perhaps you're looking for ways to automate specific tasks that have proven to be painstakingly time-consuming in the past.

You're not alone.

Everyone who's ever been involved in event planning knows it can be a challenging space, balancing multiple tasks while ensuring everything runs smoothly.

In this blog post, we'll guide you on what to look for in software, delve into various stages of the event management process that can be automated, and evaluate some top-notch tools poised to make your event planning journey seamless.

Let's get started.

A. The Different Stages of Events That Can be Automated

Automation is pivotal in effective event management, helping streamline processes across different stages. Here's a closer look into how automation can assist in each stage:

1. Pre-event planning and marketing

This stage comprises all the tasks leading up to the event. An event management software can help automate:

• Event page creation: Automated tools let you create personalized, interactive event pages effortlessly.
• Ticket sales and registration: Participants can easily buy or register through a seamless, automated process.
• Email marketing: Automated sending of pre-scheduled emails helps in effective event promotion and attendee communication.
• Social media marketing: Tools can schedule and post content on your social media platforms, helping increase your event's visibility.

Though many pre-event aspects contribute, these are the primary areas where you can streamline with automation. Pre-event automation is a great way to save you and your team time and energy while managing your event better.

2. During event management (Ticketing and attendee management)

Automation can assist in ensuring the smooth execution of your event on the day. It can automate:

• Entry and check-in: Instead of manual list-checking, attendees' tickets can be scanned in real-time, ensuring a smooth, hassle-free entry process.
• Live updates and communication: Push notifications or texts can be sent automatically to the attendees with necessary updates or reminders.
• Attendee management: Real-time tracking of attendees, automated feedback collection, and management of attendee queries can enhance the attendee experience.

3. Post-event engagement and analysis

After the event, it's crucial to gauge your event's success and maintain relations with the attendees. Automation can help in:

• Data collection and analysis: Gathering and analyzing post-event data can offer valuable insights about attendance, attendee satisfaction, and overall event success.
• Post-event surveys: Automated surveys sent to participants can provide feedback for improvements in future events.
• Engagement: Automated personalized emails or social media posts can help sustain post-event engagement, creating longer-lasting relationships with your attendees.

Automating these complex and often tedious tasks so you can focus on delivering an unforgettable experience for your attendees.

Now, look at the software list you need to get started.

B. 7 Software Tools to Consider in 2024

We have selected these based on the event management needs, and you don't need to have 10+ tools to organize a successful event. Here are the essential tools to consider:

1. Ticket Generator

This is your one-stop shop for registration, ticket generation, and managing analytics with detailed reports! With integrated QR Code technology, it offers a versatile array of ticket templates for organizers to customize.

Ticket Generator: Secure Events from Unauthorized Entries
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Here are the things that Ticket Generator can streamline:

1. Pre-event: Ticket creation and distribution using a simple, user-friendly interface. Customizable event details, logo integration, and the ability to generate multiple ticket types (e.g., VIP, Regular).
2. During the event: Real-time ticket validation using the Ticket Validator mobile app, which scans the QR codes to ensure timely and secure entry.
3. Post-event: Attendance tracking and analytics, offering insights on ticket sales and attendee behavior.

Key features

1. Customizable ticket templates: Ticket Generator provides an assortment of customizable ticket templates, allowing event organizers to personalize the design based on their event branding and aesthetics. Users can modify colors, fonts, and images to ensure their tickets reflect the essence of the event.
2. Integrated QR Codes: Each ticket generated by the platform includes a unique QR Code. This feature enhances security and makes ticket validation quick and easy at the event entrance. Additionally, it helps eliminate the risk of ticket duplication or fraud.
3. Multiple ticket types: Ticket Generator allows organizers to create various ticket types (e.g., VIP, regular, student, or early bird), facilitating differentiated pricing and audience segmentation. This feature enables organizers to cater to a diverse audience while driving revenue.
4. Bulk ticket generation: The software enables users to generate multiple tickets simultaneously for large-scale events or groups. This feature streamlines the ticket creation process and reduces the time and effort required to create individual tickets.
5. Real-time ticket validation: Ticket Generator offers a companion mobile app, Ticket Validator, which scans the QR Codes on tickets and verifies them in real time during the event. This tool secures the ticketing process, accelerates attendee entry, and minimizes wait times.
6. Attendance tracking and analytics: Following the event, Ticket Generator's analytics features provide valuable insights into ticket sales, attendance, and attendee demographics. This information can evaluate event performance, make data-driven decisions, and inform future event planning.
7. Digital and print-ready format: Tickets generated through the platform can be distributed digitally via email or social media and printed for physical distribution. This flexibility caters to diverse attendee preferences and can help maximize ticket sales.

In summary, Ticket Generator offers a comprehensive suite of features that simplify event organizers' ticket creation, distribution, and validation process, ultimately enhancing the overall event experience for all parties involved.

2. Monday

Monday is a cloud-based Work Operating System (Work OS) that enables all teams to create, manage, and track workflows in one unified platform. This tool simplifies intricate processes, enhances productivity, and fosters collaboration among team members.

What Monday can streamline?

The power of Monday lies in its ability to streamline project management for teams of all sizes and industries. It can help you:

1. Manage tasks more efficiently: You can easily assign, prioritize, and track tasks using visual and interactive boards.
2. Improve communication: Monday offers in-context communication, which allows team members to collaborate directly within projects or tasks. This reduces the dependency on emails and makes communication seamless.
3. Streamline workflows: Customizable templates help teams build and replicate the most effective processes across the organization.
4. Enhance visibility and transparency: Real-time tracking and dashboards give a clear overview of project progress and individual workloads, enhancing team accountability.

Key features of Monday

1. Customizable workflows: These allow for flexibility across various projects.
2. Interactive boards: Useful for visual and effective task management.
3. Automation and integrations: Reduces manual tasks and syncs with popular tools.
4. Communication tools: Facilitates seamless team collaboration with in-task commenting.
5. Document storage: Provides centralized sharing and management of files.
6. Reporting and analytics: Offers data-driven insights for decision-making.
7. Mobile app: Enables project management on the go.

In summary, Monday is a project management tool that allows teams to collaborate on projects and provides tools for managing tasks, time, and communication. It is designed flexibly, so it can be used by various types of businesses—from startups to enterprises.

3. Social Tables

Social Tables is a leading software platform for event planning and venue management. Its robust and user-friendly tools enable event professionals to streamline execution from planning to post-event stages.

What Social Tables can streamline?

Social Tables can streamline key aspects of event planning and venue management:

1. Planning: It aids in designing and visualizing the event space, making planning more seamless.
2. Collaboration: It facilitates real-time collaboration among stakeholders, improving event logistics coordination.
3. On-site Execution: With check-in and guest management tools, it simplifies on-site execution.

Key features of Social Tables

Social Tables provides an array of features, making it a leading solution for event planning:

1. 3D diagrams: Empowers planners to design event spaces in 3D, providing a realistic visual representation.
2. Seating arrangements: Enables efficient attendee seating with customizable seating charts.
3. Guest check-in app: Streamlines event registration and check-in processes.
4. Event reporting: Generates reports to provide insights into event performance.
5. Integration capabilities: The software easily integrates with other popular event management tools to provide a comprehensive solution.

Social Tables is free, but you can upgrade to a premium account. The premium version includes more advanced features and full integration with the platform.

4. Whova

Whova is an award-winning event management software that enhances attendee engagement and networking. Packed with powerful features, it takes event interaction and organization to another level.

What can Whova streamline?

Whova streamlines several aspects of attendee management and engagement:

1. Attendee Engagement: It boosts attendee participation and promotes interactive sessions.
2. Networking: It simplifies the process of attendee networking before, during, and after the event.
3. Event Organization: It aids in event agenda setting, announcements, and live polls, making the organizational process smoother.

Key features of Whova

Whova comes powered with several features aimed at enhancing event administration and attendee experience:

1. Event app: A comprehensive mobile app for attendees to better navigate and engage in events.
2. Networking tools: A suite of networking features facilitating attendee connections and interactions.
3. Interactive agenda: A dynamic event agenda for attendees to follow and interact with.
4. Live polling: Enhances participation with real-time polling and event feedback.
5. Event marketing: Tools for event promotion, generating personalized invitations, and marketing communication.

In a nutshell, Whova can enhance the attendee experience by providing a single platform for event management and networking. The app can be used to view agendas, speakers, schedules, etc., and connect with other attendees using various networking features.

5. Slido

Slido is an interactive tool designed to boost engagement and communication in meetings, events, and conferences. It breaks from conventional Q&A methods to create a more involved audience experience.

What Slido can streamline

Through Slido, several elements of audience interaction and engagement can be streamlined:

1. Audience engagement encourages active participation, creating a more interactive event atmosphere.
2. Q&A management: It efficiently organizes audience questions, ensuring all inquiries are accounted for.
3. Feedback collection: Its easy-to-use interface allows for real-time collection and interpretation of feedback.

Key features of Slido

Slido offers a variety of features that promote interactivity and enhance overall event engagement:

1. Live polls: Facilitates the creation of real-time polls for quick audience feedback.
2. Q&A platform: Collects and prioritizes audience questions for presenters to address.
3. Quiz feature: Enables live quizzes, adding a fun element to sessions.
4. Integrations: Seamlessly integrates with joint presentation and video conferencing tools.
5. Event analytics: Offers insights on audience participation and engagement for post-event reviews.

If your event has a lot of audience interaction and engagement, Slido can help you make the most of this valuable feedback. The app enables you to create polls, quizzes, and Q&A sessions during your event to collect real-time feedback from attendees. You can also use Slido as a survey tool after the event to collect feedback from all participants in one place.

6. QuickBooks

QuickBooks is an accounting software solution that helps event organizers manage their finances efficiently. It helps track income and expenses, create and send invoices, and stay organized for tax season, all while handling the unique financial complexities of organizing events.

What QuickBooks can streamline?

QuickBooks assists event organizers in streamlining their financial management in several ways:

1. Budgeting: It simplifies planning, tracking, and managing event budgets to ensure expenses stay within predetermined limits.
2. Invoicing: It allows organizers to create, send, and track custom event-related invoices easily.
3. Expense Tracking: It provides efficient expense categorization for event planning and management.
4. Reporting: It generates financial reports tailored explicitly for event planners to get insights into the financial performance of events.

Key features of QuickBooks for Event Organizers

QuickBooks offers various features designed to help event organizers manage their finances effectively:

1. Budget tracking: Simplifies event budgeting with a comprehensive view of all income and expenses.
2. Invoicing: Supports custom, professional invoices tailored to specific events.
3. Expense management: Allows event organizers to track and categorize event-related expenses.
4. Tax preparation: Helps event organizers stay prepared for tax season and find possible deductions.
5. Integration: Seamlessly connects with other event management tools for streamlined organization.
6. Mobile app: Enables event organizers to manage their financials on the go.

Thus, event organizers can have complete control of their finances, easily manage every aspect of their events, and stay prepared for tax time.

7. Hootsuite

Hootsuite is a popular social media management platform that assists event organizers in promoting their events and engaging with their audience across various social media channels.

What Hootsuite can streamline?

Hootsuite can streamline several aspects of event marketing and promotion:

1. Content management: Event organizers can draft, schedule, and publish posts across multiple social media platforms.
2. Monitoring: Hootsuite allows tracking and analyzing brand mentions, industry trends, and relevant keywords, helping event organizers leverage those insights.
3. Collaboration: The platform lets team members collaborate on content planning, approval, and publishing.

Key features of Hootsuite for Event Organizers

Hootsuite incorporates a range of features that are helpful for event marketing and promotion:

1. Unified dashboard: Hootsuite provides a centralized space to monitor and manage all connected social media profiles.
2. Scheduling: The platform allows event organizers to schedule posts ahead of time, ensuring consistent event promotion and engagement.
3. Analytics: Hootsuite offers robust analytical tools to track engagement, monitor event hashtags, and assess the effectiveness of marketing campaigns.
4. Integration: The platform integrates with numerous third-party tools such as Canva, Trello, and Google Analytics, enabling a seamless marketing workflow.
5. Team collaboration: Hootsuite ensures smooth communication and collaboration among team members with content planning, task assignments, and approvals.

Conclusion

In conclusion, efficient event management necessitates proper planning and deploying suitable tools to streamline the process. Using the right tools stack can dramatically simplify the organization and execution of successful events.

However, choose the tools that best meet your needs, complement your workflow, and align with your event's scale and nature. Above all, strive to deliver a memorable experience to your attendees — because a successful event ultimately hinges on their satisfaction.

Start by setting up your event registration page and generating tickets on Ticket Generator. The first 10 tickets are on us!

When organizing an event be it a corporate conference, a music festival, or an intimate webinar anyone who has dipped their toes into the event planning waters knows that it can be as exhilarating as it is overwhelming.

As joyful as bringing people together can be, the multitude of details involved and the pressure of ensuring a seamless experience can be intimidating.

This is why we've created a comprehensive event planning checklist that can help you easily organize your next event.

In this guide, we bring you a comprehensive event planning checklist, broken down into pre-event, event day, and post-event sections, ensuring you've covered all your bases.

So, let's dive in...

A. 3 pillars of event planning

Event planning is complex and time-consuming, but it doesn't have to be daunting. There are three pillars that form the foundation of great event planning:

• Pre-event planning
• Event day planning
• Post-event planning

Now let's look at them one by in detail:

i. Pre-event planning checklist

Pre-event planning is creating an agenda for your event, choosing a venue and date, and building an audience. It can be broken down into these steps:

1. Conceptualization and goal setting

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Alt: Set Event Planning Goals

The very first step in any event planning process is defining your event's objectives. This could be anything from launching a new product, raising funds for a cause, fostering networking opportunities, or simply giving your audience an enjoyable experience.

Clearly defined objectives guide the entire event planning process and help ensure alignment with your broader goals. Here's your checklist:

• Define your event's objectives: Outline what you want to achieve with your event, such as launching a product, raising funds, or networking.
• Identify the target audience and their preferences: Identify your audience's characteristics, interests, and preferences to tailor the event to their expectations.
• Choose an appealing and relevant theme: Select a theme that ties all aspects of your event together and aligns with your audience's interests and your event objectives.
• Decide on the event format (in-person, virtual, or hybrid): Choose the format best suited to your audience's location, event size, and safety considerations.

2. Budget and financial planning

Starting with a realistic estimate of your total event budget is vital. This figure should be derived after considering factors like expected attendance, event duration, etc.

Whether you're working with a shoestring budget or a more considerable sum, a proper estimate sets the financial framework for your event planning. 

Here's your checklist:

• Estimate the total event budget: Consider factors like expected attendance and event duration to reach a realistic budget.
• Allocate funds to different areas (e.g., venue, catering, marketing, tech, etc.): Dividing your budget into distinct categories helps prioritize resources and keep expenditures under control.
• Set up a system to track expenses and budget adjustments: Implement a system to monitor your spending in real time and maintain financial transparency.
• Continuously monitor and adjust the budget as needed: Ensure you are always aware of where your money is going and make necessary adjustments to avoid overspending.

3. Selecting and booking a venue

Alt: Select and Book an Event Venue

The venue is the first step in planning your wedding, and it can be one of your most expensive decisions. As soon as possible after getting engaged, begin researching venues. 

Look for a variety of options to ensure that you find one that meets all your needs, including space requirements (e.g., indoor or outdoor), capacity (minimum number of guests required), amenities (e.g., catering kitchen or bar), location (e.g., close to hotels where out-of-town guests are staying), price range and service fees.

Here's your checklist for the same:

• Research and shortlist potential venues: Look for venues that align with your event size, theme, and audience preference, then narrow down your options.
• Compare costs, capacity, and facilities: Evaluate each potential venue based on its cost, how many attendees it can accommodate, and the facilities it offers.
• Book the venue and confirm the event date: Once you've decided, secure the venue by booking it and confirming it.

4. Assembling the event team

Now that you've got a venue, the next step is to assemble your event team. This includes hiring a planner and caterer, booking entertainment and transportation services (if necessary), and managing vendors.

Here's your checklist for the same:

• Assign roles and responsibilities: Delegate tasks to team members based on their skills and expertise. Clear roles help ensure a smooth operation.
• Establish communication channels and timelines: Identify how and when your team will communicate. This includes setting deadlines for different tasks.
• Develop contingency plans for unforeseen circumstances: Always have a Plan B, C, or even D lined up for possible disruptions, such as technical difficulties or changes in attendee count.

5. Event promotion and marketing

The success of an event depends on how well you market it. You can't expect people to show up just because you're holding the event—you must first let them know about it.

Here's your checklist for the same:

• Create a marketing plan: Draft a robust marketing plan that covers different strategies to attract and engage your target audience.
• Develop promotional materials: Create enticing promotional materials such as social media posts, emails, and website updates to boost registration and ticket sales.
• Monitor attendee registration and ticket sales: Keep track of how many people are registering and buying tickets; this helps gauge the effectiveness of your promotional efforts and allows time to adjust strategies if necessary.

6. Logistics management

Logistics are one of the most important aspects to consider when planning an event. You need to ensure your speakers, sponsors, volunteers, and attendees are all taken care of before, during, and after the conference. 

Here's your checklist for the same:

• Coordinate with vendors (catering, entertainment, audio/visual, etc.): Ensure that all vendors involved in your event–from catering to entertainment–are well-informed about event details, expectations, and schedules.
• Plan and organize event layout, seating arrangement, and signage: Design the entire event layout, including seating arrangements, to optimize attendee flow and strategically place clear signage for smooth navigation.
• Schedule event agenda, speakers, and performers: Create a detailed schedule that outlines the event's agenda, including the timing and sequence of speakers, performers, and other essential activities.

7. Event technology and tools

The event is incomplete without the use of technology and tools. You should have a clear idea about the kind of event you will organize and use appropriate technology for it.

Here's your checklist for the same:

• Select appropriate event management software: Choose a reliable event management platform that best accommodates your event's needs, from attendee management to on-site analytics.
• Set up registration and ticketing system: Implement a functional ticketing system that allows guests to register, purchase tickets, and receive event-related updates quickly.
• Choose tools for audience engagement, Q&A, and polling: Utilize suitable interactive tools to keep your audience engaged during the event, such as live Q&A platforms, polling solutions, and real-time display systems.

ii. Event day planning checklist

It's your event day, and you have to be ready to go. Here's a comprehensive list of things you should do on the day of your event:

1. Final preparations and on-site management

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Ensure all event materials are available to attendees, including badges and any other items they may require (e.g., WiFi access code). Check-in is also a good way to gather feedback from your guests so you can improve future events.

• Confirm all details with vendors and venue: Run through all the arrangements and timelines with everyone involved, including vendors and venue managers, to ensure everyone is on the same page.
• Prepare event materials (name badges, programs, etc.): Ensure all necessary event materials, such as name badges, programs, handouts, etc., are ready and in place before the guests arrive.
• Organize on-site staff and volunteers and conduct a pre-event briefing. Arrange for staff and volunteers to be at their assigned positions on time. Conduct a pre-event briefing to ensure everyone understands their roles and responsibilities.

2. Event ticket management

If you are using tickets for your event, managing ticketing and ensuring the process runs smoothly is essential. You can use Ticket Generator to manage ticket generation, distribution, and tracking under one system.

• Consider a comprehensive ticketing system: If you're using tickets for your event, consider a comprehensive system like Ticket Generator that can manage your ticket generation, distribution, tracking, and verification under one platform.
• Implement a ticket management system: Use a ticket management system to track tickets sold, scan attendee tickets at entry points, and manage walk-ins, on-the-spot registrations, and guest lists.
• Manage seating arrangements: Cross-verify the seating arrangement as per ticket categories (if applicable) to ensure a seamless attendee experience. Layout maps can be helpful for larger events.
• Resolve any ticketing issues: Have a plan in place to quickly resolve any ticketing disputes or issues that may arise on the day of your event. Be ready to address lost or forgotten tickets, ticket errors, or ticket transfer requests.
• Secure your tickets: Utilize security features like QR codes or barcodes on your tickets to prevent fraud and duplication. Make sure your ticket scanning system is equipped to verify these features.
• Monitor ticket sales and trends: Keep a close eye on ticket sales and buying trends (like popular times for purchases) to understand your audience better and possibly adjust your marketing strategies.
• Offer different ticket types: Different ticket types, such as early-bird, student discounts, VIP, etc., can attract diverse groups and maximize attendance. Be prepared to manage each ticket type's specifics.

iii. Post-event planning checklist

Once you’ve completed the pre-event planning stage, it’s time to move on to post-event planning. Here are some things you should do:

• Collect attendee feedback through surveys or in-app features: Use post-event surveys or feedback forms to gather attendees impressions about the event. This feedback can provide crucial insights for future improvements.
• Analyze event data, metrics, and results: Review all event data and metrics, such as attendance, participant engagement, social media mentions, etc., to measure the event's success against your objectives. You can use the analytics feature from Ticket Generator to view attendee data and attendance reports.
• Send post-event communication (thank you emails, highlights, etc.): Send personalized thank you emails to the attendees, including key highlights from the event, any follow-up actions, and potential teasers for future events to maintain engagement.

Conclusion

Organizing successful events isn't just about exceptional planning and execution; it's also about using tools that streamline processes and enhance the overall experience. One vital part of many events is ticketing, and handling this efficiently can sometimes be a challenge. However, modern solutions like Ticket Generator can make this process much smoother, adding a touch of sophistication to your event management strategy.

Ticket Generator is an intuitive platform that redefines simplicity for event planners. It allows you to design, generate, and distribute tickets in a few easy steps.

Ticket Generator uses QR Codes and unique identifiers on each ticket to ensure security and authenticity, enabling fast, secure, and contactless validation through a mobile app. This ensures a smooth check-in experience for attendees and adds an extra layer of safety to your event.

Start with setting up your event registration page from Ticket Generator. The first 10 tickets are on us. 

Say you are a small or medium-scale event organizer. And you are planning to organize an event. It could be a dance show, business event, graduation event, or movie. And part of your job is to manage the entry of guests to your event.

Yet the conventional paper-ticket system in hand has many challenges.

Firstly, many unauthorized people can enter your event as the tickets are easy to duplicate.

Secondly, it takes time to manually check the ticket of each attendee. If it's a large event, this can result in long queues, spoiling the guest experience.

Thirdly, it is not possible for people to re-enter the event once their ticket is checked. Many event organizers provide hand bands for this purpose. But, that will be an additional cost.

Fourthly, it becomes difficult to track the footfall of the event. This is because with paper tickets, counting is tedious. Also, the efficiency of the guards at the entry becomes hard to discern.

Lastly, in most cases, you need to commission a ticket management service provider. They help you design, print, and distribute tickets. This can prove expensive, especially for small scale events.

But the good news is that you can actually resolve all these challenges. How? With online software-as-a-service (SaaS) tools such as entry pass maker, and smartphones. That's right. Using them, it is now extremely easy to create tickets on your own.

In this article, we will show how to design, create, distribute, and authorize tickets. In addition, we'll also show how to easily track attendance in real-time.

Keep reading.

A. Secure Event Tickets using QR Code Technology

For the uninitiated, QR Codes are advanced barcodes that can store information. This information can easily be read and decode using a smartphone application.

Using this technology, it is possible to generate secure single-use event tickets. Here is how the process works:

1. Using an online ticket generator, the event organizer creates event tickets that are QR Code based tickets. Each ticket has a QR Code encoded with a unique ID or a serial code

2. The organizer can either download these tickets in printable formats (PDF) or send them to guests via email, SMS, or both as digital tickets

One can also integrate their registration system with a ticket generation system via an API. This will allow you to auto-generate event tickets.

3. The event organizer then needs to download a mobile application (Google Play or App Store) to scan tickets and authorize the entries valid, invalid, or duplicate

And the best part is that it is a contactless technology. So, you don't need to worry about the health of attendees and your colleagues.

4. Using the online ticket generator dashboard, the organizer can get reports on event attendance.

So using QR Code-based tickets via online tools, it is not only easy to manage entry but also it is affordable. Plus, this way you can create contactless event tickets to ensure security.

B. How to Generate Event Tickets with QR Codes

Now comes the actual question  how to make QR Code-enabled secure tickets?

To create them, you need an online ticketing technology such as Ticket Generator. Using Ticket Generator for demo purposes, here are some easy steps that you need to follow to create event tickets:

1. Create Event

To create your event, go to Ticket Generator and first, create an account. All new users get the first 10 ticket credits (1 credit = 1 ticket) free of cost. These credits will allow you to easily test if the tool meets your requirements.

Next, click on the Create New Event option. When finished, click Create. An event is created.

To create your event, you need to fill in the following details:

• Event Name (maximum 50 characters)
• Date & Timings
• Ticket Activation Date & Time: Event coordinators will be able to validate tickets only after this specified time
• Timezone
• Venue (maximum 75 characters)

Note that these events details will be printed on the tickets as well. So enter content accordingly.

The event will be created and it will be visible on the Manage Event dashboard. You can then proceed to the Design and Generate Event Tickets section.

2. Design tickets

There are various ticket designs available. But depending upon your event, you need to select an appropriate design. With Ticket Generator, you can choose from the following two options to design custom tickets:

i. Upload own design

Say you already have a ready-made design template. And you want to add a layer of security by adding a QR Code to it. Or say, you want to add unique information on each ticket. With this option, you can do it very quickly and easily.

You can upload your ready-made design template in PNG, JPEG, and JPG format. The image size should not exceed 5MB. 

Now, you can place a QR Code and ticket ID on it. Note that these elements are movable and resizable. That is, you can place them anywhere on the ticket. 

You can also add variable information (if any) blocks by clicking on the + sign. Here, you can specify the text color and resize the text.

In addition, you can also edit the Header and Value text to view how actual data will look once ticket data is uploaded and tickets are generated.

Note that the actual data of the Header and Value will be taken in subsequent steps.

Now let's go on the second design option.

ii. Edit design

In case you do not have a ticket design, this section allows you to customize the design of your ticket from the scratch. So, you can choose from the following design options:

a. Ticket Background

Under this feature, you can design and edit the background in two ways.

• Background image: You can add a background image by uploading it from the system. Or by pasting the image URL, in PNG, JPEG, or JPG format. The image size should not exceed 5 MB
• Background Color: You can also add a solid background color by either specifying a HEX Code or a CMYK color.

b. Brand Logo

You also have the option to upload a brand logo. You can either upload the image from your system or paste the image URL in PNG, JPEG, or JPG format. The image size should not exceed 5 MB.

c. Additional Event Details

In addition to the event details added previously, you can also add:

Event description, tagline, or any other useful information: Note that this information will go directly under the event title. The information should not exceed 100 characters.

Note: This could be terms, disclaimers, etc. This information will go on the bottom of the ticket. Specify a maximum of 100 characters for best results

d. Variable Information

iii. Select from Template

The third option is "Select from template". Here you will see a number of ready-made templates to choose from.

In a similar manner to your previous design option, you can add variable information by clicking on the + sign.

Once you have finalized the design of the ticket, click on Preview. You will see the layout of your ticket with the QR Code and a serial code number beneath it.

If you wish to make any changes, click on Edit. If not, proceed to the next step.

3. Delivery method

You can specify the manner in which you want the tickets to be exported. Here, you can choose from the following four options:

i. Generate Form Link

This option allows you to design and share your own event registration page. You can design it by adding images, event description, details, specifying the form fields, and customizing the button text.

For more information, you can refer to this detailed guide on event registrations.

ii. Generate & Download

Here, you can download printable event tickets. This is the step, where you can upload the data of variable information in CSV, XLS, or XLSX format.

In order to know more about it, you can refer to this detailed guide on variable information.

Using this option, your tickets will be generated in PDF format (1 PDF per ticket) and will be available for download in the Manage Events section.

Here is an image of a sample ticket:

iii. Generate & Send

Here you can choose from the following three options:

• Send tickets by email only

Instead of downloading the tickets and printing, you also have the option to directly email the tickets to the recipients, provided you have the email addresses.

Using this option, you can either upload a data file with column A being the attendee email address. Column B onwards, you can specify variable information ( if any).

Or you can manually enter data by filling the information in the given grid.

You can also customize the email subject, body, and reply-to option. You can test by sending a sample email.

• Send tickets by SMS only

Here, you can send the tickets to your guests via SMS. You can specify up to 1,000 phone numbers. You can either upload a data file or manually type/paste in the given grid. Once done, the ticket will automatically be sent to the recipients.

Your guests will receive a ticket link via SMS. Upon clicking, they will be able to see the tickets and even download it.

• Send ticket by both email and SMS

Here, you can send tickets by both email and SMS. Again, you can either manually type the data or upload a data file. And the tickets will be sent both by email and SMS to your guests. 

Here too, you can customize the email body.

Besides, if you want to add variable information such as ticket category, seat number, and hall number, then you need to add this data to the file you are uploading. 

For more information, you can refer to this detailed guide on variable information. 

iv. Generate via API

In this option, you can generate tickets programmatically in real-time. That is, you can integrate your registration system with the Ticket Generator ticketing system.

For more information, you can refer to this detailed guide on Ticket Generator API.

C. Single tickets for contingencies

You can also generate and distribute single tickets to the guests. They come in handy in two critical situations:

a. Additional guests at the venue at the last moment

Say you've created the tickets and delivered them to your guests. On the day of the event, you see a couple of guests who have walked down the venue at the last moment and you need to give them the tickets too.

What would you do? You'd certainly not want to create a new batch of tickets altogether. Don't worry. Ticket Generator has got you covered.

It allows you to create single event tickets in a few minutes. Here's how:

1. Login to Ticket Generator

2. From the dashboard, click on the event for which you want to create these tickets.

3. Now, click on Guest Tickets tab.

4. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice

5. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated.

Using the same Guest Tickets tab, you'll also be able to find and resend the tickets to guests. This comes in handy if any guest didn't receive the pass the first time

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b. Resending the tickets

Say you mailed the tickets to your guests but they, somehow, didn't receive them. Here again, the Ticket Generator can help you relocate their tickets and resend them the same. Here's how it works:

1. Login to Ticket Generator

2. From the dashboard, click on the event for which you want to resend the tickets.

3. Now, click on Guest Tickets tab.

4. Click on Resend Ticket.

5. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets

6. Once you've entered these details, click Search. Now, you will see the ticket details

7. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend.

Now, let's move ahead to detail how you can validate these tickets.

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D. How to Validate Event Tickets

In order to validate tickets generated from this system, you need to download the Ticket Validator app. You can either download it from Google Play or can ask for the app link that will be sent to your email.

Once you download the app, you need to follow these simple steps:

1. Login to Ticket Validator mobile using the ID and password of your Ticket Generator account

2. Select the event you want to test the tickets for. Choose Sample Event if you want to test how the responses will appear. Sample tickets are available in the Test Tickets section of the Ticket Generator web application

3. Point the scanner towards the QR Code on each ticket and check the response valid, invalid, or duplicate

Note that in case the QR Code on the ticket gets worn out due to water, dust, or any other reason, you will still be able to validate the ticket. This can be done by entering the unique serial code printed beneath the QR Code.

E. How to Manage and Track Event Attendance

You can easily manage event attendance and track real-time analytics of your event. You just need to follow some easy steps:

1. Add Event Coordinators

Say your event is being organized on a large scale. It can be a summer event, prom party, new year event, or concert. And you need event coordinators to help you out. Using Ticket Generator, you can add event coordinators to help validate tickets at different entry points at your event.

For this, go to Ticket Generator Dashboard and click on Manage Events. You will see the details of event you have created so far. At the end of the table, you will see three dots. On clicking, you will see the option for Add/Edit Coordinator.

Here you can specify the email address of the coordinators. All coordinators will then receive an email invite and password. Using these credentials, the coordinators can login to the Ticket Validator mobile app.

2. Track Attendance

You can view analytics of your event from the Manage Event section.

From the list of events, choose the right event and view details. On the extreme right, you will see the option of View Analytics.

In this section, you can get the following data:

• Percentage of people who attended the event
• Number of tickets validated per coordinator
• Attendance on the different time periods (by hours, days) of the event
• Number of used, new, expired, and invalid tickets
• Number of duplicate and re-entry allowed tickets

You can also download the data in CSV format.

Why Analytics are important

The data that you export will help give you useful insights such as:

• Know the efficiency of coordinators at work: With it, you can track the number of tickets validated per coordinator. This can help determine the efficiency level of each coordinator
• Know the best timings for your event: Through Analytics, you can know the peak hour of your event. And then optimize your activities likewise. For example, you can keep the most engaging activity or the most favorable schedule of your event at this time.

So, by now you know that Ticket Generator is your stop to manage entry easily, efficiently, and effectively.

With more than 90% of the population owning smartphones now, use QR Codes to provide a smooth and secure entry to your event.

Create event tickets with QR Codes now before any major event decisions are made.

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You are organizing an event. This could be a conference, seminar, concert, or a fest.

Once the plan of your event is ready, the next step you take up isto generate and distribute tickets.

And you know that a ticket may mean much more to your guests  such as a souvenir of a noteworthy event.

So, you do not want your event tickets to be dull and boring. You want tickets to look branded and colorful. And a custom-designed ticket will definitely catch the recipient's eye.

Plus you want your guests to get all the basic details:date, time, venue. And any other additional information about the event.

And hence, you are looking for a tool, which helps you design tickets easily.

But say, you already have designed the tickets. You could have done it using tools such as Adobe Spark, Photoshop, and Illustrator. Yet, you want to add unique information to each ticket. And creating them one-by-one will be a tedious task.

Moreover, you know that paper-based tickets are easy to duplicate. This permits unauthorized entries, which is least desired.

So, how to create unique and secure event tickets easily?

In this article, we will show you how you can design your event tickets online. And if you already have the design, then how to make your ticket secure.

Plus, we will guide you on the things you need to keep in mind while designing your ticket. And also guide you on the tool you can use to design tickets smoothly.

Keep reading.

A. Ticket design best practices

Here are a few things you should keep in mind while designing tickets:

a. Functional

Since the main purpose of a ticket is to ensure valid entries, it should ensure:

1. Only authorized entries

You have seen paper-based event tickets. They usually contain details such as event name, venue, date, timing, and the attendee's name.

But such tickets are easy to tamper with. With photo editing tools, one can easily create duplicate tickets.

Hence, you must first ensure that your tickets are impossible to duplicate. And QR Code-based authentication helps you do that. When scanned with a smartphone, it shows you whether the ticket is valid, invalid, or duplicate.

Apart from events, you can also use QR Code-based event tickets for single-use coupon codes. Here's a detailed guide on how to create them.

2. Provision of all the important event details

The ticket should have all the details important for the recipients. And we are not talking only about the event's date, time, and venue.

It should also give them other important details such as event description. Or the row or seat number where you want them to sit. Or even the terms and conditions for attending your event.

b. Look branded

Once you ensure that your tickets are functional, you'd want them to reflect your branding too.

It increases your audience's receptivity towards your brand. And doing it, helps them recall your brand whenever they need a similar service.

To add branding, you can:

1. Add a logo

A logo is an important part of a ticket. It clearly conveys who is hosting the event. So if you are a business or a company, you can add your logo to the tickets.

2. Add a background

Just like a logo, you can also use the ticket's background to personalize the ticket design.

To do this, you can use an image as the background. Just select an image that is relevant to your event and add it to the background.

Or you can also use a solid color in the background. Not sure which color to use? Here are some tips:

i. Use your own company's or brand's primary color as the background

ii. In case you want to go for alternatives, you can safely use the color blue. It is a universal favorite among all designers. The blue color has a soothing effect and leads to better interactions.

In addition, it is the most friendly for color-blind individuals than any other color.

iii. Other than that, yellow is the color that the human eye notices first. So if your event is promotional, you can go for this color

Now that we're done with the functional and branding aspects of a ticket, let's see how to create custom design tickets online.

B. How to create custom-designed tickets online

In order to design your ticket online, you need an online tool.

In this article, we will use Ticket Generator for demo purposes. The tool generates QR Code based tickets. Every ticket has a unique QR Code on it. The purpose of the QR Code is to ensure secure entry to the event.

Hence, it provides you with two design options. You can either upload your own design and then add a QR Code to it for a secure entry ticket. Or you can quickly design event tickets that are both functional and branded from the scratch.

And the best part is that you can do it all on your own. No need to hire a graphic designer.

https://www.youtube.com/watch?v=160g4dVTM0U

Here's how you can create custom event tickets:

a. Create Event

Go to Ticket Generator and sign up for an account. Note that all new users get the first 10 ticket credits (1 credit = 1 ticket) free of cost. These credits will allow you to easily test if the tool meets your requirements.

Now, click on Create New Event option. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

Your event will be created.

b. Design tickets

You can choose from the following two options to design your ticket online:

i. Upload own design

If you already have a ticket design option, you can upload it here. You can then place a QR Code and ticket ID, anywhere you want to on the ticket.

Furthermore, you can add variable information blocks by clicking on the + sign. These blocks are resizable and moveable. You can add up to five blocks on each ticket.

The actual variable information data will be taken up in subsequent steps.

Once you have finalized everything, click on Done.

ii. Edit design

In this option, you can design your ticket online with your own design. On clicking, you will see a displayed ticket, which has the details you specified in the first step.

You have the following options of customization:

• Ticket Background image: You can either upload the background image from your system or paste the image URL. Note that the image should be in PNG, JPEG, or JPG format
• Background Color: You can also add a solid background color to your ticket. This can be done by either specifying a HEX Code or a CMYK color

Note that you can either change the background color or change the background image

• Logo: You can add the logo in the same manner you added the background image. That is, you can either upload it from the system or paste the URL of the logo. The format should be PNG, JPEG, or JPG format. And the image size should not exceed 5MB
• Event Description: You can add a tagline or any other additional information of up to 100 characters. This information will remain the same for all tickets
• Variable information: Similar to the previous design option, you can simply click on the + sign to add a variable information block. In this option, you can add up to 5 blocks.

iii. Choose from templates

If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

c. Delivery method

Once you are done with designing, you can specify how you want the tickets. That is, you can choose from the following four options:

i. Generate form link

This option allows you to design and share your own event registration page. You can design it by adding images, event description, details, specifying the form fields, and customizing the button text.

ii. Generate and Download

In this option, you can download each ticket in PDF format. And share the printed tickets with your attendees.

Also, if you want to mention variable information, you can upload a data file in this option.

To know more about it, you can refer to this detailed guide on variable information.

According to the variable information data, the number of tickets to be generated will be defined by default.

If everything looks fine, click on Generate.

iii. Generate and Send

In this section, you can choose from three options. 

First, you can directly mail the tickets to recipients. Here, you can specify the email addresses of up to 1,000 recipients along with the number of tickets to be sent to each.

Second, you can send the tickets via an SMS to up to 1,ooo phone numbers.

Third, you can use both email and SMS to send the ticket to your guests.

In all three options, you can either upload a data file or you can type/paste information manually in the given grid.

Besides, if you want to add variable information then you need to add this data to the file you are uploading. Variable information can be anything such as seat number and hall number.

For more information, you can refer to this detailed guide on variable information. 

iv. Generate via API

In this option, you can integrate your event registration system with the Ticket Generator ticketing system.

In order to know how this option works in detail, you can refer to this detailed guide on Ticket Generator API.

That's it. This way you can design your ticket online from the scratch.

C. Generate designer single tickets for contingencies

Here are the two important situations where Ticket Generator is helpful for you:

1. Generating tickets for the unplanned guests

Say you have created a whole batch of custom-designed tickets for your event. And you have also sent them to the planned guests. But at the last moment, some unplanned guests have shown up at your event. And you want to give them the tickets.

And to do it, you'll have to create new tickets for them. But you don't want to again engage in designing the ticket and specifying all the event details again.

This is where Ticket Generator has got you covered. It can help you create additional tickets quickly and smoothly. Here's how:

1. Login to Ticket Generator 

2. From the dashboard, click on the event for which you want to create these tickets. Now, click on Guest Tickets tab.

3. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.

4. Now under Choose Delivery Method, you'll see two options Download Ticket and Send Ticket

Download Ticket: It allows you to generate and download the ticket. You can then print it and give it to your guests.

Send Ticket: It allows you to send the ticket to the guest via email ID or phone number.

5. Next, click Generate & Download (Download Ticket here) or click Generate & Send (Send Ticket here)

That's it. A new single ticket will be generated and downloaded.

2. Resending the tickets

Say you've sent the event tickets to your guests via email ID and phone number. But somehow, they didn't receive them. Here, Ticket Generator has got you covered. It helps you resend tickets to them quickly. Here's how:

1. Login to Ticket Generator 

2. From the dashboard, click on the event for which you want to resend the tickets. Now, click on Guest Tickets tab.

3. Click on Resend Ticket.

4. Now, you'll have to search for the ticket. You can do it by using ticket ID or even using the guest's phone number and email address that you used while generating the ticket 

5. After submitting the details, click Search. You'll see the ticket details of guest

6. Click on View and then specify the guest's email ID or phone number. Once submitted, click Resend

You now know how to create single custom-designed tickets. Let's now see how to validate them.

D. How to validate tickets and manage event

Now you know how to design your ticket online. You have generated a customized ticket that has a QR Code on it. And as mentioned above, the QR Code is basically to authenticate entries to the event. But how does that work?

Each ticket has a QR Code encoded with a unique ID or a serial code. By using the app Ticket Validator (Google Play, App store), you can scan the QR Codes on the ticket. And know whether the ticket is valid, invalid, or duplicate.

Using the Ticket Generator dashboard, the organizer can get attendance reports on the event.

You can see this by going to the Manage Event section on your dashboard. Here you can:

1. Add coordinators

You can add coordinators to your event, in case you are organizing the event on a large scale. You just need to click Add/Edit Coordinator. And here, specify the respective email addresses.

The coordinators will receive an email invitation. They can then log in to the Ticket Validator app and start validating tickets.

2. Track attendance

Click on View Analytics to track attendance. You will be able to see the following details:

• Number of tickets validated per coordinator
• Percentage of people who attended the event
• Number of used, new, expired, and invalid tickets
• Attendance on the different time periods (by hours, days) of the event
• Number of duplicate and re-entry allowed tickets

Using this data, you can track attendance, coordinator effort, and unauthorized attempts.

Also, note that you can download all the data in CSV format.

So, design your ticket online in a simple way. You can easily choose a color and image that suits your purpose best. Your tickets will not only be custom-made but also help you ensure event security.

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You are planning to organize an event. This could be a seminar, conference, festival, or an exhibition.

And since it's a big event, event security is a key priority. During the entire lifecycle of the event, you will face security risks.

Starting from entry, you do not want unauthorized entries. With a little knowledge of Photoshop, it is easy to duplicate paper tickets. There are online tools that allow you to generate fake tickets. This is especially a risk in events without marked seating such as concerts and festivals.

Plus, you cannot monitor how well event coordinators are managing event security. And if you are using paper tickets, counting the huge pile of tickets is just not feasible.

Secondly, it's dangerous to have people with weapons to enter your event. It is a serious security threat and can lead to mishaps such as injuries and even deaths. For example, in May 2017, popular singer Ariana Grande's concert in Manchester witnessed suicide bombing which killed twenty two people and injured many. The incident was later declared as terrorist attack.

Thirdly, you also need to deal with troublesome guests who indulge in activities such as thefts or damage to property. There are others who create agitation during the event such as streakers or people who mess with or touch celebrities.

So how do you check efficiency and ensure that the event security is tight?

You are obviously looking for a solution to resolve all these challenges. In this article, we will present an exhaustive list of measures for event security management.

Keep reading.

A. Measures to ensure event security rigidly

To ensure hassle-free event, you need to be first very sure of what all threats your event is prone to. So here is step 1:

Step 1: Assess all the risks to your event

That is, make a tireless list of all the things that can hamper your event. Risk assessment will help you know the prominent threats facing your event.

For example, you can be extra cautious and take tight security measures if the topic of your event invites controversy. Or if your event is taking place any closer to a dangerous area (such as gangsters' dwellings and highways).

Once you know the risks, proceed to select appropriate measures that will ensure tight event security management.

Step 2: Take security measures

For every risk you potentially face, here is a possible solution:

1. Manage unauthorized entries

You can take the following measures to ensure genuine entries to your event:

a. Entry through identity verification

In order to tackle fake entries and ensure security, you can verify each registered attendee with their identity card. That is, ask every attendee to show a verification document such as passport or driving license at the entry gate. This will ensure identity verification during entrance.

Though it is an easy way to manage event security, the risk involved in this method is that people can easily duplicate identity cards and present it as their own. This practice can breach event security.

b. Use QR Code based tickets

QR Codes are 2D barcodes that are easily scannable via a smartphone. Each ticket has a QR Code with a unique ID or a serial code encoded in it. You can generate these tickets using an online ticket generator technology such as Ticket Generator.

Using this tool, the organizer can ensure proper organization, distribution, and management of the event tickets. Thus, simplifying the management of event entries.

Upon scanning through a mobile application such as Ticket Validator (Google Play, App Store), the coordinator can easily track fake, duplicate, and invalid tickets. You just need coordinators who can scan the tickets at the entry gate.

This way, you can easily make your event ticket secure. There is no installation cost. And you do not need a handheld scanner for scanning the tickets. Besides, you can also get analytical data and get an insight into how well your event performed. In case you'd like to know more about it, here's a detailed video:

2. Manage people with weapons/hazardous items

The least you would want is any harm/injury to your guests during the event. And to prevent this, you should take the following measures to ensure tight event security management:

a. Install X-ray baggage screening system

X-ray baggage systems can screen the items present in the bag. They can detect any unwanted/hazardous items such as knives, guns, and inflammable items. Plus, they also prevent other unwanted items such as food and drinks, which can cause loss in revenue.

This way you can easily detect suspicious items. And prevent the entry of people carrying them.

b. Use security wands

Security wands help identify unwanted items carried on person. These are handheld metal detectors that beep on detecting metal items hidden under clothing.

c. Install walk-away metal detectors

A metal detector is a panel on the sides, with a platform to walk over. Once a person steps on the platform, the detectors can sense whether there is any metal presence or not.

These metal detectors ring an alarm on items such as guns, knives, and tools. You can set the alarm level according to the density of metal.

d. Hire trained dogs

Police dogs, also known as K-9 unit, can help in detecting malicious items such as bombs and drugs. They are specially trained to sniff the odour of chemicals that is emitted from such items.

If your event invites popular personalities such as celebrities and politicians, you can hire these special dogs to ensure safety. Plus, getting the event premises sniffed with the help of these dogs before the start of the event can early detect the presence of malicious items.

e. Create checkpoints at various places

Ensure multi level security to actually prevent the intruders from entering the event. You can do this by creating security checkpoints way before your registration/ticket check desks.

With proper check-ups, you can prevent people from taking hazardous things to the event. And stop trespassers/harmful people way before they actually enter the event.

While slightly expensive, multi-layered security checks can deter trespassers.

3. Manage troublesome people during the event

There may be people such as agitators trying to harass or molest celebrities, women, and other invitees. To handle people with these malicious intentions, you can take these measures:

a. Install visible CCTV cameras

You do install CCTV cameras at the entry point and at various other spots of your event.

So when you go for this security measure, keep them visible. This will ensure to the outsiders that your event is fully protected. Your guests will feel comfortable. And agitators will think twice before trespassing your event.

The main idea is to prevent any threat from happening rather than letting it occur and then responding to it.

b. Hire outside human power

Security guards at various places in your event can be of great help. They are well-trained and can tackle agitators efficiently.

Plus, if it is an upscale event, you can consider hiring bouncers. They are professionals whose mere spectator can intimidate agitators and troublemakers.

You can also hire off-duty police officers. And for this, you need to contact your nearest local police department. They, too, are seasoned and are legally allowed to carry a firearm.

c. Utilize thermal sensing

With thermal security cameras, you can capture even minute details. These cameras have the capability to even detect heat signatures in darkness.

They use a combination of specialized sensors which can convert heat emissions coming from an object into visible light colors or shades. These different colors show temperature variances that are not visible to the human eye. And help to gain insight of the broad spectrum of the scene.

They can be installed at the entry or the dark spots of the event. And this way, can detect people practicing any illegal activity in that area.

Though this is an intensive security measure, it has a limitation. Thermal imaging sensors do not reproduce the scene as it is it does not capture the identity of the person. It just captures the scene in a challenging environment which other cameras fail to record.

So, these were the measures you can take up for tight event security management. A secure, threat-free event will help keep your guests comfortable and happy.

And now that you know which security measure(s) to consider for your event, let's move to the best practices you can follow to flawlessly ensure event security.

B. Event Security Best Practices

The key to good security is proper awareness and preparation of the security measures you are taking up. This will considerably reduce the risk of negligence from your team members. Hence here are some best practices that you can follow for appropriate event security management:

1. Know your team well

Any breach in security coming from within the team is not uncommon. It is very important to screen the event security management team.

And for this, you can do a quick background check on people who are working for you. This simple activity can ensure that nobody has malicious intentions.

And at the time of the event, give your team members an identifier. This could be a customized t-shirt or a wrist band. This is very important if your team is vast as it will help people recognize who is actually a part of the security management team.

2. Elaborate security measures to your team

Your team should clearly know about the event layout, logistics, schedule, and the personnel involved. That is, the number of entry gates, where they are located, size of the venue, special entries, and entry requirements should be clearly known. And most importantly, the security measure(s) you are taking and how it precisely works.

This way, security staff can resolve any issue that may arise during the event.

So, it is important to conduct regular sessions and train your team well about the event.

3. Maintain communication of security team with other teams

Assigning a security team representative will prove helpful. Members of other teams will know whom to report to if any issue arises. Keeping the staff and security members hand-to-hand will ensure proper communication.

This way, security issues during the event will be attended to feasibly.

4. Keep medical assistance handy

One of your foremost concerns is to keep your guests safe and comfortable. So, in case of any mishap or injury, it is important to provide medical help at the earliest.

This is especially important in music events, fests, or theatre related events where the crowd is large. And the chances of a stampede in situations of emergency are high.

So, you just read a tireless list of how you can ensure event security management. So take up the measure(s) wisely to eliminate the probability of any threat or risk to your event.

Say you are organizing an event. It can be a summer event, business event, prom party, or new year event. But organizing an event comes with a lot of challenges. From selecting a team to designing tickets, and then finally to promoting your event, the journey is not easy.

Once you start preparing for the event, one of the major tasks is to generate event tickets. And to save time, you want printable tickets with all the details you want to mention on it. You do not want to spend too much effort on finding a suitable ticket template and then adding details to it.

So you are looking for a tool that helps you create, design, and print tickets on your own.

Moving ahead, once you design tickets, you distribute tickets to the registered guests. But with tools such as Photoshop, it has now become easy to duplicate tickets. Besides, there are various tools online that create fake tickets. This gives way to unauthorized entries to your event.

Moreover, even if there is identity verification at the entrance, this is also not enough to validate entries. Identity cards can easily be duplicated or photocopied leading to breach in event security.

So another challenge you face is to create tickets that are hard to duplicate.

And to resolve these issues, you are looking for a tool that can make ready-to-print tickets that are both functional and branded.

In this article we will tell you how you can design and print your own tickets easily. Plus, also ensure authentic entries to your event.

Keep reading.

A. Conventional way to create an event ticket

Traditional methods of creating tickets consume a lot of your time and effort. Conventionally these are steps you follow to create your event ticket:

1. Select Design

The first step is how to select a suitable design for your ticket. For this, you use online software tools such as Adobe Spark, Photoshop, or Illustrator. Here you follow some rigorous steps to finally get the desired design for your ticket.

Plus, these software are expensive and are generally used by graphic designers/professionals.

2. Add details

Once you are done with designing, you go ahead to add relevant details. These include obvious information such as event description, time, and venue. Plus, you may also want to add other details such as hall number and event tagline.

3. Print tickets

Now that your tickets are ready, you go to your nearest printer. The printer then takes their time and prints the bulk of tickets for you.

Once they are printed, you hand out these tickets to your guests.

But the whole process is too taxing. For example, say you are organizing a sports event and you want to add variable information such as seat number on each ticket. Specifying them one by one will consume a lot of your time and effort.

And you do not want to create tickets the conventional way. In the next section, we will detail how to effortlessly create printable tickets that also help authorize entries.

B. Create print-ready tickets

You can create custom-designed and ready-to-print event tickets using professional event entry pass makers. In this article, we will use Ticket Generator for demo purposes.

Note that every ticket you generate using this tool has a QR Code on it. These are one-time scannable tickets that help authorize event guests. Upon scanning the QR Code, one can know whether the ticket is valid, invalid, or duplicate.

Hence you can create printable tickets that are both branded and functional. Here are some steps that you need to follow:

1. Create an event

Go to Ticket Generator and create an account. Note that the first ten tickets you create are free. In order to create more than ten tickets, you will have to purchase credits.

Now, click on Create New Event option. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create. Your event will be created.

2. Add a design to tickets

The next step is to design your ticket. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.

i. Upload own design

This option allows you to design your ticket using your own ready-made design template.

With this option, you can superimpose the QR Code and unique ID on the ticket.

Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Note that all these elements are movable and resizable.

ii. Edit design

This is Ticket Generator's standard design. You can use this option to design your ticket from the scratch.

Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.

The actual data of unique/variable information will be taken in the next step.

iIi. Choose from templates

If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

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3. Delivery method

Once you have finalized the design, you can specify how you want the tickets. That is, you can choose from four options Generate Form Link, Generate and Download, Generate and Email, and Generate via API.

Since, in this article, we are focusing on how to generate printable tickets, we will detail on the Generate and Download delivery method.

Generate and Download: By clicking this option, you can generate print-ready tickets.

If you want to mention variable information, you can upload a data file in the given option. For more information on this, you can refer to this detailed guide on variable information.

If everything looks fine, go ahead to Generate the tickets.

Your event tickets will be generated in PDF format. You can now print these tickets by using your home or office printer.

Besides, you can also integrate your registration system with the tool's ticketing system through API. Here is a step-by-step guide on how to create tickets through API. 

C. Generate single tickets for contingencies

Here are the two important situations where Ticket Generator is helpful for you:

1. Generating tickets for the unplanned guests

Say you have created a whole batch of event tickets for your event and sent them to the planned guests. At the last moment, some unplanned guests have shown up at your event. And you want to give them the tickets.

And to do it, you'll have to create new tickets for them. But you don't need to engage in specifying all the event details to again create a whole new batch of tickets.

Here's how Ticket Generator can help you create additional tickets quickly and smoothly:

Say you are organizing a business event and have created the tickets for all the attendees. But at the last moment, some unplanned guests have walked down on your dance show. And they want tickets for it.

Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here's how:

i. Login to Ticket Generator

ii. From the dashboard, click on the event for which you want to create these tickets.

iii. Now, click on Guest Tickets tab.

iv. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.

Download Ticket: This option allows you to generate and download the ticket.

Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.

vi. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated.

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2. Resending the tickets

Say you've sent the event tickets to your guests via email ID and phone number. But somehow, they didn't receive them. Here, Ticket Generator has got you covered. It helps you resend tickets to them quickly. Here's how:

1. Login to Ticket Generator 

2. From the dashboard, click on the event for which you want to resend the tickets.

3. Now, click on Guest Tickets tab.

4. Click on Resend Ticket.

5. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets

6. Once you've entered these details, click Search. Now, you will see the ticket details

7. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend

Note that you'll not be charged extra for resending the tickets.

You now know how to create printable tickets. Let's now see how to validate them.

D. Validate tickets and authenticate entries

As an event organizer, your end goal is that guests feel comfortable and enjoy your event. In other words, your event is safe and secure. And for this, you adopt various measures for event security management.

The foremost thing is to permit only valid entries to your event. And you can easily assure this with the QR Code based tickets you generated. The QR Code on each ticket has a unique ID or a serial code.

To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll be authorized to validate the tickets. Here's how to do it:

1. From the dashboard, go to the Manage Event section

2. Select the required event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

On selecting this option, you can specify the email addresses of the coordinators. Each of them will then receive an email invite and a password.

4. Next, they'll have to install the app on their smartphones via Google Play Store or App Store and login

5. Now, they need to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets by scanning the unique QR Code on each ticket

Doing this will tell them if it's a valid, duplicate, or invalid ticket.

E. Event Analytics

Furthermore, you can also see how well your event performed by tracking attendance. You can also get analytical data such as the percentage of people who attended the event and tickets validated per coordinator. Besides, you can track attendance at different time periods (days, hours) of the event.

The data will prove useful to give you important insights into your event performance. And lead you to make better decisions in your upcoming events.

To know more about how to track attendance of your event, refer to this detailed guide.

This way you can tackle unauthorized entries to your event. And easily secure entry.

Now you know how to create printable tickets. But before you actually go ahead to print your tickets, know some of the best practices of printing tickets.

F. Ticket generation best practices

Here are some practices that you should follow to generate your tickets flawlessly. These entail both printing and designing.

a. Printing

1. Proofread your document before printing. In your case, check the details on the tickets before actually generating them. Plus always print preview documents on the computer before printing them. This will ensure that the document looks exactly the way you expected.

2. Set your print defaults to low or draft resolution and duplex. This will encourage optimum use of print resources.

3. If you have to print in bulk, zip all larger documents or groups of documents. This practice will reduce network traffic.

Follow these best practices for a sustainable use of print resources.

b. Designing

1. Provide all the details of your event on the ticket. That is from minute details such as seat number to additional details such as event tagline, mention it all.

This will not leave your guest confused or doubtful about any detail.

2. While designing your ticket, choose a background color that aligns with your company's or brand's color. Amongst all the colors, blue is a universal favourite of designers. It is not only soothing to the eye, but also the most visible to color blind people.

Hence, keep these points in mind while you add design to your event ticket.

So now you know how you can generate printable tickets easily. You no longer need to worry about the printing costs, as you can print the tickets on your home printer itself. Plus, these tickets also help in securing entry to your event.

So, this way, easily create tickets that are branded, functional, and print-ready for your event.

You are probably planning on organizing an event soon. It could be a workshop, seminar, conference, or even an informal event.

You have prepared a list of guests to be invited. And you want as many of them as possible to turn up for the event.

Plus, as an event organizer, you want to keep an eye on the event footfall. That means you want to track event performance or attendance. So you are looking for easy, effective, and affordable ways to do it.

For your convenience, here is an exhaustive list of event management best practices. They will help you resolve all the problems.

But before we discuss various ways to get the job done, let?s see why is tracking event attendance is important in the first place.

A. Why event attendance tracking is important

By tracking event attendance, you get an idea about the footfall at your event. You can then gauge what was your expected footfall and how many people actually turned up.

This data can provide you valuable insights while estimating your ROI or conversions (event attendance here).

Also, with this data in hand, you can know if the results meet your expectations or not. Hence, you can work to make changes to optimize your future events accordingly.

While you know why event attendance tracking is important, you want to explore various ways to do it. Keep reading to know about them.

B. How can event attendance be tracked

Figuring out how to effectively track event attendance can seem like a daunting task. But fret not! There are a variety of methods to do so. Let's dive into them:

1. The manual approach

For simple, straightforward event attendance tracking, many event coordinators opt for attendance sheets to maintain records. These sheets usually include the names of all attendees. 

Once you reach the venue, you report to one of the coordinators to get your presence marked.

Now, this is the simplest way to keep an eye on the attendance record. Coordinators need to simply mark present against the invitees who report to them. Or at most, they just need to mention the time of reporting.

Since it is no brain game, you do not need to impart any training. But here is the thing this process is highly prone to inaccuracies.

In addition, since manually writing down things takes time, this method is slow. Hence, it often leads to guests waiting in long queues at the entry gate. Now since that is not really good experience for the guests, you would want to avoid it.

But to do it, you will have to hire many coordinators to get the job done faster. As the number of coordinators will increase, so will your hiring costs.

So, while the manual method is simple, it may not be the most efficient or accurate approach to tracking event attendance.

2. The digital approach

Digital methods, in contrast, often provide a more accurate and efficient approach to conference attendance tracking.  They are usually faster and help you keep guests from waiting in queues to enter the event.

And one of the most effective ways to do it is via event tickets. Yes, you read that right.

You do hand out tickets to the invitees to be shown at the venue, right? That is how you check whether it is a valid or an invalid entry.

But did you know that these tickets can also help you keep a record of the event attendance? Yes, it's possible. Using the Ticket Generator tool for a demo, here's how you can do it.

C. Tracking attendance with ticket

In one of our previous articles, we have talked about event tickets that help you authenticate entries. These tickets come with event details such as event name, date, timings, venue, description, and a QR Code.

Coordinators need to scan the QR Code on these tickets at the entry gate. And they get to know if the ticket is valid, invalid, or duplicate. That leaves no room for duplication of tickets and unauthorized entries.

Also, you do not need to install any cost-intensive set-up to scan the QR Code. Unlike barcodes that require handheld scanners, QR Codes can be scanned simply with smartphones.

All that you need is tickets and the Ticket Validator app installed on each coordinator's phone. That simple.

Besides making the entries secure, these tickets also help you track attendance. That means each time a coordinator scans the QR Code to authorize entry, the attendance data is recorded.

Here is what all data you get to monitor:

1. Attendance by time period

It tells you the time when the tickets were scanned. You can obtain this data both on an hourly basis or even based on days.

2. Tickets validated per coordinator

You would often have more than one coordinator validating the tickets. And the Ticket Generator helps you track which coordinator has tracked how many tickets.

3. Data on valid entries

With this option, you get to know the number of valid, invalid, and duplicate entry tickets.

4. Duplicate and re-entry count

Say a person among the invitees manages to get hold of the original ticket. And he creates a duplicate ticket to get event entry.

At the venue, the invitee shows you the ticket, you scan it and see it's a valid ticket. So you grant her entry.

Now the person with duplicate ticket comes in. Here, once you scan the QR Code, it will prompt a duplicate entry.

You can then decide if you want to grant him entry to the event or not. To know more about it, you can go through this detailed guide.

Using the Duplicate and Re-entry Count option, you can gather data on such entries.

While you can see all this data online, you can also download it in CSV file.

Now that you know how you can track event attendance, the next question is 

D. How to set-up attendance tracking

You will need ticket management software to set up attendance tracking for your event. Using the Ticket Generator tool for a demo, here's a detailed step-by-step guide on how to do it:

1. Create event tickets

The first step is obviously to create event tickets. To do this, go to Ticket Generator and do a quick sign-up. Once you do it, you can create tickets with all the details.

To do this, go to Create New Event option and start creating your event by adding details such as event name, description, venue, and date. And you can even add guest-specific details such as seat number and hall number allotted to the invitee.

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Next, you can choose if you want to download the tickets once you create them or mail them directly to the guests.

Choose whichever option you want and go ahead to design your tickets.

If you have a readymade design template, you can simply upload the design. And then add QR Code and ticket ID to it. Or you can design ticket from scratch by adding a logo and background to it.

Here's a detailed guide on how to create event tickets.

2. Hand-out the tickets

Once you create and customize the tickets, the next step is to send them. One of the options is to print PDFs of your ticket and hand them out to the invitees.

Or you can also send them to your guests directly via email, SMS, or both.

Furthermore, you can also integrate your registration system with ticket generation via an API. To know more about it, here's a detailed guide.

3. Validate entries

Now that you have created and distributed the tickets, the next step is to validate them at the event. To do it, you will have to get each coordinator to install the Tickets Validator app on their phones. You can get its link from the Ticket Validator App option on the dashboard.

Once you start validating them, the tool will start gathering attendance data.

4. Track event attendance

The final step is to see your event analytics. With the Ticket Generator, here's how you can get this data:

a. From the Ticket Generator dashboard, go to Manage Event

b. On the page that loads, select the event you want to track the attendance data for

c. Next, on the right, you will see the option of View details, click it.

d. On the landing page, click on Track Analytics, you will get all the data on the event attendance. First will be the percentage of people who have attended the event. Here, you will also be able to see when does the event end and the Event Status

On scrolling down, you will see different sections with event attendance based on various parameters. These include:

i. Attendance by time period
ii. Tickets validated per coordinator
iii. Used, new, expired, and invalid tickets
iv. Duplicate and re-entry allowed counts

With each of these sections, you will see the Download CSV icon. You can click it to download the attendance data for whichever section you want.

That's it. You now know everything about tracking event attendance. From creating the tickets and distributing them to validating entries and monitoring analytics, it's an easy and effective method.

Also, scanning a QR Code does not take more than 2-3 seconds. Hence, you can easily keep your guests from waiting in long queues. And rather, provide them a smooth check-in system.

Conclusion

In conclusion, tracking event attendance is no longer a Herculean task burdened with inaccuracies and inefficiencies. The adoption of digital methods, particularly the Ticket Generator tool, allows for accurate, efficient, and detailed record-keeping. 

Event organizers can use this data to optimize future events, providing guests with a smoother, quicker check-in system, and ultimately enhancing their event experience. 

Invest the time in creating a streamlined attendance tracking system and see firsthand the impact it can have on your event's success.
So go ahead, sign up for the Ticket Generator tool today, and transform your event management process for the better!

There's nothing like the thrill of a live music concert. But creating that experience for your audience starts with ticketing: getting people in the door and making sure they have something memorable to take home from their night at your show.

But navigating through endless spreadsheets, dealing with ticket vendors or manually entering information can be a huge time sink.

So how do you make the ticketing process more efficient?

Well, stress no more, as the solution lies in learning how to make your own concert tickets.

Creating your own personalized tickets not only puts you in total control, but also adds an element of uniqueness to your concert.

This comprehensive guide will take you through every step of making bespoke concert tickets, eliminating any ticket-related stressful scenarios and ensuring a smooth, enjoyable event for everyone involved.

Let's get started.

A. How to generate concert tickets with a concert ticket app

To create QR Code-based concert tickets, you need an online professional tool such as Ticket Generator, which acts as an efficient concert generator. This tool creates QR Code-based tickets, allowing you to effectively make your own concert tickets.

Upon scanning, you can know whether the ticket is valid or not. Using this tool for demo purposes, let's look at how to leverage this easy-to-use concert ticket app:

1. Create event

Go to Ticket Generator and sign up to create an account. Note that you get ten free credits to create ten tickets free of cost.

Once logged in, go to Create Event. Here, select the event, if already created. If not, then create an event by adding details such as event description, time zone, and venue.

2. Design tickets

You can choose from the following options:

Upload Own Design: This option allows you to design your ticket using your own ready-made design template.

With this option, you can superimpose the QR Code and unique ID on the ticket.

Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

Edit Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.

Once you've designed your tickets, click on Preview to see how your ticket design looks.

Choose from templates: If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticke

For more information, you can refer to this detailed guide on how to design event tickets.

Once designed, you can click on Preview. Here, you can see how your QR Code based ticket looks. If everything looks fine, proceed to the next step.

3. Delivery method

In this option, you can specify how you actually want the tickets. Plus, here you can upload actual data of variable/unique information.

You can choose from the following four options:

i. Generate form link

By clicking this option, you can design and share your own event registration page with your target audience. Here, you can add images, event description, specify the form fields, and even customize the button text.

ii. Generate and Download

By clicking on this option, you can generate and download the tickets in printable formats (PDF).

iii. Generate and send

Here you can choose from the following three options:

a. Send ticket by email only

In this option, you can specify up to 1,000 email addresses. You can either upload a data file or manually type/paste in the given grid. The ticket will automatically be sent to the recipients.

b. Send ticket by SMS only

Here, you can send tickets to your guests via SMS. You can specify up to 1,000 phone numbers.

c. Send ticket by both email and SMS

Here, you can send tickets both by SMS and email to your guests.

You can also add variable information in the data file you are uploading. For your reference, you can refer to this detailed guide on variable information. 

iv. Generate via API

You can integrate your registration system with a ticket generation system. And generate tickets programmatically in real-time via Ticket Generator API.

To know more about it, you can refer to this detailed guide on Ticket Generator API. 

That' s all. Your QR Code based concert tickets will be generated.

This way, you can easily create printable concert tickets in bulk.

4. Single tickets for contingencies

Here, you can generate and distribute single tickets to the guests. It is useful in two ways:

a. Having unplanned guests at the last moment

Say you are organizing a business event and have created the tickets for all the attendees. But at the last moment, some unplanned guests have walked down on your dance show. And they want tickets for it.

Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here's how:

i. Login to Ticket Generator

ii. From the dashboard, click on the event for which you want to create these tickets.

iii. Now, click on Guest Tickets tab.

iv. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.

Download Ticket: This option allows you to generate and download the ticket.

Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.

v. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated.

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b. Resending the tickets

Say you have sent the tickets of your events to your guests via email and phone number but some of them didn' t receive them.  Here again, Ticket Generator can help you resend them. Here' s how:

i. Login to Ticket Generator

ii. From the dashboard, click on the event for which you want to resend the tickets.

iii. Now, click on Guest Tickets tab.

iv. Click on Resend Ticket.

v. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets

vi. Once you've entered these details, click Search. Now, you will see the ticket details

vii. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend

Note that you'll not be charged extra for resending the tickets.

Now, let's move ahead to detail how you can validate these tickets.

5. Validate tickets

To validate tickets, you need to follow these steps:

a. Download the Ticket Validator app (Google Play, App Store). Upon scanning with this app, you can know which ticket is genuine.

b. Go to the Manage Event section and click on Add/Edit Coordinator. Here, you can specify the respective email addresses. The coordinators will then receive an email invitation, which will have their login credentials for Ticket Validator.

Once they login, they can then scan the concert ticket and spot the invalid, valid, and the duplicate one.

This way you can authenticate tickets quickly. Plus, it just takes a few seconds to scan the QR Code on the ticket and grant access. Hence, you no longer need to keep your audience waiting in long queues.

And with such a smooth entry procedure, you will also be able to keep the crowd under control.

6. Track attendance

Using this app, you can also track the performance of your event. That is, you can get analytical data based on the following parameters:

• Percentage of people who attended the event
• Number of tickets validated per coordinator
• Attendance on the different time periods (by hours, days) of the event
• Number of used, new, expired, and invalid tickets
• Number of duplicate and re-entry allowed tickets

The data will give you useful insights and lead you to make better decisions for your next concert.

So, by using Ticket Generator, you can authenticate and manage the crowd to your concert feasibly. Besides, you can get reports on event efficiency and performance.

Now, as you become ready to generate tickets for your concert, there are some things, which you need to keep in mind for best results in event management. So, now let' s move ahead to state some of the best practices, which will help you manage the crowd efficiently.

B. Crowd Management: Best Practices

Concerts are generally marked by stampede and mayhem. People end up losing their belongings, getting squashed in the crowd, and getting injured.

And as a concert organizer, you would least want it to happen in your concert. So, in order to avoid these situations to some extent, you can follow these best practices:

1. Undergo a risk assessment

You need to be aware of all the risks involving your concert.

For example, you can be extra cautious and take tight security measures if you are inviting a controversial figure to your concert. Or if your concert is being organized any closer to a dangerous area (such as gangsters'  dwellings and highways).

This activity will help you know the prominent threats facing your event. And lead you to take appropriate event security measures.

2. Have an estimate of the footfall

You should always know an estimate of how many people are expected to turn up at your concert. For example, you can get this idea from how many people actually marked interested on the event post you created on social media.

Another obvious parameter is getting an estimate of the number of tickets sold for the concert.

By knowing the footfall, you can take crowd control measures accordingly. For example, you can employ crowd control barricades.

This will demarcate the area and restrict people from going beyond.

3. Keep multiple entry access points

By keeping entry access at different stops, you can keep the crowd entry under control. This practice will ensure that there is no large crowd at a single entry gate. This way, you can avoid stampedes and also endless audience queues at the entry.

Furthermore, you can specify different zones in your concert VIP(gold), silver, and normal entry. For example, concerts, which take place in colleges provide VIP access to students of the same college. This keeps the crowd separated and helps in proper control

4. Form multiple emergency exit points

Keep visible multiple emergency exit points. This way, event attendees will know where they have to go at the time of crisis.

Moreover, when you learn how to make your own concert tickets, you can segregate different zones in your concert such as VIP(gold), silver, and normal entry. 

And, if the exit gates are marked and clearly communicated, the crowd will not panic during an emergency. And this will reduce the chance of crowd crush or stampede.

Follow these best practices to keep your crowd under control.

So, now that you know how to make your own concert tickets and manage the crowd, it's time to choose your concert ticket generator for smooth and authentic entries. Make your concert a safer and more enjoyable experience for your audience.

Picture this — you’re planning an event.

The thought of printing and handling paper tickets already feels like a chore, right? They get lost, copied, even damaged. Keeping track of them? That’s a whole other headache.

There’s a better way: an electronic ticketing system.

With today’s online ticketing systems, sending tickets to your guests is almost effortless. No envelopes, no printers, no clutter — just a quick message to their phone or email.

This blog will walk you through what an e-ticket generator actually does and why it’s a game-changer for smooth event planning.

Big bash or small gathering, digital tickets make managing your crowd simple — and they’re way easier to handle than stacks of paper.

Let’s get started.

A. Understanding the electronic ticketing system

1. What is an electronic ticketing system?

There was a time when paper tickets were the only way to enter an event. But they often got lost, damaged, or copied.

Now, with an electronic ticketing system, you can create tickets online and send them straight to your guests by email or phone. No need to print or hand out anything.

Every digital ticket comes with a special QR Code or barcode. This helps make sure only the right person can use it.

You can even design your own ticket using tools like an online ticket generator or an e-ticket generator. Add your logo, colors, or background to make it match your event.

This new way of ticketing is faster, safer, and easier for everyone.

2. Why are paper tickets becoming a thing of the past?

Paper tickets have many issues that make them less reliable today. They are:

• Easy to lose or damage: Many people misplace or ruin physical tickets, causing problems on event day
• Vulnerable to copying: Fake tickets can let in unauthorized guests, which affects both security and profits
• Time-consuming: Printing, handing out, and manually checking paper tickets takes up a lot of effort

In contrast, an online ticketing system makes everything smoother.

By moving to digital tickets, you reduce the risk of fraud and save time during the event check-in process.

3. Benefits of electronic ticketing systems

Switching to digital ticketing brings many clear benefits.

First, it is fast. With an electronic ticketing system, your guests receive their electronic event tickets right after purchase—no waiting at all.

Second, it is secure. Each digital ticket comes with a special code that makes it hard to copy, ensuring only valid ticket holders can enter.

Third, it is convenient. Guests can store their tickets on their phones, so there is no need to worry about carrying paper or losing them.

For organizers, using an online ticket generator means you can easily manage ticket sales and keep track of guest information.

By choosing an electronic ticketing system, you create a better, safer, and more organized experience for everyone.

It is a modern solution that lets you focus on planning a great event without the hassles of paper tickets.

B. How to create tickets using an electronic ticketing system

Planning an event can feel overwhelming, but making tickets doesn’t have to be. With an electronic ticketing system, you can create and share tickets in just a few steps — no paper, no hassle. Here’s how:

1. Set up your event

First, sign up on a ticketing platform. Most let you log in with your email or a social account.

Once you’re in, create a new event. Add simple details like your event name, date, time, and place.

Decide if tickets are free or paid. You can also choose if each ticket works for a single entry or allows people to come and go.

That’s it — your event page is ready to go.

2. Design your ticket

Next comes the fun part — making your tickets look good.

You can pick a ready-made design or upload your own. Add your logo, your event’s colors, and even a sponsor’s logo if you have one.

Make sure your ticket shows the event name, date, time, and place clearly.

Every ticket also gets its own QR Code or barcode, so you can scan guests in quickly at the door.

3. Create your event registration page

Your guests need an easy way to sign up, so you’ll also create a registration page.

Keep it simple — just the event name, a short description, and a nice banner image.

Add fields for names, emails, and phone numbers, so you can collect guest info. You can also limit how many tickets each person can grab to keep things fair.

4. Send out your tickets

Once your tickets are ready, you can send them directly to your guests. Email, SMS, even WhatsApp — use whatever works best for your crowd.

On event day, checking people in is easy. Just scan each ticket’s QR Code at the door. The system will catch duplicates, so no one sneaks in twice.

5. Review your results

When the event’s over, you can look at your ticketing data. How many tickets did you sell? How many guests showed up?

This info helps you see what worked — and what you might improve next time.

The bottom line is clear: switching to digital ticketing makes your event planning smoother and more secure.

You can focus on creating a memorable experience while the ticketing process works quietly in the background.

Enjoy the ease and peace of mind that comes with modern, digital ticketing.

C. Common myths about electronic ticketing systems

Many people still believe in the old ways of doing things when it comes to tickets.

Let's chat about some common myths and see how an electronic ticketing system can make your event safer, simpler, and more fun.

Myth 1: Paper tickets are more secure

Some folks think paper tickets are better because you can hold them.

But paper tickets get lost, torn, or copied very easily.

With digital tickets, every electronic event ticket has a unique QR Code or barcode.

This code makes them hard to fake, so only the right person can enter.

You add extra security that paper tickets just cannot match.

Myth 2: Online ticketing is expensive

Many worry that switching to online ticketing will break the bank.

In truth, going digital can save you money. You skip printing and mailing costs and pay only for what you use.

An electronic ticketing system cuts extra expenses. This lets you focus on making your event great, without hidden costs.

Myth 3: People prefer printed tickets

Some say guests love holding a paper ticket.

Today, most people find digital tickets much more handy.

Imagine not scrambling for a ticket on the day of your event or losing it.

With digital tickets stored on phones, guests can access them anytime and anywhere. Plus, these tickets are eco-friendly and help the planet.

Myth 4: Selling tickets online is difficult

Many event organizers think that setting up online ticketing is too hard.

The truth is, modern digital systems are very user-friendly. You can set up your event, design your tickets, and start selling them in minutes.

These tools make it simple, even if you are not a tech expert.

Myth 5: Digital ticketing is not reliable

Some worry that digital systems might crash or face glitches that ruin your event day.

Digital ticketing systems are built for reliability. They get regular updates and offer strong support.

This means your electronic event tickets work perfectly when you need them.

You can relax and enjoy your event without last-minute problems.

Myth 6: Electronic ticketing is impersonal

There is a notion that going digital makes your event feel cold and impersonal.

In fact, digital ticketing can be very warm and personal.

You can add your event logo, a friendly message, and a unique design to your tickets.

Even with an electronic ticketing system, your guests get a memorable and personal experience.

Digital ticketing is smart, secure, and cost-effective. With an electronic ticketing system, you gain extra security, convenience, and even a touch of personal style—all while keeping things green.

Let's leave the old myths behind and welcome the future of ticketing.

D. Strategies for selling tickets online

Selling tickets online can be a breeze if you know a few simple tricks.

Let’s explore some smart ways to get your electronic event tickets into your guests’ hands without any hassle.

1. Start with a great landing page

Think of your event landing page as your warm welcome. It should look inviting and be easy to read.

Use a clear title, a short and engaging description, and a bright image or banner that captures the spirit of your event.

When someone visits your page, they should quickly understand what the event is about.

A friendly and neat page builds trust and makes people eager to click that “buy ticket” button.

2. Get social and send friendly emails

Everyone loves a good story on social media. Share your event on platforms like Facebook, Instagram, or Twitter.

Post fun updates, behind-the-scenes moments, or even a short video invite.

Don’t forget to send out a friendly email newsletter too.

A simple email with event details and a direct link to buy tickets can reach both your loyal fans and new guests through your online ticketing system.

3. Offer different ticket options

It’s a great idea to give people choices.

Offer standard tickets, VIP passes, or early-bird discounts.

This way, your guests can choose what fits their budget and needs. By providing clear options, you show that you care about making the event accessible to everyone.

This simple approach can also boost your sales.

4. Make buying tickets simple and safe

When it comes to purchasing tickets, keep things as simple as possible.

Use a trusted online ticket generator that makes the checkout process quick and secure.

Ensure that the purchase is smooth, so guests receive their electronic event tickets right away via email or SMS.

A fast and error-free buying experience leaves everyone smiling and sets the tone for a great event.

In essence, selling tickets online should feel like a friendly conversation with your guests.

By creating an inviting landing page, engaging on social media, offering clear ticket choices, and keeping the purchase process simple, you’re well on your way to a successful event.

Enjoy the process, and watch your ticket sales grow with ease.

E. Case studies: Success with electronic ticketing

Many event organizers have found that digital ticketing makes a real difference.

Instead of dealing with lost or copied paper tickets, they now use an electronic ticketing system to make events run smoothly.

Let’s look at a few real-life examples that show how switching to digital ticketing can change everything for the better.

1. A local music festival’s turnaround

A small music festival used to struggle with long lines and lost paper tickets.

They made the switch to digital ticketing. Soon, guests began receiving the electronic event tickets on their phones.

Check-in became fast and easy because every ticket had its own QR Code.

This move not only stopped fake tickets but also helped the festival track attendance and boost sales.

2. A busy conference that sped up entry

At a large conference in a busy city, paper tickets were causing slow entry and confusion.

The organizers switched to an online ticketing system and used an online ticket generator to create custom tickets.

Guests then received their tickets by email or SMS.

On the day of the event, the digital system made the check-in process smooth and on time, reducing delays significantly.

3. A charity gala with tailored ticket options

A charity gala also decided to move away from printed tickets. They offered several ticket options, like standard, VIP, and early-bird tickets.

This digital system allowed them to control ticket limits and track sales easily. Guests liked having their tickets on their phones, and each ticket came with its own QR Code to boost security. 

As a result, the gala saw a rise in sales and smoother event management.

These examples show that digital ticketing works well for any event.

With an electronic ticketing system, you get fast check-ins, better security, and a smoother experience for everyone involved.

F. Future trends in electronic ticketing

Digital ticketing is making events smoother and safer today. In this section, we look at what the future holds for the electronic ticketing system.

Right now, most people use QR Codes to enter events. Soon, ticketing systems will use smart AI to learn your tastes. This means platforms will suggest events you might like. Organizers can set prices that change with demand. An online ticketing system that uses AI will help plan events better.

Blockchain technology will add extra safety. Every ticket will have its own digital code that is very hard to copy or fake. This will make electronic event tickets more secure and help stop fraud and scalping.

Mobile ticketing will also get better. Future apps will be faster and easier to use. They may show real-time updates and digital maps to guide you to your seat. With an e-ticket generator and an online ticket generator, checking in will be quick and smooth.

Digital ticketing will go green, too, by reducing paper waste. New tools like AR and VR might let you view a venue in 3D before you buy a ticket. Social media will play a bigger role as well, letting you share your tickets and get special offers.

In short, the future of digital ticketing is bright. With a smarter, safer, and greener electronic ticketing system, buying and using tickets will be easier than ever. Get ready for a new way to enjoy your favorite events!

Paper tickets had their moment — but today, electronic ticketing systems offer a better way to manage events.

G. Conclusion

Handling tickets doesn’t need to be complicated.

With an electronic ticketing system, you can skip the printing, cut down check-in times, and stop worrying about fake tickets.

If you want a tool that’s easy to use, Ticket Generator is a solid choice. It helps you make and send tickets fast, without learning any complicated software.

In the end, digital tickets save time, money, and stress — and that’s something every event organizer can appreciate.

H. FAQs

• What makes an electronic ticketing system better than paper tickets?
  An electronic ticketing system uses digital codes that are hard to copy. This keeps your event safe and stops fraud.

• How does an online ticket generator help event organizers?
  An online ticket generator lets you design and send tickets fast. It saves time and makes managing sales easier.

• What steps do digital ticketing systems take to stop fraud?
  They use unique codes and encryption to secure each electronic event ticket. This makes it very hard for anyone to copy a ticket.

• Can digital ticketing work with other event tools?
  Yes. Digital ticketing can join with many event apps and software to give you real-time sales and check-in data.

• How does digital ticketing speed up the check-in process?
  With a quick scan of a QR code on your phone, digital ticketing makes check-ins fast and smooth.

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Say your company has an events website. People interested in your events make a booking and purchase event tickets. The event could be a movie, Christmas party, graduation event, seminar, or even a transport journey.

When a purchase is made online you either share a booking confirmation or an e-ticket probably via email. The guest then needs to print the ticket and show it at the entrance.

Lately, you are feeling the need to improve this ticketing system. First by making the entire process more convenient for your guests. Next, by making the ticketing process more secure. You are worried about unauthorized entries.

Hence, you're looking for a better ticketing system. So that you can integrate with your existing event registration site or software.

Here is what you need  a ticketing API that creates one-time scannable QR Code-based tickets such as single-use coupon codes. You can scan this QR Code on the tickets at the entry using a smartphone app.

Your guests can receive the tickets on their email. And show the ticket on their smartphone at the entrance. Your security personnel can use their smartphone to scan the ticket and validate entry.

No printing, no tedious software development, and no additional hardware required. A simple integration with a secure third-party API. With it, you can auto-generate event tickets. Isn’t that amazing?

You can do this using the API provided by the online ticketing tool Ticket Generator. The tickets can be validated using the Ticket Validator apps available on App Store and Google Play.

A. Decide ticket format

Before we go into the steps on how to use the Ticket Generator API, you need to decide how you want the tickets. The tool currently allows three options:

a. Get QR Code and ticket ID only

This option is useful if you already have a ticket design that you use. You simply need to add a layer of security and convert your tickets into QR Code tickets.

If you choose this option, the API will return a unique QR Code (image) and ticket ID. In your own ticketing software, you can place these on your existing ticket design.

The Ticket Validator app can be used to scan the QR Code or check the ticket ID.

b. Get QR Code ticket image

This option is useful when you're starting from scratch. Ticket Generator has a standard ticket design that you can use.

In this case, you'll first need to customize the design of the ticket via the tool dashboard. And save it. Then you can use the API to generate tickets with this design in real-time.

With each API call you will get a ticket in PNG format of resolution 2200 x 850 pixels. You can either display the ticket, make it available for download, or email it to the guest.

Each ticket will have a QR Code and ticket ID. These can be used to validate the ticket as usual.

c. Email QR Code ticket directly to recipient

This option is useful when you have the email address of the guest. And want to email the ticket directly to the guest.

In this case also, you'll first need to design the ticket via the Ticket Generator dashboard. Then use the API to programmatically generate and email the QR Code tickets.

You can validate the emailed tickets as usual.

Depending on your requirements, you should choose a method. Keep reading to now learn how to use the Ticket Generator API.

B. How to use Ticket Generator API to generate QR Code tickets

Given below is a step-by-step guide on how to use the Ticket Generator API:

a. Signup for Ticket Generator account (free)

First you'll need to create an account with Ticket Generator. The signup is free and no credit card is required. Plus, it probably takes less than a minute.

In fact, the tool gives you 10 ticket credits free to try the product. 10 ticket credits are good for 10 tickets or 10 API requests.

Here is the link to: Signup for Ticket Generator.

b. Create an event

In Ticket Generator, the first step is to create an event. Tickets created via this tool are for a specific event.

To create an event, go to Manage Events from the sidebar navigation and click on Create New Event.

You'll need to enter event details such as: Event Name, Date & Timings, Activate Tickets (when you would like to allow validation of tickets to start), Timezone, and Venue. All these fields are required.

Click on Create when all details have been added.

c. Create ticket design

Note that this step is not required if you're only looking to get QR Code and ticket ID. If so, skip this step.

Next, you'll see the option to add design to your tickets. There are three different ways to do this:

The first is by clicking on the "Upload own design" option: It helps you design your personalized ticket using your own templates.
You will be able to display a unique ID or QR code on your ID card. You can also add variable information.
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The second step is performed using the "Edit Design" option. You can design your personalized ticket from scratch using standard themes.
This allows you to  add logos, theme colors, or  background images to your path.
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The third option is "Select from template". Here you will see a number of ready-made templates to choose from.

Note on Variable Information

With Ticket Generator, you also have the option to add unique ticket information or variable information. This means that all information on the tickets will remain constant except QR Code and ticket ID. But you can add information that is unique to each ticket. This could be the name of the guest, booking reference number, seat number, hall number, ticket price, etc.

When creating tickets via the dashboard, you can upload a CSV/Excel with this data. However, in the case of API, you will need to provide this information with the API request.

Once the design is ready, click on Preview to see how the ticket will actually look. If the design is final, click on API from the sidebar navigation.

d. Generate API certificate

Go to the API section from the sidebar navigation.

The next step is to generate the API certificate. The API certificate or key is what you require to authorize an API request.

Click on Create to generate to create a new API Certificate. You will be required to enter your account password. One the key generates, copy it and keep it handy.

e. Get event ID

Next, you'll also need the event ID. From the dropdown list, choose the event created in the previous steps. The ID will be displayed. Copy this ID and keep it handy.

f. Go to API documentation

Once you have the API certificate and event ID, click the View Docs button under API Documentation.

You'll be redirected to the API documentation and playground. You can use this documentation to view and create sample requests.

g. Create a sample request

The first step here is to authorize the playground.

Click on the Authorize button and paste the API certificate/key created in the previous steps. This will authenticate that you have a valid account with Ticket Generator.

Important note: Authorized API requests will use actual ticket credits from your Ticket Generator account.

Next, choose the ticket format or method from the three options:

1. GET/ticket/data/

Use this option if you only need QR Code and ticket ID.

To start, click on TEST.

Enter values in the the following parameters:

• eventID: Paste the event ID copied in the previous steps
• width: Enter the size of QR Code image in pixels. Default value is 300 pixels

Click on Execute.

The documentation will share the API request format in Curl, the request URL, return the QR Code image in PNG (base64) format and ticket ID, and the response header.

You can use this sample to create actual requests via your own event registration system.

2. POST/ticket/image/

Use this option if you need the tickets in PNG format. The design of the ticket will be the design we created via the Ticket Generator dashboard.

To start, click on TEST.

Enter values in the the following parameters:

• eventID: Paste the event ID copied in the previous steps
• header_1: This field is for the header of the unique information that'll go on the ticket. Enter string such as Name
• value_1: This field is for the value of the header 1 i.e. the unique information that'll go on the ticket. Enter string such as Lauren Reyes
• header_2, header_3, header_4, header_5: You can add up to 5 headers on the ticket using these parameters
• value_2, value_3, value_4, value_5: You can add up to 5 values corresponding to headers using these parameters

Click on Execute.

The documentation will share the API request format in Curl, the request URL, return the QR Code image in PNG (2200 x 850 pixels), and the response header.

3. POST/ticket/email/

Use this option if you need to email the tickets directly to the recipient. The design of the ticket will be the design we created via the Ticket Generator dashboard.

To start, click on TEST.

Enter values in the the following parameters:

• eventID: Paste the event ID copied in the previous steps
• email: Enter the email address of the ticket recipient
• subject: Enter the subject of the email that will be sent to the recipient
• body: Enter body of the email that will be sent to the recipient
• fromName: Enter sender's name. This will indicate to the recipient who the email is from
• fromEmail: Enter sender's email address. This will indicate to the recipient who the email is from
• replyTo: Enter reply-to email address. If the recipient replies to the email, who should receive it
• header_1: This field is for the header of the unique information that'll go on the ticket. Enter string such as Name
• value_1: This field is for the value of the header 1 i.e. the unique information that'll go on the ticket. Enter string such as Lauren Reyes
• header_2, header_3, header_4, header_5: You can add up to 5 headers on the ticket using these parameters
• value_2, value_3, value_4, value_5: You can add up to 5 values corresponding to headers using these parameters

Click on Execute.

The documentation will share the API request format in Curl, the request URL, return a message that the email is sent, and the response header.

C. How to validate tickets and manage the event

Once you have generated and distributed the tickets, you need to prepare to manage validation of tickets.

a. Add coordinators

An event coordinator is a person authorized to validate tickets at the entry. With Ticket Generator, you can add multiple coordinators to do this.

From the Ticket Generator dashboard, go to Manage Events. In the event row, click on the three dots icon in the More column. Choose Add/Edit Coordinator. Enter the email addresses of the coordinators. Click on Invite.

The coordinators will receive an email invitation and will be required to set a password.

Note that the administrator of the Ticket Generator account need not add himself/herself. Administrators can validate tickets by default.

b. Download Ticket Validator App

The coordinators should then download the Ticket Validator app from App Store and Google Play.

The coordinators can login via the credentials setup in the previous step. Administrators can login via their Ticket Generator account credentials.

https://youtu.be/HK5GJfm4G10

In the app, coordinators can select the required event.

The scanner will activate. You can then scan the QR Code on each ticket. If for some reason, the QR Code is unscannable, the coordinator can enter the ticket ID and validate.

c. Track event attendance

With Ticket Generator, it is also possible to track the event attendance.

In Manage Events, click on the event row. Then click on View Analytics.

In this section, you will be able to see:

• Percentage of people who attended the event
• Number of tickets validated per coordinator
• Attendance on the different time periods (by hours, days) of the event
• Number of used, new, expired, and invalid tickets
• Number of duplicate and re-entry allowed tickets

This data will help you understand how well the event performed. And lead you to make better decisions for your next event.

That is all you need to know on how to create QR Code tickets via the Ticket Generator API.

Start now by signing up for a free Ticket Generator account.

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If you have organized an event, you know that managing an event is not an easy job. It comes with many challenges. And managing event entries is amongst one of the major challenges. Why? For many reasons. Keep reading to know.

A. Challenges in event entry management

There are three major issues when it comes to managing entries at your event:

1. Tackling invalid entries

If you organize an event, you'd only want authorized guests to be granted entry to the premises.

It could be a formal event such as a conference, seminar, or workshop. Or even an informal event such as a wedding or a party.

In either case, you prepare a list of guests to be invited and make arrangements accordingly. And unauthorized entries will only mean a shortage of such arrangements.

Hence, allowing only valid entries to the event becomes an important task.

2. Avoiding long queues

You would have seen event coordinators manually checking the invitations to grant entries. It is actually a time-taking process. Hence, it often results in long queues at the entry gate.

This simply means a bad experience for your guests. Though you do want to ensure event security, you would not want to compromise on guest experience either, right?

3. Keeping an eye on event performance

Tracking event attendance is an important deal. It helps you get a clearer picture of what were your expectations and how did you actually perform.

And these details help you make arrangements for future events accordingly.

Now that you know what the challenges are, now the question is how to tackle them? You can do it by following the best event management practices. They will ensure an A-grade event.

And to implement them, you need a simple tool called:

B. An event entry management tool

As the name implies, an event entry management tool helps you deal with event entries. From allowing only the valid entries to helping you track event attendance, this tool does it all.

Wondering where do I find one? In this article, we'll tell you how to solve all the event entry-related challenges with an online tool Ticket Generator.

And you don't need to invest in any expensive setup to get the job done. Keep reading to know how it works.

C. How does the tool work

Here is a detailed step-by-step guide on how Ticket Generator, an event entry management tool works:

1. Prepare the list of guests

The first step is obvious you will have to prepare the list of guests to be invited.

It will do two things. First, it will let you know how much food and seats do you need to arrange. Second, it will help you know how many event invitations (or tickets) you need to create.

Once you're done with it, head on to your event entry management tool.

2. Sign-up with the tool

Now, you need to go to the Ticket generator and do a quick sign-up. Note that you don't need to pay anything while signing-up and you'll get the first ten tickets for free.

This tool helps you to create QR Code-based tickets. That is, each ticket has a QR Code and ticket ID on it. Upon scanning, you can know whether the ticket is valid or not.

If you need to create more than ten tickets, you'll have to buy additional credits. Each credit you buy helps you create one ticket.

3. Create secure entry tickets for your guests

Now that you've signed up, you can start creating tickets. But before that, decide whether you want to hand out printed tickets. Or do you want to send them via email? Or in the third case, do you want to integrate your registration system with a ticketing system?

Once decided, you can get started. Here, is an outline of the steps you need to follow:

a. Create an event

In this step, you need to specify the event details. For example, event name, date and time, venue, description, and time when you want to start validating entries.

Once you're done, select the event from the dropdown and move on to the next step.

b. Start designing tickets

Here, you can choose from either of the options:

i. Upload own design

Say you have a ready-made ticket design. But you want to add a layer of security to it. Then this option is for you.

You can upload your ticket design and then add a QR code and ticket ID to it. Furthermore, if you have unique information for each ticket such as a seat number, you can add blocks by clicking on the + sign.

The blocks for variable information will get added. The actual data will be taken in subsequent steps.

ii. Edit design

This design option is for those who do not have a readymade design. Here, you can design the ticket from scratch.

You can then add a logo to the ticket design. Then you can also add a background and event description. Plus, like the previous design option, you can add variable details (such as seat number) by clicking on the + button.

Once you finish designing the tickets, you can proceed further to see a ticket preview. Each ticket will have all the event details with a QR Code on it. This QR Code will help you meet your goal.

ii. Choose from template

If you don't want to design the entire ticket but still want to give it a nice appearance, here is the alternative for you. To access this functionality, simply click the Choose from Templates option.

Once clicked, you will see several pre-designed templates to choose from.

Here is a detailed guide on how to create event tickets.

Now, if everything looks fine, you can go ahead to download or email the tickets.

4. Give the tickets to your guests

Now that you have created the tickets, you can give them to your guests.

Generate form link

Here, you can design and share your own event registration page with your target audience. This includes adding images, event description, specifying the form fields, and customizing the button text.

Generate and Download

Here, you download ticket in printable formats and then distribute to your guests.

Generate and Send

If you selected the email tickets option, they will be shared with specified guests via mail.

With the SMS option, you can send tickets to your guests via SMS.

With the third option, you can send tickets by both email and SMS.

In all three options, you can either upload data or copy/paste it manually on the grid.

Generate via API

Plus, you can also create tickets programmatically in real-time through API. It allows you to integrate your registration system with our ticket system. Here is a detailed guide on the Ticket Generator API option.

Note: If you want to mention variable information on the ticket, upload the data file in the given column of the delivery method you choose.

5. Single tickets for contingencies

Here, you can generate and distribute single tickets to guests. This feature is useful in these two situations:

a. Generating tickets for unplanned guests

Suppose you are organizing an event and have generated the tickets for it as well. You've even handed out the tickets to your guests. But some unplanned guests turn up at the venue at the last moment. And now you need to generate tickets for them as well. 

Ticket Generator can help you do it seamlessly. Here's how:

1. Login to Ticket Generator

2. From the dashboard, click on the event for which you want to create these tickets.

3. Now, click on the Guest Tickets tab.

4. Here, click on the New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice

5. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated and downloaded. 

b. Resending the tickets

Say you have generated tickets for your event and sent them to guests via email or phone. But somehow, some guests didn't receive them.

Here, the Ticket Generator can help you resend the tickets. Here's how:

1. Login to Ticket Generator

2. From the dashboard, click on the event for which you want to resend the tickets.

3. Now, click on Guest Tickets tab.

4. Click on Resend Ticket.

5. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets.

6. Once you've entered these details, click Search. Now, you will see the ticket details.

7. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend.

Now you know how to generate e-tickets. Let's move on to show how to validate tickets for secure entry.

6. Prepare your team

You will appoint coordinators for the event, right? They will help you validate entries. And before the event starts, you will have to get them equipped.

And we are not talking about any equipment here. You don't need to install anything. You just need to do two simple things:

First, you need to add coordinators in the Ticket Generator. It allows you to specify their email address. And mails them an invitation to join in.

Second, they need to install the Ticket Validator application on their smartphones via Google Play Store or App Store

Once they do it, they can log in to the app and select the event to proceed ahead.

In fact, you can even use the Test Ticket option on the Ticket Generator dashboard to test scan the tickets. And see how the system works.

7. Validate entries to the premises

Once guests start coming, coordinators can open the application to start validating tickets. As stated earlier, coordinators need to select the event in the app. And then launch the scanner to scan the QR Code on each ticket.

As a QR Code is scanned, the app will show a pop-up. This pop-up will tell you if the entry is valid, invalid, or duplicate. And accordingly, the management can grant or deny the entries.

Also, scanning a QR Code is a fast process. It only takes at most 2-3 seconds to do the job.

That means the process becomes faster. And of course, secure and efficient.

Hence, you don't need to worry about long queues at the entry gate anymore.

8. See your event performance

Say you are done validating the entries. And the event has now ended. What next? Yes, you have to now see the event attendance.

To do this, you will again have to go to the Ticket generator. And from there, visit the Manage Event section.

From here, you can select the event you want to see analytics for. You will then be redirected to a page where you'll see all the details, go to the View Analytics option to the extreme right. Click on it.

On the page that loads, you will be able to see various aspects of event analytics. The first is the percentage of people who have been validated. Here, you will also see a small box indicating Event Status.

The green box means the event is still going on. On the other hand, a red box means that the event has ended already.

Next, you will see a graph showing Attendance by Time Period. Here you will see how many tickets were scanned at what time.

Then you will see Tickets Validated Per Coordinator. It will show you which coordinator has validated how many tickets.

Next will be the graph on Used, New, Expired, and Invalid Tickets. And finally, you will see data on Duplicate and Re-Entry Allowed Count.

With each section of the analytics, you will have the option to download the data as a CSV file. You can export it in case you need to.

Using the data obtained, you can make decisions for your future events accordingly.

This is all you need to know about an event entry management tool. It helps you tackle unauthorized entries, ensure a good guest experience, and even analyze event attendance.

It is not only easy to use but is also very cost-effective and secure. You only need to pay for the tickets you create. No need to invest in any cost-intensive setup. Just get the app installed on coordinators' smartphones. And you are good to go.

In case you still have any queries or concerns, feel free to let us know in the comments.

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You want to organize an event. This can be a conference, seminar, or simply a festival.

Once you have planned the whole event, the next step is to generate event tickets. And one of your foremost goals is to ensure only genuine entries to your event.

But the conventional paper-based tickets can easily be duplicated. This leads to unauthorized entries to your event, putting your event security at stake. Hence, you are looking for a tool, which helps you generate secure entry tickets.

Or say you already have designed a ticket template using tools such as Adobe Spark or Illustrator.

But on each ticket, you want to add unique information such as a seat number. So, designing each ticket one-by-one will consume a lot of your time and effort. Hence, you are looking for a tool, which can help you design unique event tickets quickly and easily.

Now say, you put a hologram or a similar anti-counterfeiting tactic on each ticket, which is hard to duplicate. But verifying each ticket manually for such measures can be time-consuming. This will lead to long queues and crowding at the entry gate.

So, how to design a secure event ticket, which can easily be authorized?

In this article, we'll explain how to make your event ticket secure. And also, how to generate secure tickets from scratch.

Keep reading.

A. Conventional way to design an event ticket

Here are the steps, which you generally follow to design an event ticket:

1. Finalize the details on the ticket

An event ticket should have important details about the event. That is, it should answer any doubt/question the attendee may have about the event.

For this, you give basic details such as event name, description, time, and venue. Plus, many-a-time, you also mention variable information such as seat number, ticket category, or auditorium number on the ticket.

2. Add a design to the ticket

Now, you search for online tools, which help design tickets. These include Adobe Spark, Photoshop, and Illustrator. These tools are complex to use. Hence, they are generally used by professionals.

And say you have unique information on each ticket. In such a case, you have to design each ticket individually. This takes a lot of time and effort.

3. Print event tickets

Once you are done with designing, the next step is to print tickets. For this, you go to your nearest printer. The printer then takes her/his time and prints the bulk of tickets for you.

Once the tickets are ready, you distribute them to the attendees.

Thus, the conventional way of designing tickets is tedious. Plus, it is very easy to design a duplicate ticket using online tools.

Hence, you are looking for a better way to design your ticket. That is, a tool which helps you design hard-to-duplicate, unique tickets effortlessly.

In the next section, we will show how you can make your event ticket secure.

B. QR Code-based tickets

Here is a solution you can easily create QR Code-based tickets using a professional tool such as Ticket Generator.

The tool helps you create secure tickets. Each ticket you create has a QR Code on it along with a ticket ID. Upon scanning the QR Code using a dedicated app, you can check whether the ticket is valid or not.

Using this tool, it is possible to convert your existing ticket design into secure, QR Code tickets. That is, if you already have a design template, you can simply upload this on the Ticket Generator dashboard.

On this design, the tool will allow you to place a QR Code and ticket ID. Plus, you can also add variable information effortlessly. We will detail about it later in the article.

This way, you can generate tickets with your own ticket design. And then use our tool to add unique information and a QR Code for secure entry.

Now, say you do not have a ready-made design template. In such a case, you can simply use Ticket Generator's standard design option to design your ticket.

The best part is that you can even track event attendance. That is, you can get useful analytical data on your event performance. This will help you to make better decisions for your next event.

In the next section, we will give you a step-by-step guide of how to exactly go about it.

C. Create a secure event ticket

Now, we will show you how to create secure tickets using a professional tool such as Ticket Generator. Using this tool, here are the steps, which you need to follow to make your event ticket secure:

1. Create an account

The first step is to create an account on Ticket Generator. Note that you Sign Up for free. Plus, all new users get the first 10 ticket credits (1 credit = 1 ticket) free of cost. These credits will allow you to easily test if the tool meets your requirements.

2. Create an event

Once you Sign Up, the next step is to create an event. If you are an existing user and have already created an event, you can select it from the drop-down box.

In order to create a new event, you need to specify the following details:

• Event Name (maximum 50 characters)
• Date and Timings
• Ticket Activation Date & Time: Event coordinators will be able to validate tickets only after this specified time
• Timezone
• Venue (maximum 75 characters)

Once filled, click on Create. Your event will be created.

3. Design tickets

In order to design your ticket, you can choose from the following two options:

a. Upload own design

You can choose this option if you already have a ticket design. And you want to make your event ticket secure.

As mentioned in the previous section, you can upload your ready-made design template in this option. The file should be in PNG, JPEG, and JPG format. And the image size should not be more than 5MB.

It is recommended to upload an image of width between 2,200 pixels (minimum) to 5,000 pixels (maximum) for best results. This is because lower-resolution images may pixelate when printed.

The image you upload will be your ticket image (a ticket design template). You can either paste a URL or upload an image from your system.

Once you upload the ticket image, you can place a QR Code and ticket ID on it. Note that these elements are movable and resizable. That is, you can place them anywhere on the ticket.

Besides, you can add unique/variable information wherever you want on the ticket. You simply need to click on the + button to add variable information blocks to the ticket design. Once done, you will see 'Header' and 'Value' blocks on the ticket. You can add up to five blocks on each ticket.

Note that adding variable information blocks is a part of the design step only. That is, this will confirm the place where you wish to add variable information. You can choose the color of the text or specify the hex code.

Plus, the text is resizable. Besides, you can edit the 'Header' and 'Value' text to view how actual data will look once ticket data is uploaded and tickets are generated.

The actual data of the Header and Value will be taken in subsequent steps.

Once you finalize the design, click on Done.

Now let's detail the second design option.

b. Edit design

This design option is Ticket Generator's standard design. Users who do not have any ticket design, but want to create secure tickets can go for this option.

Once you click on this option, you will see a displayed ticket design. This will have all the details of the event you specified in the previous step.

In this option, you can add a background color or a background image to the ticket. Plus, you can also add a logo to brand your ticket.

Furthermore, you can specify variable information blocks, the same way you did in the previous design option by clicking the + button. But note that unlike the previous design option, the position of these blocks is fixed and cannot be moved/resized.

For more information, you can refer to this detailed guide on how to design tickets using default design option.

C. Choose from template

If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from.

Once you are done with designing, let's move on to the next step.

4. Choose a delivery method

In this step, you are required to specify how you want your tickets in printable PDFs, emailed directly to recipients, or via API. Depending on the method of delivery, you will need to provide additional information.

We have briefly explained all the three options:

a. Generate and Download

Here, you can download printable event tickets. And it is here, where you actually need to give the data for variable information. You just need to upload a data file in CSV, XLS, or XLSX format.

For more information, you can refer to this detailed guide on variable information.

Once you upload the data, the number of tickets you want to generate will automatically be defined. You can now click on Generate.

Your tickets will be generated in PDFs. That is, 1 PDF per ticket.

b. Generate and Send

Here, you can choose from the following three options: 

i. Send tickets via email only

In this option, you can directly mail the movie tickets to your guests. You can specify up to 1,000 email addresses. You can either upload a data file or manually type/paste in the given grid.

Here, you can also specify email content such as email subject, body, and reply-to email. Once done, click on Generate. The tickets will be automatically emailed to the recipients.

ii. Send tickets via SMS only

In this option, you can send the movie tickets to your guests through an SMS. You can specify up to 1,000 phone numbers either manually or by uploading a file. 

iii. Send ticket my both email and SMS

Here, you can send tickets by both email and SMS. you can either upload the data or type manually on the grid. 

If you have any variable data, you can add it in the file you upload. Variable data is the data, which is unique for every ticket. This may include seat number, hall number, seat category, amongst others. 

For more information, you can refer to this guide on variable information. 

c. Generate via API

In this option, you can integrate your event registration system with the Ticket Generator ticketing system.

In order to know how this option works in detail, you can refer to this detailed guide on Ticket Generator API.

This way, your tickets will be generated. These are one-time scannable QR Code-based tickets. The QR Code on the tickets can be scanned at the entry using a smartphone app.

D. Quick Tickets

Quick Ticket allows you to generate and distribute single tickets to guests. It is useful in two ways:

1. Having unplanned guests at the last moment

Say you have created and distributed tickets for your event. But at the last moment, some people showed up at your event. And you need to generate tickets for them.

You certainly wouldn't want to create a whole new batch of tickets again.  This is where the Quick Ticket feature can help you. Using it, you can create a couple of individual tickets in a few minutes. Here's how:

1. Login to Ticket Generator

2. From the dashboard, click on the event for which you want to create these tickets.

3. Now, click on Guest Tickets tab.

4. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.

Download Ticket: This option allows you to generate and download the ticket.

Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.

5. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated and downloaded/sent to your guests. 

2. Resend tickets

Say you have distributed the tickets to guests via email ID or phone number. But somehow, some of them didn't receive it. Here's how the Quick Ticket feature can help you do it seamlessly:

1. Login to Ticket Generator

2. From the dashboard, click on the event for which you want to resend the tickets.

3. Now, click on Guest Tickets tab.

4. Click on Resend Ticket.

5. Now, choose your preferred mode of searching the guest's ticket. You can do it by ticket ID. Alternatively, you can also use the guest's email address or phone number which you entered while creating the ticket

6. After entering these details, click Search and you will see the ticket details

7. Now click on View followed by specifying the guest's email ID or phone number. After submitting these details, click Resend

In the next section, we will show you how to validate tickets.

E. How to validate tickets

Event security is one of the most important goals. And for this, you take various event security measures.

You now know how to make your event ticket secure. With QR Code-based tickets, you just created, you can secure event entry. This is how:

1. Download Ticket Validator

You can scan the QR Code on each ticket by downloading the app Ticket Validator (Google Play, App Store). Upon scanning, you can know whether the ticket is valid, invalid, or duplicate.

2. Add coordinators

The coordinators you appoint will help in scanning the entry tickets. To add coordinators, go to your Ticket Generator dashboard and click on Manage Events. Here, you will see the details of the event you have created so far.

Now, click on three dots in the extreme right of the table. You will see the option for Add/Edit Coordinator.

On selecting this option, you can specify the email addresses of the coordinators. Each of them will receive an email invite and a password.

They can then use these credentials to login to the Ticket validator app.

3. Start validating the ticket

To validate tickets, these are the steps, which need to be followed:

i. Login to the app.

ii. Select an event from the list of events. Note that an event will only be visible if the ticket scanning has been activated. You can update this date/time in Manage Event > Event > Edit Details.

iii. Scanner will open. Now, scan QR Code on each ticket. If for some reason QR Code doesn't scan, enter ticket code to validate entry.

Plus, you can also know how well your event performed in the Manage Event section. That is, you can get analytical data based on various parameters. The data will help you identify areas of improvement for your next event.

In order to know more about it, you can refer to this detailed guide on how to track event attendance.

Hence, you just read a comprehensive guide on how to make your event ticket secure. Now you know how to design your ticket with unique information effortlessly.

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You are going to organize an event. This can be a conference, seminar, or a festival.

Once you have planned the whole event, the next step is to design and give out event tickets.

And you know that event tickets mainly have a functional purpose of permitting entry. But for many guests, it means much more. For example, some guests consider tickets as a souvenir of a noteworthy event.

Hence, when you design tickets, you want two things:

First, you want the ticket to have all the event details. That is, event name, time, venue, and a short event description.

Second, you want to design a ticket, which is visually appealing. You may also want to add branding to the ticket design. The main purpose is to delight your guests by designing personalized tickets.

So, in this article, we will give you some creative ideas of how to design your event ticket.

Keep reading.

1. Rewind the vintage look

If your event deals with vintage themes such as old films screening, an exhibition of antique items, or a circus, then this is a perfect ticket design.

Let your ticket do all the talking. You can use vintage colors such as boggy, burgundy, crimson, green, pale pink, and saturated green on your ticket.

The best vintage font you can use on the ticket is The Aviator font. It is elegant, stylish, and has distressed letterpress.

2. Keep it sophisticated

Sophisticated ticket designs will render a very calming effect on your guests. Generally, grey or white color background is considered to be the most sophisticated. Keep the font color dark such as black or dark purple.
The best sophisticated fonts are Reklame and Brandscript.

Such ticket design goes well with events such as a book launch or fashion week. Here's an example of a sophisticated theme-based ticket for Nottingham Trent University's graduate fashion week, 2019.

Source: Behance

3. The hi-tech design

As the world becomes tech-savvy, ticket design isn't an exception to this practice. You can create a hi-tech ticket design by adding a QR Code to it.

A QR Code is a 2D barcode. This can easily be scannable via a smartphone or a dedicated app.

Now, here are two ways through which you can use QR Codes on tickets:

i. Make your ticket secure

You can create QR Code-based tickets with the help of professional tools such as Ticket Generator. Upon scanning the QR Code with a dedicated app, you can know whether the ticket is genuine or not.

This way, you will easily be able to identify and discard fake tickets. Plus, you can also add a logo, background color or background image, and make the ticket totally branded.

Besides, if you already have a design template, you can simply add a QR Code. This will add a layer of security to the ticket.

In case you'd like to know how it works, here's a quick video:

ii. Let your guests interact with the ticket

Yes, with QR Codes, you can actually make your event tickets engaging and interactive. You can create a QR Code and link it to both text-based and multimedia information.

For example, you can link:

• A short teaser of your event
• Anecdotes on the event theme
• An audio clip, if it's a music event
• Feedback form to make it easy for guests to send event review
• A coupon code

Your guests just need to scan the QR Code via their smartphone. And enjoy the content within.

4. Quote the ticket

Art director, Kris Tsao, designed a ticket for an Art and Design lecture. The lecture was on graphic designer Edward Ella.

And the ticket design had the famous words of this designer, (Design is) 'Permission Given Allowance Taken'. The ticket created a great impression on the designer's fans. And many of the guests kept this ticket as a souvenir.

Similarly, say if you are organising a Shakespearean play. You can actually quote the bard's words on tickets. This will make the guests feel special.

5. Fuse the designs

Say you are organising a reunion. This can be office, college, or school. For such events you can design a colorful ticket, which has lots of fonts. That is, you can go bold and italic, while writing a normal text in other places.

Plus, you can also play with the font sizes. For example, Aleo is one of the best bold font designs. While Roboto is one of the most minimalistic fonts.

6. The paper work design

You can design your ticket like an envelope. That is, you can design it on cardboard paper with blanks. The blanks will have attendee information such as name, entry timings, date, and number of admits.

This design will go well with historical events. This is because the ticket design will give a retro tinge.

In a similar manner, you can add a bit of sophistication to this design. For example, the tickets of the opera singer 'Placido Domingo' concert were a visual treat.

A lot of time and work was consumed in the design but the end product was just amazing. The ticket had three separate sections; an envelope, the ticket itself, and a tracing paper with designated seat number.

7. Play with words

Say you are organising a big event. And there are different ticket categories/access passes. And normally you mark different ticket categories with words such as Gold, Silver, or Platinum/ VIP, Ordinary etc. on the ticket.

You can actually define these categories in a playful manner. For example, the Ancora music festival held in Vancouver went quirky with their ticket designs.

The festival had various entry options such as all access passes, day passes, and night stand passes. They specified these categories such as All day long, Day tripper, and One Night Stand respectively.

8. Let the colors do the talking

You can use vibrant, neon colors on your tickets. Say, your event is based on the theme of LGBT group. Here, you can design your ticket with rainbow colors. This will reflect on the broad theme of the event.

Source: Deviant Art

Same goes with a festive event such as Holi. According to experts, neon color blue is one of the best colors for vibrant ticket design. While red is considered the most favorable color to trigger action and boost sales. So, if your event requires sale of a product/service, then you should use red.

Hence, these were some of the ticket design options. Once you choose a ticket design, go ahead to choose the type of material you want your ticket on. Rag paper is the highest quality of paper while Matte paper is best for color printing.

Here is a helpful guide on how to choose the right paper for your ticket.

Now, let's move on to some of the best practices in ticket design.This will help you design tickets flawlessly.

1. Ensure that there is enough contrast between background color and font color. For example, if the background color is light, then the font color should be white and vice versa.

2. Use colors, which are eye-friendly. Avoiding using very bright or flashy colors, which may repel the guests.

3. Provide all the details of your event on the ticket. That is from minute details such as seat number to additional details such as event tagline, mention it all.

This will not leave your guest confused or doubtful about any detail.

Follow these best practices rigorously to create tickets smoothly.

Still have any questions? Write it in the comment box. 

You are in the business of movie shows. Or are organising a special movie screening. And you need to create tickets.

You can either be an event tickets seller or theatre company looking for a new method to generate and distribute secure tickets regularly.

Or you are responsible for a special movie screening at your organisation, university, or festival. And are looking to create and distribute secure tickets as a one-time activity.

You have been using traditional printed or digital tickets i.e. without any security enhancements.

With these, you are facing the following challenges:

Freeloaders use fake tickets to gain authorised entries.

With traditional tickets, your staff needs to spend about 10-15 seconds verifying authenticity causing long queues

Moreover, ever since the COVID-19, guests have been opting for a contactless experience. They will be apprehensive of the security team touching their ticket to validate entry.

The good news is that there is an easy way to address these challenges.

You can use an online ticket Generator tool to generate and distribute QR Code tickets.

https://youtu.be/rBwPYQtOxgA

These tickets can be validated at the entry in a few seconds in a contactless way, ensuring authorized entry only.

In this article we'll guide you on how to generate QR Code tickets for your movie screenings.

Keep reading.

A. QR Code-based movie tickets: Your solution

QR Codes are 2D barcodes. They can easily be scanned via a smartphone or a web based QR code scanner tool to access the content within. Hence, they offer a contactless operation.

Here is how this works:

• The guest has a print or digital version of the QR Code-based movie ticket
• On the day of the event, he/she brings this ticket and shows it at the entrance
• The security team at the entrance will then scan the ticket using a dedicated app
• Upon scanning, the team will know whether the ticket is genuine or not
• If it's genuine, the team will permit entry. If it's fake, they will discard the entry

This way, only authorized entries will be permitted in the theatre hall/movie event.

Now let's see how to create QR Code based-tickets.

B. Create QR Code-based tickets

In order to create movie tickets, you will need an online tool such as Ticket Generator. But before you actually move on to create QR Code-based tickets, you need to answer the following questions:

1. Do you need tickets on a regular basis?

That is, if you are an event ticket seller or a theatre company, you will need tickets regularly. For your use case, you can use Ticket Generator API.

With this, you can conveniently create QR Code-based tickets, when required. You can simply integrate your registration system with our ticketing system. And then generate tickets in real-time.

For your help, here is a step-by-step guide on how to create tickets using API.

2. Do you want to create movie tickets as a one-time activity?

This is for those people who are organising a special movie screening. For this, you can use the Ticket Generator dashboard to create tickets.

You can either download tickets in printable formats or email tickets directly to guests. Here is a step-by-step guide.

a. Create event

Go to Ticket Generator and create an account. Once you 'Sign Up', you will get ten free credits to create ten tickets free of cost.

Now, as you log in, Now, click on Create New Event option. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

Now to generate tickets for this screening, from the dashboard, click on the event you just created and go to the Guest Tickets tab.

Here, click on New Ticket(s) drop-down and select the Single Ticket option to generate a single ticket or Bulk Tickets option to generate tickets in bulk. This is followed by selecting the delivery method i.e. Download Ticket and Send Ticket as per your choice.

‍

b. Design tickets

Here you have two design options. You can choose from these three options:

i. Upload own design

Say you have a ready-made design template for your ticket. But you want to add a QR Code to it. This will act as a layer of security.

If that is what you require, then this is the suitable option for you. Here, you can also add variable/unique information by clicking on the + button.

ii. Edit design

In this option, you can use Ticket Generator's standard design in case you want to create tickets from scratch.

Here, you can add a logo, change the background color, or background image to your ticket.

For your reference, here is a helpful guide on how to design event tickets.

iii. Select from template

If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you.

Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from.

To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

Once designed, you can click on Preview. Here, you can see how your QR Code-based ticket looks. If everything looks fine, proceed to the next step.

c. Choose delivery method

In this option, you can specify how you actually want the tickets. Plus, here you can upload actual data of variable/unique information.

You can choose from the following four options:

i. Generate form link

Here, you can design and share your own event registration page with your target audience. You can add images, event description, specify the form fields, and even customize the button text.

ii. Generate and Download

In this option, you can generate and download the tickets in printable formats (PDF).

iii. Generate and send

Here, you can choose from the following three options:

• Send tickets via email only

Here, you can directly mail the movie tickets to your guests. You can specify up to 1,000 email addresses. You can either upload a data file or manually type/paste in the given grid.

• Send tickets via SMS only

In this option, you can send the movie tickets to your guests through an SMS. You can specify up to 1,000 phone numbers either manually or by uploading a file.

• Send ticket my both email and SMS

Here, you can send tickets by both email and SMS. you can either upload the data or type manually on the grid.

If you have any variable data, you can add it in the file you upload. Variable data is the data, which is unique for every ticket. This may include seat number, hall number, seat category, amongst others.

For more information, you can refer to this guide on variable information.

iv. Generate via API

If you have your own registration system, then you can generate tickets programmatically in real-time via Ticket Generator API.

For more information, you can refer to this detailed guide on Ticket Generator API. 

That's all. Your QR Code-based movie tickets will be generated.

This way, you can easily create unique movie tickets in bulk. Now, let's move ahead to detail how you can create single tickets for contingencies.

C. Single tickets for contingencies

Ticket Generator also allows you to generate and distribute single movie tickets to the guests. It is useful in these two ways:

1. Having unplanned guests at the last moment

Say you are organizing a special movie screening and have created the tickets for it. You have delivered all the tickets to your guests. But at the last moment, some people have walked down on your screening. And wanted the tickets for your show.

What'd you do? You certainly wouldn't want to create a whole new batch of tickets again. This is where Ticket Generator can help you. It allows you to generate additional tickets in just a few minutes. Here's how:

a. Login to Ticket Generator

b. From the dashboard, click on the event for which you want to create these tickets.

c. Now, click on Guest Tickets tab.

d. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.

• ‍Download Ticket: This option allows you to generate and download the ticket.
  ‍
• Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.

e. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated.

2. Resending the tickets

Say you have sent the tickets of your screening to your guests via email and phone number but due to some unforeseen reasons, some of them didn't receive them. Here again, Ticket Generator can help you resend them. Here's how:

a. Login to Ticket Generator

b. Go to dashboard and click on the event for which you want to resend the tickets.

c. Now, click on Guest Tickets tab.

d Click on Resend Ticket. Now, you'll be asked to choose your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it

Alternatively, you can also use the guest's email address or phone number which you entered while creating the ticket.

g. After entering these details, click Search and you will see the ticket details.

h. Now, click on View and specify the guest's email ID or phone number.

i. Once you submit these details, click Resend.

That's it. That is how you can resend tickets to individual guests.

Now, let's move ahead to detail how you can validate these tickets.

D. How to validate tickets

You now know how to create movie tickets. To ensure guest safety, you take various measures. Let's see how you can validate QR Code on movie tickets to allow only authentic entries.

1. Download Ticket Validator

You can scan the QR Code on each ticket by downloading the app Ticket Validator (Google Play, App Store). Upon scanning you can know whether the ticket is fake or not.

2. Add coordinators

The next step is to add coordinators. These are the people who will help in scanning the entry tickets.

To add coordinators, go to your Ticket Generator dashboard and click on Manage Events. Here, you will see the details of the event you have created so far.

Now, in the extreme right of the table, click on the three dots. You will see the option for Add/Edit Coordinator.

On selecting this option, you can specify the email addresses of the coordinators. Each coordinator will then receive an email invite and a password.

They can then use these credentials to login to the Ticket validator app.

3. Start validating ticket

To validate tickets, you need to follow these steps:

i. Login to the app using the credentials emailed.
ii. Select event from the list of events. Note that it will be visible only if ticket scanning has been activated. You can update this date/time by editing event details in the Manage Event section.

iii. Scanner will now launch. You can scan QR Code on each ticket. If for some reason QR Code doesn't scan, enter ticket code to validate entry.

In case a person wants to leave the movie and wants to enter again after sometime, you can mark her/his ticket for re-entry.

Now, let's see how you can track attendance and get other useful data.

E. How to track movie attendance

By getting useful analytical data, you can know the shortcomings in your present movie event. And hence take better decisions for the next.

In order to get analytical data, go to the Manage Event section and on the extreme right of your dashboard. Here, click on View Analytics.

Here, you can get data on following parameters:

• Percentage of people who attended the event
• Number of tickets validated per coordinator
• Attendance on the different time periods (by hours, days) of the movie event
• Number of used, new, expired, and invalid tickets
• Number of duplicate and re-entry allowed tickets

With this data you can get insights such as the best timings of your movie event and efficiency of each coordinator.

Here is a helpful guide of why event attendance tracking is important.

So, you just read a detailed guide on how to create secure movie tickets. Ensure guest safety and security by creating QR Code-based movie tickets now.

Have you ever juggled stacks of printed tickets at your event entrance? Or deal with long queues of attendees impatiently waiting to get their tickets checked? As an event organizer, these common scenarios might resonate with you.

But imagine a scenario where your attendees can simply flash their phones at the entrance and get in. Swift, efficient, and absolutely hassle-free, that's the magic of using contactless event tickets.

In this article, we'll go through everything you need to know about contactless event tickets and how they can help your next event run more smoothly.

Let's get started.

A. What are contactless event tickets?

Contactless event tickets are a type of electronic ticket that can be used to gain entry to a venue. This is done by tapping the ticket against a reader at the gate or other locations within the venue.

It works just like a contactless credit or debit card, which you can use to pay for items with a tap. As well as making event entry easier and faster, contactless tickets offer security benefits. They are harder to lose, more difficult to counterfeit, and provide better protection against ticket fraud.

B. Where can you use contactless event tickets?

Contactless event tickets are an increasingly popular option for events that do not require a paper ticket. They are often used at:

1. Live performances
   From musicals and plays to stand-up comedy acts, contactless event tickets ensure a smooth entry into various live performances.
2. Art exhibitions
   Whether attending a gallery opening or a museum exhibit, contactless tickets offer seamless and hassle-free access.
3. Workshops and seminars
   For educational and skill-building activities like workshops, classes, or industry seminars, contactless tickets provide quick and efficient event entry.
4. Expos and conventions
   Large-scale events such as comic cons or home improvement expos benefit from the ease of contactless tickets, reducing time spent waiting in line.
5. Charity balls and galas
   Contactless tickets elevate the experience by simplifying the entry process for sophisticated events like charity balls and galas.
6. Auctions
   In fast-paced settings like auctions, reliability is key. Contactless event tickets help attendees focus on the task without worrying about locating a physical ticket.

In a nutshell, you can use these tap-and-go tickets for any event requiring entry, whether a one-time event or a recurring series.

C. Advantages of contactless event tickets

Contactless event tickets are a significant development in the events industry, and like any ground-breaking innovation, they bring numerous benefits.

Let's look at some of the most important advantages of contactless event tickets:

1. Avoid long lines

With contactless event tickets, queues become a thing of the past. Your attendees can simply tap their phone to the reader, and they're in. This is especially helpful at busy events where attendees want to avoid long lines. It also ensures that your event doesn't lose revenue because of long queues.

Instead of physically checking each ticket, staff can scan attendees' devices quickly, and people enter the event hassle-free and in record time.

2. Improved security

Contactless event tickets elevate security levels. Each ticket contains secure codes and is designed for one-time usage, reducing the risk of fraudulent tickets.

Moreover, these tickets are tamper-proof, which means they won't be able to if someone tries to alter the ticket or copy it. This helps ensure your event is secure and that no one gains access without paying for a ticket.

3. Easier management

In addition to advanced security, contactless tickets are less likely to be lost than their physical counterparts.

Attendees store their tickets directly on their devices, making managing entry into multiple events and keeping track of ticket purchases a breeze.

4. Personalized experience

Contactless tickets allow event organizers to gather attendee data more efficiently, improving communication and a more personalized experience.

Event organizers can use the data collected from contactless tickets to better understand their audience, including who is attending and where they are from. With this data, you can tailor their messaging and event experiences to meet the needs of their attendees better.

5. Maintenance cost reduction

The elimination of physical tickets leads to reduced maintenance costs for event organizers. Expenses associated with ticket production, printing, shipping, and personnel to manage ticket sales can be significantly reduced as the entire process is streamlined digitally.

Please include the Ticket generation section from the existing blog here

Wrapping Up

In conclusion, the integration of contactless event tickets brings many advantages, from streamlining the entry process to improving the overall event experience for each attendee.

Their relevance is certainly not to be underestimated in our technology-forward world and can lead to cost-effective results for event organizers.

Now what's remaining is your execution. Start designing your first 10 tickets for free today with Ticket Generator.

The issue of event security has become more complex. Poor security and ineffective emergency responses increase the likelihood of catastrophic attacks, property damages, and physical injuries. The role of online event ticketing systems cannot be overstated in today's event planning landscape.

These challenges are why event planners need to use an online ticketing system for events. Their aim is to account for all attendees. This way, they can avoid unnecessary commotion, not to mention the loss of revenue due to counterfeit tickets. A CNBC report indicates that about 12% dupe of individuals into buying fake event tickets every year.

With an online event ticketing system, event planners can track which attendees have arrived. They can also know who is still expected, thereby preventing access to unauthorized individuals and ensuring comprehensive event security. Outlined in this article are essential tips that event planners can use to take advantage of an online ticketing technology. This is to ensure secure entry and achieve a safe and successful event.

1. Enable QR Codes to event tickets

Perhaps the most significant factor of securing and speeding an event’s entry process is through enabling quick-response (QR) Codes to tickets. 

Virtual ticketing solutions, powered by QR Codes, can help event ticketing companies and organizers prevent fraudulent activity while monitoring attendee arrivals effectively.

Other than that, you can also use it as a powerful data analysis tool. That enables you to learn more about your guests from the moment they purchase their tickets online until they leave the event. This way, you become more aware of buying patterns and attendance times. Besides, you also get data on other attendees’ behaviors. This is incredibly beneficial for providing better services and concentrating on future marketing efforts.

2. Take advantage of RFID technology

Besides QR Codes, using radio-frequency identification (RFID) technology may also help prevent unwanted entries and ensure verification. Dissimilar to other security technologies, RFID offers more possibilities to fine-tune the match between credentials and access. This is because it easily lights up green upon entry approval and red when it’s the opposite.

Moreover, RFID technology provides you with real-time insights into how attendees are moving through events. This can help you make the necessary adjustments to accommodate them immediately. As a bonus, you can also use RFID to allow attendees to pay for food, drinks, and merchandise. Guests can simply do this their wristbands rather than cash or credit cards.

3. Add auto-confirmation capabilities

Auto-confirmation capabilities are a beneficial business tool that can help enhance customer satisfaction, increase revenue, and enable you to build a reliable name for your brand. It also lets you reduce no-shows and provide you with an approximate headcount for the event as attendees can choose to confirm their attendance immediately through email.

This is incredibly helpful in ensuring better security and access control during the event. This is because it prevents long queues for ticket processing, which usually takes time depending on the number of attendees. Furthermore, it can also provide you with the list attendees. This allows you to easily send post-event information through email.

4. Add reference numbers to tickets

A cost-effective way to ensure a secure event entry is by adding unique reference numbers to tickets for verification. While they are not as safe as using QR codes RFID technology, reference numbers can help someone who does not own a smartphone or cannot print their ticket.

Instead of missing your event, they can state their reference number at the entrance to verify their identity. More often than not, all advanced ticket sales made on an online ticketing system are linked to a name; therefore, a buyer can enter the event by stating the reference code that the ticket is registered.

5. Use event apps

Event management apps can help tighten the venue’s security measures as it lets you communicate and provide information to all your attendees instantly. Technically, you can use an event app to manage traffic and send push notifications for emergency bulletins or include emergency procedures data about safety and security.

In most cases, the event management software includes a separate password-protected module for event staff with more in-depth information about spotting suspicious individuals or packages and information about evacuation routes. Alternatively, you can also send tickets to your attendees through the app, making it easier for them to get online ticket sales with lowest fees while simultaneously preventing the danger of them losing their gate passes.

Getting started with online ticketing technology

There has never been a more prudent time to emphasize the vital role security solutions play in keeping events secure and enjoyable for delegates. Adopting an online ticketing technology simplifies all tasks related to event management because it eliminates data entry errors, reduces the overall costs of an event, and, more importantly, ensures security.

Start transforming your event security with online event ticketing systems and let Ticket Generator deliver the streamlined and secure experience your guests deserve.

Ticket Generator is a dynamic online ticketing system that empowers event planners to authorize guests with their smartphones using tickets that are only one time scannable. It also distributes tickets to attendees through multiple media, mainly using email, SMS, and API. Ticket Generator offers free 10 tickets upon signing up, but users who need more can contact the vendor for a quote.

You want to create single use coupon codes. This could be a discount offer to customers or a personalized coupon code.

So you want to create single use coupon codes, which expire after redemption.

They should have a unique code, which can easily be sent via an SMS or email.

Besides, in the pandemic situation, it is ideal to go as contactless as possible. Your guests will be apprehensive of a physical contact with any foreign object such as a coupon.

Plus you want to create coupon codes through a tool, which supports simultaneous multi-channel delivery and expiration.

Furthermore, you also want to get analytics of how many people actually availed your coupon.

The good news is that there is a solution. In this article, we will tell you about a tool, which helps you create single use secure coupon codes.

Keep reading.

A. QR Code-based Coupon Codes to your rescue

With QR Code-based coupon codes, you can resolve all the challenges mentioned above. Each QR has a unique ID. Upon scanning the QR Code, the coupon will be marked used, which can be used again.

Additionally, you can make coupon distribution much easier. This is how:

1. Ensure contactless usage

With QR Code-based coupon codes, you can ensure zero contact. You just need to scan the QR Code via a dedicated app and validate the coupon. This will ensure proper guest safety and hygiene.

2. Know the number of scans easily

You do not need to manually count the number of scans. You can get analytical data on the scanning activity. This includes details such as the number of scans and the time when the highest number of scans were done.

3. Create hard-to-duplicate coupon code

Since your coupon code is QR Code-based, it is hard-to-duplicate. Each QR Code has a unique ID encoded in it. Once scanned via a dedicated app, you will know whether the coupon is valid or not.

Now let's go ahead to see how to create QR Code-based coupon codes.

B. How to create QR Code-based coupon codes

1. Create event

Go to Ticket Generator and create an account. Once you 'Sign Up', you will get ten free credits to create ten coupon codes free of cost.

Then click on the Create New Event option. Add event-related information such as event name, date, description, venue, and time. When finished, click Create.

Once the event is created, click the newly created event on the Manage Events tab. Look for the Guest Tickets option and click on it.

Next, click on the New Ticket(s) drop-down button and select the Bulk Tickets option. Use this option to generate and distribute QR Code-based coupon codes in bulk.

2. Design tickets

Now, comes the part where you need to design the tickets. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.

Upload Own Design: This option allows you to design your ticket using your own ready-made design template.

With this option, you can superimpose the QR Code and unique ID on the ticket.or

Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

Edit Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.

Once you've designed your tickets, click on Preview to see how your ticket design looks.

Choose from templates: If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

3. Choose delivery method

In this option, you can specify how you actually want the coupon codes to be delivered. Plus, you can upload actual data of variable/unique information here.

You can choose from the following four options:

i. Generate Form Link

 This option allows you to design and share your very own event registration page. Here, you can add images, event description, details, and specify the form fields.

ii. Generate and Download

In this option, you can generate and download the coupon codes in PDF printable formats.

iii. Generate and send

Amidst the COVID-19 pandemic, people use this mode of delivery the most. With this option, you can simply send the coupons to the guests' email. They can then simply show the coupon on their smartphone and get it validated. This makes the entire process contactless.

Here you can choose from the following three options:

Send coupon codes by email only

Here, you can directly mail the coupon codes to your guests. You can specify up to 1,000 email addresses. You can either upload a data file or manually type/paste them into the given grid. Once done, the coupon code will automatically be sent to the recipients.

Send coupon codes by SMS only

Here, you can send the coupon codes to your guests via SMS. You can specify up to 1,000 phone numbers. You can either upload a data file or manually type/paste them into the given grid. Once done, the coupon code will automatically be sent to the recipients.

You guests will receive a coupon code link via SMS. Upon clicking, they will be able to see the coupon code and even download it.

Send coupon codes by both email and SMS

Here, you can send coupon codes by both email and SMS. Again, you can either manually type the data or upload a data file. the coupon code will be sent both by email and SMS to your guests.

iv. Generate via API

In this option, you can integrate your own information system with the Ticket Generator API. This will allow you to generate single-use coupon codes programmatically in real-time. For more information, you can refer to this detailed guide on Ticket Generator API

Once you specify the delivery method, click on Generate.

That's all. Your QR Code-based coupon codes will be generated.

Now, let's move ahead to see how to validate coupon codes.

D. How to validate coupon codes

Event security is one of the foremost things for any event organizer. And to ensure guest safety, you take various measures.

Here are the steps of how to validate contactless single-use coupon codes:

a. Download Ticket Validator

You can scan the QR Code on each coupon code by downloading the app Ticket Validator (Google Play, App Store). Upon scanning you can know whether the coupon code is valid or not.

https://youtu.be/HK5GJfm4G10

b. Add coordinators

Now, you can go ahead and add coordinators. Coordinators will help in scanning the entry coupon codes.

• To add coordinators, go to your Ticket Generator dashboard and click on Manage Events. Here, you will see the details of the event you have created so far
• You can click on the three dots. You will see the option for Add/Edit Coordinator
• On selecting this option, you can specify the email addresses of the coordinators. Each coordinator will then receive an email invite and a password

They can then use these credentials to login to the Ticket validator app.

c. Start validating coupon codes

To validate coupon codes, you need to follow these steps:

i. Login to the app using the credentials, which are emailed to each coordinator

ii. Select event from the list of events. Note that it will be visible only if coupon code scanning has been activated. You can update this date/time by editing event details in the Manage Event section

iii. Scanner will now launch. You can scan QR Code on each coupon code

So, this is all you need to do to validate an event coupon code. Now, let's see how you can track coupon code analytics.

E. How to track coupon code analytics

With analytical data, you can get useful insights into your single-use coupon codes.

In order to get analytical data, go to the Manage Event section. Here, on the extreme right of your dashboard, click on View Analytics.
You can get data on following parameters:

• Percentage of people who scanned the coupon
• Number of coupon codes validated per coordinator
• Attendance on the different time periods (by hours, days) of the movie event
• Number of used, new, expired, and invalid coupon codes
• Number of duplicate and re-entry allowed coupon codes

You can download the entire analytics in PDF or XLSX format. Alternatively, you can also see the Download CSV icon alongside each of these sections. You can click it to download the specific analytical data for whichever section you want.

Hence, you just read a detailed guide on how to create a single use coupon code. Go contactless with QR Code-based coupon codes.

After the COVID-19 pandemic, the landscape of modern living has transformed to a significant level. Contactless transactions are slowly becoming the standard exception, from food delivery services to vacation stays. And the event industry is no exception. 

In an unpredictable post-pandemic world, putting on a live event to safely attract attendees can be difficult. Going contactless is not only safe but is an effortless way to continue providing engaging in-person experiences while keeping attendees comfortable.

But how and where do you start planning a contactless event?

Read on to know all about it.

Why is Contactless Technology Important for Events?

Post-pandemic, the need for contactless technology is undeniable. Mostly because of the comfort and safety that both organizers and attendees experience with hassle-free contactless in-person events. 

Here is how contactless technology is important for hosting events  

1. Seamless ticket booking and delivery 

With contactless registration, attendance, and wayfinding, contactless technology is the new normal. Switching to contactless technologies can help enhance the event experience further without compromising on safety.

2. Reduction of manual work and errors

Managing events manually is a lot of work and leaves room for error and chaos. From registering manually, and selling physical tickets to monitoring the duplicity of tickets, without a proper event technology service in place, hosting a perfect event seems like a far-fetched dream. But with the right event technology, monotonous and error-prone manual work is eliminated paving the way for a seamless event experience for both organizers and attendees.

3. Contingency planning 

The star attraction of the event canceled? An unexpected problem occurred with the venue? There can be many occasions like this where you either need to cancel or postpone the event. That is why you need to have a contingency plan ready.

The key to a robust contingency plan is communication and with event technology services you can do that easily. Suppose there is a change in venue or the timings of the event, with event technology you can seamlessly send an email to all the registered participants intimating them about the changes.

For another instance, if some unplanned people have walked down to your event and they want the tickets urgently, you can simply create additional tickets in a couple of minutes.

4. Increased personalization

One of the most common issues in large-scale events and conferences is that most attendees could not enjoy their fullest at the said event as they felt disconnected.

Contactless event technology can help organizers target event attendees and delegates to enhance their experience. Technologies like QR codes, NFC tags, and beacons can be utilized and analyzed to learn more about attendees' likes and dislikes to offer them the best experience possible.

5. Advance advertising techniques 

Currently, various advertising methods focus on delivering ads and information that are highly consumer-centric, engaging, and dynamic.

With event technology services, you make use of analytics to get insights into customer behavior and demographics. This will help you to curate creative promotional materials on social media or other offline methods. Smart tools like QR Codes, NFC, and artificial intelligence can help you generate awareness, increase traffic and promote upcoming events to enhance viewer participation.

Top Technologies for Creating a Contactless Event

Here is how you can create unforgettable and smooth event experiences using top event technology services-

1. Online registrations and check-ins

Event registration technologies offer a plethora of features and benefits - the top one being effortless registrations and check-ins. Many event management software allows users to create and customize their event registration page by adding brand logos, choice of font, color, pictures, etc.

Prospective attendees can scroll through the details of the event and register for the event in just a few clicks. What makes it even more effortless is that these pages can be fully mobile optimized, which means more convenience for users.

2. Event ticket distribution

Event technology services are all about creating contactless and convenient experiences. What can be more convenient than sending your tickets digitally to your guests? It not only eliminates the hassle of printing tickets but is a great way to store sales records.

A good event software will allow you to send tickets via email, SMS, or both of them. Guests can show these digital tickets at the entry gate and get them validated. Now your guests don't have to worry about losing or forgetting their tickets.

3. Event ticket validation

Verifying the attendant details on the ticket manually can take up a lot of time. Typically for this type of scenario, the guests have to wait for long hours leading to an underwhelming event experience. 

But with event management software like Ticket Generator, you can make the entire check-in process easy, touchless, and affordable. The only work you have to do is create the tickets and send them to your guests (digital or physical copies) and validate them at the venue.

But how do you validate them?

It is super easy. Each ticket will have a unique QR Code and your event coordinators can validate the tickets by simply installing the Ticket Validator app on their smartphones. While scanning the tickets, these results can pop up-

• Valid
• Invalid
• Duplicate

Queue management 

Let's be real here. No one likes to wait in long queues. It takes away half of the event experience even before getting there. Digital ticketing is a great way to reduce wait times, long lines, and congested traffic.

All thanks to the QR code technology. It makes admittance so fast with guests having their tickets on their mobile phones. It hardly takes 2-4 seconds for a coordinator to validate each ticket using their smartphone.

Besides seamless queue management, contactless event technology can help you in-

1. Preventing unauthorized entry

With QR Code-based tickets, the issue of trespassers will never arise. The tickets cannot be duplicated as each QR Code has a unique ID. Once the scanning is done, the coordinator will quickly know if the ticket is valid, invalid, or duplicate.

2. Bulk generation of unique tickets

The generation of the number of tickets will depend on the grandiosity of your event. Event management tools like Ticket Generator can let you easily generate bulk tickets from hundreds to thousands in number.

1. Payment processing 

The primary goal of contactless event technology is to prevent as many interactions as possible. This starts with selling tickets online and saying no to cash sales.

Promoters have several options for collecting payments electronically. Make sure you read the fine print and acknowledge the types of fees they are charging before you start using their services. 

2. Assigned seating 

Assigned seating requires guests to sit at a designated location they select in advance. It is an excellent way to control crowds and chaos. You will often see the assigned seating map online at registration checkout.

Check out the benefits of assigned seating-

• Reserved seating can help you track your attendance and your selected seats.
• Promoters can identify the most popular to least popular seats and market accordingly. 

3. Tracking event performance

The more customer data is available online, the better you can understand your audience and draw valuable insights about event performance. With information such as the event attendance, peak time, and the number of tickets validated per coordinator, you can optimize your future events more efficiently.

Wrapping up

The use of contactless event technology accelerated during the pandemic. It was initially introduced as an urgent requirement for safety and concern. But even after the effects of the pandemic are gradually wearing off, event technology services have gained traction for being convenient, comfortable, and fast.

Ticket Generator is a super convenient event registration and management system that can help you organize your events with ease and comfort. Some of its key features include-

• Event ticket validation with a unique QR code
• Custom ticket template
• Mobile-optimized landing page
• Event tracking and analytics
• Bulk ticket generation and distribution
• Ticket validator app

Sign up now!

Say you are planning on organizing a sports event. It could be football, cricket, or any such activity. And you want to ensure that the event is organized in a smooth and seamless way.

To do that, you will have to ensure a hassle-free experience for the attendees. And here are a couple of challenges you'll need to consider:

Unauthorized entries: Unauthorized entries or trespassing is one of the most common challenges faced in events. And it is your responsibility to ensure that no unauthorized entries are granted to

the event. Such entries do not only cause a security risk to the event but also translate into a loss of business

Contactless arrangements: Ever since the pandemic has hit the world, contactless arrangements have become the norm. And to ensure the safety of your guests, you'd like to adopt safety measures too

The guest entry tickets can help you do just that. Rather than giving paper-based tickets to the attendees, you might like to look for digital alternatives.

A secure and fast check-in: Since you are organizing a sporting event, you'd have hundreds or thousands of attendees. And validating the ticket for each one of them would take a lot of time leading to long queues at the entry gate

Now this is something you would like to avoid as much as possible. It will not only go against the practice of social distancing but will also deteriorate the guest experience.

In this article, we'll tell you a one-stop solution to all the three problems we just discussed. Keep reading to know more.

A. QR Code-based Sports tickets to your rescue

QR Code-based tickets act as a convenient, efficient sports ticket maker that can help you easily manage, validate, and control entries to the sports event. Here is how it can help you meet your objectives:

1. Bulk generation of unique tickets

You can create as many tickets as you need. Each ticket produced by the sports event ticket maker comes furnished with a QR Code. This QR Code has a unique ID encoded in it.

When scanned by the authorized personnel, the ticket reveals if it's a valid, invalid, or duplicate entry.

Since each ticket has a unique QR Code, it cannot be forged. This leaves no room for any unauthorized entries to the event.

2. Ticket distribution

These sports tickets can be handed out to your guests in print or sent via email, SMS, or both.

All that they'd need to do is show the ticket on their phones, get it validated, and enter the sports event. It's that simple.

3. Ticket validation

The tickets can be validated real quick. All that you need to do is install the ticket validator app, scan the QR Code on the ticket, and grant the entry.

It doesn't take more than two seconds to see if a ticket is valid or not. Here's what you'd see on performing a scan:

Since the whole process is quick, it would ensure that there are no long queues at the entry gate. And what's even better is that you can appoint and multiple event coordinators to validate the tickets. Doing this would speed up the guest validation process further.

All three processes ticket generation, distribution, and validation are contactless. Hence, it is a contactless technology that can help ensure your guest's safety despite a pandemic.

4. Event analytics

These tickets also offer analytical data. This data gives you valuable insights into your event and guests. It could be event attendance, the total number of new, used, expired, invalid, duplicate tickets, tickets validated per coordinator, and the total number of re-entries allowed.

With these metrics, you can comprehend precisely how your sports event performed.

5. Event registration

Using your sports ticket maker, ticket generation doesn't solely lie in your hands. Tickets can be created in real-time as you secure a registration using the Ticket Registration feature.

Here's a quick rundown of how it operates:

• You use Ticket Generator to create an event and set-up event registration form for the guests
• Guests fill the form
• You approve their submission and they receive the required ticket automatically

That's it. That's how easy and convenient it is.

Now that you know how these tickets work, let's see how you can generate them.

B. How to create sports tickets

To create QR Code-based sports tickets, you need an online professional ticket generator service such as Ticket Generator. Here's how it works:

1. Generate tickets for your guests

Using Ticket Generator, here's how you can generate sports tickets:

a. Go to Ticket Generator and sign up to create an account

Note that you'll get ten credits for free when you sign up. And each credit helps you create one ticket. Also, you'll not have to enter the card details while signing up

b. Once you've signed up, click on the Create New Event option. Add event-related information such as event name, date, description, venue, and time. When finished, click Create.

c. Once the event is created, click the newly created event on the Manage Events tab. Look for the Guest Tickets option and click on it.

Next, click on the New Ticket(s) drop-down button and select the Bulk Tickets option. Use this option to generate and distribute QR Code-based coupon codes in bulk.

2. Design tickets

Now, comes the part where you need to design the tickets. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.

Upload Own Design: This option allows you to design your ticket using your own ready-made design template.

With this option, you can superimpose the QR Code and unique ID on the ticket.or

Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

Edit Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.

Once you've designed your tickets, click on Preview to see how your ticket design looks.

Choose from templates: If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

Once you're done with the design, you can click on Preview to see how your ticket design looks.

Delivery method

d. Now that you've finalized the design, click on Done. You'll be asked to specify the Delivery method. Here, you can choose how to distribute your tickets to the guests. You'll see the following three options to choose from

i. Generate and Download: Here, you can generate and download the tickets in printable format (PDF).

ii. Generate and Send: Here, you will further need to choose from the following three options:

a. Send tickets by email only: It allows you to email the tickets to the guests. Here you can specify up to 1,000 emails. You can add the emails in a CSV, XLS, or XLSX file and upload them. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS. You can specify up to 1,000 phone numbers

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iii. Generate via API: In this option, you can integrate your own registration system with the Ticket Generator API. This will allow you to generate tickets programmatically in real-time. For more information, you can refer to this detailed guide on Ticket Generator API

e. Once you specify all the details, click on Generate. All the tickets will be generated and you'll be notified via email

That's it. That is how you can generate sports tickets in bulk via Ticket Generator.

2. Generate single tickets for contingencies

Ticket Generator also allows you to generate and distribute single sports event tickets to the guests. It is useful in two ways:

a. Having unplanned guests at the last moment

Say you are organizing an event and have created the tickets for all the attendees. But at the last moment, some unplanned guests have walked down on your event. And they want tickets for the event.

Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here's how:. Login to Ticket Generator

2. From the dashboard, click on the event for which you want to create these tickets.

3. Now, click on Guest Tickets tab.

4. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.

Download Ticket: This option allows you to generate and download the ticket.

Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.

5. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated and downloaded/sent to your guests.

Note that you'll need one credit for each extra ticket you create.

b. Resending the tickets

Say you had sent the tickets to your guests via email or phone. But due to unforeseen reasons, some of them didn't receive the tickets. Here, Ticket Generator can help you resend the sports event tickets to guests. Here's how:

1. Login to Ticket Generator

2. From the dashboard, click on the event for which you want to resend the tickets.

3. Now, click on Guest Tickets tab.

4. Click on Resend Ticket.

5. Now, choose your preferred mode of searching the guest's ticket. You can do it by ticket ID. Alternatively, you can also use the guest's email address or phone number which you entered while creating the ticket

6. After entering these details, click Search and you will see the ticket details

7. Now click on View followed by specifying the guest's email ID or phone number. After submitting these details, click Resend

Now, let's move ahead to detail how you can validate these tickets.

C. How to validate tickets

Event organizers can validate the ticket to know if it's a valid, duplicate, or invalid entry.

To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll get authorized to validate the tickets. Here's how to do it:

1. Go to the Manage Events section from the dashboard

2. Select the required event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you can specify the email address of each coordinator. The coordinators will then receive an email invitation using which will have to login to the Ticket Validator app on their phones

4. Next, they can install the app on their smartphones via Google Play Store or App Store and login

5. Now they can open the app to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets

D. Event analytics

With the Ticket Generator, here's how you can view your event analytics:

1. From the Ticket Generator dashboard, go to Manage Events

2. On the page that loads, click on the event you want to track the attendance data for

3. Next, click on Analytics tab.

4. On the landing page, you will see attendance percentage, Event Status, and when the event ends. Moreover, you also get all the data on event attendance such as:

• Attendance by time period
• Tickets validated per coordinator
• Used, new, expired, and invalid tickets
• Duplicate and re-entry allowed counts

You can download the entire analytics in PDF or XLSX format. Alternatively, you can also see the Download CSV icon alongside each of these sections. You can click it to download the specific analytical data for whichever section you want.

Conclusion 

In conclusion, the Sports Ticket Generator is more than just a tool; it's an invaluable asset for any sports event management team. It simplifies the ticketing process and, most prominently, strongly emphasizes protecting the safety of your guests-a principle of utmost importance, especially in today's unpredictable times.

Now you know everything about the Sports Ticket Generator, so go ahead and get your hands on it!

Start designing your first 10 tickets for free with Ticket Generator today.

Say you are organizing an event. It could be a concert, seminar, festival, or movie show. And you'd want to ensure a hassle-free ticket management process.

And to make it a reality, you'll have to ensure proper organization, distribution, and management of the event tickets.

But it's not as easy as it sounds. Ticket management is accompanied by many challenges of its own. For example:

The need for contactless copies: Pandemic has made people prefer contactless digital copies of documents wherever possible. It helps ensure that physical documents are not shared across hands that touch them to minimize the risk of disease spread. Hence, you'd need to ensure that the tool you choose, offers contactless tickets.

Tackling unauthorized entries: Unauthorized entry, fake tickets, or trespassing are common problems faced by any event manager. And it is your responsibility to securely authorize guest entries. Thus, leaving no scope for trespassing. This would not only ensure event security but would also help prevent loss of business.

A secure and fast check-in: Since you are organizing an event, you'd have hundreds or thousands of attendees. And it will take a lot of time to validate each ticket one by one. This can even lead to long queues at the entry gate. These queues will not only lead to a bad experience for the guests but will also breach the social distancing norms. And you wouldn't like that to happen.

In this article, you'll learn how to tackle all such problems using a simple tool:

A. An event ticket management software

Evidently, event ticket management software helps you organize and manage event tickets and entries. And here are some features that your ticket management tool must have:

[embed]https://youtu.be/AI9_pwJOVEs[/embed]

1. Bulk generation of unique tickets

Since you'll have many guests attending the event, you'll need multiple tickets. Hence, it won't really make sense for you to create them one by one. So, look for a tool that allows you to create the tickets in bulk.

Now you may wonder what if I need to add each guest's name and seat number to the ticket? How will that be possible for bulk operations?

Don't worry, tools such as Ticket Generator help you do that easily. You can create multiple tickets in bulk while being able to add unique information to them.

This saves you a lot of time and effort.

2. Guest registrations

An important part of any event is to get the audience to register for it. And once they do it, the host must be able to review the registrations and approve them.

Make sure your ticket management software offers this feature. It should not only allow you to approve the registrations but also automatically send the tickets to the required attendees.

3. Ticket distribution

Once you create the tickets, you'll have to hand them out to your guests. And your tool must offer you the best possible way to do it.

It could be sending the tickets via mail, SMS, or both. Or even downloading them as PDF files to be printed and given to the attendees.

Whatever your preferred mode of ticket distribution is, make sure your service provider offers it.

4. Validating guests at the entry gate

Your task won't end at generating the tickets and sending them to the attendees. You'd need to validate them too. After all, you wouldn't want people with forged ticket copies to get unauthorized entry to the event, right?

Hence, choose a tool that offers you a secure and efficient way to validate entries.

As an example, Ticket Generator helps you validate each guest ticket by scanning the QR Code on it. Each QR Code has a unique ID encoded in it. When scanned, it shows if the ticket is valid, invalid, or duplicate. This leaves no room for duplication or forgery of tickets.

And validating each entry doesn't take more than 2-3 seconds. In addition, it allows you to appoint multiple event coordinators to make the process even faster. And a fast process translates to little to no waiting lines at the event gate.

5. Event performance tracking

No event is complete without tracking its performance analytics. This could be:

• Time and duration of the event
• The number of guests who attended the event,
• Count of valid, invalid, and duplicate tickets
• Re-entries allowed
• Tickets validated per coordinator

This data shows your event's performance and helps you plan your future events accordingly.

6. Contactless arrangements

Amidst the pandemic, all the processes that we discussed must be contactless. This would not only ensure safety for the attendees but also for your event staff alike.

In the next section, we will discuss how you can create tickets that help you do it all.

B. How to create secure event tickets

To create tickets, you need a professional event ticket management software such as Ticket Generator. And here's how it works:

1. Generate tickets for your guests

a. Sign up and create an event with the software

i. Go to Ticket Generator and sign up to create an account

Note that once you've signed up, you'll get ten credits for free. And each credit helps you create one ticket. In addition, you'll not have to enter your card details while signing up.

ii. Now, go to the Create Event section on the dashboard. Next, click on the Bulk button. Here, you'll have to create an event by adding details such as event description, time zone, and venue

Once you've entered all the details, click Create.

b. Design the tickets

iii. Once you've created the event, you can proceed to design your tickets. You will see two options Upload Own Design option and Default Design option

Upload Own Design: It allows you to design your ticket using your own ready-made design template

With it, you can superimpose the QR Code and unique ID on the ticket. Moreover, you can also add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

Default Design: It is Ticket Generator's standard design. And you can use it to customize your tickets. Using this, you can add a logo, change the background color, or add a background image to your ticket

Once you've finalized the design, click on Preview to see how your ticket design looks.

c. Choose the delivery method

iv. Now, click on Done and then, you'll be asked to specify the Delivery method. It means how you want to distribute your tickets to the guests. You can do it via three methods:

Generate and Download: This generates and downloads the tickets in a printable format (PDF).

Generate and Send: Here, you will further see three options to choose from:

• Send tickets by email only: It allows you to email the tickets to the guests. You can add the emails in a CSV, XLS, or XLSX file and upload them. Or you can even manually type the emails in the given fieldsNote that you can only specify up to 1,000 emails.
• Send tickets by SMS only: It allows you to send tickets to your guests via SMS. Here, you can specify up to 1,000 phone numbers
• Send tickets by both email and SMS: With this option, you can send tickets both by SMS and email to your guests

Generate via API: This option allows you to integrate your own registration system with the Ticket Generator API. It generates tickets programmatically in real-time within your system.

v. Once you specify all the details, click on Generate. All the tickets will be generated and you'll be notified via email

That's it. That is how you can generate tickets via event ticket management software.

2. Generate single tickets for contingencies

Ticket Generator also allows you to generate and distribute single tickets to the guests. It is useful in two ways:

a. Having unplanned guests at the last moment

Suppose you are organizing an event and have generated the tickets too. You've handed out the tickets to your guests. But some unplanned guests turn up at the venue at the last moment. And now you need to generate tickets for them as well.

Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here's how:

i. Login to Ticket Generator

ii. From the dashboard, click on Create Tickets followed by clicking on the Single button

iii. Here, select the appropriate event and click on New Ticket under Choose Action section

iv. Now under Choose Delivery Method, you'll see two options Download Ticket and Send Ticket

Download Ticket: It allows you to generate and download the guest ticket.

Send Ticket: It allows you to send the ticket to the guest via email ID or phone number.

v. Once specified, click Generate & Download (Download Ticket here) or click Generate & Send (Send Ticket here)

That's it. A new single ticket will be generated and downloaded.

Note that you'll need one credit for each extra ticket you create.

b. Resending the tickets

Say you have generated tickets for your event and sent them to guests via email or phone. But somehow, some guests didn't receive them. Here again, Ticket Generator can help you out. It can resend the event tickets to guests. Here's how:

i. Login to Ticket Generator

ii. Go to dashboard, click on Create Tickets followed by clicking on the Single button

iii. Now select the event for which you want to resend tickets

iv. Under Choose Action option, tap on Resend Ticket

v. Now, you'll be asked to specify your mode of searching the guest's ticket. You can do it either using ticket ID or via the guest's phone number or email address which you entered while creating the ticket

vi. After submitting the details, click Search. You'll see the ticket details on your screen

vii. Click View to see ticket details

viii. Next, specify the guest's email ID or phone number followed by clicking on Resend

Note that you'll not be charged extra for resending the tickets.

C. How to validate tickets

Now that you have generated tickets and sent them to your guests, let's see how you can validate them.

To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll be authorized to validate the tickets. Here's how to do it:

1. From the dashboard, go to the Manage Event section

2. Select the required event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you can specify the email address of each coordinator. Once you do it, the coordinators will then receive an email invitation. They can then use it to login into the Ticket Validator app on their phones

4. Next, they install the app on their smartphones via Google Play Store or App Store and login

5. Next, they need to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets

D. Event analytics

As mentioned earlier, event analytics is a valuable asset for an event organizer. And Ticket Generator, an event ticket management software, can help avail of its benefit. Here's how:

a. From the Ticket Generator dashboard, go to Manage Events

b. On the page that loads, click on the event you want to track the attendance data for

c. Next, click on See Analytics under the Attendance Analytics section

d. Now, you will see attendance percentage, Event Status, and when the event ends. Moreover, you also get all the data on event attendance such as:

• Attendance by time period
• Tickets validated per coordinator
• Used, new, expired, and invalid tickets
• Duplicate and re-entry allowed counts

You can download the entire analytics in PDF or XLSX format. Alternatively, you can also see the Download CSV icon alongside each of these sections. You can click it to download the specific analytical data for whichever section you want.

That's it. That is all you need to know about event ticket management software. You are now all set to go ahead to organize the event and manage the tickets efficiently.

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Are you planning on organizing an event. It could be a seminar, workshop, sports festival, music concert, or any such event.

Then you'd like the guests to register for it. After all, attendees are whom the events are organized for. So you're looking for a tool that makes it easier for you to get people to register for your event.

In this article, we'll discuss about an event registration tool that does not only help you get registrations but also generate event tickets for guests automatically. Keep reading to know more.

A. Event registration: a brief

An event registration tool must allow you to get your audience to register seamlessly. And that's not where it must end. It should even go ahead to minimize the effort you put in after getting the registrations.

That means, once you get the registrations, you'd need to create entry tickets or passes for the guests. And this would need you to head on to a ticket generation tool. Now this will mean putting in both extra time and effort.

Hence, you must find a tool that helps you do it all in one single place. Introducing you Ticket Generator.

To make it easier for you, here's a quick video to give you a snapshot of what Ticket Generator can do:

Now you know it is an e-ticket generator that allows you to create secure event tickets. But that's not all. It also offers you the easiest way to get event registrations. Here's how it works:

1. You specify the event details to create an event with the tool

2. Next, you generate a registration link for the event. While doing so, you choose if you'd like to approve the registrations manually or automatically

3. You then go ahead to put this tool on your promotional material and website to get registrations

4. As users register for the event, they receive the event ticket automatically once the registration is approved

That sounds pretty simple, right?

B. Benefits of event registration feature

1. Creates a custom mobile-optimized landing page

The registration form should do more than simply getting people to register. It should also contribute to your branding effort by allowing you to customize the landing page that users would see.

Hence, make sure your registration tool allows you to customize landing by adding various details. For example, description box, banner images, register button, and form fields.

This way, you'll be able to deliver your guests a premium web experience even if you don't have a website. Exciting, right?

2. Contactless

Ever since the pandemic, people prefer social distancing and contactless arrangements for public dealings. And event registration can help you reduce the possibility of disease spread.

You can encode the event registration form link into the Website URL QR Code and place it on promotional materials.

When scanned, this will take your guests directly to the form where they can fill it. Once they do it, they will automatically receive the ticket.

Or you can even add this link to your digital promotions.

In addition, you may also like to choose a service provider who offers digital alternatives to send the tickets to guests. It could be via email or SMS, or both.

3. Sustainable and scalable solution

Generating and sending tickets to the recipients consumes a lot of time. While Ticket Generator does it for you, you can utilize your time to work on other arrangements.

In addition, you can get as many registrations as you want without worrying about any limitations.

4. Offers an economical choice

The event registration feature can even reduce your operational costs. You only need to pay for the tickets that you create. No subscription fees or set-up costs are required. Also, the cost per ticket goes down with the number of tickets.

5. Delivers a quick and simple process

The user journey is simple for both the event organizer and the attendees here.

As an organizer, you only need to mention event details, specify ticket design, and generate a registration link.

And the guests will simply have to click on the link to access the registration form, fill it, and get the ticket.

A win-win situation for both the stakeholders alike.

C. Benefits beyond getting registrations

1. Secure entries

You'll certainly not want any unauthorized guests to enter the event. It will not only put event security at risk but also cause you a loss of business.

Hence, the tool must ensure that only authorized guests are allowed to the event. For example, Ticket Generate helps you create tickets that come with a unique QR Code for each guest.

When a coordinator scans this QR Code, she can see if it's a valid entry or not. Here's a snapshot of what you'll see on scanning a ticket:

This, hence, leaves no scope for duplication or forgery of tickets.

2. Event tracking

You know the importance of event performance analytics. It helps you know how your event performed and what are the areas of improvement. This analytical data could be:

• Event's time and duration
• Total number of guests who attended the event
• Count of valid, invalid, and duplicate tickets
• Re-entries allowed
• Tickets validated per coordinator

With this data, you can better plan your future events accordingly.

3. Custom tickets

Gone are the days when tickets were used for entry purposes only. Now they can do much more than that. They can help you reinforce your branding among your target audience. How? Via custom design tickets.

These tickets easily blend with the theme of your event. That means you can add your brand's color and image to them.

D. How to generate tickets via the event registration feature

Now that you know how event registration is a useful tool, let's see how you can proceed ahead.

Using Ticket Generator for demo purposes, here's how you can move ahead:

1. Go to Ticket Generator and sign-up

Note that you'll not have to enter your card details. Also, you'll get the first 10 ticket credits for free on completing the sign-up process. Each credit will help you generate one ticket.

2. Now, from the dashboard, click on Create New Event option.

Create event

3. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

Design tickets

4. Next, you can specify the ticket design. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.

5. Upload Own Design: This option allows you to design your ticket using your own ready-made design template. You can also click on the + icon to add variable information that will be unique for each ticket such as guest name, seat number, etc.

6. Or you can also choose the Edit Design option. Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.

If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from.

In case, you want to learn more about ticket designs, here is a quick guide to help you out.

Delivery method

7. From the Delivery Methods on your screen, select Generate Form Link option

8. On the page that loads, you'll be able to design the registration page. You can do it by adding images, event description, details, specifying the form fields, and customizing the button text

Once you're done customizing the page, click Done Editing.

9. Now you can choose if you'd want the registrations to be approved manually or automatically

Note that once the registration has been approved, the ticket will be sent to the recipient automatically. Also, if you want to cap the number of registrations, you can mention the same under the Registration Limit.

10. Once you're done, click on Update Settings

11. You'll then be taken to the Registrations page. Here, select the event from the dropdown menu

12. Next, you can test the registration process using the Test Registration Link. Note that no ticket credits will be spent using this link

Once you're done testing, you can copy the Live URL to get registrations.

Note that for each registration approved and ticket generated, you'll spend one ticket credit.

That's it. That is how you can use the event registration feature to make your event better.

E. Monitoring the registrations

Now you need to know how you can monitor the registrations? Well, you can do it via this Registrations Table. Here's how:

• Guests who submit the form will show up at this table
• You'll be able to see details such as approval status, guest email and mobile number, actions, and ticket status
• In the same option, you'll even see the option to approve or reject registration (if you choose to approve the registrations manually)

Depending upon your action, the event ticket will be generated and sent to the guest via email, SMS, or both.

That's it. That is how the entire event registration process works.

F. How to validate tickets

Now that your guests have received the tickets, let's see how you can validate them at the entry gate.

To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll be authorized to validate the tickets. Here's how to do it:

1. From the dashboard, go to the Manage Event section

2. Select the required event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you can specify the email address of each coordinator. Once you do it, the coordinators will receive an email invitation. They can then use it to log into the Ticket Validator app on their phones.

4. Next, they'll have to install the app on their smartphones via Google Play Store or App Store and login

5. Now, they need to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets by scanning the unique QR Code on each ticket

Doing this will tell them if it's a valid, duplicate, or invalid ticket.

That's it. That is how your event management team can validate entries.

This is all you need to know about event registrations. You can now create your own event registration form and guide your guests for a seamless experience.

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You are probably planning to organize a dance show. It could be ballet, tap dance, folk dance, or any other form of dance. And you want to ensure a safe experience for your attendees.

You don't want any trespassers at your event. This would not only risk the security of the event but will also mean a loss of business for you.

Hence, you need tickets that ensure only valid entries to the event.

Also, ever since the pandemic, people have become accustomed to contactless arrangements. Hence, it makes sense for event organizers to make the event as much contactless as possible.

To make it a reality, you'd need the help of contactless event technology. This technology not only limits human contact but also ensures their safety.

In this article, we'll discuss how you can create secure dance show tickets while ensuring contactless arrangements. Keep reading to know more.

A. Various benefits that dance show tickets can offer

Using a tool such as Ticket Generator not only helps you create dance show tickets but does a lot more. Here are all the benefits that you can expect:

1. Seamless generation of tickets

Since you'll have many guests attending your dance show, you'll need multiple tickets. Hence, it won't really make sense for you to create them one by one. So, look for a tool that allows you to create the tickets in bulk.

Now you may wonder what if I need to add each guest's name and seat number to the dance ticket? How will that be possible for bulk operations?

Don't worry, tools such as Ticket Generator help you do that easily. You can create multiple tickets in bulk while being able to add unique information to them.

This saves you a lot of time and effort.

2. Get Event Registrations

Why use two different tools to get event registrations and ticket generation when you can have just one?

Having a single tool that simplifies event registrations and generates dance show tickets can save quite a bit of time, effort, and money.

Yes, you can do that. For every registration you get, TIcket Generator allows you to approve the entries and generate tickets automatically.

That would surely save you a lot of time, money, and effort.

3. Ticket distribution

A good ticket generation tool must offer you convenient ticket distribution options.

It must allow you to download the tickets in printable PDF format. And in case you'd like to follow the contactless norms, it should help you with that too. How? By allowing you to send the tickets to the guests via mail and SMS.

The dance show tickets, when presented at the gate, can quickly be validated, making entry painless and fast.

They'd simply need to show the tickets at the entry gate, get them validated, and enter the venue. 

4. Secure validation process

Once your guests have received the tickets, they will arrive at the venue on the specified date and time. Once the coordinators validate the tickets by manually verifying the guest details, they get the entry.

But here's the problem this is a tedious and time-consuming process. And it still doesn't guarantee the prevention of duplication of tickets and forgery.

However, tools such as Ticket Generator can streamline the entire process easily.

Each ticket generated via Ticket Generator comes with a unique QR Code. This QR Code has a unique ID encoded.

The dance tickets come with a unique QR Code that's scanned via the Ticket Validator app to validate and reveal if the dance performance ticket is valid, invalid, or duplicated.

Here's what they'll see:

This, therefore, leaves no room for any duplicate or unauthorized entries to your event.

5. Queue management

You know that the pandemic has made people develop the habit of avoiding human contact (as much as possible). Hence, you'd not like long queues to assemble at the entry gate as you validate the entries.

In addition to adhering to the contactless norms, it will also ensure a good experience for the guests. None like to keep waiting in lines after all.

And Ticket Generator can help you do it. How?

As mentioned above, this tool generates QR Code-based tickets. And QR Codes are known for their rapid scanning abilities. Hence, it doesn't take more than 2-3 seconds to scan and validate a ticket.

And the shorter the validation time, the smaller the queues will be. This means a safe and better experience for the guests.

To make it even better, you can appoint your team members as event coordinators. They can help speed up the entire process.

6. Tracking event performance

One significant gain from dance performance ticketing is the ability to track event performance effectively. This includes information such as the event attendance, peak time, and the number of tickets validated per coordinator.

With this data, you can optimize your future dance shows more efficiently.

B. How to create dance show tickets

As mentioned, an online professional ticket generator service such as Ticket Generator can help you create QR Code-based dance show tickets. Here's how:

1. Generate tickets for your guests

a. Go to Ticket Generator and sign up to create an account

Note that you'll get ten credits for free when you sign up. And each credit helps you create one ticket. Also, you'll not have to enter the card details while signing up

b. Now, click on Create New Event option.

c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

Once you've entered all the details, click Create.

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Design tickets

d. After creating the event, you'll be asked to design the tickets. Here you can either go with the Upload Own Design option or select the Edit Design option

Upload Own Design: Here, you can design your ticket using your own ready-made design template.

It helps you superimpose the QR Code and unique ID on the ticket. In addition, it also helps add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

Edit Design: Here, you can use the Ticket Generator's standard design to customize your tickets. You can add a logo, change the background color, or add a background image to your ticket.

Once you're done with the design, you can click on Preview to see how your ticket design looks.

Delivery method

e. Now that you've finalized the design, click on Done. You'll be asked to specify the Delivery method. Here, you can choose how to distribute your tickets to the guests. You'll see the following three options to choose from:

i. Generate Form Link: This option allows you to design and share your very own event registration page. This adding images, event description, details, specifying the form fields, and customizing the button text

ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF).

iii. Generate and Send: Here, you will further need to choose from the following three options:

a. Send tickets by email only: It allows you to email the tickets to the guests. Here you can specify up to 1,000 emails. You can add the emails in a CSV, XLS, or XLSX file and upload them. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS. You can specify up to 1,000 phone numbers

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iv. Generate via API: In this option, you can integrate your own registration system with the Ticket Generator API. This will allow you to generate tickets programmatically in real-time. For more information, you can refer to this detailed guide on Ticket Generator API

f. Once you specify all the details, click on Generate. All the tickets will be generated and you'll be notified via email

That's it. That is how you can generate dance show tickets in bulk.

2. Generate single tickets for contingencies

Ticket Generator also allows you to generate and distribute single tickets to the guests. It is useful in two ways:

a. Having unplanned guests at the last moment

Say you are organizing a dance event and have created the tickets for all the attendees. But at the last moment, some unplanned guests have walked down on your dance show. And they want tickets for it.

Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here's how:

i. Login to Ticket Generator

ii. From the dashboard, select the event for which you wish to create these tickets.

iii. Now, select the Guest Tickets tab.

iv. Click the New Ticket(s) drop-down and choose the Single Ticket option. Select a delivery method. Download and send the ticket of your choice.

Download Ticket: This option allows you to create and download a ticket.

Send Ticket: This option allows you to send the ticket to the guest via email address or phone number.vi. Once selected, click Generate & Download (for Download Ticket) or Generate & Send (for Send Ticket).That is it. A new, single ticket will be generated.

That's it. A new single ticket will be generated.

Note that you'll need one credit for each extra ticket you create.

b. Resending the tickets

Say you had sent the tickets to your guests via email or phone. But due to unforeseen reasons, some of them didn't receive the tickets. Here again, Ticket Generator can help resend the event tickets to guests. Here's how:

i. Login to Ticket Generator

ii. From the dashboard, click on the event for which you want to resend the tickets.

iii. Now, click on Guest Tickets tab.

iv. Click on Resend Ticket.

v. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets

Note that you'll not be charged extra for resending the tickets.

Now, let's move ahead to detail how you can validate these tickets.

C. How to validate tickets

Event organizers can validate the ticket to know if it's a valid, duplicate, or invalid entry.

To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll get authorized to validate the tickets. Here's how to do it:

1. Go to the Manage Event section from the dashboard

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2. Select the required event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you can specify the email address of each coordinator. The coordinators will then receive an email invitation using which will have to log in to the Ticket Validator app on their phones

4. Next, they can install the app on their smartphones via Google Play Store or App Store and log in

5. Now they can open the app to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets

D. Event analytics

You know how important event analytics are. And here's how you can view your event analytics with the Ticket Generator:

a. From the Ticket Generator dashboard, go to Manage Events

b. On the page that loads, click on the event you want to track the attendance data for

c. Next, click on See Analytics under the Attendance Analytics section

d. On the landing page, you will see attendance percentage, Event Status, and when the event ends. Moreover, you also get all the data on event attendance such as:

• Attendance by time period
• Tickets validated per coordinator
• Used, new, expired, and invalid tickets
• Duplicate and re-entry allowed counts

You can download the entire analytics in PDF or XLSX format. Alternatively, you can also see the Download CSV icon alongside each of these sections. You can click it to download the specific analytical data for whichever section you want.

Conclusion 

To conclude, the process of creating and managing dance show tickets does not need to be a hardship for organizers. With digital tools like Ticket Generator, seemingly complex aspects such as bulk ticket generation, distribution, validation, queue management, and performance tracking can be streamlined and made effortless. 

The integration of these processes within a single tool not only simplifies the management of dance performance ticketing but also enhances the overall experience for guests.
Start designing your first 10 dance show tickets fro free now.

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Have you ever organized a business event and found yourself grappling with the challenges of ticket security?

You know the importance of creating a seamless experience for your attendees, but how can you ensure that the entry process is secure and free from any ticketing mishaps?

From dealing with counterfeit tickets to unauthorized reselling, the risks associated with traditional ticketing systems can be detrimental to the success of your event. 

One of the most effective ways to do this is by generating secure tickets that are difficult to duplicate or counterfeit.

In this article, we will discuss the importance of secure tickets and provide you with some tips on how to generate them for your business event.

A. Why do you need secure tickets?

Secure tickets are important because they help you:

1. Prevent counterfeit tickets

Counterfeit tickets can lead to a multitude of problems for your business event. They can lead to overcrowding and the inability of the venue to accommodate all of the attendees, which will result in a loss of valuable revenue.

However, by generating secure tickets, you can reduce the risk of counterfeit tickets being sold or used, so that only genuine attendees are granted access to your event.

2. Easily track attendees

If you produce secure tickets with barcodes and QR Codes printed on them, you can easily track the attendance at your business event. This is particularly useful if people will be charged an entry fee or sell their tickets at the door.

3. Improve attendee experience

With easily scannable tickets, your attendees can quickly enter the event without delays or inconveniences.

B. How Ticket Generator can help?

Ticket Generator is a powerful ticketing software that will help you create and print secure tickets for your business event. It's easy to use, with no programming or design skills required. You can customize the ticket design with your own logo, text and images, or choose from over pre-made templates.

Here are the features of Ticket Generator that you can use to create your own tickets;

1. Ticket validation

With QR Code-based tickets, you can easily validate the ticket details. When the attendee enters the event venue with his or her ticket, all you need to do is scan the QR Code to validate it. This way, you don't have to manually check the name and other details of each attendee.

To do it, you just need to install the ticket validator app, scan the QR Code on the ticket, and grant the entry.

This whole process doesn't even take more than two seconds. And here's what you'd see on performing a scan:

This doesn't leave any room for duplicate or unauthorized entries to your event.

Furthermore, to ensure your guests' safety, all three mentioned processes are contactless.

You can watch this video to know more about it:

2. Bulk generation of unique tickets

You can generate as many QR Code-based tickets as you may need. And since each ticket comes with a unique QR Code, it can't be forged.

When scanned by authorized personnel, the QR Code reveals if it's a valid, invalid, or duplicate entry.

Thus, you don't need to worry about any unauthorized entries to the event.

3. Ticket distribution

Ticket Generator comes with multiple options for distributing the tickets. You can use our web app to generate QR Code-based tickets, and then distribute them in any way you want by emailing them to your guests or printing them out on paper. 

All that your attendees need to do is show the ticket at the entry gate, get it validated, and enter the venue. It's that simple.

4. Event analytics

These tickets also offer analytical data for the event.

With this data, you gain valuable insights into your event and guests. It could be event attendance, the total number of new, used, expired, invalid, duplicate tickets, tickets validated per coordinator, and the total number of re-entries allowed.

This data can help you optimize your future events better.

5. Event Registration

Would you want to get people to register for your event? Many event organizers do want that. Then you must look for a tool that helps you get the registrations while also providing the rest of the features that we discussed.

Here, you get to create a mobile landing page for the guests. When they open the link to go to this page, they can register themselves for the event.

Next, you can approve the registration or even choose to get the registrations approved automatically. As registration is approved, a ticket gets generated automatically and is mailed to the required guest.

You can learn more about the Ticket Registration feature here.

C. How to create business event tickets?

To create business event tickets, you need a professional ticket generator service such as Ticket Generator. Here's how it works:

1. Generate tickets for your guests

a. Go to Ticket Generator and sign up to create an account

Don't worry. Your credit card details won't be needed. And after signing up, you'll also get the first ten credits for free. Each of these will help you make a ticket

b. Now, click on Create New Event option.

c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

Once you've entered all the details, click Create.

Design tickets

d. After creating the event, you'll be asked to design the tickets. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.

Upload Own Design: This option allows you to design your ticket using your own ready-made design template.

With this option, you can superimpose the QR Code and unique ID on the ticket.

Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

Edit Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.

Once you've designed your tickets, click on Preview to see how your ticket design looks.

Choose from templates: If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

Delivery method

d. Now that you've finalized the design, click on Done. You'll be asked to specify the Delivery method. Here, you can choose how to distribute your tickets to the guests. You'll see the following three options to choose from:

i. Generate Form Link: This option allows you to design and share your very own event registration page. This includes adding images, event description, details, specifying the form fields, and customizing the button text

ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF).

iii. Generate and Send: Here, you will further need to choose from the following three options:

a. Send tickets by email only: It allows you to email the tickets to the guests. Here you can specify up to 1,000 emails. You can add the emails in a CSV, XLS, or XLSX file and upload them. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS. You can specify up to 1,000 phone numbers

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iv. Generate via API: In this option, you can integrate ticket generation into your own information system. This will allow you to generate tickets programmatically in real-time. For more information, you can refer to this detailed guide on Ticket Generator API

e. Once you specify all the details, click on Generate. All the tickets will be generated and you'll be notified via email

That's it. That is how you can generate business event tickets in bulk.

2. Generate single tickets for contingencies

Ticket Generator also allows you to generate and distribute single business event tickets to the guests. It is useful in two ways:

a. Having unplanned guests at the last moment

Say you are organizing a business event and have created the tickets for all the attendees. But at the last moment, some unplanned guests have walked down on your dance show. And they want tickets for it.

Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here's how:

i. Login to Ticket Generator

ii. From the dashboard, click on the event for which you want to create these tickets.

iii. Now, click on Guest Tickets tab.

iv. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.

Download Ticket: This option allows you to generate and download the ticket.

Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.

vi. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated.

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b. Resending the tickets

Say you had sent the tickets to your guests via email or phone. But somehow, some of them didn't receive the tickets. Here again, Ticket Generator can help resend the event tickets to guests. Here's how:

i. Login to Ticket Generator

ii. From the dashboard, click on the event for which you want to resend the tickets.

iii. Now, click on Guest Tickets tab.

iv. Click on Resend Ticket.

v. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets

vi. Once you've entered these details, click Search. Now, you will see the ticket details

vii. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend

Note that you'll not be charged extra for resending the tickets.

Now, let's move ahead to detail how you can validate these tickets.

How to validate tickets?

Event organizers can validate the ticket to know if it's a valid, duplicate, or invalid entry.

To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll get authorized to validate the tickets. Here's how to do it:

1. Go to the Manage Event section from the dashboard.

2. Select the required event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you can specify the email address of each coordinator. The coordinators will then receive an email invitation using which will have to log in to the Ticket Validator app on their phones

4. Next, they can install the app on their smartphones via Google Play Store or App Store and log in

5. Now they can open the app to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets

Event analytics

Here's how you can view your analytics with the Ticket Generator:

1. From the Ticket Generator dashboard, go to Manage Events.

2. On the page that loads, click on the event you want to track the attendance data for.

3. Next, click on Analytics section

4. On the landing page, you will see attendance percentage, event status, and when the event ends. Moreover, you also get all the data on event attendance such as:

• Attendance by time period
• Tickets validated per coordinator
• Used, new, expired, and invalid tickets
• Duplicate and re-entry allowed counts

You can download the entire analytics in PDF or XLSX format. Alternatively, you can also see the Download CSV icon alongside each of these sections. You can click it to download the specific analytical data for whichever section you want.

That's it. That is all you need to know about business event tickets. From creating the tickets and distributing them to validating entries and monitoring analytics, it's an easy and effective method.

Next steps

Now that you know how to create, distribute, and validate event tickets, it's time for you to put what you've learned into practice. Start by creating an account with Ticket Generator.

You can use this tool to help manage the entire ticketing process from start to finish. Start customizing your secured tickets now, your first 10 tickets are on us!

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You know that Christmas is right around the corner. And it's high time that you start preparing for the celebrations. So you're probably planning on organizing a Christmas event. It could be for an informal get together with your friends and family or a formal event at the workplace.

Hence, you're looking forward to creating tickets for the same. You'd want these tickets to be secure. That means they must ensure that only the authorized guests are granted entry to the event premises.

But did you know that these tickets can also ensure a safe and contactless experience for your guests?

Sounds exciting, right? Here are the chief challenges that your Christmas event tickets must help you overcome:

First, as discussed already, they must only ensure valid guest entries.

Second, the process of ticket validation must be fast but secure. After all, you would not want the event coordinators to spend a lot of time validating each ticket manually. This would translate to long queues at the entry gate and a bad guest experience.

Third, your service provider must ensure contactless (or digital) tickets, thanks to the current pandemic.

And finally, the tool that you choose must not only be easy to use but also cost-effective.

In this article, we'll discuss how you can create safe Christmas event tickets while ensuring contactless arrangements at affordable pricing.

Keep reading to know more.

A. QR Code-based Christmas event tickets a one-stop solution

With Ticket Generator, you can create tickets that can help you address all the challenges we discussed.

To understand how it works, you can check out this video:

To make things more clear, here's how the QR Code-based tickets can help you resolve all the possible problems:

1. Seamless generation of tickets

Since you'll have many guests attending your event, you'll need multiple tickets. Hence, you need a tool that allows you to create the tickets in bulk.

Now you may wonder what if I need to add each guest's name and seat number to the ticket. How will that be possible for bulk operations?

Don't worry,  christmas ticketing solution such as Ticket Generator help you do that easily. You can create multiple tickets in bulk while adding unique information to each one of them.

2. Get event registrations

Every event needs guest registrations. And it's even better if your service provider helps you get these registrations while helping you automatically generate tickets against each one of them.

And to do it, the event registration feature comes in handy.

With it, you can create a mobile landing page with a registration form. You can share the link to this form with your audience. You can even choose if you'd want the registrations to be approved automatically or manually.

Once a registration is approved, the guest receives the ticket in her email. This translates to saved time, effort, and money. A Christmas ticketing system can simplify this process with an event registration feature.

3. Event ticket validation

You have probably seen the ticket validation process at various events. The guests usually arrive with a copy of the ticket. These tickets are then validated by the coordinators.

Here, they either manually verify the attendant details with their database or they use a dedicated set-up to do the job.

But it comes with a problem this traditional way of manually validating tickets is a tedious process. And if you get a set-up for ticket validation at the event venue, it would incur additional costs.

However, a Christmas ticketing solution like Ticket Generator, can make the entire validation process simple, contactless, and economical. All you need to do is to generate the tickets, distribute them to your guests digitally, and validate them at the venue.

Tickets generated will have a unique QR Code. Your event coordinators only need to install the Ticket Validator app on their smartphones to validate tickets. They can then scan the QR Code with their smartphone to see if the ticket is valid, invalid, or duplicate. Here's how it looks:

4. Event ticket distribution

Ever since the pandemic, people prefer contactless arrangements. Thus, you must offer them the same. And to do it, you can start with avoiding paper-based tickets. Consider sending tickets digitally the Christmas ticketing software supports emailing or texting tickets to guests.

It could be via email, SMS, or both of them. Guests can show these digital tickets at the entry gate, get them validated, and enter the venue. Hence, no need for you to get them to get the tickets printed.

5. Queue management

Long queues are always hectic. And with the pandemic, ensuring social distancing and avoiding queues is a must.

Our Christmas ticketing system offers QR Code-based tickets, well-known for their fast scanning abilities. This reduces validation time to 2-3 seconds per coordinator per ticket, minimizing queues and ensuring a safer, better experience for guests.

6. Preventing unauthorized entries

Trespassers are a concern for any event organizer. They do not only mean a lack of security but the loss of business too.

But with QR Code-based tickets, this issue no longer remains a problem. These tickets cannot be duplicated because each QR Code has a unique ID. When scanned, the event coordinator can see this ID along with a prompt status showing if it's a valid, invalid, or duplicate ticket.

Hence, it secures your event from the trespassers.

B. Best practices to ensure

Any event can face adverse situations such as stampedes and mayhem. And as an organizer, you must be prepared to avoid these. Hence, you must follow these best practices imbued with a Christmas ticketing solution:

1. Undergo a risk assessment

First, you need to understand and be aware of all the risks involving your event. For example, be extra cautious and take tight security measures if you are inviting a VIP or a celebrity to your event. 

Leverage a reliable Christmas ticketing software to keep track of your invitees. The same also applies if your venue is close to a risk-prone area.

Such risk assessment will help you know the prominent threats facing your event. And lead you to take appropriate event security measures.

2. Have an estimate of the number of guests

The second is to estimate how many people are expected to turn up at your event. Using a Christmas ticketing system can help you make appropriate preparations regarding social distancing norms.

This can help you make appropriate preparations regarding social distancing norms. 

Moreover, with this data, you can take suitable crowd control measures. This will ensure your guests' safety and a better experience.

3. Form multiple emergency exit points

You need to ensure that your emergency exit points are clearly visible at all times. This way, your guests will know where they need to head on to during an emergency.

It will help streamline the crowd and reduce the likelihood of crowd crush or stampede.
Follow these best practices to keep your crowd under control.

Now you know how you can make your event better, let's see how you can create tickets for your Christmas event.

C. Generate Christmas event tickets

As mentioned above, any online professional ticket generator service or a Christmas ticketing solution can help you create Christmas event tickets.

Using Ticket Generator, here's how you can do it in a few simple steps:

1. Generate tickets for your guests

a. Head to Ticket Generator and sign up

Once you have signed up, you'll get ten credits for free. These credits help you create tickets. Also, only one credit is required to create one ticket

b. Now, click on Create New Event option.

c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

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Design tickets

After creating the event, you will be prompted to create the tickets. You can either upload your own design or choose from a selection of pre-designed templates. Ticket Generator also allows you to build your own tickets from scratch.

Upload Own Design: With this option, you may design your ticket using your own ready-made design template.This option allows you to superimpose the QR code and unique ID on the ticket.Furthermore, by clicking the Add button, you can enter variable information (which will be unique to each ticket). It could be the guest's name, row, or seat number.Here's an example of a ticket generated using a ready-made template:

Edit Design: Use the Ticket Generator's standard design to produce tickets from scratch. It allows you to add a logo, modify the backdrop color, or upload a background image to your ticket.

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Choose from templates: If you don't want to create the entire ticket but still want to give it a nice appearance, this is the choice for you. To access this functionality, simply click the Choose from Templates option.

Once clicked, you will be presented with a selection of pre-designed templates from which to choose. To select a template, click the Select Template button just below the chosen template, and your ticket, complete with all of the information, will be converted into a designer ticket.

Once you've decided on the design, click on Preview to see how your ticket looks.

Delivery method

d. Now, click on Done. Here, you'll be asked to specify the Delivery method. That means you can choose the distribution of your tickets to the guests

Here are the four options you'll be asked to choose from:

i. Generate Form Link: Here, you can design and share a mobile landing page to get event registrations. This includes adding images, event description, details, filling the form fields, and customizing the button text

ii. Generate and Download: This option allows you to generate and download the tickets in a printable format (PDF)

iii. Generate and Send: In this option, you will further see three options to choose from:

a. Send tickets by email only: Here, you can email the tickets (up to 1,000) to the guests. To do it, you can upload the file containing the emails in a CSV, XLS, or XLSX file. Or you can manually type the emails in the given fields

b. Send tickets by SMS only: This option allows you to send tickets to your guests via SMS (up to 1,000 phone numbers)

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iv. Generate via API: Here, the Ticket Generator API can be integrated with your own registration system. Once done, you can generate tickets programmatically in real-time

In case you want to know more information about it, you can refer to this detailed guide on Ticket Generator API.

e. Once you specify all the details, click on Generate

That's it. All the Christmas event tickets will be generated and you'll be notified via email.

2. Solo tickets for contingencies

Ticket Generator can efficiently manage your event's contingencies, making it an optimal Christmas ticketing solution.  It is useful in two ways:

a. Having unplanned guests

It's common to have unexpected guests arrive at your event. A dependable Christmas ticketing system can help you manage these situations without stressing about generating an entire batch of tickets again. Easily create additional Christmas event tickets. Here's the simple process:

i. Login to Ticket Generator

ii. From the dashboard, click on the event for which you want to create these tickets.

iii. Now, click on Guest Tickets tab.

iv. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.

Download Ticket: This option allows you to generate and download the ticket.

Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.

vi. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated.

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b. Resending the tickets

It can be a challenging moment when guests have not received their tickets. At such times, it is crucial to resend the event tickets. Seamless management of these scenarios is a testament to the strength of effective Christmas ticketing software. Let this not be a hiccup in your event; Ticket Generator is here to help:

i. Login to Ticket Generator

ii. From the dashboard, click on the event for which you want to resend the tickets.

iii. Now, click on Guest Tickets tab.

iv. Click on Resend Ticket.

v. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets

vi. Once you've entered these details, click Search. Now, you will see the ticket details

vii. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend

Note that you'll not be charged extra for resending the tickets.

Now, let's move ahead to detail how you can validate these tickets.

D. Validation of tickets

As an event organizer, your responsibility includes validating tickets to filter valid, duplicate, or invalid entries. The Christmas ticketing system you select needs to address this efficiently. Ticket Generator embraces this challenge by allowing you to add coordinators authorized to validate the tickets.

Here's how to do it:

1. From the dashboard, go to the Manage Event section

2. Select the required event and click on three horizontal dots under the More option

3. Once you have done it, click on three horizontal dots under the More option followed by clicking on Add/Edit Coordinator

Here, you just have to specify the email address of each coordinator. Once done, these coordinators will receive an email invitation. Using this, they can log in to the Ticket Validator app on their phones

4. To do it, they can install the app on their smartphones via Google Play Store or App Store

5. Now, log in and they can then select the event for which they need to validate tickets for

6. At last, click on Scan QR Code and get started with validating the tickets

E. Event analytics

Event analytics tells you about your event performance. And Ticket Generator helps you monitor the same. To view event analytics on the Ticket Generator, follow these simple steps:

a. From the Ticket Generator dashboard, go to Manage Events.

b. On the page that loads, click on the event you want to track the attendance data for.

c. Next, click on Analytics section

d. Now, you will see various details such as attendance percentage, Event Status, and when the event ends. But the list doesn't end here. Here is all the data you will get via Ticket Generator:

• Attendance by time period
• Tickets validated per coordinator
• Used, new, expired, and invalid tickets
• Duplicate and re-entry allowed counts

You can also download the entire analytics in PDF or XLSX format. In addition to this, you can also download specific analytical data for each section by clicking on the Download CSV icon.

That's it. That is all you need to know about Christmas event tickets. 

Ticket Generator truly is an easy, quick, and comprehensive Christmas ticketing solution. Now, you can confidently plan for your Christmas event, keeping contingencies in check, and induce success.

You now go-ahead to plan well for your Christmas event and make it a success.

New Year's Eve is probably the most exciting event of the year (at least for some people). Whether you are hosting a sit-down meal or a large party in a club, a New Year's party needs proper planning to make sure you end the year (or begin the new year) on the right note.

There are a lot of things to plan and consider. And the earlier you start the better.

We thought this would be the perfect time to initiate this discussion with a perfectly curated New Year Eve's party checklist. Enjoy!

A. What is a New Year's Event party?

A New Year's Eve party is a celebration that usually takes place around the end of December or the beginning of January. These events could be for anybody your clients, colleagues, friends, or even family and can look different in different places and companies.

If you are hosting a New Year's Eve for your clients and audiences, it should reflect the values of your organization.

For example, you can make it organized and grand by booking a venue and giving out New Year's Eve tickets. If your goal is to foster a culture of employee self-care and encourage mental health and wellness, you may give out gift certificates for wellness activities. 

B. What are the different types of New Year's events?

You have two best options to host a New Year's Eve Party. Either choose to organize a New Year's Eve party on December 31st and count down until the clock strikes midnight, or you can organize a daytime event on January 1st.

There are a whole lot of concepts you can choose from for the event. Typically, most people are in party mode these days and it is pretty common to go for drinks at one venue to get into the festive mood and then move to a different place in the evening for the main event.

If you don't want to go hardcore and party all night, a daytime party on December 31st would be the best option for bonding and getting into the holiday spirit.

Whichever option you choose for your organization, there are still a few different types of events you need to choose from:

1. In-person event

A common and electrifying way to organize an in-person event is to throw a party or book an exclusive venue to usher in the New Year. All you need to do is put together a guest list, organize catering and drinks, decide on the entertainment and activities, and finally roll out the New Year's Eve tickets.

You could do the following at your event:

• Invite a popular DJ
• Get a live band playing classic holiday hits
• Host a magic show
• A surprise visit from Santa! 

In-person parties are great opportunities to let the audience know be it your clients, employees, friends, or family, that you appreciate and value their presence in your life. You can also prepare a touching speech or curate an audio-visual to flash significant moments of the year.

If your budget is good enough, you can also go the extra mile to show your appreciation and prepare small gifts for everyone or you can even organize a Secret Santa gift exchange beforehand.

2. Virtual event

Even if your guests are from different locations, you can still host an exciting New Year's Eve party. Yes, meeting up in person has a different feel, but even hanging out online and staying connected can mean a lot to people in isolation, especially around winter holidays when our emotions run high.

Virtual events would be the best in these situations. These events can be as engaging and exciting as an in-person event if you know how to plan it well.

Some of our favorite activities to include are Music Mashup, Mixology classes, virtual karaoke experience, guessing the audio/visual, or giving space to the attendees to showcase their talents.

3. Hybrid event

Hybrid events are ‘the way of the future' with many people working remotely and staying afar. These events combine in-person interaction with a virtual aspect where there is an opportunity for both in-person attendees and people at home to enjoy a shared experience.

C. Why should you host a New Year's eve party?

New Year's Eve parties are not only for fun but they can help in many ways. Here's  how:

1. Nurture relationships

Whether it is for friends and family, your employees, or your customers, a new year's party is a great way to bond to nurture relationships. With games, activities, and touching speeches, you can build the foundation for strong and lasting relationships.

2. Build engagement

If you're looking to build connections or engage your customers and employees, a New Year's Eve is a great way to bring these people together and be close to your brand. If you manage to engage and impress them well, they would naturally promote your brand and event on social media building visibility.

3. Team building

Employees with close friendships at work tend to feel less stressed and more positive about their work environment. Company parties and team-building events help to foster these relationships

4. Company culture 

Near Year Eve parties can contribute to your over culture as employees will feel appreciated and motivated. A positive culture is the key to making employees happy and satisfied. 

5. It's fun! 

Holidays, festivals, friends and family get-togethers New Year's Eve parties are probably the most enjoyable events of the year. From loud music to great food and cocktails, it is one of the most effortless and fun ways to celebrate and create beautiful bonds and memories.

D. How to Host a New Year's eve party

Here is how you can organize the most exciting event of the year:

1. Choose your New Year's Eve party theme

New Year's Eve themes can range from superheroes to old Hollywood. The theme that you choose will depend on many factors, but remember to tailor the theme to your audience. If the party is for adults you can go with an over-the-top theme with cocktails to match and if it is for children you need to think about how to keep the kids entertained. 

If you are unsure of what theme to put up, you can create an audience poll and leave it up to them to decide.

Here are some exciting themes to consider for your New Year's Eve party-

a. Masquerade party

These parties never go out of style and are usually quite formal. You can supply attendees with masks or ask them to bring their own. Choose a venue with ample space for a dance floor and use a black, gold, and green color scheme to make the theme come alive.

b. Decade party

Add a fun factor to your New Year's theme party by throwing a flashback party, dedicated to the 70s, 80s, or 90s. Decade parties can be a fun costume-oriented idea that encourages attendees to get creative and reminisce on some of their favorite moments in pop culture history.

c. Eco-friendly party

Head start your New Year with a firm resolution to be more eco-friendly. Start by hosting a party with eco-friendly decorations and tableware, along with organic and locally grown foods. To complement the theme, you can also purchase champagne and wine from a local vendor, in addition to sending guests off with party favors from a local shop.

d. Hollywood themed party

Who doesn't like the glam and glitz of Hollywood? Let your guests have their own Red Carpet moment by hosting a Red Carpet with photo opportunities along with a fancy cocktail hour before the big countdown.

e. New Year resolution costume party