If you are an event organizer, you'd want as many people as possible come to your event. After all, that is how you will generate event ticket sales and revenue.

To do it, you need to follow the industry's best practices. But since the pandemic, the event industry has been heavily disrupted and taken a huge hit.

As per Forbes reports, more than 83 million events had been canceled or rescheduled due to COVID-19.

However, the event industry is making a common back. And it's happening with the help of contactless technologies such as QR Codes.

For the uninitiated, QR Codes are square-shaped 2D barcodes that can store a lot of information. And they are easy to scan. All you need is your smartphone to do the job.

Thanks to the increase in global smartphone penetration that went from 59.01% in 2017 to 78.05% in 2020. And also the access to high-speed mobile internet which increased from 48.8% in 2014 to 62.5% in Jan 2022. These factors have helped in the huge adoption of QR Codes.

In this article, we'll see how to push your event ticket sales to maximize your revenue.

A. Five essentials that you must follow

Here are the five most important things you must set up:

1. Create a secure and efficient guest entry system

The first and indispensable thing you need for increasing ticket sales is an efficient ticketing system. This system will help you create secure, contactless tickets for the guests, thus boosting entertainment ticket sales.

We recommend the one that helps you create tickets that are contactless and secure.

To understand how it works, you can check out this video:

Contactless tickets would help you ensure a safe environment for guests and your staff. And their secure nature would make sure only authorized people are given entry to the event. That means no scope for trespassing.

So make sure you choose the right ticket and entry management system for your event. Here are some features that you must look for while finding a suitable service provider:

a. Easy event registrations

Event registration pages aid in increasing ticket sales as it allows users to register and generate tickets simultaneously. Service providers offer an 'Event Registrations' feature that helps you create mobile-friendly registration pages. The result of this feature - is contactless, efficient, and increased event ticket sales.

This feature allows you to create a mobile landing page with a registration form. Once created, you can share its link with your target audience. It even allows you to choose whether you'd want the registrations to be approved automatically or manually.

After approval, the guests receive tickets in their email. In short, this process is contactless, efficient, and time-saving.

b. Seamless bulk generation of tickets

Since you are organizing an event, you'd need a large number of tickets. They could range from hundreds to thousands in number. Thus, you'd need a tool that allows you to generate unique tickets in a matter of minutes.

And Ticket Generator helps you do it easily. In addition to creating tickets in bulk, it also allows you to add unique information to them. For example, guest name, row number, and guest ID.

c. Digital ticket distribution

Since it is important to ensure your guests' safety amidst the COVID-19 pandemic, you must avoid paper-based tickets.

So make sure your service provider helps you send tickets via email, SMS, or both. When guests arrive, they can just show these tickets at the entry gate, get them validated, and enter the venue.

Hence, no need for guests to get them printed.

d. Contactless ticket validation

Contactless ticket validation is a safety norm that drastically helps to increase ticket sales. To adhere to the safety norms, you must adopt contactless ticket validation too.

But the traditional validation process for entry validation falls apart. Here's why the guests need to arrive with the ticket. It's then manually verified by the coordinators with guest details in their database.

This is a tedious process for both the guests and the staff.

However, QR Code-based tickets have got you covered. They come with a QR Code having a unique ID. As event coordinators can scan the QR Codes with their smartphones, they see if the ticket is valid, invalid, or duplicate. Here's how it looks like:

And there is no need for any expensive hardware installation to do the same. Cost-effective, right?

e. Queue management

Since the pandemic has changed the paradigm of event management, avoiding queues and crowding has become a necessity.

So it is your responsibility to ensure the same for the people waiting in queues at the entry gate.

And QR Code-based digital tickets help you do it. With their fast scanning ability, it doesn't take more than 2-3 seconds for a coordinator to validate each ticket. With QR Code-based tickets, you save on validation time, resulting in smaller queues and a safer environment contributing to increased event ticket sales.

The shorter the validation time, the smaller will be the queues. That means a safer environment and a better experience for the guests.

f. Event performance tracking

You know how important it is to track event performance. It helps you draw valuable insights about event performance. These include information such as the event attendance, peak time, and the number of tickets validated per coordinator.

With this data, you can optimize your future events more efficiently and generate even more sales.

2. Identity your audience

After selecting the right online ticketing system, you need to identify your target audience. This will help you know where to promote your event and how to draft marketing communications tailored to the audience's needs.

For example, say you want to host a graduation event. Here, your target audience would be school/college admins who will throw the party for the graduating batch. So, you'd need to make sure that you promote your services among them with the right message.

3. Find partners and sponsors

Every event needs partners and sponsors to lend a helping hand.

For example, if you're organizing a music event in summers, your guests would need drinks to quench their thirst. And needless to say, you'd want a vendor for the same.

So make sure you start looking for vendors and other partners in advance.

To find sponsors, you can use your contacts or leverage various digital platforms too. For example, digital tools such as Sponsor Park, Sponeasy, or SponsorMyEvent. In addition, you need to keep a hard eye on the following factors too:

• Event goals: Your event goals should adhere to the budget and sponsor. It is very crucial. For example, if you need help promoting a venue during a festive season, you need to secure a space that is going to be most crowded such as malls. Here, you can leverage it and produce the best results
• Reach out to targeted sponsors: You can reach out to sponsors who already work with events related to your industry. They'll be more likely to sponsor your event than the ones who aren't related to your niche
• Narrow down your options: Since sponsor pitches and meetings are time-consuming, it's important to limit the number of sponsors you reach out to. Just create a list of sponsors who align with your event goals and image
• Select the audience choice: It's common to do audience research before any upcoming event. It would reveal all the interests, social media accounts, and brands your audience loves. You can then try reaching out to these brands for sponsorship as they will give your audience a familiar feeling

Various companies sponsor events at certain times of the year. This depends on their event budget and factors such as the economy, the industry, and the company's ROI performance. So make sure you reach them out at the right time with the right pitch.

And once you've decided on some sponsors, start reaching out to them and seal the deal.

4. Invoke interest among your attendees

The best way to push your event sales is via your attendees. How? They can recommend your event to their friends and family. And it is a fact that people prefer word-of-mouth recommendations over anything else.

This means existing attendees can be your biggest marketers and revenue-drivers. And to do it, you can offer them the right incentive.

Here are some ways you can use to encourage attendees to spread the word:

• Group discounts: This is one of the most common tactics out there. When an attendee comes along with friends or family, you can consider giving them a special discount. That means while you see an increase in the tickets sold, the guests also get to save some money. A win-win situation for both parties
• Gamification: You can leverage gamification by setting up a reward system. Here, attendees can collect points for sharing the event and getting friends to sign up. These points can be then redeemed for event merchandises and other services of your choice

5. Leverage social media

Since the rise of digital marketing, social media has become a hub for promotions. Here, you can target your audience with a proper plan of action.

While you will do organic promotions, you can look at paid options too. For example, an ad campaign with Facebook and Instagram. Just create a campaign with the audience filtered as per your needs. Then add your required budget and promotional message. That's it. You're good to go!

Moreover, you can even try out influencer marketing. Influencer marketing campaigns can also significantly help increase event ticket sales.

It allows you to partner with a person who has a strong social media presence. Just find the right set of influencers in your niche and collaborate with them to market your event.

Now you know how to push your event sales to new heights. In case you are looking for a tool to create, manage, distribute event tickets, here's a quick guide:

B. How to create QR Code-based tickets

As mentioned above, you'd need a professional service provider. And Ticket Generator has got you covered.

Using Ticket Generator, here's how you can generate QR Code-based tickets for increasing ticket sales and enhancing entertainment ticket sales: 

1. Go to Ticket Generator and Sign up to create an account

Here, you won't have to enter card details while signing up. And after signing up, you'll receive ten credits for free. Each credit allows you to create one ticket.

2. Now, go to Create Event section followed by clicking on the Bulk button. Here, create an event by adding event details such as description, time zone, and venue

Once done, proceed ahead.

Design the tickets

3. Now, comes the part where you need to design the tickets. Here, you can either go with the Upload Own Design option or select the Default Design option

Upload Own Design: This option allows you to design your ticket using your own ready-made design template.

With this option, you can superimpose the QR Code and unique ID on the ticket.

Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Default Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.

Once you've designed your tickets, click on Preview to see how your ticket design looks.

Choose the delivery method

4. After finalizing the design, click on Done. Now, specify the Delivery method. This means you need to choose how to distribute your tickets to the guests. You'll see the following four options to choose from:

i. Generate Form Link: This option allows you to design and share a mobile landing page to get event registrations. This includes adding images, event description, form fields, and customizing the button text

ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF)

iii. Generate and Send: In this option, you will further see three options to choose from:

a. Send tickets by email only: This option allows you to email the tickets (up to 1,000) to the guests. To do it, you just need to upload a file containing the emails in CSV, XLS, or XLSX format. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS (up to 1,000 phone numbers)

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iv. Generate via API: Ticket Generator API can be integrated with your own registration system. Once done, you can generate digital tickets programmatically in real-time

5. Once you specify all the details, click on Generate. All the digital tickets will be generated and you'll be notified via email

That's it. That's all you need to know on how to push event ticket sales. With Ticket Generator, you're now equipped to push event ticket sales and offer a contactless, secure, and convenient experience for everyone involved.

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You're probably planning on organizing an event. It could be a seminar, workshop, sports festival, music concert, or any such event. So you're looking for a suitable ticket generation service for the same.

But here's the thing you want tickets in bulk where each of them should be auto-generated in real-time for your guests. But this is not as easy as it sounds. That's because it's impractical for you to head on to your ticket generator service every time you need to generate a ticket.

But don't worry. This is where Ticket Generator has got you covered. It allows you to auto-generate tickets in two ways:

The first is via Ticket Generator API. This is useful if you have your own information system and want to integrate ticket generation into it

Here, your application or information system will send an API request to the Ticket Generator. And in return, a ticket will be auto-generated and sent in real-time to your app or information system.

The second is using an event registration feature. It helps you get guest registrations. And in return, generate event tickets for guests automatically.

Keep reading to know more about Ticket Generator The Auto Ticket Generator tool.

A. Ticket Generator: a brief

Ticket Generator is a tool that helps you create event tickets to manage guest entries. And it does this with QR Code-based tickets. These tickets are quite unique. How?

Well, they are impossible to duplicate since they have a QR Code having a unique ID. When scanned, the event coordinator can see this ID along with a prompt status. This would show if it's a valid, invalid, or duplicate ticket.

And here is a sneak peek on how it works:

https://www.youtube.com/watch?v=xAnl8Se4x9c&t=1s

Now you have understood what Ticket Generator is and how it works. Let's see how you can use it to auto-generate tickets:

1. Using Ticket generator API

If you have your own event registration site or software, then you can integrate ticket generation into it. To do it, Ticket Generator API can help you out.

This ticketing system allows you to autogenerate QR Code-based tickets in real-time. Your guests will receive the one-time scannable tickets via email or SMS.

They can then show the ticket on their smartphone at the entrance to get entry.

The best part is there is no need for printing the tickets or even setting up any software or hardware. Simple integration with the Ticket Generator API is all that's needed.

2. Using Event Registration

It's common in events to get guest registrations. And if your service provider can help you easily get the registrations, the process would be even better for you, right?

This is where the event registration feature comes in handy. It allows you to get event registrations while helping you automatically generate tickets against each one of them.

Here's how it works you first create a mobile landing page with a registration form. While setting up the form, you also get to decide if you'd want the registrations or to be approved automatically or not.

Once done, you share the link to this form with your audience.

Your audience then fills up the registration form. Next, the registration is approved automatically or manually (based on the option you chose).

Once the registration is approved, the ticket is automatically sent to the guest's email.

B. Why use Ticket Generator for your use case

You know that Ticket Generator allows you to auto-generate QR Code-based tickets.

But you'd still want to know why you must choose it over other service providers. Well, you can go through the reasons mentioned below and decide for yourself.

1. A seamless and automated process

As discussed already, Ticket Generator is the best way to auto-generate tickets without sweating a single drop.

You can create as many tickets as required. Simply integrate the Rest API into your information system or use the Event Registration feature.

2. Tickets branded to your business or event

With Ticket Generator, you can create custom-branded event tickets.

This will serve two purposes. First, it will build brand recognition among your guests. Second, it will also make your tickets visually appealing rather than making them look like plain and boring entry passes.

With Ticket Generator, you can customize the ticket design in two different ways:

a. Upload Own Design

Here, you can design the tickets using your own ready-made design template.

It helps you superimpose the QR Code and unique ID on the ticket. In addition, it also helps add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

b. Default Design

Here, you can use the Ticket Generator's standard design to customize your tickets. You can add a logo, change the background color, or add a background image to your ticket.

3. Bulk generation with ticket details customized to individuals

Since you'll have many guests attending your event, you'll need multiple tickets. Hence, you need a tool that allows you to create the tickets in bulk.

Now you may wonder what if I need to add each guest's name and seat number to the ticket? How will that be possible for bulk operations?

Don't worry, Ticket Generator can help you do that easily. You can create multiple tickets in bulk while being able to add unique information to them. And each ticket generated via Ticket Generator comes with a unique QR Code.

4. An economical choice

Since you will need tickets in large quantities and on a need basis, you'd want an economical service.

Here, Ticket Generator has got you covered. You only need to pay for the tickets you generate. No additional charges are required. In fact, each ticket can cost you as low as a couple of cents.

5. A quick and secure process for ticket validation

With these tickets, you don't need to worry about getting a dedicated set-up to authenticate entries. Your event coordinators can simply use their smartphones to scan the QR Code on each ticket and see if it's a valid entry.

All that they need is the Ticket Validator app (iOS and Android) installed on their phones.

Also, since scanning a QR Code hardly takes a second or two, the whole process becomes really fast. This translates to little to no queues at the entry gate.

6. Valuable insights into your attendees

Tracking event performance helps you draw valuable insights about event performance and its attendees. This includes information such as the event attendance, peak time, and the number of tickets validated per coordinator.

With this data, you can optimize your future events more efficiently.

C. How to auto-generate tickets

Now you know why it makes sense to use Ticket Generator as an auto-generation service. Next question is how to set it up?

1. Create tickets programmatically

If you want to integrate ticket generation into your own information system, then Ticket Generation API can help you do it.

It allows you to generate tickets programmatically in real-time. Hence, there is no manual intervention required.

2. Create tickets via the Event registration feature

Here, you can go to Ticket Generator. And under the delivery method, select the Event Registration feature.

Now, design the registration page by adding images, event description and details, add the form fields, and customize the button text. Once you're done, you can choose if you'd want the registrations to be approved manually or automatically.

Note that once the registration has been approved, the ticket will be sent to the recipient automatically. Also, if you want to cap the number of registrations, you can mention the same under the Registration Limit.

That's it. That is how an auto-ticket generator can help you generate tickets easily.

This is all you need to know about a auto ticket generator. You can now auto-create your own event ticket. This will, in turn, offer a seamless experience to both your staff and guests.

You are looking forward to organizing a party or an event. It could be formal or informal in nature. For example:

• Annual corporate meeting
• College graduation ceremony
• Prom party
• Fun-filled Halloween event
• Grand Christmas celebration
• New year event for a client
• Informal events such as birthday parties and anniversary celebrations

So, you want to create guest entry passes for the same. Hence, you're looking for a suitable entry pass maker.

While there are many tools that can help you create passes, there are some that let you go a step ahead. That means besides creating passes, you can also do the following:

• Make sure that you grant entry to only authorized guests
• Use passes to add to your branding effort

In this article, we will discuss how you can get entry passes that help you do everything mentioned above.

A. A hassle-free entry pass maker

This article will explain how Ticket Generator can help you create entry passes. But before that, let's see what all can it offer you:

1. Get easy registrations from the guests

Since you're organizing an event, you'd need the guests to register for it. And you may want to use a registration tool for the same.

With Ticket Generation, you get this feature by default. You can create a landing page for your event by adding all the details you need. In addition, you can also specify the form fields to be filled out by the attendees.

https://youtu.be/Gj4cV7S3UAM

Once you do it, the registration page will be created. You can then share it with your audience. The best thing is that you can choose if the registrations should be approved manually or automatically.

And once a registration is approved, the guests would receive their entry passes digitally. No need to send them manually. That means a single tool will help you both get registration and create passes against them.

2. Make passes that are resistant to forgery

Unwanted guests are not really quite pleasant to have at an event. And that's the whole purpose of creating passes. With them, you'd want to grant entry to only the people who are really invited.

But the problem is most passes do not really ensure that. But you can create QR Code-based passes that will solve this issue in no time.

Yes, with Ticket Generator, each pass comes with a QR Code having a unique ID in it. As event coordinators scan it, they can clearly see if the entry is valid, invalid, or duplicate. This leaves no scope for any trespassing at your event.

3. Easy to generate and distribute passes

As the famous saying goes, if a tool is not saving you time or money, you shouldn't be using it.

Many generic tools out there help you design passes one by one. That means even if you have a design template, you'd still have to individually add the name and details of each guest. Now that is pretty much of a hassle.

But with Ticket Generator, you can create passes in bulk and yet add individual details to them. No need to worry about adding guest details individually.

In addition, you do not even need to print the passes unless you really want to. It allows you to send them straight to the guests? inboxes via email, phone, or both.

4. Branded passes with design customization

No event is complete without at least a little branding. As an organizer, you'd definitely want people to know about your or your client's business.

And event passes help a great deal with it. You can add the brand's colors and logo to the passes. Or you can use your own ready-made design and add pass details (guest name, date, description, QR Code, etc.) on it.

5. Analytics on the event performance

Once the event ends, any serious marketer and event organizer would like to see the analytics. It would not only tell you how did the event go but also what improvements to make in the future.

With tools such as Ticket Generator, you can easily get data on event performance. For example:

• How many tickets were validated
• How many tickets did each coordinator validate
• What was the peak time
• What was the count of tickets that were valid, invalid, and duplicate

With such insights, you will be in a better position to optimize your events in the future.

Now that we've talked everything about smart entry passes, let's see how to create them.

B. How to generate tickets using an entry pass maker

Using Ticket Generator for a demo, given below are the steps on how you can proceed:

1. Go to Ticket Generator and sign up for free. Note that you will not be asked to enter any card details while signing up. And once you sign-up, you'll get the first ten tickets for free

2. Now, click on Create New Event option. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

3. After you do this, your event will be created. Once your event is created, click on the newly created event from the Manage Events tab. Look for the Guest Tickets section and click on it.

4. Then, click on the New Ticket(s) drop-down button and select the Bulk Tickets option to generate tickets in bulk or select Single Ticket if you wish to generate a single entry pass. Use this option to bulk generate and distribute entry passes in batches. You will have two different options for generating and distributing your entry passes.

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Add a design to passes

5. Next, you'll be able to add design to your tickets. And there are three different ways to do it

The first is by clicking on the Upload Own Design option. It helps you use your own template to design the passes. Using it, you can superimpose the unique ID and QR Code on the passes.

It even allows you to add variable information by clicking on the ?+? button.

The second is via the Edit Design option. It allows you to use the standard design to design passes from the scratch. Using it, you can add your logo, theme colors, or a background image to the pass.

The third is Select from template, here you will see a number of pre designed templates to choose from.

6. After you've designed the ticket, you can click on Preview to see how it looks

7. After finalizing the design, click on Done. Next, you will be able to choose the delivery method via one of the following three methods:

a. Generate form link: Using this option, you'll be able to create a landing page to get registrations. And as discussed above, after creating the form, you can share the link with your audience. They'll then receive the tickets by email on registration approval

b. Generate and Download: It allows you to create and download the tickets as printable PDFs

c. Generate and Send: It'll help you share the tickets via email, phone, or both of them

d. Generate via API: USing this alternative, you will be able to create the tickets in real-time via your own information system programmatically

8. After specifying the delivery method, you'll be abo download the tickets or send them to the guests

It's that simple! In addition, there might be instances where you'd want to create single tickets. Here's how you can do it:

C. Single tickets for emergencies

In case some people walk down the venue at the last minute and you want to give them the passes too, here's how you'll be able to do it:

a. Login to your Ticket Generator account

b. From the dashboard, click on the event for which you want to create these tickets.

c. Now, click on Guest Tickets tab.

d. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice

e. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated.

Using the same Guest Tickets tab, you'll also be able to find and resend the tickets to guests. This comes in handy if any guest didn't receive the pass the first time.

D. Validate passes and monitor analytics

You can even appoint your team members as coordinators to validate the passes quickly. Here's how:

1. From your Ticket Generator account, go to the Manage Event section

2. Select the event to wish to validate the tickets for. Here, you need to click on More

Note that on the same page, you'll also see the option called Attendance Analytics

3. After clicking on More, click Add/Edit Coordinator

4. Next, you can add the email address of desired people you want to add as coordinators. They'll then receive the required invitation

5. Then, they'll have to install the Ticket Validator app to validate the passes via App Store or Play Store

6. After downloading and logging into the app, they can select the event. And then they need to click on Scan QR Code to get started

That's it. If you're still reading, you know everything about entry pass maker. You can now go ahead and get started with it.

You are planning on organizing an event. You could either be an individual, a professional event planner, or a marketer. And the event could be formal or informal in nature.

For example, it could be a birthday party, pre-wedding party, pool party, etc. Or it could be an official seminar, conference, workshop, etc.

So here's the deal you want to create tickets or entry passes for the same. But you do not want them to look plain and boring. You rather want to create custom event tickets.

In this article, we will tell you how to do it in detail and some of the collateral benefits that you can avail of. Keep reading to know more.

A. Ways to create custom event tickets

There are many different tools that help you design event tickets. But yet there are some that stand apart from the competition such as Ticket Generator. How?

They do not just let you make custom event tickets but also offer many collateral benefits. We'll discuss those in the next section.

Here are two ways in which you can design your tickets via Ticket Generator:

1. By using your own ready-made template

This is useful if you already have a template design ready for your tickets. Then you'd just have to use it and the tickets generated will have the rest of the event and guest details added to them.

Here's an example of what the custom ticket could look like via this design alternative:

2. By designing your ticket

If you don't have a template, then you have two options to move ahead. Either your can design your ticket from the scratch. Here, you can add:

• Background color or image to the ticket design
• Upload your logo
• Add some details such as description, important notes, and refund policy
• Variable information, which will be unique for each ticket. For example, the guest's name

or you can choose from pre-designed templates offered by Ticket Generator. Once selected, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

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B. Collateral benefits

Other than designing your tickets, here are some additional benefits that Ticket Generator offers:

1. No trespassing

Trespassing is always a menace for the event organizer and guests alike. And to stop it, your tickets can help you out.

Unlike the traditional tickets that are easy to forge with, Ticket Generator helps you create secure custom event tickets. They come with a unique QR Code. When scanned, it shows you whether it's a valid, invalid, or duplicate entry.

2. Easy to use

In case you're thinking how difficult would it be to set up the entire system, we have the answer. It's very easy. How?

Because once you create and customize the tickets, you just need to send them to the guests. It could be via email, phone, or print. When guests arrive at the venue with the tickets, you just need your smartphones to validate them.

That's right. Each one of your event coordinators will be able to authorize guest entries via their phones. No expensive hardware is needed.

3. Get easy registrations

In case you'd need people to register for the event, we've got you covered. No need to use two different tools to get registrations and create tickets.

In fact, you can also choose to approve the registrations manually or automatically. Once registration is approved, the custom ticket would be automatically created and sent to the guest digitally.

4. Event attendance and analytics

This feature helps you monitor the event data. For example, how many people turned up for the event, the peak time of ticket authorization, and the number of valid, invalid, and duplicate tickets.

This data can come in handy to optimize your events in the future.

C. How to create custom event tickets

Now is the time to create and design the tickets. Leverage the power of Ticket Generator to create amazing custom event tickets. Here is how you can proceed:

1. Create an event

a. Go to Ticket Generator and sign up for an account

You will not be asked for any credit card details while signing up. And once you're done, you'll get the first ten credits for free. Each credit will help you create one ticket

b. Now, click on Create New Event option.

c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

After you do this, your event will be created.

2. Design tickets

After your event is set up, the next step is to craft your custom tickets. On the Manage Events tab, select the event for which you want to design the tickets. On the screen that loads, select the Ticket Design option. Now there are three ways you can Edit the design of your ticket.

a. Custom design option

If you don't have a ready-made design, click on Edit Design option, this option will help you design passes from scratch. You'll see a ticket on the screen having all details you added in the first step.

You'll get the following options for customization:

• Ticket background: Here, you can use an image or color as the pass background. If you want to add an image, you can use the upload option or fetch it using a link. The image will be required in JPG, PNG, or JPEG, formats
• Logo: It'll help you add your business's logo to the passes. Doing so can help your branding effort. Note that the logo will also be needed in PNG, JPEG, JPG, or formats. Also, the logo size shouldn't exceed 5 MB
• Event Description: Here, you can add a tagline, notes, description, or any important details
• Variable information: Like the previous design variant, it helps you add variable details to the passes. You simply need to click on the +' icon. You can add 5 of these blocks.

Let's understand the other two Ticket Design Options as well.

‍b. Choose from templates

If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

c. Upload your own design

This one will help you use your own ready-made design as a template for the passes. Just select the Upload Own Design option and click on the Upload Ticket Design option to upload your template.

Next, you will be able to position the ticket ID on the passes as per your wish.

You will also find a +' button on the screen. Using it, you can add variable information to the tickets. This will be unique for every ticket. For example, attendee name, row, seat number, etc.

You can add five such blocks on each pass. You can choose the number of blocks in this step. The actual data will be taken in subsequent steps.

After finalizing everything, click Done.

3. Delivery method

After designing the tickets, you need to select the delivery method. You can choose from the following alternatives:

a. Generate form link

It helps you create a registration page for the event. Once a registration is received and approved, a custom event ticket is automatically generated against it and sent to the guest. To know more about it, you can read this quick guide on the event registration feature.

b. Generate and download

This option helps you download the tickets in printable PDF format. And in case you chose to add variable information while designing the ticket, you can upload a data file here.

It would have all the details on variable information added to each ticket. You can also specify the number of tickets needed on your screen.

To know more about it, you can refer to this detailed guide on variable information.

Once you finalize everything, you can click on Generate.

c. Generate and send

Here you will have three options. The first is to directly mail the tickets to guests. You can specify up to 1,000 emails here.

The second is to send tickets via SMS. This option also helps you specify up to 1,000 phone numbers.

The third option is to send tickets via both email and SMS.

For more information, you can go through this detailed guide.

d. Generate via API

This alternative would help you integrate ticket generation into your own information system. To know how it works, here's a detailed guide on Ticket Generator API.

That's it. Your tickets will be created.

After implementing these steps, your custom event tickets will be fully created and ready for validation on the event day.

Now is the time for you to know how to validate these tickets on the day of the event.

D. Validating the tickets

Here's the final deal on how to authorize guests during the event:

1. Download the Ticket Validator app from the App Store or Play Store

2. After you install the app, log in using your credentials.

3. Next, select the event you wish the validate the entries for

4. Now click on the Scan QR Code button

That's it. You can now start scanning the tickets. The app would then show you if the tickets are valid or not.

To sum up, creating appealing yet functional custom event tickets is easy and intuitive with Ticket Generator. Stand out from the crowd and make a lasting impression on your attendees by creating custom event tickets.

Summer is the perfect time for hosting exciting events. Whether it is a pool party, karaoke night, backyard BBQ party, or a themed party, you will need careful planning to create a successful summer experience with lasting memories.

Unsure of how to get started?

We are here to help you.

Join us as we discuss super helpful tips and checklists to help you plan the perfect summer event.

How to Plan for the Perfect Summer Event?

Here are some super helpful tips to get your summer event right-

1. Plan ahead (the earlier the better)

If you are serious about organizing an exciting summer event, you have to start early. Begin well in advance by contacting vendors, venues, and other external businesses. 

Starting well will give us enough time to address unexpected costs and make necessary adjustments. Also, you will have ample time to market your event to ensure your summer event is housefull.

2. Establish your budget

While planning your budget, remember to sort these 5 things out-

a. Number of Guests 

How many guests are you expecting? Are you equipped to handle unexpected guests? How will you distribute the summer event tickets?

b. Venue

The number of guests will determine the size of the venue. And the size of the venue will have an impact on your budget. 

If you are holding a corporate summer event, and you don't have sufficient outdoor space on site, consider renting a park, chartering a boat cruise, or taking your team to a baseball game or golf outing. 

Whatever venue you choose, make sure it is not too far of a drive for your guests if you are not providing transportation.

c. Catering Services 

The menu, the catering service, and the dishes you are planning to serve can make or break your event. 

You have to plan for enough food and beverages for everyone but don't forget to provide vegan options as well. You can either hire a catering company or get your team (if it is a corporate event) involved through a company potluck or cook-off.

Here are some inspirations for the menu-

Main Courses

• Burgers & Veggie Burgers
• Hot Dogs or Bratwurst
• Sloppy Joes
• BBQ Chicken
• BBQ Ribs
• Tacos

Sides

• Coleslaw
• Potato Salad
• Grilled Veggies
• Baked Beans
• Mac & Cheese
• Salad
• Fruit
• French Fries
• Pasta Salad
• Corn on the Cobb
• Potato Chips

Desserts

• Ice CreamTable of Brazilian festa Junina
• Pie
• Cake
• Popsicles
• Cotton Candy
• Cookies

Beverages

• Water
• Lemonade
• Iced Tea
• Beer
• Wine

d. Entertainment

Summer events are all about fun and entertainment. Make sure to factor in the cost of hiring entertainers, musicians, or influencers when planning your budget.

e. Equipment & Supplies 

If you want your guests to have fun at your summer event, a few party essentials are necessary. You can rent or buy them if you don't already have them. 

Some of the types of equipment include  tables, chairs, and custom canopies to protect your guests from the sun or the rain. You will also need food service supplies like paper plates, cups cutlery, napkins, and condiments.

3. Plan your date wisely

Summer is a popular time of the year for parties, so you will need to book your venue and suppliers in advance and give your guests plenty of notice.

Initially, it is a good idea to be as flexible as possible when choosing your party date. For instance, if you are hosting a corporate summer event,  a weekday afternoon will be a more popular option than weekends and evenings as people won't want to give up their free time. 

Also, try to avoid school summer holidays as it can be difficult to organize childcare, and families may have holidays booked.

A good option would be to create a poll of a couple of date options and ask your possible attendees for their input. Of course, you will not find a date that everyone will agree with, so you will most likely need to go with the majority.

4. Promote on social media

Create buzz and excitement around your summer event by promoting your event on social media. The earlier you start the better, try to engage potential attendees by organizing contests or seeking their input for event planning. 

Engage your audience by sharing the event preparations and props such as food photos, costume designs, and practice sessions. Here are some ways to promote your event:

• Post a countdown on Instagram Stories
• Create an event page on Facebook
• Post teasers with necessary details
• Create a hashtag around your event
• Give a sneak peek 
• Design a custom AR filter for Instagram or Snapchat
• Interview attendees on Instagram Stories
• Live tweet

5. Plan for the weather

Summer weather is unpredictable. You don't know when it shines and when it rains. So make sure you have a backup plan in case it pours heavily, such as an indoor space or structure your guests can take cover under. 

Keep some blankets aside too, for when the evening chill rolls in. On the other hand, if the day is a scorcher, make sure you have some sun cream stations, ventilation, and some kind of shade on hand for your guests.

6. Define roles and responsibilities

Develop a chart that clearly outlines each team member's responsibilities. This will help identify the go-to person for specific needs. Effective collaboration and clear communication among team members is a must if you want your summer event to be successful. Having defined responsibilities ensures everyone knows who to approach for assistance without confusion.

7. Conduct practice sessions and walkthroughs

Depending on the nature of your summer event, you may need to conduct practice sessions, dress rehearsals, or walkthrough sessions. 

This will help you prepare in advance and identify and address any issues that may arise during the actual event. Don't forget to allocate sufficient time between rehearsals and the live event to handle any challenges efficiently. 

8. Show appreciation and thank everyone

When people show up to your event, they decide to give their valuable time. Don't take it for granted and express gratitude to everyone who attended your event. You send follow-up and thank-you emails after the event. 

Also, if you are organizing any contest, take the opportunity to announce the winners, and congratulate them. Showing appreciation will help you to connect deeply with your audience which is good for your brand image.

9. Utilize event management software for summer event tickets

An all-in-one event management software can help in ensuring that you organize your event successfully. From registration, and rolling out summer event tickets to event analytics can help you, utilizing ticketing software is a great way to ensure your event runs smoothly.

Quick Checklist Just Before the Summer Event

As you are nearing the big day, hopefully, you are on the right track. Incoming days bring in more stress, so it is the right time to start prepping your guests and yourself for the event.

1 month before the summer event

• Remind your guests by sending out reminders who have confirmed and follow up on the ones who haven't.
• Confirm travel and accommodation by confirming all travel plans and hotel bookings to make sure none of your guests get stranded.
• Finalize the event schedule by adding final touches to the schedule and double-checking all information.
• Brief everyone on duties and event timings and make sure people know and are happy with the schedule of the day.
•  Finalize the seating plan if you are planning for a sit-down event.
• Finalize printed materials to make sure they will be delivered in plenty of time before the summer party.

1 week before the summer event

• Get all involved organizers to meet and confirm the final event details. Don't forget to arrange backups for contingencies and worst-case scenarios.
• Provide final guest numbers to your caterer so you don't end up paying for extra food or have any guests not eat.
• Finalize presentations and agenda. Email all speakers and confirm if they are still up for the task.

1 day ahead before the summer event

• Confirm if any media is attending.
• Give a final touch-up to the event space. You might have to do this on the actual day if the venue had other bookings the day before.
• Finalize arrangements for dismantling the event decor including event furniture and cleaning. Make sure to leave the venue clean and tidy to keep up with your brand image.

Conclusion

Planning a summer event takes a lot of planning and attention to detail. We hope by following our tips you create a successful and memorable event. 

But for organizing events at a large scale and making sure that everything works smoothly, manual work is not enough. You need to leverage event management software to ensure maximum efficiency and accuracy of work.

Ticket Generator is an all-in-one event management software to streamline your planning process. It offers:

• Seamless registration where you can effortlessly roll out summer event tickets
• Convenient ticket distribution options allow users to download the tickets in printable PDF format, or even make it contactless by sending them via mail and SMS.
• Secure summer event ticket validation process with unique QR Codes.
• Event analytics to help you draw valuable insights about event performance and optimize future summer events more efficiently

Sign up now!

You're planning on organizing an event and need the guests to register for it. After all, that's how you'd know how many people are likely to turn up for the event.

So you're looking for a tool that makes it easier for you to get people to register for your event.

But ever since the pandemic has hit the world, contactless event registrations have become important. Hence, it's necessary for you to ensure the same. 

In this article, we'll discuss how a single tool can help you get contactless registrations and also generate event tickets against them automatically. 

Keep reading to know more.

A. Contactless event registration: a brief

Traditionally, event organizers would hand out registration forms to potential attendees. Interested ones would fill out the form and give it back to the event committee.

However, there are two problems. First, paper-based forms are prone to disease spread. Why? Because they do not ensure contactless arrangements.

Second, it is not easy to handle the data gathered via these forms. But digital forms help you gather and maintain data readily with a few clicks.

Hence, digital forms are the most sought-after by event organizers. And tools such as Ticket Generator do not only help you create a registration form but a whole landing page. People can see this mobile-optimized landing page (just like a website). This page can have details such as:

• Banner images
• Event details
• Description box
• Form fields
• Register button
• Upload file: Here, guests can upload documents such as ID proof for approval

In addition, Ticket Generator also allows you to automatically create event tickets against each registration.

After all, once you get attendee details, you'd have to create the passes anyway. So why not use a single tool that helps you do both tasks together?

Here's how it works:

• You use Ticket Generator to create the landing page to specify event details
• You also specify the details (such as name, email, etc.) that guests need to fill out for registration
• The page link is generated. You put this link on your promotional creatives
• The audience submits the registration form. The registrations are approved manually or automatically (depending on what you chose while creating the form)
• Once registration is complete, a ticket is created and sent to the end-user

Quite simple! No need to use two different tools to spend a lot of time and effort.

To help you understand it better, here's a sneak peek at it: 

https://www.youtube.com/watch?v=xAnl8Se4x9c&t=4s

B. Benefits of the contactless event registration feature

1. Touchless operations

As mentioned above, the whole process of registration is contactless. That means safety for both your guests and the staff alike. You can even help your audience access the registration page quickly via a Website URLQR Code.

Simply add the registration page link to it and create the QR Code. Then add this QR Code to your promotional material. As end-users scan it, they'll be taken to the landing page without typing any link manually.

In addition, the process of ticket validation on the day of the event is contactless too. Event coordinators simply have to use their smartphones. How?

Each ticket generated via Ticket Generator comes with a unique QR Code. This QR Code features a unique ID encoded.

And all an event coordinator needs to do is to install the Ticket Validator app to scan this QR Code. Doing this will reveal whether it's a valid, invalid, or duplicate ticket. Here's what they'll see:

This, therefore, leaves no room for any duplicate or unauthorized entries to your event.

2. A branded landing page

The landing page you design need not be dull and boring. Ticket Generator allows you to customize your landing page by adding various details. For example, description box, file, banner images, register button, and form fields.

This way, you'll be able to make the landing page branded to your event or business.

3. Sustainable and scalable solution

A popular saying goes, "If a tool doesn't save you time or money, you shouldn't be using it."

Traditionally, the whole process of getting registrations, creating tickets, and sending them to the guests took a lot of time. 

But Ticket Generator eases it for you as explained in earlier sections of the article. 

And not just time, it saves you money too. 

You only need to pay for the tickets you create. No hidden or extra costs.

4. A quick and simple process

The best part is that it makes the journey simple for both the event organizer and the attendees.

As an organizer, you only need to mention event details, specify ticket design, and generate a registration link.

And the guests will simply have to click on the link, fill out the form, and get the ticket.

A win-win situation for both the stakeholders alike. 

C. How to generate tickets via the event registration feature

Now that you know how contactless event registration works, let's see how you can proceed. 

Using Ticket Generator for demo purposes, here's how you can do it:

1. Go to Ticket Generator and sign-up.

Note that you'll not have to enter your card details. Also, you'll get the first 10 ticket credits for free upon completing the sign-up process. Each credit will help you generate one ticket.

2. Now, from the dashboard, click on Create New Event option.

3. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

4. After creating the event, you'll be asked to design the tickets.

5. Next, you can specify the ticket design. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.

The Upload Own Design option allows you to add your own readymade ticket template as the design. You can also click on the + icon to add variable information that will be unique for each ticket such as guest name, seat number, etc.

Or you can also choose the Edit Design option that allows you to add a logo, colors, or a background image to the ticket. Alternatively, If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

6. Once you've designed the ticket, click Done

Select delivery method

7. From the Delivery Methods on your screen, select Generate Form Link option

8. On the page that loads, you'll be able to design the registration page. You can do it by adding:

• Images
• Event description
• Files
• Form fields for the guests to fill out
• Customized button text

Once you're done customizing the page, click Done Editing.

9. Now you can choose if you'd want the registrations to be approved manually or automatically

Note that once the registration has been approved, the ticket will be sent to the recipient automatically. Also, if you want to cap the number of registrations, you can mention the same under the Registration Limit.

10. Once you're done, click on Update Settings

11. You'll then be taken to the Registrations page. Here, select the event from the dropdown menu

12. Next, you can test the registration process using the Test Registration Link. Note that no ticket credits will be spent using this link

Once you're done testing, you can copy the Live URL to get registrations.

Note that for each registration approved and ticket generated, you'll spend one ticket credit.

That's it. That is how you can use the event registration feature to make your event safe and secure.

D. Monitoring the registrations

Let's now see how you can monitor the registrations. Well, you can do it via this Registrations Table. Here's how: 

1. Go to the Ticket Generator dashboard and click on Registrations

2. Select the event from the drop-down menu

3. Once done, you will see Event and Registration Details, and Registration Table

4. Now go to the Registration Table option and you will see details such as approval status, guest email and mobile number, actions, and ticket status

Here, you'll even see the option to approve or reject registration (if you choose to approve the registrations manually)

Depending on your action, the event ticket will be generated and sent to the guest. This can be done via email, SMS, or both.

That's it. That is how the entire event registration process works.

E. How to validate tickets

Now that your guests have received the tickets, let's see how you can validate them at the entry gate.

To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll be authorized to validate the tickets. Here's how to do it:

1. From the dashboard, go to the Manage Event section

2. Select the required event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you can specify the email address of each coordinator. Once you do it, the coordinators will receive an email invitation. They can then use it to log into the Ticket Validator app on their phones.

4. Next, they'll have to install the app on their smartphones via Google Play Store or App Store and login

5. Using the app, they'll have to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets by scanning the unique QR Code on each ticket

Doing this will tell them if it's a valid, duplicate, or invalid ticket.

That's it. That is how your event management team can validate entries.

This is all you need to know about contactless event registration. You can now create your own contactless event registration form and execute the entry management process in a seamless way.

Planning on organizing a live show? It could be a concert, dance show, theatre, or any such event. Then you'd want to ensure guest safety and security for the event.

To do that, you will have to ensure that there's no trespassing at your event. After all, unauthorized guests can be quite a menace to both your revenue and guests alike.

So you want to create tickets for your live show. These tickets would not only act as generic passes but also help you ensure security. And QR Code-based tickets can help you do it in no time.

In this article, we will discuss how you can create tickets for a live show event, their benefits, and how to validate them. Keep reading.

A. QR Code-powered tickets

Gone are the days of traditional tickets with just event and guest details on them. With advancements in technology, these were quite easy to forge with. But that's not the case anymore.

Presenting  QR Code-powered tickets. These tickets can not be duplicated. Why? Because each of them comes with a QR Code having a unique ID inside it.

When this QR Code is scanned at the entry gate, it tells whether it's a valid, invalid, or duplicate entry.

Here are the benefits of these tickets:

1. No trespassing

As mentioned above, these tech-savvy tickets do not leave any scope for trespassers to enter the event. Only the guests who have genuine tickets will be able to go past the entry gates.

2. Short to no queues

QR Codes are well known for their fast scanning abilities. They come alive within a second or two of holding your camera in front of them.

Hence, these tickets make the process of ticket validation faster. No need for the event coordinators to verify the details on the tickets with their database manually.

All they need to do is a simple scan and see the ticket status. It takes only 2-3 seconds to do the job.

This translates to little or no queues at the entry gate. That means a great experience for the guests too. After all, nobody likes waiting in long queues.

3. Customizable design

Why create plain and dull tickets when you can get creative with their design? In fact, live show event tickets would be one of the best customer touch-points. So why not leverage them to build brand recognition?

https://youtu.be/rBwPYQtOxgA

So make sure your ticket generations service allows you to add design to your tickets.

Using Ticket Generator, you can customize your tickets in two ways. The first is by using your own readymade template as the background. The second is by adding color/image to the background, uploading a logo, etc.

4. Hassle-free bulk operations

You'd probably need tickets in bulk. So make sure your service provider allows bulk operations. After all, you won't head on to your tool to create all the tickets one by one. That will just take a lot of your time and effort.

5. Contactless nature

Amidst the pandemic, contactless operations have become paramount. And with the Ticket Generator, every operation can be made contactless. For example:

• Ticket generation
• Ticket distribution to guests via email and phone
• Validation of tickets by event coordinators

6. Trackable for event analytics

Event analytics are important for any event organizer. This data can give valuable insights into the event to help you optimize your operations in the future.

With Ticket Generator, you can get analytics such as:

• Attendance percentage (how many people actually turned up)
• Number of entries that were valid, invalid, and duplicate
• The peak time of ticket validation
• Tickets validated by each coordinator

7. Go beyond ticket generation

Other than ticket generation, distribution, and validation, Ticket Generator also allows you to get registrations.

That's right. You don't need to use two different tools to get registrations and create tickets.

Ticket Generator allows you to create an event registration page. Using it, you can add event details, images, weblinks, etc. And you can also specify the fields that attendees need to fill out (name, email, phone number, etc.)

You can choose if you'd want to approve the registrations manually or automatically. Once each registration is approved, a ticket is generated and sent to the attendee. Isn't that great?

8. No expensive set-up needed

While all of this may sound pretty expensive, it's actually not. With Ticket Generator, you only need to pay for the tickets you create. And each ticket can cost you only a couple of cents.

In fact, you don't even need to buy any expensive tools for ticket validation. Your event coordinators can do it via their smartphones. All they need to do is  install the Ticket Validator app and get started.

Now that you know everything about the benefits of high-tech tickets for live shows, let's see how to create them:

B. Step-by-step guide to generating tickets

You will need a professional service to create tickets that offer you all these features. Ticket Generator is one such tool. And in this article, we will be using Ticket Generator to give you a detailed guide on how to create and validate tickets:

1. Create live show tickets

a. Go to Ticket Generator and sign up for free

You will not be asked to give any credit card details. And once you sign-up, you will get the first ten credits for free. Each credit helps you create one ticket.

b. After you log in, go to the Create Event section and click on the Bulk option

c. Now, start creating the event by adding its details such as name, date and timings, and venue

Once you enter all these details, click Create.

d. On the page that loads, you can start customizing the design of your tickets. You will see two options to do so  Upload Own Design and Default Design

Upload Own Design: You can use your own ready-made design template.
Once you upload the design, you can superimpose the QR Code and unique ID on it.

You can also add variable information to it by clicking on the + button. This information will be different for each ticket. For example, guest's name, row number, seat number, etc.

Here's a ticket created using a readymade template:

Default Design: This one helps you use the standard design to design your tickets. Here you can add a logo, change the background color, or even add a background image to the ticket.

After finalizing the design, click on Preview. You'll be able to see how your ticket looks here. If it looks fine, click on Done.

2. Add Delivery method

e. On the next page, you can specify the Delivery method. That means you need to choose how you want the tickets to be distributed to the guests. You will see the following four options:

i. Generate Form Link: It helps you design the event registration page. Here you can add images, description, form fields, and customize the button text

ii. Generate and Download: It helps you create tickets and download them as printable PDFs

iii. Generate and Send: Here, you can further see three options:

• Send tickets by email only: It helps you send tickets via email to up to 1000 guests. You can simply upload a spreadsheet containing their emails in a CSV, XLS, or XLSX file. Or you can also manually type the email in the given fields
• Send tickets by SMS only: It helps you send tickets via SMS to the guests (up to 1,000 phone numbers)
• Send tickets by both email and SMS: Here, you can send tickets via both email and SMS
• iv. Generate via API: It allows you to integrate Ticket Generator API with your own information system. By doing so, you can create tickets in real-time via your own information system

f. Once you specify all the details, click Generate

Your tickets will be created. Let's now see how can you validate these tickets on the day of the live show:

C. How to validate tickets

To do so, you can appoint some of your staff members as event coordinators. This will help you speed up the process of ticket validation.
Just follow these steps:

1. Log in to your Ticket Generator account and go to the Manage Event section

2. Select the required event

3. Now, click on three horizontal dots under More and then click on Add/Edit Coordinator

You can add the email address of each coordinator. They will then receive an email invitation. Using it, they can install the Ticket Validator app on their phone for both iOS and Android

4. After installation, they can log in to the app and select the event that they want to validate tickets for

6. After installing the app, they can click on Scan QR Code and start validating the tickets

That's it. You now know everything about creating tickets for a live show event. You can now go-ahead to create your own tickets in no time.

If you are organizing an event, you probably have a lot to keep track of. After all, managing an event is not an easy job.

And you always try to organize every event in the best way possible. But like any other product, event tickets work only when used right. And many people take undue advantage by tampering with them.

So, as a professional event organizer, you 'd not want that to happen. After all, this will not only put the guests at risk but also your reputation.

Hence, you 're looking for a sustainable way that can help you tackle fake tickets. Introducing  QR Code Tickets.

They ensure maximal protection against trespassing or unauthorized access. Moreover, they also curb the spread of disease by limiting human contact. This does not only help you ensure the safety of your guests but your team members too.

In this article, we 'll see what benefits QR Code tickets offer and how to create them.

A. QR Code tickets  a one-stop solution

Tools such as Ticket Generator help you create QR Code-based tickets for your events.

You probably know what QR Codes are. For the uninitiated, QR Codes are square-shaped 2D barcodes that can store a lot of information. And they are easy to scan. All you need is your smartphone to do the job.

To understand how it works, you can check out this video:

https://www.youtube.com/watch?v=xAnl8Se4x9c&t=1s

Now you know how it works. Let 's see how it will tackle fake tickets.

Well, you know that ticket validation is the most important process at an event. Traditionally, the guests would arrive with a copy of the ticket. This was then manually verified by the coordinators with their details in their database.

This is a tedious process for both the guests and the staff. Many people even take unfair advantage of these tickets as they are easy to duplicate.

And you know trespassers are a pain for any event organizer. They are not only a risk for the guests but also for your business ' reputation.

But with QR Code tickets, this issue no longer remains a problem. These tickets are impossible to duplicate. How?

QR Code-based tickets come with a QR Code having a unique ID. Your event coordinators can scan the QR Codes on the tickets with their smartphones to check whether the ticket is valid, invalid, or duplicate.

And the good news is  there is no need for any expensive hardware installation here. Impressive, right?

We 'll now see what other perks can these tickets offer you:

B. Various other event processes that are made better with QR Code tickets

1. Digital ticket distribution

You know it is every event organizer 's responsibility to ensure guest safety. And ever since the pandemic, it has become even more important. Hence, it makes sense to avoid paper-based tickets and adopt the contactless ones.

Here, a professional service such as Ticket Generator has got you covered. It can help you send QR Code-based tickets to the guests via email, SMS, or both. When guests arrive, they can just show these tickets at the entry gate, get them validated, and enter the venue.

No need for guests to get them printed. Thus, you can protect your attendees by limiting physical contact.

2. Contactless Queue management

You know how the pandemic has changed the paradigm of event management. It has put a great emphasis on avoiding long queues and crowding.

Thus, it is your responsibility to ensure no long queues for the people waiting to get an entry.

And QR Code-based tickets help you do it with their fast scanning ability. It doesn 't take more than 2-3 seconds for a coordinator to validate each ticket using the smartphone.

The shorter the validation time, the smaller will be the queues. That means a safer environment and a better experience for the guests.

3. Tracking event performance

You know how important it is to track event performance. And QR Code tickets help you draw valuable insights about event performance. These include information such as the event attendance, peak time, and the number of tickets validated per coordinator.

With this data, you can optimize your future events more efficiently.

C. How to create QR Code-based tickets

Now you know why it makes sense to use QR Code-based tickets. And how they can help you tackle fake tickets. The next question is  how to create them?

As mentioned above, you 'd need a professional service provider. And Ticket Generator has got you covered.

Using Ticket Generator, here 's how you can generate QR Code-based tickets:

a. Go to Ticket Generator and Sign up to create an account

Here, you won 't have to enter card details while signing up. And after signing up, you 'll receive ten credits for free. Each credit allows you to create one ticket.

b. To start creating tickets, click on the "Create new event" button. Then, fill in details like event name, date, description, venue, and time. After that, hit Create, and your event will be set up.

c. Once the event is set up, go to the Manage Events tab and find your newly created event and open it by clicking on it. Click on the “Guest Tickets” section.

d. Next, click the drop-down menu labeled "New Ticket" and choose between Bulk Ticket to make many tickets at once or Single Ticket for just one.

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Design the tickets

c. Now, comes the part where you need to design the tickets. There are three ways to make your tickets:

• Upload your own design: Make a personalized ticket with your own templates. You can include a unique ID or QR code and add different information.
• Edit Design: Create a custom ticket from scratch using standard themes. Add logos, colors, or background images to make it your own.
• Select from template: Choose from ready-made templates.

Once you 've designed your tickets, click on Preview to see how your ticket design looks.

Choose the delivery method

d. After finalizing the design, click on Done. Now, specify the Delivery method. This means you need to choose how to distribute your tickets to the guests. You 'll see the following four options to choose from:

i. Generate Form Link: This option allows you to design and share a mobile landing page to get event registrations. This includes adding images, event description, form fields, and customizing the button text

ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF)

iii. Generate and Send: In this option, you will further see three options to choose from:

a. Send tickets by email only: This option allows you to email the tickets (up to 1,000) to the guests. To do it, you just need to upload a file containing the emails in CSV, XLS, or XLSX format. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS (up to 1,000 phone numbers)

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iv. Generate via API: Ticket Generator API can be integrated with your own registration system. Once done, you can generate digital tickets programmatically in real-time

e. Once you specify all the details, click on Generate. All the QR Code-based tickets will be generated and you 'll be notified via email.

D. How to validate tickets

Ticket validation is important to know whether the ticket is valid, duplicate, or invalid. Thus, it helps you tackle fake tickets.

To do it, you can add your team members as coordinators to Ticket Generator. Once you do it, they 'll get authorized to validate the tickets. That means an increase in manpower.

Here 's how to do it:

1. Go to the Manage Event section from the dashboard

2. Select the required event for which you want to validate and click on three horizontal dots under the More heading

3. Once done, tap on Add/Edit Coordinator

Here, you need to specify the email address of each coordinator. After doing it, the coordinators will receive an email invitation. Using it, they can install and login to the Ticket Validator app on their phones

4. Next, they just need to select the event they need to validate tickets for

6. Once done, they need to click on Scan QR Code and get started with validating the tickets

That 's all you need to know about QR Code tickets and how they can tackle fake tickets. With Ticket Generator, you can ensure a safe, secure, and experience for both yourself and the guests alike.

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You probably work at a non-profit organization and are planning to raise funds for a cause. To do that, you're organizing an event for potential donors.

And you need people to register for it. After all, that's how you'd know how many people are potentially going to turn up for your event. In fact, the more the audience, the higher will be the likelihood of you raising ample funds for your cause.

So you're looking for a tool that makes it easier for you to get people to register for your event.

Introducing Event registration by Ticket Generator.

Here's a fun fact using this feature, you can do a lot more than just get registrations.

Keep reading to know more about event registration software for nonprofits.

A. Event registration software all you need to know

As mentioned above, event registration software helps you get registrations easily. But that's not where it should stop. It should also be able to assist you with other jobs such as generating tickets for the guests.

It is quite normal for an event organizer to generate event tickets after receiving registrations. To do it, you'd have to head on to a ticket generation tool. This means you have to put in both extra time and effort to work on two different tools.

Hence, you need a solution that can help you do both Ticket Generator.

As the name suggests, it helps you create tickets. But that's not where it ends. It also offers a seamless way to get event registrations for nonprofits. Here's how it works:

1. You use Ticket Generator to specify event-related details such as event description, time zone, and venue

2. Next, you generate a registration link for the event. Here, you can specify the fields (such as name, email, etc.) that guests need to fill out to register

3. Next, you choose whether the registrations should be approved manually or automatically

4. Once finalized, an event registration link will be generated. You can put this link on your promotional creatives and websites for registrations

5. As people visit the link, they will register for the event. Once registration is approved, a ticket will be generated and sent to the end-user

That sounds pretty simple, right? No need to use two different tools.

To help you understand it better, here's a quick video:

B. Why choose Ticket Generator

1. A branded mobile-optimized landing page

Gone are the days when the registration forms had to be dull and boring. Today, you can customize your event registration page by adding various details. For example, description box, file, banner images, register button, and form fields.

This way, you can make your landing page look branded and personal.

2. Contactless operations

Since the pandemic, people prefer social distancing and contactless arrangements. And event registration software can help facilitate the same.

This whole process of registration is digital and hence, contactless. That means it protects both your guests and the staff alike.

Ticket Generator not only helps you create a registration form but a whole landing page. People can see this mobile-optimized landing page (just like a website).

Then, you can share it in digital promotions as a clickable link or in print media promotions via Website URL QR Codes. As end-users scan this QR Code, they'll be taken to the landing page without typing any link manually. That's another way you can ensure a seamless and contactless user experience.

In addition, Ticket Generator also allows you to automatically create event tickets against each registration.

3. A pocket-friendly choice

You know managing an event is not an easy task. It involves processes such as event registrations, ticket generation, guest validation, and attendee insights.

And often, you'd use different tools to take care of these processes. But not anymore!

Ticket Generator can help you take care of everything together. It not only helps you save time and effort but money too. How?

With Ticket Generator, you only have to pay for tickets generated while enjoying all other features for free. Moreover, the cost per ticket goes down with an increase in the overall number of tickets..
And the best part is that you don't need to buy any additional hardware or setup to validate tickets.

All that you need to do is install the ticket validator app, scan the QR Code on the ticket, and grant the entry.

This way, you can utilize your time to work on other arrangements.

4. A quick and simple process

Event registration software makes the user journey easy for both the event organizer and the attendees. How?

For an organizer, you merely have to mention event details, specify ticket design, and generate a registration link.

And the guests simply have to fill out the registration form to obtain the ticket. No need for them to even get the tickets printed.

This is a win-win situation for both the stakeholders alike.

Moreover, the tickets can be validated real quickly. All that you need to do is scan the QR Code on the ticket and grant the entry.

It doesn't take more than two seconds to see if a ticket is valid or not. Since the whole process is quick, it would ensure that there are no long queues at the entry gate. And what's even better is you can appoint multiple event coordinators to validate the tickets.

Doing this would speed up the guest validation process further.

5. Offers secure entries

Nobody wants any unauthorized guests at their event. They not only put event security in danger but also cause a loss of business.

Hence, you need a solution that ensures no trespassing. And Ticket Generator is up for the challenge. It helps you create non-profit event tickets that come with a unique QR Code for each guest. This QR Code features a unique ID encoded.

When scanned, it will reveal whether the ticket is valid, invalid, or duplicate. Here's what they'll see:

6. Monitor attendee analytics

As an event manager, you know how important it is to track event performance. It helps you gain insights into your event. This means how your event performs and what are areas of improvement?

With Ticket Generator, you get the following analytical data:

• Event's time and duration
• Total number of guests who attended the event
• Count of valid, invalid, and duplicate tickets
• Re-entries allowed
• Tickets validated per coordinator

With this data, you can better plan your future events accordingly.

7. Creates designer tickets

Do you use your event tickets solely for entry purposes? Well, not anymore. Ticket Generator allows you to create custom-designed tickets. This means you can add your brand's color and image to them. They can easily blend with the theme of your event.

This way, you can build brand recognition among your target audience.

C. How to generate tickets via the event registration software

Now that you know how an event registration software is useful for nonprofits, let's see how to use it.

Using Ticket Generator for demo purposes, here's how you can do it:

1. Visit Ticket Generator and sign-up

Note that you'll not have to enter your card details. Once you have signed up, you'll get the first 10 ticket credits for free. Each credit will help you generate one ticket.

2. From the dashboard, click on Create New Event option. Add event-related information such as event name, date, description, venue, and time.

3. Once you're done, click on Create.

4. Next, you'll specify the ticket design. Next, you'll be able to add design to your tickets. And there are three different ways to do it

The first is by clicking on the Upload Own Design option. It helps you use your own template to design the passes. Using it, you can superimpose the unique ID and QR Code on the passes.

It even allows you to add variable information by clicking on the ?+? button.

The second is via the Edit Design option. It allows you to use the standard design to design passes from the scratch. Using it, you can add your logo, theme colors, or a background image to the pass.

The third is Select from template, here you will see a number of pre designed templates to choose from.

5. Once you've designed the ticket, click Done

6. From the Delivery Methods, select Generate Form Link option

7. On the page that loads, you will be able to design the registration page. It allows you to add images, event descriptions, details, enter the form fields, and customize the button text

Once you're done customizing the page, click Done Editing.

8. Now you'll choose if you'd want the registrations to be approved manually or automatically

Note that when the registration has been approved, the ticket will be sent to the recipient automatically. Also, if you wish to cap the number of registrations, you can mention the same under the Registration Limit.

9. Once you're done, click on Update Settings

10. In the next step you can create the Event page. Here, select the event from the manage events tab and move to the Event Page section. Alternatively, you can create an event registration page by scrolling down on the event details section and select the Event Page sub section.

11. Once you're done setting up the event registration page and you can test the registration process using the Test Registration Link. Note that no ticket credits will be spent for link clicks here

Once you're done testing, you can copy the Live URL to get registrations.

Note that for every registration approved and ticket generated, you'll spend one ticket credit.

That's it. That's how you'll be able to use the event registration software to make events for non-profits better.

D. Monitoring the registrations

Now you need to understand how you'll monitor the registrations? Well, you can do it via this Registrations Table. Here's how:

Guests who filled and submitted the form will show up at this table

Here, you'll be able to see details such as approval status, guest email and mobile number, actions, and ticket status

While viewing these details, you'll also see the choice to approve or reject registration (if you select to approve the registrations manually)

Depending upon your action, the non-profit event tickets are going to be generated and sent to the guest via email, SMS, or both.

That's it. That is how the entire event registration process works.

E. How to validate tickets

Now that your guests have received the tickets, let's see how you'll be able to validate them at the entry gate.

To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once done, they'll be authorized to validate the tickets. Here's the way to do it:

1. From the dashboard, visit the Manage Event section

2. Select your event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you'll specify the e-mail address of every coordinator. Once completed, the coordinators will receive an email invitation. They will then use it to log into the Ticket Validator app on their phones.

4. Next, they'll have to install the app on their smartphones via Google Play Store or App Store and log in

5. Now, they can pick the event for which they have to validate tickets. They'll then click on Scan QR Code and start scanning the unique QR Code on each ticket

Thus, they will know if the ticket is valid, duplicated, or invalid. That's it. That is how your event management team can validate entries.

This is all you need to know about event registration software for nonprofits. You can now create your own event registration form and guide your guests for a better cause.

You could be an event manager, organizer, or coordinator who is planning on organizing an event soon.

You might have started making arrangements for the same already. It could be booking a venue, finalizing food and refreshments, making an event schedule, and whatnot!

Next, you want to create passes for guest entries. These passes will help you authorize guest entries and ensure no trespassing.

But here 's the thing you want to create personalized tickets for your event. Now you could do it in two different ways.

The first is by adding personalized information to each ticket. The second possible way is by personalizing the ticket design.

In fact, you may even want to do both of these together. In this article, we will discuss how you can create personalized tickets for your event easily.

A. Personalized event tickets: A quick overview

Let 's quickly discuss in detail the two different ways of personalizing your tickets:

1. Adding personalized guest information

Every event has multiple guests (sometimes even in thousands). Hence, designing a pass for them individually becomes quite a task.

As a result, most event organizers use tools to design guest passes having just event details. These passes often lack guests ' personal details such as name, seat number, row, etc.

Hence, you want a tool that rather helps you add variable guest information to each ticket. While doing that, you may also want it to still help you with the bulk generation to save time and effort.

And why not! If a tool is not saving your time or money, you shouldn't be using it.

2. Adding personalized design to each ticket

In today 's era of robust marketing tactics and competitive business offerings, branding goes a long way!

It not only makes your tickets look appealing but also increases brand recall among guests.

So you probably want to personalize your event tickets by adding design to them. To do it, you may want to add your business logo, colors, and even background image.

Well, irrespective of whichever of the two needs you have, we have a tool for you!

Ticket Generator helps you create personalized tickets within minutes. So far, it has helped reputed giants such as Emmy Awards, SIEMENS, and many educational institutes create event tickets.

Besides making your tickets personalized, it offers many other important functionalities. To learn about them, you can continue reading the next section. In case you 'd straight like to learn how to create tickets, you can jump to section C.

B. Features that empower your event tickets

While tickets created via Ticket Generator have many benefits, we 'll discuss three of them here:

1. Strengthened event security

Security measures are important for every event. They make sure your event has no unauthorized entry to safeguard your guests. And no trespassing also means better revenue without any loss of business.

Wondering how can tickets ensure that? Well, by alerting you in case any uninvited guest tries to enter the event.

Every ticket created via Ticket Generator comes with a QR Code having a unique ID. Scanning this QR Code helps you verify if the entry is genuine or not. After scanning it, the event coordinators see one of the following three prompts on their screen:

• Valid
• Invalid
• Duplicate

Hence, even if someone uses photo editing tools such as Photoshop, they can still not get away. Your event coordinators shall know the guest entry status right away! Isn 't that amazing?

2. Get registrations to make appropriate arrangements

Getting registrations is an indispensable part of any event. It helps you invite guests while also getting a fair idea of the actual headcount.

Using Ticket Generator, you can design a landing page to get registrations. Here, you can add all the event-related details for your audience to see. For example, event schedule, description, images, weblinks, etc.

Besides these, you can specify the form field you 'd like people to fill while registering.

In addition, you can also choose if you 'd like the registrations to be approved manually or automatically.

Once registration is approved, a ticket will be automatically created against it and sent to the respective guest. Quite convenient, right?

3. Monitor attendee insights

After you wrap up the event, it 's always a good idea to look into the attendee analytics. It helps you understand how did the event perform and where can you make improvements in the future.

With QR Code-based tickets, you can monitor analytics such as:

• How many guests actually came to the event
• The time when the entries were validated
• How many entries were validated by each coordinator
• How many tickets were registered as valid, invalid, and duplicate

You now know also know the additional benefits of secured event tickets. Let 's move on to the next step:

C. How to create personalized event tickets

In this article, we'll be using Ticket Generator for a step-by-step guide to create personalzied tickets.

1. Go to Ticket Generator and do a quick sign-up. No credit card details shall be asked for. And once you sign-up, you 'll get the first 10 credits for free. Each credit will help you create one ticket

2. Then click on the “Create new event” option. Add event-related information such as event name, date, description, venue, and time. When finished, click Create. An event is created.

3. Once the event is created, click  the newly created event on the Manage Events tab. Find and click on the “Guest Tickets” section.

4. Next, click the New Ticket drop-down button and select the Bulk Ticket option to generate tickets in bulk, or select Single Ticket to create a single ticket.

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‍Add ticket design

5. Next, you'll see the option to add design to your tickets. There are three different ways to do this:

• The first is by clicking on the "Upload own design" option: It helps you design your personalized ticket using your own templates.
  You will be able to display a unique ID or QR code on your ID card. You can also add variable information.
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• The second step is performed using the "Edit Design" option. You can design your personalized ticket from scratch using standard themes.
  This allows you to  add logos, theme colors, or  background images to your path.
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• The third option is "Select from template". Here you will see a number of ready-made templates to choose from.
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Once you've designed your ticket, you can click  Preview to see how it will look.

Note: To add variable information, click on the '+' sign. Doing so will let you add the desired number of blocks for variable information.

6. After you've designed the ticket and also selected the number of variable blocks needed, click Done.

7. Now, you 'll see four options to choose from:

a. Generate form link: It'll help you create a registration page. As explained earlier, you can use it to create a landing page with a registration form. For every approved registration, a ticket will be automatically sent to the guest

b. Generate & Download: It helps you create the tickets and download them as printable PDFs

c. Generate & Send: It'll help you create the tickets and send them to guests via SMS, Email, and/or WhatsApp

d. Generate via API: This option comes in handy if you want to integrate ticket generation into your own information system

Depending on the option you choose, you'll also be guided to add the variable information to be added to the tickets.

8. After adding the variable information, click on Generate

Your tickets will start getting processed. Once done, you 'll be able to download them or they 'll be directly sent to the guests as per the option you chose in step 7.

D. Ticket Validation and analytics

Now that you know how to create event tickets, you 'd like to know how to validate them.

1. Log in to your Ticket Generator account. Go to the Manage Events section on the right

2. Click on the three horizontal dots icon under More

3. Select Add/Edit Coordinator

Using it you 'll be able to add the email addresses of people you 'd like to add as coordinators. Once done, they 'll receive an email invitation for the same.

4. Then they can download the Ticket Validator app from App Store or Play Store

5. After downloading the app, they can log in using the same email address they received the invitation on

6. After logging in, they 'll have to just select the event that they need to validate tickets for

7. Next, they can click on Scan QR Code to get started. Their phone 's camera will launch open

That 's it. They can then scan the QR Code on each ticket to authorize the entries.

Now if you 'd like to see the event analytics, just go back to the Manage Events section. Next, click on the event you need the data for.

On the page that loads, you 'll see the option Attendance Analytics. That 's it. You 'll have all the analytical data on your screen. You 'll also be able to export it if needed.

That 's it. That 's all you need to know about creating personalized event tickets. You can now get started and make your event safer and better!

Let’s be honest—handling exam hall tickets is a challenge for schools and colleges. The old way? Print them out, distribute them, and hope students don’t lose them.

But as student numbers grow, this process gets harder. Some misplace their tickets, others need reprints, and checking each one manually takes too much time.

Managing hall tickets can be frustrating. Lost tickets cause delays.

Checking them one by one adds to the workload. Security risks, like fake or duplicate exam hall tickets, make things even harder.

This is why institutions are switching to a hall ticket generator—a smart, automated system that creates, verifies, and distributes tickets in minutes.

Whether printed or digital, automation makes the process faster, smoother, and more secure.

In this article, we’ll break down the challenges of manual admit card generator systems, explore the benefits of automation, and show you how easy it is to upgrade.

Let’s get started!

A. Why manual hall ticketing causes problems

Handling exam hall tickets manually—whether might seem simple. But as student numbers grow, it quickly turns into a mess.

Lost tickets, long lines, and security risks make exam days stressful for both students and staff.

Let’s talk about the biggest headaches schools and colleges face with a manual hall ticket generator system.

1. Lost and misplaced hall tickets

Students lose things all the time, and exam hall tickets are no exception. Some forget their hall tickets at home, while others misplace them right before an exam.

But digital tickets aren’t foolproof either—students might delete their emails, miss the download link, or struggle to access them at the last minute.

When this happens, panic sets in. Staff must stop everything to verify records and reissue tickets. Exams get delayed. The bigger the institution, the harder it gets to manage.

Without an efficient admit card maker, replacing lost or missing tickets becomes a time-consuming mess.

2. Risk of forgery and duplicate entries

Printed admit cards can be copied or faked, but so can unsecured digital ones. If an institution simply emails exam hall tickets as PDFs, they can be easily edited, duplicated, or shared with unauthorized students.

Manual verification is not enough to catch these issues. Since staff rely on quick visual checks, fake exam hall tickets often go unnoticed.

A weak hall ticket maker system makes it easy for unauthorized students to sneak in, putting exam security at risk.

3. Slow processing and too much work for staff

Generating and handing out thousands of exam hall tickets manually takes forever.

If it’s a print-based system, staff must sort and distribute them one by one. If it’s an email-based system, they need to ensure each student receives their ticket, responds in time, and has no delivery issues.

Then, on exam day, long queues form as staff manually check each hall ticket. It’s slow, frustrating, and drains staff resources.

Managing admit cards this way takes unnecessary effort that could be used elsewhere.

4. High costs and extra workload

Printing admit cards requires paper, ink, and distribution, which adds costs.

But even email-based tickets come with extra work—someone has to manage student lists, send out emails, deal with lost messages, and verify tickets manually.

For institutions using a hall ticket maker without automation, both printing and digital distribution create additional expenses—whether it’s in printing costs or administrative labor.

5. No way to track hall tickets in real time

Once a hall ticket is sent, there’s no way to track if the student actually received it. Did they pick up their exam hall ticket? Did their email land in spam? Did they download the ticket?

Without a proper tracking system, institutions don’t know if students have their exam hall tickets or if someone is using a duplicate.

An admit card generator without real-time tracking leaves gaps in security and management.

6. Hard to manage for both small and large institutions

A manual hall ticket maker might work for a small school, but even they face challenges.

Universities, competitive exams, and large institutions deal with thousands of students, making manual exam hall ticket management impossible.

Keeping track of who has received their exam hall tickets, ensuring the right student has the right details, and dealing with last-minute corrections becomes overwhelming.

The larger the institution, the more mistakes and delays happen.

But even small institutions struggle with mismanagement when relying on outdated processes.

7. Replacing lost tickets is a nightmare

If a student loses their exam hall ticket, getting a new one shouldn’t be complicated—but with manual systems, it is.

If it’s a printed ticket, students need a reprint. If it’s an emailed ticket, they might need staff to resend it manually.

The student must submit a request, and the staff has to dig through the records and then issue a new ticket. On exam day, this is the last thing anyone wants to deal with.

A manual admit card generator makes reissuing lost tickets slow and stressful for everyone.

A hall ticket generator that relies on manual work—creates more problems than it solves.

Lost tickets cause panic. Fake tickets slip through. Checking everything by hand leads to long lines and delays.

As student numbers grow, managing exam hall tickets manually becomes impossible.

Institutions that still rely on paper-based or manually emailed admit card maker systems will continue to struggle with inefficiency and security risks.

So, what’s the better way? Let’s explore how an online hall ticket system can solve these problems.

B. What is an online hall ticket generator?

Now that we know the problems with manual exam hall tickets, let’s look at a better solution—an online hall ticket generator.

A hall ticket generator is a system that helps institutions create, send, and check exam hall tickets online.

Unlike printed tickets, this system is fast, safe, and easy to use. Schools, colleges, and universities can make tickets in minutes, making exams smoother to manage.

With a digital admit card generator, administrators can:

• Create exam hall tickets instantly for thousands of students.
• Add school logos, student details, and official branding.
• Send tickets by email, SMS, or as downloadable PDFs.
• Stop fake entries with QR codes and secure checks.
• Track student check-ins in real-time.

A hall ticket maker replaces slow, outdated methods with a modern, safe, and simple system.

It removes the stress of lost tickets, fake entries, and long waiting lines on exam day.

C. Why institutions should automate hall ticketing with an online hall ticket generator

Handling exam hall tickets manually takes time. Schools, colleges, and universities need a system that is fast, secure, and easy to manage.

That’s why many institutions use an online hall ticket generator to simplify the process.

Automation doesn’t mean replacing printed tickets. It means making hall ticket management smoother, whether tickets are digital or on paper. Here’s why institutions are making the switch.

1. Easy ticket distribution

Sorting and handing out exam hall tickets manually is slow and prone to errors.

A hall ticket maker automates this, ensuring students get their tickets on time.

Institutions can print tickets in bulk or send them digitally, reducing mistakes and saving time.

2. Faster student check-ins

Checking each exam hall ticket by hand leads to long lines.

An admit card generator speeds up the process with quick QR code scanning.

Whether students use printed or digital tickets, automation helps exams start on time.

3. Better security against fraud

Fake admit cards are a real issue.

A hall ticket generator prevents fraud with secure codes and encryption, making duplication nearly impossible.

This keeps exams secure and ensures that only registered students enter.

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4. Works for institutions of all sizes

Manual hall ticket generator processes create challenges for both small and large institutions.

Schools with fewer students save time with automation, while universities manage thousands of tickets with ease.

No matter the size, automation prevents errors and mismanagement.

5. Quick re-issuance of lost tickets

Students often lose their exam hall tickets.

With automation, reissuing tickets is quick and simple.

Instead of searching records and printing new tickets manually, administrators can let students re-download or reprint them instantly.

6. Real-time tracking and attendance monitoring

Tracking exam hall tickets manually is difficult. An automated hall ticket generator helps administrators monitor attendance in real-time.

QR scanning at entry points ensures that only valid tickets are used, preventing unauthorized access.

7. Cost-effective and efficient

Managing exam hall tickets manually increases workload and costs.

An admit card generator reduces administrative tasks, prevents mistakes, and simplifies ticket handling.

Institutions save time, resources, and effort, making exams easier to manage.

A hall ticket generator helps institutions handle exam hall tickets more easily—whether they use print, digital, or both.

It reduces effort, prevents fraud, and makes exam days stress-free.

With an admit card generator, schools and universities can manage tickets securely and efficiently, without the hassle of manual work.

D. How to create hall tickets using an online hall ticket generator

Creating secure exam hall tickets doesn’t have to be complicated. With a hall ticket generator, institutions can design, issue, and track tickets in just a few simple steps.

This makes exam management faster, easier, and more secure.

Follow these steps to create and manage exam hall tickets using a digital hall ticket maker:

1. Sign up and log in

Visit an online hall ticket platform and create an account. Log in to access the dashboard, where you can generate and manage admit cards for upcoming exams.

2. Set up exam details

Click on “Create New Event” and enter key details such as:

• Exam name
• Date and time
• Exam center location

Save this information to start creating exam hall tickets.

3. Customize the hall ticket design

A digital admit card generator allows institutions to personalize tickets. Administrators can:

• Add the institution’s logo and official seal.
• Include student details like name, roll number, and exam hall assignment.
• Adjust colors and fonts to match the institution’s branding.
• Preview and make changes before finalizing the design.

4. Generate an exam event page

After designing the exam hall ticket, set up an event page where students can access all important details, such as:

• The exam schedule and seating arrangement.
• Venue details, including maps if needed.
• Special instructions for students.

This ensures that students have all the information they need before the exam.

5. Generate and distribute hall tickets

Once the details are set, use the hall ticket generator to create tickets instantly. Choose how students will receive their online hall ticket:

• Email – Send directly to students' inboxes.
• SMS – Provide a direct link to their ticket.
• Downloadable PDF – Allow students to save and print their tickets if needed.

Each ticket is unique and secured with a QR code to prevent fraud.

6. Monitor and update hall tickets in real time

A digital admit card maker provides real-time tracking. Administrators can:

• See which students have downloaded their exam hall tickets.
• Send reminders to those who haven’t.
• Update venue details or exam instructions if needed.

7. Validate hall tickets on exam day

On the day of the exam, staff can use a QR scanner to verify each student’s hall ticket. This ensures that only registered candidates enter the exam hall. Real-time check-ins also help administrators monitor attendance and security.

With a hall ticket generator, creating, distributing, and verifying exam hall tickets is quick and hassle-free.

It eliminates complex processes, prevents fraud, and makes exam management seamless. Institutions that use a hall ticket maker ensure a smooth and organized exam process for both students and staff.

E. Real-world scenarios: how a hall ticket generator improves exam management

Many institutions struggle with hall ticket issuance, security, and verification. A hall ticket generator solves these problems by making the process faster, more secure, and cost-effective. Here are some real-world examples of how it helps.

1. Telangana State Inter Exams: Digital Hall Tickets with QR Codes

Problem

• Students frequently lost or misplaced printed hall tickets, causing confusion and delays.
• Fake or duplicated tickets posed serious security threats.
• Manual verification at exam centers led to long queues and increased administrative workload.

Solution

• Implemented a digital hall ticket system available on the official portal (tgbie.cgg.gov.in).
• Introduced secure QR codes on hall tickets to ensure quick, accurate verification.
• Provided students with clear guidelines and FAQs, reducing confusion.

Result

• Significantly fewer lost or misplaced hall tickets due to easy online access.
• Fraud prevention improved with QR code verification at entry points.
• Faster student entry into exam halls, minimizing delays and streamlining overall exam management.

Source: The Indian Express

2. University struggling with lost and fake hall tickets

Problem

• Students lost hall tickets, causing confusion
• Fake hall tickets allowed unauthorized students to enter exams
• Manual verification led to long entry queues and delays

Solution

• Sent digital hall tickets via email and SMS to reduce the loss
• Used QR code verification to prevent fake hall tickets
• Enabled instant scanning at entry points for faster check-ins

Result

• Reduced fake hall tickets significantly
• Faster student check-ins without delays
• Lower administrative costs due to no printing expenses

3. National exam board handling large-scale exams

Problem

• Printing and mailing hundreds of thousands of hall tickets was expensive
• Slow distribution led to students not receiving their tickets on time
• Weak security allowed unauthorized students to use fake hall tickets

Solution

• Used bulk hall ticket generation to speed up the process
• Delivered digital hall tickets via email and SMS
• Tracked ticket issuance and student check-ins in real time

Result

• Saved thousands by eliminating printing and mailing costs
• Ensured every student received their hall ticket on time
• Strengthened security with scannable code verification

Set Up Event Ticketing and Distribution in Minutes! START NOW FOR FREE

4. Institute needing seamless API integration

Problem

• Hall ticketing was not linked to the student registration system
• Manual ticket distribution was slow and inefficient
• There were security risks due to unauthorized access

Solution

• Integrated hall ticket generator API with the institute’s system
• Automated hall ticket issuance at registration
• Used QR-based entry verification for security

Result

• No manual work is needed for hall ticket distribution
• Seamless process from registration to exam check-ins
• Strong security ensured that only registered students entered

A hall ticket generator helps institutions save time, reduce errors, and improve security. It ensures a smooth and hassle-free exam process for both administrators and students.

G. FAQs

1. What is an online hall ticket?

An online hall ticket is a digitally generated admit card used for exams. It contains details like student name, roll number, exam center, and a QR code for verification.

2. How does a hall ticket generator prevent fraud?

A hall ticket generator uses scannable codes, encryption, and unique student IDs to prevent fake hall tickets and duplicate entries.

3. Can students re-download their hall tickets if lost?

Yes, students can re-download their hall tickets anytime via email, SMS, or a secure online portal.

4. How long does it take to generate hall tickets?

A hall ticket generator can create hundreds or even thousands of hall tickets instantly, reducing manual effort and delays.

5. Is a hall ticket generator only for schools and colleges?

No, it can be used by universities, certification bodies, corporate training programs, and competitive exam organizers.

Institutions looking for a simple, secure, and efficient way to manage hall tickets should consider Ticket Generator for a hassle-free experience.

F. Conclusion

Managing exam hall tickets manually is slow, costly, and prone to errors. A hall ticket generator simplifies the process by allowing institutions to create, distribute, and validate hall tickets seamlessly.

With features like scannable codes, real-time tracking, and instant ticket delivery, institutions can enhance security, improve efficiency, and reduce costs.

For those looking for a reliable and easy-to-use solution, a platform like Ticket Generator offers a secure and automated way to manage hall tickets.

It helps institutions save time, prevent fraud, and ensure smooth exam management.

Stand-up comedy has become more popular than ever. People love signing up for quality comedians ' events and having a good laugh.

And it makes sense. That 's because it is one of the most popular forms of entertainment out there.

Say you are a comedian or an event manager who is planning to organize a stand-up comedy show. Like any event, you 'd like to make the most of it.

To do it, you not only need to follow best event management practices but also ensure a safe seamless entry experience for your audience. But the question is  how?

To start, you shouldn 't have any trespassers at your event. They not only risk the security of the event but also mean a loss of business for you.

Hence, you need secure tickets that ensure only valid entries to the event. But that 's not where it must end.

They should also offer a fast validation process. This would ensure no long queues at the entry gate.

In this article, we 'll discuss how you can generate stand-up comedy tickets that are fast, effective, and secure. Keep reading.

A. Secure stand-up comedy tickets  a brief

As mentioned above, you need secure event tickets for your stand-up comedy show.

To create them, you need professional ticketing software. Here, you will go to Google and find the best ticketing software for your use case.

But before proceeding ahead, here are some features you should look for in an ideal ticketing software:

1. Ticket generation

You know any event is incomplete without its tickets. And since it 's a stand-up comedy show, there 'd be many guests (maybe in hundreds) turning up. So, you will need ticketing software that allows you to create all the tickets in bulk.

At the same time, it should also help you add unique information to them such as name or seat number.

Apart from this, your service provider should also allow you to share tickets via both digital (email or SMS) and physical channels (PDF).

Wondering, how will you do that?

Don 't worry, tools such as Ticket Generator has got you covered. It provides all these features while ensuring tight security for your show. In addition, every ticket generated via Ticket Generator comes with a unique QR Code that strengthens its security.

2. Get registrations for stand-up

Since you are organizing a stand-up comedy show, you 'd need guests to register for it. And it 's great if you find ticketing software that helps you get registrations while generating tickets against them at the same time.

That 's right. You 'll be able to get them generated in real-time as you get a registration. To do it, you need advanced ticketing software such as Ticket Generator.

It helps you approve the entries and generate tickets automatically for every registration. This, in turn, preserves a lot of time, money, and effort.

This is how it works:

• Go to Ticket Generator and create an event
• Once done, set up an event registration form for the guests
• Now, you promote this form via print and digital advertisements
• As your guests visit this form, they 'll fill it out followed by submitting it
• Once you approve their submission (manually or automatically), they 'll receive the stand-up ticket automatically

That 's it. That 's how easy and convenient it 's.

3. Creative tickets themed according to your show

While many ticketing software allows you to add event and guest details, design customization isn 't offered by all.

So, you should look for a tool that offers custom-designed event tickets. That 's because they not only are more visually appealing but also help build brand recognition.

For example, tickets created via Ticket generator aren 't only secured with a QR Code but can also be customized.

4. Secure check-in

As an event organizer, you wouldn 't want any unauthorized people or trespassers in your show. And to help you ensure it, you need a secure process.

As mentioned earlier, a QR Code-based ticket helps you do just that. It 's not quite possible to duplicate these with the mere help of an image editing tool such as Adobe Photoshop.

Each QR Code has a unique ID. When scanned, the event coordinator can see this ID along with a prompt. This prompt shows the ticket status  valid, invalid, or duplicate.

5. Quick tickets for contingencies

It is quite common that some people walk into your show at the last minute. Or some guests didn 't receive their tickets. In such cases, you wouldn 't want to create an all-new ticket batch, especially for them.

Hence, you should look for a quick ticket feature in your ticketing software.

6. See how your show performed

Analytical data is a valuable asset for an event organizer. It provides valuable information about the guests and events. It could be anything such as event attendance, the total number of new, used, expired, invalid, duplicate tickets, and tickets validated per coordinator. This data helps to optimize future events.

C. How to create stand-up comedy tickets

You now know all the features a ticketing software should offer. You can start your stand-up comedy with utmost confidence and convenience.

To help you understand it better, we are using Ticket Generator to show you how to create secured tickets for stand-up comedy :

1. Generate tickets for your guests

The first step is to create an account on Ticket Generator. Note that you Sign Up for free. Plus, all new users get the first 10 ticket credits (1 credit = 1 ticket) free of cost. These credits will allow you to easily test if the tool meets your requirements.

Once you Sign Up, the next step is to create an event. If you are an existing user and have already created an event, you can select it from the drop-down box.

In order to create a new event, you need to specify the following details:

• Event Name (maximum 50 characters)
• Date and Timings
• Ticket Activation Date & Time: Event coordinators will be able to validate tickets only after this specified time
• Timezone
• Venue (maximum 75 characters)

Once filled, click on Create. Your event will be created.

2. Design tickets

In order to design your ticket, you can choose from the following two options:

a. Upload own design

You can choose this option if you already have a ticket design. And you want to make your event ticket secure.

As mentioned in the previous section, you can upload your ready-made design template in this option. The file should be in PNG, JPEG, and JPG format. And the image size should not be more than 5MB.

It is recommended to upload an image of width between 2,200 pixels (minimum) to 5,000 pixels (maximum) for best results. This is because lower-resolution images may pixelate when printed.

The image you upload will be your ticket image (a ticket design template). You can either paste a URL or upload an image from your system.

Once you upload the ticket image, you can place a QR Code and ticket ID on it. Note that these elements are movable and resizable. That is, you can place them anywhere on the ticket.

Besides, you can add unique/variable information wherever you want on the ticket. You simply need to click on the + button to add variable information blocks to the ticket design. Once done, you will see 'Header' and 'Value' blocks on the ticket. You can add up to five blocks on each ticket.

Note that adding variable information blocks is a part of the design step only. That is, this will confirm the place where you wish to add variable information. You can choose the color of the text or specify the hex code.

Plus, the text is resizable. Besides, you can edit the 'Header' and 'Value' text to view how actual data will look once ticket data is uploaded and tickets are generated.

The actual data of the Header and Value will be taken in subsequent steps.

Once you finalize the design, click on Done.

Now let's detail the second design option.

b. Edit design

This design option is Ticket Generator's standard design. Users who do not have any ticket design, but want to create secure tickets can go for this option.

Once you click on this option, you will see a displayed ticket design. This will have all the details of the event you specified in the previous step.

In this option, you can add a background color or a background image to the ticket. Plus, you can also add a logo to brand your ticket.

Furthermore, you can specify variable information blocks, the same way you did in the previous design option by clicking the + button. But note that unlike the previous design option, the position of these blocks is fixed and cannot be moved/resized.

For more information, you can refer to this detailed guide on how to design tickets using default design option.

C. Choose from template

If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from.

Once you are done with designing, let's move on to the next step.

3. Delivery method

e. Now, click on Done. Here, you 'll be prompted to specify the Delivery method. This means you 'll choose how you want the tickets to be distributed to the guests

Here are the three options you 'll be asked to choose from:

i. Generate Form Link: Here, you can design and share a mobile landing page to get event registrations. This includes adding images, event description, details, filling the form fields, and customizing the button text

ii. Generate and Download: This option allows you to generate and download the tickets in a printable format (PDF)

iii. Generate and Send: In this option, you will further see three options to choose from:

a. Send tickets by email only: Here, you can email the tickets (up to 1,000) to the guests. To do it, you can upload the file containing the emails in a CSV, XLS, or XLSX file. Or you can manually type the emails in the given fields

b. Send tickets by SMS only: This option allows you to send tickets to your guests via SMS (up to 1,000 phone numbers)

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iv. Generate via API: Here, the Ticket Generator API can be integrated with your own registration system. Once done, you can generate tickets programmatically in real-time

In case you want to know more, you can refer to this detailed guide on Ticket Generator API.

e. Once you specify all the details, click on Generate

That 's it. Your stand-up comedy tickets will be generated and you 'll be notified via email.

4. Solo tickets for contingencies

Now you 've got generated tickets in bulk but say you would like single tickets. Here also, Ticket Generator has you covered. It allows you to come up with and distribute single tickets to the guests. it 's useful in two ways:

a. Getting unplanned guests

It is pretty common to have some unplanned guests arriving at a stand-up comedy show. In such situations, you may want to provide them with the tickets too.

Now, you 'll be able to generate a full batch of tickets again for them. But it 's a tedious and long process for just some tickets.

Don 't worry. Ticket Generator has got you covered. It can help you create additional tickets quickly. Here 's how:

1. Login to Ticket Generator

2. From the dashboard, click on the event for which you want to create these tickets.

3. Now, click on Guest Tickets tab.

4. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.

Download Ticket: This option allows you to generate and download the ticket.

Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.

5. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated and downloaded/sent to your guests.

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b. Resending the tickets

Say you have generated the tickets and sent them to your guests. But due to unforeseen reasons, some of them didn 't receive it.

At such times, you have to resend the event tickets to them. And here again, Ticket Generator has got you covered. Here 's how:

1. Login to Ticket Generator

2. From the dashboard, click on the event for which you want to resend the tickets.

3. Now, click on Guest Tickets tab.

4. Click on Resend Ticket.

5. Now, choose your preferred mode of searching the guest's ticket. You can do it by ticket ID. Alternatively, you can also use the guest's email address or phone number which you entered while creating the ticket

6. After entering these details, click Search and you will see the ticket details

7. Now click on View followed by specifying the guest's email ID or phone number. After submitting these details, click Resend

Now, let 's move ahead to detail how you can validate these tickets.

D. Validation of tickets

On the day of event, you 'd need someone to validate the tickets. It 'll show whether each ticket is valid, duplicate, or invalid. And to assist you to do it easily and quickly, your team can help you out. How?

Ticket Generator allows you to add coordinators for the event. Once they 're added, they 'll be authorized to validate the tickets. Hence, more people are on the work.

Here are some simple steps you need to follow to do it:

1. Go to the Manage Event section on the dashboard

2. Now, select the required event

3. Once done, click on three horizontal dots under the More option followed by clicking on Add/Edit Coordinator

Here, you can add the email address of each coordinator. Once done, they will receive an email invitation. Using it, they can log in to the Ticket Validator app on their phones

4. They can install the Ticket Validator app on their smartphones via Google Play Store or Apple App Store

5. Now, they log in and then select the event for which they need to validate tickets for

6. At last, they click on Scan QR Code and get started with validating the tickets

E. Event analytics

As mentioned above, event analytics speaks volumes about your event performance. And Ticket Generator can help you get all the insights.

To view event analytics on the Ticket Generator, you need to follow these simple steps:

a. From the dashboard, head on to Manage Events

b. On the page that loads, select the event that you wish to trace the event analytics

c. Now, click on Analytics tab.

d. Here, you will see various details such as attendance percentage, Event Status, and when the event ends. But the list doesn 't end here. There are a few more details you can get via Ticket Generator. Here are them:

• Attendance by time period
• Tickets validated per coordinator
• Used, new, expired, and invalid tickets
• Duplicate and re-entry allowed counts

Ticket Generator also allows you to download the complete analytics in PDF or XLSX format. You can also download analytical data for individual section by clicking on the Download CSV icon.

F. Key event marketing strategies for all the event stages

Creating an impactful event marketing campaign involves following a well-defined process. Here's an overview of the different steps involved:

• Pre-event launch
• Event launch
• Post-event launch

Let's look at them one by one:

1. Pre-event launch

Here are the steps you can take to build anticipation and generate buzz for your stand-up comedy event:

a. Develop a comedy-focused event marketing plan

Define the goals and the target audience for your stand-up comedy event. Consider aspects such as humor preferences, event format, and demographics. Tailor messaging to ensure it resonates with your audience for maximum impact.

b. Build a captivating event website and landing page

Create a dedicated event website or landing page that provides all the information about your stand-up comedy event. Highlight the lineup of comedians, event format (e.g., open mic or special guests), and any unique features.

c. Design humorous and effective tickets

Incorporate comedic elements in your ticket design to set the tone for the event, while maintaining a professional appearance. Use Ticket Generator to design your tickets while adding branding elements and essential event details.

Include essential information on the ticket, such as the event name, date, time, location, and ticket holder's name. Consider adding a unique QR Code or barcode to validate tickets at the event entrance.

With Ticket Generator, you can choose from hundreds of templates to design your ticket. It also comes with a customization option that allows you to customize according to your branding needs.

d. Leverage social media and comedian networks

Engage with comedians performing at your event to amplify the reach of your marketing efforts. Share engaging content, such as comedian bios, clips, and teaser videos, across your chosen marketing channels.

Collaborate with influencers or industry experts with a strong online presence and a following that aligns with your target audience.

Engaging with influencers can amplify your event's message and broaden its reach. Work with them to create sponsored content, participate in live streams, or host giveaways to generate excitement and interest.

e. Align with an event ticket management platform

Consider using an event ticket management platform to streamline the ticketing process and ensure a smooth experience for both you and your attendees. These platforms offer online ticket sales, registration management, and attendee tracking features.

Choose a ticket management platform like Ticket Generator. It has a lot of features, such as customizable ticket options, secure ticket check-in, and real-time reporting.

Integrate the ticket management platform with your event website and landing page, allowing attendees to purchase tickets online easily. This eliminates the need for manual ticket processing and reduces the risk of errors or double bookings.

2. Event launch

Strategies to make your stand-up comedy event interesting and memorable:

a. Deliver excellent customer service

Ensure a smooth experience for attendees by addressing their inquiries, and concerns, and providing clear information about your stand-up comedy event.

b. Create engaging comedic content

In addition to a well-curated lineup of comedians, consider adding interactive elements to keep the audience engaged, such as holding a vote for a favorite comedian or hosting an audience participation segment.

c. Harness the power of networking

Encourage attendees to mingle and network with each other during breaks or pre/post-show gatherings. This promotes a sense of community and adds value to the overall event experience.

d. Capture engaging visuals and user-generated content

Creating Engaging visuals is crucial to capturing the event atmosphere, highlighting the experience's unique aspects, and displaying the brand 's story. Hiring professional photographers or videographers can help capture memorable moments during the event and create valuable content for future use.

You can also encourage attendees to share their experiences on social media using event-specific hashtags. This helps create buzz and provides attendees with a simple way to capture and share genuine moments from the event. 

Furthermore, user-generated content is an affordable and unique way to promote the event using real people's real experiences. It also creates brand ambassadors who are more likely to promote your brand to their network.

3. Post-event strategy

After the laughter dies down, here's how to keep your stand-up comedy event alive in the minds of your attendees and build upon its success:

a. Hold a comedy debrief session

Organize a debrief meeting with your team and the comedians involved. Reflect on the high points, laugh out loud (LOL) moments, and areas that could use a few punchlines to improve.

Utilize Ticket Generator's report and analytics feature for detailed insights into ticket sales and attendance.

b. Engage with fans on social media

Keep the laughter going by sharing highlights from the event on social media. Respond to attendee comments and reviews, and perhaps share a few jokes that had the audience cracking up. 

This helps maintain the event's buzz and encourages fans to attend future comedy shows.

c. Repurpose comedic content

Turn video clips, quotes, and funny moments from the stand-up comedy event into blog posts, quote graphics, or short video snippets for social media. This can keep attendees engaged with your brand and give those who missed the event a feel for what they've missed.

d. Spotlight standout comedians

Give thanks to the jesters who contributed to the success of your event  the comedians. Highlight them in social media posts, blog write-ups, or even in your future marketing efforts. It's a nice way to appreciate their talents and build a relationship for future events.

e. Collect and use feedback

Request attendees to review the event or share their feedback by email or on social media. This feedback offers valuable insights for future event planning and helps ensure your offerings align with your audience 's preferences.  

Conclusion

With this plan, you should have a better idea of how to manage your stand-up comedy events from the stage's setup to the final bow. It's time to put humor in your strategy using an event ticketing platform like Ticket Generator to maximize your efforts. Get started with planning your next event and create your first 10 tickets for free.

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Event tickets are a crucial part of any event. They help manage the guest entries to your event.

So, it 's important for you to ensure that your tickets meet quality standards. After all, they're crucial to your guests' overall event experience.

That 's because tickets are the first point of interaction between the guests and your event 's arrangements. And let 's be honest. We all try to gauge how the event might be like by looking at the tickets or passes.

Now here 's the deal  you want to create event tickets and that too as downloadable PDFs. In this article, we 'll explain how to do that. And not just ticket generation and design, we 'll also discuss how these tickets can do a lot more for you. Keep reading.

A. Traditional way to create PDF event tickets

Most event managers use the traditional methods to create tickets. And if you want to follow the same, here 's how you can do it:

1. Select the design

In the beginning, you 'd have to select an appropriate design for your ticket. Here, you can use any online software tools such as Canva, Adobe Photoshop, or Illustrator.

You can either do it yourself or you can hire a professional. But they are quite heavy on the pocket.

2. Add details

After finalizing the design, you need to add relevant details to the tickets. These could include event description, time, venue, guest name, and seat number.

3. Download and print tickets

Now that your tickets are ready, you need to download them in printable formats such as PDF.

Once downloaded, you need to get the tickets printed to be shared with the required guests.

4. Distribute tickets

Once everything is done, it is your responsibility to distribute the tickets to your guests. You can do it by sending the PDF via mail or by delivering the printed tickets to the guests' doorstep.

The traditional is quite time-consuming and needs a lot of effort. And what you get at the end is a generic ticket with no major added benefits.

This system, in fact, has many challenges:

• First, anyone can enter your event as these tickets are easy to duplicate
• Second, their validation process is time-consuming too. That 's because event coordinators have to verify the guests ' details on the ticket manually with their database
• Third, it becomes difficult to track the event performance. This is because paper-based tickets are not really trackable on their own

So what you need is a tool that can make printable PDF tickets that are both functional and branded.

To find one, you can go to Google and search for the best one.

Here, you will get various options to choose from. But comparing top results to find the best one is a tedious task. For your convenience, here is one tool that helps you offer all the mentioned  Ticket Generator.

It helps you create custom-designed event tickets in PDF format for your guests.

And every ticket you generate here has a QR Code on it. Wondering what this QR Code does? It adds to the security of your tickets.

In this article, you'll see how this small addition makes your tickets not only secure against trespassers but also resistant to forgery.

C. Perks of QR Code-based event tickets

Tools such as Ticket Generator allows you to generate QR Code-based event tickets in PDF format

These tickets help you easily manage, validate, and control entries to your event. But that 's not where it ends. Here's what makes QR Code-based event tickets a good choice:

• First, QR Codes have a high-speed scannability. And they come alive within seconds of holding your camera in front of them. This means an amazing and fast interactive experience. When that happens, your guests needn't stand in long queues at the entry gate
• Second, they are impossible to duplicate. No one can really tamper with the content coded in your QR Code. That means better security than generic printed tickets
• Third, QR Codes are damage-resistant. This means even if the QR Code is subject to slight wear-and-tear, it will still work. Hence, you don 't need to worry about their functionality
• Finally, you only need a smartphone to scan the QR Code. No need to install any expensive setup to do the job

You now know why it makes sense to use QR Code-based event tickets. Let's see how you can create them.

As mentioned above, Ticket Generator allows you to create QR Code-based tickets in PDF format.

Upon scanning the QR Code, you can see if the ticket is valid, invalid, or duplicate. Here 's what you see on your smartphone:

Also, did we mention that Ticket Generator also helps you get event registrations? And that 's done without any added costs.

You can design a whole registration page that potential guests can fill out. After they do it, you can approve or disapprove the registration.

Once a registration is approved, a ticket is generated automatically and sent to the guest. Isn 't that pretty amazing?

Now that you 've learned all the basics, let 's see how to create event tickets in PDF format.

D. How to create event tickets in PDF

Using Ticket Generator for a demo, here 's how you can proceed:

a. Go to Ticket Generator and sign up to create an account

Note that you'll get ten credits for free when you sign up. And each credit helps you create one ticket. Also, you'll not have to enter the card details while signing up

b. Now, select the Create New Event option. Add event details such as the name, date, description, location, and time. When you're finished, click on Create.

c. After this, your event will be created. After creating your event, choose it from the Manage Events menu. Find the Guest Tickets area and click on it.

d. Then, click on the New Ticket(s) drop-down box and choose Bulk Tickets to create pdf tickets in bulk, or Single Ticket to create a single event ticket in pdf format.

Design tickets

e. For the next step, you 'll be asked to design the tickets. There are three distinct methods to do it.

The first step is to select the Upload Own Design option. It allows you to create your own template for designing the passes. It allows you to superimpose the unique ID and QR code on the event tickets.

It even allows you to enter variable information by pressing the ?+? button.

The second is to use the Edit Design option. It allows you to utilize the standard design to event tickets in pdf format from scratch. It allows you to put your logo, theme colors, or a background picture to the ticket.

The final option is Select from template, which displays a choice of pre-designed templates to choose from.

Once you're done with the design, you can click on Preview to see how your ticket design looks.

Delivery method

f. Now that you 've finalized the design, click on Done. You 'll be asked to specify the Delivery method. Here, you can choose how to distribute your tickets to the guests. You 'll see the following four options to choose from:

i. Generate Form Link: This option allows you to design and share your very own event registration page. This adding images, event description, details, specifying the form fields, and customizing the button text

ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF).

iii. Generate and Send: Here, you will further need to choose from the following three options:

a. Send tickets by email only: It allows you to email the tickets to the guests. Here you can specify up to 1,000 emails. You can add the emails in a CSV, XLS, or XLSX file and upload them. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS. You can specify up to 1,000 phone numbers

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iv. Generate via API: In this option, you can integrate your own registration system with the Ticket Generator API. This will allow you to generate tickets programmatically in real-time. For more information, you can refer to this detailed guide on Ticket Generator API

e. Here, you need to select Generate and Download option. Once done, click on Generate

All the tickets will be generated in PDF and you 'll be notified via email.

E. How to validate tickets

As an event manager, you 'd have to validate the ticket to authenticate entries.

To do it, you 'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they 'll get authorized to validate the tickets. Here 's how to do it:

1. Go to the Manage Event section from the dashboard

2. Select the required event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you can specify the email address of each coordinator. The coordinators will then receive an email invitation using which will have to log in to the Ticket Validator app on their phones

4. Next, they can install the app on their smartphones via Google Play Store or Apple App Store and log in

5. Now they can open the app to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets

That 's it. That is all you need to know about event tickets in PDF format. You can now create high-quality printable tickets for your event.

Get started here!!

You probably work at a non-profit organization. And you are planning to organize a charity event to raise funds for the cause.

As a responsible event organizer, you want to ensure that the event is organized smoothly and seamlessly. To do that, you will have to provide a hassle-free experience for the attendees.

To begin, you need to ensure that the guests get entry to the charity event only after secure verification of their tickets.

In addition to secure verification, you'd also want to validate the entries fast to ensure no queues at the entry gate.

And to do all that, you're looking for a smart and fast solution. This is where an online ticketing system can help you out.

It serves two purposes. First, it will help you create, manage, and design event tickets online. Second, it will save a lot of your time, money, and effort.

In this article, we'll explain online ticketing. And not just ticket generation and design, we'll also discuss how these tickets can do much more for you. Keep reading.

A. Traditional ticketing system

As the name suggests, the traditional ticketing system is designing, adding details, and downloading tickets separately. And if you want to create tickets for your event the same way, here's how you can do it:

1. Select the design

First, you'd have to select an appropriate design for your ticket. To do it, you can use any online software tools such as Canva, Adobe Photoshop, or Illustrator.

For this step, you can either hire a professional. But that would weigh quite heavy on your pocket. So, if you have budget constraints, consider doing it yourself. And trust us, you can do it yourself in a matter of minutes.

2. Add details

Once you have finalized the design, you'll have to add relevant details to the tickets. These could include event time, location, guest name, seat number, and other details.

3. Download tickets

Now that your tickets are ready, you need to download them in any format such as PDF, PNG, SVG, or EPS.

4. Distribute tickets

Once downloaded, it is your responsibility to distribute the tickets to your guests. You can do it via e-mail or by delivering the printed tickets to the guests' doorstep.

The traditional method is quite tedious and time-consuming. And what you get at the end is a generic ticket with no major benefits.

This system, in fact, has many challenges:

• Unauthorized entries: Unauthorized entries are a common problem faced by every event organizer from time to time. And you wouldn't want such a nuisance in your event. That's because it not puts your charity event at security risk but also harms your event's reputation
  Hence, you need to make sure that no unauthorized entries are granted to the charity event.
• A secure and fast check-in: Since you are organizing a charity event, you'd want to ensure a fast check-in. But traditional tickets require plenty of time as one has to manually verify the ticket details. This can deteriorate your attendees' experience
• Analytics: Traditional methods have no means to offer analytics. These include event attendance, peak time, and the number of tickets validated per coordinator

And for an event organizer, they are very crucial as they allow him to plan future events more effectively.

However, don't worry. An online ticketing system can solve these problems for you.

In the next section, we will detail online ticketing for charity events.

B. Online Ticketing a brief

As the name suggests, online ticketing helps create entry tickets for guests online.

While you may wonder that validating each guest will take a lot of time, that's not true! You will be able to do that for each guest in less than 2 seconds.

And the best part is that all of this will be done while ensuring secure check-in.

The foremost step in this process is to find suitable online ticketing software for charity and other events. Here are some factors that you can consider while selecting one:

1. Fast ticket generation

Since it's a charity event, the headcount may range from hundreds to thousands. So, you will need an online service provider that allows you to generate all the tickets in bulk.

In addition to this, it should also allow you to add unique information to them. For example, the guest's name or seat number.

Once generated, you need to share tickets with your guests. Ensure that your online ticketing for charity events allows you to distribute these tickets via both digital (email or SMS) and print channels (PDF).

One such provider is the Ticket Generator. It offers all these features. Moreover, every ticket generated via Ticket Generator comes with a unique QR Code. This QR Code adds strength and security. Let's talk more about it:

2. Strengthened security

You probably don't want any unauthorized people at your charity event. And to ensure that, you need a safe and secure validation process.

Here, a QR Code-based ticket can help you out. These tickets are impossible to duplicate.

Each QR Code comes with a unique ID. As the event coordinator scans it, he will see the ticket status valid, invalid, or duplicate.

3. Quick turnaround time

You know how manual verification of each charity event ticket can take a lot of time. This can lead to long queues at the entry gate. This can make guests lose precious time too.

So, you'd want an online ticketing system that offers easy and quick ticket validation.

Here, Ticket Generator can help you out. This tool allows you to generate QR Code-based tickets in a matter of minutes. And the best part is that they come alive within seconds of you holding your phone over them.

Hence, you don't need to worry about long queues at entry.

Moreover, it allows you to appoint multiple coordinators to ramp up the validation process even further.

4. Assistance in case of emergency

Say you have some guests waiting outside your charity event and you to start validating the tickets. But you somehow face some technical errors.

In that case, you should be able to contact customer service. And they should be able to assist you there and then.

That's right. A good online ticketing system should offer you the same 24/7 in case of any issues or problems. It could be via email, call, or both.

5. Analytics

Analytical data is a valuable asset. It provides valuable information about your event and its attendees.

This could include attendance, the total number of new, used, expired, invalid, duplicate tickets, and tickets validated per coordinator.

C. How to create event tickets

You now know why it makes sense to use online ticketing for charity events. Let's see how you can use one to create event tickets for your event.

Using Ticket Generator, here's how you can do it:

1. Create an Event

a. Go to Ticket Generator and sign up for an account

Here, you don't have to submit any credit card details. And once you're done, you'll get the first ten credits for free. Each credit will help you create one ticket

b. Now, click on Create New Event option.

c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

Once you've entered all the details, click Create.

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2. Design tickets

d. The next step is to add designs to the tickets. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.

Upload Own Design: This option allows you to design your ticket using your own ready-made design template.

With this option, you can superimpose the QR Code and unique ID on the ticket.

Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

Edit Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.

Once you've designed your tickets, click on Preview to see how your ticket design looks.

Choose from templates: If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

e. Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

Once you're through with designing, click on Preview to see how your ticket design looks.

3. Delivery method

e. After finalizing the design, click on Done. Now, specify the Delivery method. This means you need to select a way to distribute your tickets to your guests. You'll see the subsequent four options to choose from:

i. Generate form link

This option allows you to create a mobile landing page to get event registrations. You can customize it by adding images, event description, form fields, and even customize the button text

ii. Generate and download

Here, you can generate and download the tickets in a printable format (PDF). This is often the most common method of delivering tickets to guests.

iii. Generate and send

In this option, you will further see three options to choose from:

a. Send tickets by email only: This feature allows you to email the tickets (up to 1,000) to the guests. To do it, you only must upload a file containing the emails in CSV, XLS, or XLSX format. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: In this option, you can send tickets to your guests via SMS (up to 1,000 phone numbers)

c. Send tickets by both email and SMS: Here, you'll be able to send tickets both by SMS and email to your guests

iv. Generate via API

Ticket Generator API can be integrated with your own registration system. Once done, you can generate event tickets programmatically in real time.

f. Once you specify all the details, click on Generate

All the tickets will be generated and you'll be notified via email. This way, you can use an online ticketing system to generate tickets for your charity events.

Now is the time for you to know how to validate these tickets on the day of the event.

D. Validating the tickets

Here's how you can authorize guests' entries at charity events:

1. First, download the Ticket Validator app from the App Store or Play Store

2. After you install the app, log in using your credentials

3. Now, select the event you want the validate the entries for

4. Now click on the Scan QR Code button

That's it. You can now start scanning the tickets.

Note: you can also add various coordinators to help you speed up the validation. To do it, you simply have to follow these simple steps:

1. Go to Ticket Generator and click on the Manage Event section from the dashboard

2. Select the specified event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you'll be able to specify the e-mail address of every coordinator. The coordinators will then receive an email invitation. Using this, they'll log in to the Ticket Validator app on their phones and begin validating tickets.

That's it. You now know everything about how online ticketing can benefit charity events. From creating charity event tickets to validating entries, it's an easy and effective tool for all your needs.

You probably know about raffle events. They are quite common. From non-profits and schools to fairs and parties, they are useful in a lot of events.

For the uninitiated, a raffle is a competition in which people get numbered tickets. Here, each ticket comes with the chance of winning a prize.

At set-up time, the prize winners are drawn at random from a container holding a copy of each ticket number.

Many event managers use them to promote or bring attention to your event in a unique way. They assist in creating awareness and bring engagement by maximizing the number of people coming to your event.

Before getting started, you need to generate raffle tickets for a successful event. But the question is how?

To start, you shouldn't have any duplicate raffle tickets at your event. They not only risk the security of the event but also mean a loss of trust among your audience.

Hence, you need secure tickets that ensure only valid people get their prizes. But that's not where it must end.

They should also offer a fast validation process. This would ensure no long queues at the announcement stage or prize table.

In this article, we'll discuss how you can generate custom raffle tickets that are smart, effective, and secure. Keep reading.

A. Secure raffle tickets all you need to know

As mentioned above, to create custom raffle event tickets, you need professional ticket generation software. You can search across Google to find the most effective ticketing tool for your use case.

But before you get started, here are some features you must watch out for in an ideal ticketing software:

1. Secure and safe ticket generation

Since you are planning to organize a raffle, ensure that your ticketing tool permits you to make tickets in bulk for all the guests you are expecting.

Moreover, it should also allow you to add unique information to them like guests' names and raffle ticket numbers. This number will help you identify the prize winners.

Apart from this, it should also allow you to share tickets via both digital (email or SMS) and physical means (printable PDF, for example).

Wondering, how will you do that?

This is where tools like Ticket Generator can help you out. It allows you to do all that while ensuring secure event tickets.

Moreover, every ticket generated via Ticket Generator comes with a QR Code that strengthens its security. Keep reading to know how.

2. Secure prize redemption

As an event organizer, you wouldn't want unauthorized people taking the prizes home. And to make that possible, you need a secure process.

As mentioned earlier, QR Code-based raffle tickets help you do just that. They are not easy to duplicate. That's right. You can't duplicate them with the mere help of a picture editing tool such as Adobe Photoshop.

To help you understand it better, here's how it works each QR Code contains a unique ID. As the coordinator scan, they see the ticket status valid, invalid, or duplicate. In addition to this, they also see the name and raffle number on their smartphones.

This helps them ensure that the genuine winner takes the prizes home. That translates to a safe and secure prize redemption.

3. Get registrations for the raffle event

Since you're organizing a raffle event, you'd need guests to register for it. And it's great if you discover ticketing software that helps you get registrations while generating tickets against them at the same time.

That's right. To do it, you need advanced ticketing software like Ticket Generator.

It allows you to generate tickets automatically for each registration. This, in turn, saves plenty of your time, money, and effort.

This is how it works:

• Go to Ticket Generator and create a raffle event
• Once done, set up the registration form for the guests
• Now, you promote this link via print and digital advertisements
• As your audience visit the link, they see the registration form and fill it to submit it
• Once you approve the submission (manually or automatically), they receive their custom raffle tickets over email or phone

That's it. That's how easy and convenient it's.

4. Creative tickets themed according to your event

Nowadays, most ticketing software allow you to feature event and guest details. But that's not where it should end. They should also allow you to customize the design of your tickets.

So, find a tool that allows you to generate custom-designed tickets. That's because they not only look attractive but also help build your brand recognition.

For example, tickets generated via Ticket Generator are not only secure but also customizable.

5. Quick tickets for contingencies

Say some people have walked into your raffle event at the last moment. Or some didn't receive their tickets. In such cases, you wouldn't want to make an all-new ticket batch, just for them.

Hence, you need quick tickets. So, check whether your ticketing software has a quick ticket feature or not.

6. See how your event performed

You know that analytical data is very crucial for every event organizer. It tells you how your event has performed. This contains valuable information about both the guests and events.

For example, event attendance, the whole number of recent, used, expired, invalid, duplicate tickets, and tickets validated per coordinator.

This data helps to optimize future events.

C. How to create raffle tickets

Using Ticket Generator for a demo, here's how you can proceed:

1. Create an Event

a. Go to Ticket Generator and sign up for an account

Here, you don't need to submit any credit card details. And once you're done, you'll get the first ten credits for free. Each credit will help you create one ticket

b. Now, click on Create New Event option.

c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

2. Design tickets

d. The next step is to add designs to the tickets. Here, you will see two options to choose from Upload Own Design and Default Design

i. Upload Own Design

Here, you can design your raffle ticket using your own custom or ready-made design template.

It helps you superimpose the QR Code and unique ID on the ticket. In addition, it also helps add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, ticket number, seat number, etc.

ii. Edit Design

Here, you'll be able to use the Ticket Generator's standard design to customize your tickets. This includes adding a logo, changing the background color, or adding a background image to your ticket.

iii. Choose from template

If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature. Once clicked, you will see a number of pre designed templates to choose from.

When you're through with designing, click on Preview to determine how your ticket design looks.

3. Delivery method

e. After finalizing the design, click on Done. Now, specify the Delivery method. This means you need to select a way to distribute your tickets to the guests. You'll see the subsequent four options to choose from:

i. Generate Form Link

This option allows you to create a mobile landing page to get event registrations. You can customize it by adding images, event description, form fields, and even customize the button text

ii. Generate and Download

Here, you can generate and download the tickets in a printable format (PDF). This is often the most common method of delivering raffle tickets to guests.

iii. Generate and send

In this option, you will further see three options to choose from:

a. Send tickets by email only: This feature allows you to email the tickets (up to 1,000) to the guests. To do it, you must upload a file containing the emails in CSV, XLS, or XLSX format. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: This option helps you send tickets to guests via SMS (up to 1,000 phone numbers)

c. Send tickets by both email and SMS: Here, you'll be able to send tickets both by SMS and email to your guests

iv. Generate via API

Ticket Generator API can be integrated with your own registration system. Once done, you can generate raffle tickets programmatically in real-time.

f. Once you specify all the details, click on Generate. All the raffle tickets with custom design will be generated and you'll be notified via email

Now is the time for you to know how to validate these tickets on the day of the event.

D. How to validate raffle tickets

As an event manager, you'd have to validate the ticket to verify the authenticity of guests and their raffle ticket numbers. It is crucial for fair play.

To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll get authorized to validate the tickets. Here's how to do it:

1. Go to the Manage Event section from the dashboard.

2. Select the required event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you can specify the email address of each coordinator. The coordinators will then receive an email invitation using which will have to log in to the Ticket Validator app on their phones

4. Next, they can install the app on their smartphones via Google Play Store or Apple App Store and log in

5. Now they can open the app to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets

That's it. That is all you need to know about raffle tickets. You can now create high-quality non-tampered custom raffle tickets for your event.

Get started here!!

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Are you organizing a Halloween party and wondering how to make it one-of-a-kind?

Or perhaps, you are asking how to design event tickets as impressive and spooky as your party.

Halloween brings forth the festive spirit of creativity, spookiness, and excitement. Designing Halloween event tickets that match the aesthetics of your party is as crucial as planning an unforgettable Halloween event.

In this blog, we will explore the essential aspects of creating a memorable Halloween event and designing the perfect spooky tickets.

A. Elements of an Outstanding Halloween Event

Before we talk about ticket design, understanding what makes a Halloween event unforgettable should be our prime concern. A truly remarkable Halloween event brings together a captivating theme, engaging activities, immersive decorations, and thrilling entertainment.

1. Memorable Halloween themes

The chosen theme sets the tone for the entire event, so pick one that stands out and aligns with your guests' interests. Here are a few suggestions:

• Classic Horror Movie Night: Pay homage to iconic horror films with decorations and costumes inspired by characters such as Freddy Krueger, Dracula, or Frankenstein
• Myths and Legends: Transport your guests to a world filled with legendary creatures like witches, werewolves, or vampires, creating an atmosphere rich with mystique and folklore

The more the merrier: If you want to keep things simple and affordable, consider a party-in-a-box. These kits are filled with everything you need for a great party from invitations to decorations and often include games as well.

2. Exciting activities & games

Entertainment is a critical factor in creating an unforgettable event. Here are some engaging games and activities that you can incorporate:

• Pumpkin carving contest: Let the artist within your attendees come out to play with a fun pumpkin-carving contest
• Costume contest: Encourage your guests to dress their best and reward the best dressed with some exciting prizes
• Mystery box challenges: Stir things up by testing your guests' courage with mystery boxes containing unknown items that they need to identify
• Halloween-themed scavenger hunt: Keep your guests engaged by hiding spooky-themed items around the event space for them to find

3. Unique and spooky decorations

Setting the right mood with decorations is key. Get your venue into the Halloween spirit with the following ideas:

• Cobwebs and tombstones: Make your venue resemble an eerie haunted house with scattered tombstones and stray cobwebs
• DIY Jack-o'-Lanterns: Set up a table with DIY lanterns to create a welcoming and festive ambiance
• Fog machines: Although this may be on the advanced side, a fog machine can create an added mysterious atmosphere
• Skeletons & ghosts: Strategically place skeletons and ghosts around your venue for an unexpected surprise and laughs

4. Engaging performances and entertainment

Make your Halloween event come alive with a line-up of captivating performances and entertaining acts. Try to include different kinds of performances, such as live music, magic tricks, storytelling and aerial acts.

B. Strategies to promote your Halloween event

No matter how carefully you've planned and designed your Halloween event, it won't be successful if people don't know about it.

This is where effective promotion strategies come into play. Let's explore various ways to generate buzz for your Halloween event:

1. Leverage social media

In this digital era, social media platforms like Facebook, Twitter, and Instagram are effective tools to reach a wide audience.

Post engaging content related to your event theme, costume ideas and glimpses of the Halloween horror nights express pass. It'll stir excitement amongst your followers. 

You can also use features like Instagram Stories or Facebook Live to give a sneak peek of your event preparations.

2. Create an event page

Create a dedicated event page on platforms like Facebook or Ticket Generator. The page should detail all necessary data such as the event theme, date, time, location, and designed tickets. 

Remember to mention 'Halloween horror nights pass' or passes for different event stages or venues on your dedicated event page.

Pages like these let you centralize all information and updates, and facilitate easy sharing by enthusiastic attendees.

3. Collaborate with local influencers

Connect with local influencers or bloggers in your city. Their endorsement can elevate your event's visibility within their follower base, especially if they have a significant local following. Make sure the influencers align with your event's theme and audience.

4. Email marketing

If you can access a subscriber or customer email list, use it to your advantage. Send attractive emails with all the event details and a link to purchase tickets. Incorporate compelling call-to-action buttons and preview snippets of your Halloween event to encourage sign-ups or ticket purchases.

Alternatively, you can use the influencer's email list and send sponsor emails to their subscribers. This will help you reach their audience and get the word out about your event.

5. Distribute flyers

Although traditional, distributing flyers in busy places like shopping malls, cafes, and community centers can garner local attention. 

Make sure your flyer design reflects the spooky aesthetics of your event and includes details like the date, time, location, and where to buy tickets.

Combining these promotional strategies can significantly boost your event's visibility and attract a larger audience.

Maintain consistency in all your promotional materials by aligning the aesthetics of your event theme and ticket design. 

This coherence ensures your event is immediately recognizable across all platforms, thus increasing the likelihood of attracting attendees. After all, the first impression could be the difference between a prospective attendee just scrolling past your event or deciding to attend!

C. How to design spooky yet appealing Halloween event tickets?

Now you have things set. It's time to sell your tickets.

Designing an exciting Halloween event ticket is essentially about balancing spooky aesthetics with clarity and functionality.

Here are some key elements to consider when crafting your perfect Halloween event ticket:

1. Visual design elements

Capture the essence of your spooky event theme with carefully chosen, on-brand visual elements. Consider high-quality and alluring background images or illustrations that evoke the Halloween spirit.

Depending on your theme, you might want to leverage images of haunted houses, eerie forests, sightless black cats, or glowing pumpkins. These visuals can form the basis for your attention-grabbing ticket design.

2. Typography and colors

The fonts and colors you select can significantly influence the overall feel of your Halloween ticket. When considering typography, choose fonts that exude the Halloween vibe while remaining legible. 

A potential balance could be using a more extravagant, scary font for the event title while sticking to simpler fonts for critical event details.

For color schemes, dark tones such as deep purples, midnight blues, and blackout blacks can set a haunting ambiance.

Combining these with contrasting splashes of brighter colors like pumpkin orange or witchy green can be a winning combination. It'll help in both striking visual appeal and creating that haunted Halloween vibe.

3. Ticket layouts

While your ticket's appearance is crucial, you also need to maintain a clear and functional layout for practical details. Accessible essential information like date, time, venue, price is just as important as striking design elements.

Be cautious about not overcrowding the ticket with graphics and visuals. Striking a balance between decorative elements and necessary information is key.

Consider using different fonts, colors, spaces, and dividers to distinguish sections and maintain an organized, user-friendly layout.

4. Leverage existing templates on the ticket generator

You don't need to stress about mastering complex design tools to create your Halloween ticket. Ticket Generator offers a plethora of ticket templates specifically designed for Halloween events.

You can browse the extensive collection, select a template that best aligns with your vision, and customize it to fit your Halloween theme. It's simple, convenient, and helps you design professional-grade event tickets - no design expertise required!

You can start designing your first 10 tickets for free now!

D. Verifying and validating your Halloween event tickets

As an event organizer, ensuring the validity of the tickets presented at your event is crucial. This verification process keeps your event secure, prevents ticket fraud, and helps to deliver a smooth, professional guest entry experience.

Here are some tips for validating your Halloween event tickets:

1. Methods of validation

There are various ways to verify event tickets, and the method you choose depends on the scale of your event and the resources available. Here are some common methods:

• Barcode or QR Code scanning: This method is one of the fastest and most reliable. Each ticket has a unique barcode or QR code that can be scanned using a smartphone or a scanning device. Upon scanning, the system verifies the ticket's authenticity and records the entry
  
  

• ID and ticket matching: This traditional method involves checking the ticket against a valid ID provided by the guest. It's reliable but can be labor-intensive and time-consuming, especially for larger events
• Security holograms as authenticators: Adding unique security holograms to your tickets can serve as a physical validation method. It's highly secure but might involve higher production costs

2. Technology used in validation

With advancements in technology, ticket validation is becoming increasingly efficient. Here are some technologies used in ticket verification:

• QR Scanners/spps on Smartphones: Several apps can read QR codes, making it possible to turn any smartphone into a ticket scanner. This convenience eliminates the need for dedicated scanning equipment

With Ticket Generator, all you need to do is install the Ticket Validator app, and scan the tickets to verify their authenticity.

• RFID Wristbands: Primarily useful for multi-day or expansive events, RFID wristbands contain a chip that communicates with the event's system. The system automatically checks their admission status as attendees pass through gates or entrances.

3. Tips to prevent ticket forgery

Preventing counterfeit tickets is equally important as validating legitimate ones. Here are some measures you can implement:

• Unique serial numbers on each ticket: Printing a unique serial number on each ticket helps improve security. These numbers can be registered in your system, allowing for easy validation and tracking and making duplicating tickets substantially harder
• Custom holographic stamps: Holographs are difficult to reproduce without specialized equipment, making them a strong deterrent to counterfeiting
• Personalized tickets with the attendee's name and photo: Personalizing tickets deters ticket reselling and makes forging significantly difficult. As long as your entry process accounts for checking this personalization against some form of ID, this can be a highly secure approach

E. How can Ticket Generator help

Using Ticket Generator for a demo, here's how you can proceed:

a. Go to Ticket Generator and sign up to create an account

Note that you'll get ten credits for free when you sign up. And each credit helps you create one ticket. Also, you'll not have to enter the card details while signing up

b. Once you've signed up, go to the Create Event section on the dashboard followed by clicking on the Bulk button. Here, create an event by adding details such as event description, time zone, and venue

Now, click Create.

Design tickets

c. For the next step, you'll be asked to design the tickets. Here you can either go with the Upload Own Design option or select the Default Design option

Upload Own Design: Design tickets using your own ready-made design template.

It helps you superimpose the QR Code and unique ID on the ticket. In addition, it also helps add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

Default Design: Use the Ticket Generator's standard design to customize your tickets. You can add a logo, change the background color, or add a background image to your ticket.

Once you're done with the design, you can click on Preview to see how your ticket design looks.

Delivery method

d. Now that you've finalized the design, click on Done. You'll be asked to specify the Delivery method. Here, you can choose how to distribute your tickets to the guests. You'll see the following four options to choose from:

i. Generate Form Link: This option allows you to design and share your very own event registration page. This adding images, event description, details, specifying the form fields, and customizing the button text.

ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF).

iii. Generate and Send: Here, you will further need to choose from the following three options:

a. Send tickets by email only: It allows you to email the tickets to the guests. Here you can specify up to 1,000 emails. You can add the emails in a CSV, XLS, or XLSX file and upload them. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS. You can specify up to 1,000 phone numbers

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iv. Generate via API: In this option, you can integrate your own registration system with the Ticket Generator API. This will allow you to generate tickets programmatically in real time. For more information, you can refer to this detailed guide on Ticket Generator API

e. Here, you need to select Generate and Download option. Once done, click on Generate

All the tickets will be generated in PDF and you'll be notified via email.

How to Validate Tickets

As an event manager, you'd have to validate the ticket to authenticate entries.

To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll get authorized to validate the tickets. Here's how to do it:

1. Go to the Manage Event section from the dashboard

2. Select the required event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you can specify the email address of each coordinator. The coordinators will then receive an email invitation using which will have to log in to the Ticket Validator app on their phones

4. Next, they can install the app on their smartphones via Google Play Store or Apple App store and log in

5. Now they can open the app to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets

That's it. That is all you need to know about event tickets in PDF format. You can now create high-quality printable tickets for your event.

Get started here!!

Conclusion

Now that you're equipped with the knowledge on designing riveting Halloween tickets, effective promotional methods, and crucial validation strategies. What's remaining is to put it all together and design a ticket that will make your event memorable.

Start designing your first 10 tickets for free now!

‍

With the festive season coming soon, many events (big and small; formal and informal) are right around the corner. It may include concerts, music fests, backstage tours, corporate parties, etc.

And if you're reading this article, you're probably planning on organizing an event too. It could be for friends and family or even for your office team.

So what you need now is”custom event passes for the guests. And why not? Custom passes help you figure out the actual invitees and differentiate between them and the trespassers.

But that's not all. With custom event registration and passes, you can also ensure to build a personalized experience for event attendees. 

So, buckle up your seat belts as we dive in and explore the growing relevance of customized event passes. 

A. Why create custom event passes in the first place?

Want your event attendees to feel extra special? Want to give them the impression that their ticket is exclusive and there is no other copy of it in the world?

If that's your intention, we'd highly recommend you to create custom passes for each event attendee.

But other than that there are five plausible benefits that attendees can enjoy with the help of custom passes. Let's explore them below:

1. Personalization

Custom passes can make each attendee feel special and valued. Personalizing passes with the attendee's name, seat number, or other unique information creates a sense of identity and engagement with the event.

2. Improved access control

Custom event passes can be used to easily distinguish different groups of attendees, such as VIPs, speakers, or general admission. This can speed up access to certain areas and improve overall event security.

3. Networking opportunities

With some information visible on the pass (such as name, organization, or role), attendees can easily identify and approach others in their interest group, facilitating better networking.

4. Keepsakes or memorabilia

A well-designed, attractive custom pass can also serve as a memento of the event, especially for special occasions or big-ticket concerts or conferences. This contributes to a positive post-event experience and helps to build loyalty for future events.

5. Brand promotion 

If attendees keep their event passes on display (at work, for instance), they serve as a form of free advertising and brand promotion for your event or organization. Additionally, people often share images of their custom passes on social media, which can increase visibility and interest for the event.

These reasons are more than enough to convince you of the growing need for custom event passes.

But you see¦

B. Custom event passes are more than just designed tickets

While we're on it, let's also discuss other benefits that highlight the functionality aspects of custom event passes:

1. Get registrations and automate pass generation

While generating passes is important, so is getting people to register for your event. How else would you know who to create the passes for?

Then why not get a tool that helps you with the registrations while generating passes against them?

https://www.youtube.com/watch?v=Gj4cV7S3UAM

No need to use two different tools for both purposes. Using Ticket Generator, here's how it works:

a. Go to Ticker Generator and do a quick sign-up (no credit details needed). After sign-up, you'll get ten free credits for ticket generation

b. Create an event by adding all your event-related details

c. Design the registration page by specifying the fields you'd want the guests to fill out

d. Choose if you'd want the registrations to be approved manually or automatically

e. Copy the link to the registration page you just designed

e. Add a design to your ticket

f. Share the registration link with your audience

That's it. Now each time someone registers, the registration will be approved and a ticket shall be generated.

2. Zero trespassing

For every event organizer, trespassing is a headache. Uninvited guests are not just a threat to event security but revenue too.

And to stop this, traditional passes don't really offer the best possible solution. But the new-age smart entry addresses this problem in no time.

And you don't even need to install any expensive set-up to make this happen. All you need is QR Code-based passes.

Their design can be customized the way you want. Wondering what the QR Code will do here? Scanning it will help the event organizer know if the entry is valid, duplicate, or invalid. And all this hardly takes a second or two.

That means your coordinators will not have to manually check the guest details to grant entries.

3. See how your event performed

Event organizers love this metric. And if you too organize events as a professional, you'd also want to monitor event analytics.

It would help you know details such as:

• How many people turned up
• How many entries were valid
• Duplicate and invalid entries recorded
• Tickets validated by each coordinator

With this data, you can draw many valuable insights to fine-tune your upcoming events.

Since you now have the basics covered, let's move to the next section:

C. Step-by-step guide to create custom event passes

Here on, we'll be covering all the details in three major sections:

1. Create an event

a. Go to Ticket Generator and sign up for an account

Don't worry. Your credit card details won't be needed. And after signing up, you'll also get the first ten credits for free. Each of these will help you make a ticket

b. Now, click on Create New Event option.

c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

After you do this, your event will be created.

2. Add design to the tickets/passes

In the next step, you can add a design to your ticket. On the Manage Events tab, select the event for which you want to design the tickets. On the screen that loads, select the Ticket Design option. Now there are three ways you can Edit the design of your ticket.

a. Custom design option

If you don't have a ready-made design, click on Edit Design option, this option will help you design passes from scratch. You'll see a ticket on the screen having all details you added in the first step.

You'll get the following options for customization:

• Ticket background: Here, you can use an image or color as the pass background. If you want to add an image, you can use the upload option or fetch it using a link. The image will be required in JPG, PNG, or JPEG, formats
• Logo: It'll help you add your business's logo to the passes. Doing so can help your branding effort. Note that the logo will also be needed in PNG, JPEG, JPG, or formats. Also, the logo size shouldn't exceed 5 MB
• Event Description: Here, you can add a tagline, notes, description, or any important details
• Variable information: Like the previous design variant, it helps you add variable details to the passes. You simply need to click on the +' icon

You can again add 5 blocks with the following character limits:

Let's understand the other two Ticket Design Options as well.

‍b. Choose from templates

If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

c. Upload your own design

This one will help you use your own ready-made design as a template for the passes. Just select the Upload Own Design option and click on the Upload Ticket Design option to upload your template.

Next, you will be able to position the ticket ID on the passes as per your wish.

You will also find a +' button on the screen. Using it, you can add variable information to the tickets. This will be unique for every ticket. For example, attendee name, row, seat number, etc.

You can add five such blocks on each pass. You can choose the number of blocks in this step. The actual data will be taken in subsequent steps.

After finalizing everything, click Done.

‍

3. Delivery method

Once you design the tickets, you need to opt for the desired delivery method. You get the following options to choose from:

a. Generate form link

Using this, you can create a registration form for the event as discussed earlier. To know more, here's a quick guide on the event registration feature.

b. Generate and download

It helps download the passes as print-ready PDFs. If you added blocks for variable information in the previous step, you can add variable data here.

To learn more, you can read this guide on variable information.

After you're done, click on Generate.

c. Generate and send

You'll see three options here. First will help you directly mail the passes to guests. You can add 1,000 emails here.

Second will help you send passes via SMS. Here also you can add up to 1,000 phone numbers.

Third one will help you send passes via both email and SMS.

For more details, refer to this detailed guide.

d. Generate via API

This option will help integrate ticket generation into your own information system. To know more, here's a quick guide on Ticket Generator API.

That's it. Your custom event passes will be generated.

Now you just need to know how to validate the passes for guests.

D. How to validate guest passes

You and (or) your coordinators will only need a smartphone to validate the entries. Here's how:

1. Just download and install the Ticket Validator app via App Store or Play Store

2. Now, log in using your credentials.

3. Next, click on the event you want to validate the entries for

4. Click the Scan QR Code button

That's it. You'll be able to see whether the pass is valid or not. You now know everything about custom event passes. Ready to create them for your event? Get started now:

Get started here!!

We're sure that you are not alien to the new technological transformations. Each day, there is something new that we discover and implement in our lives.

The world of event hosting and technology is no exception.

Thanks to the advent of technology, the event sector has grown by leaps and bounds. But, not everyone is aware of the advantages of these technological implementations.

So before we know about the perks and use cases of event technology, let's first discuss what Event Technology is!

A. What is event technology

Every event planner looks for ways to simplify event planning while achieving event goals. 

Earlier, organizers a manual head count was necessary to check the footfall at the event. But now, this can be done automatically when getting their tickets scanned. 

Event technology comes in handy in such situations.

Any digital tool or software that streamlines the procedures and makes it simpler to organize, manage, and deliver a successful event is considered event technology. 

This can apply to any type of event format, including hybrid, online, and on-site events.

Event technology helps you keep track of all the crucial information about your event. It makes planning, communication, and data analysis easier. It can even help you increase revenue.

Let's understand how can it be helpful for the guests.

As an example, ever wondered that wearable technology could help you enhance visitors' experiences?

Let's look at 13 such technology trends that are going to be hit in 2023, and beyond!

B. Top event technology trends for 2023

Using any kind of tech would increase your expenses, but they are actually investments. There are many benefits that event technology can offer to your team.

Here are some areas where you can amp up your event through tech!

1. Contactless check-in

In our pandemic-affected world, touchless interactions are no longer a luxury but a necessity, making contactless check-in a smart choice among event technology trends. 

Enter 'Ticket Generator', a contactless check-in software simplifying aspects like:

It helps you

• Create secure tickets
• Validate entries
• Provide fast check-in for your attendees
• Customize the tickets
• Track attendance
• Get useful insights

These information can be used to enhance attendees' overall experience.

2. QR Codes to make things interact with guests

These black and white patterns in a square frame have made quite a progress, right?

You might have seen them in newspapers, magazines, billboards, and while making payments. Now, the next big thing is QR Codes being a part of event technology trends.

They are quite convenient to use. It would make sense if you would want your event attendees to have an easy and seamless experience.

QR Codes can help you:

• Get event registrations
• Get the guests to take the desired action (for example, visit a website, download an app, etc.)
• Receive payments
• Share event-related details (via Event QR Code)
• Share the exact maps location of the venue

Both physical events and virtual or hybrid events can use them.

It is expected that QR Codes will increase in popularity due to the ongoing development of event technology. This will give event planners a strong tool to make events more productive and efficient.

3. Live translation

What if you were interested in watching a Spanish movie, but didn't really understand the language?

That won't deter you from watching your favorite movie, right? 

You can easily watch and understand the movie through subtitles. Additionally, you can even watch a dubbed version of the same movie in your regional language.

What if you would want the same for your attendees?

There is a growing need for live translation services as events become increasingly global. With event technology's growth, organizers can engage with a larger audience.

Live translation tools like kudoway and stenomatic help organizers reach a wider audience. It promotes inclusivity for guests who might not be native speakers of the main event language.

4. Event Gamification

Even if someone's not a hardcore gamer, this concept will still encourage participation!

As we explore event technology trends 2023, event gamification emerges as a promising application to gain increased attendance, engagement, and meaningful networking opportunities.

Event organizers use gamification to engage guests. It typically leads to

• An increase in attendance
• An increase in engagement levels
• Fruitful socializing 
• Better networking

Gamification may help event organizers give participants engaging and memorable experiences.

One way to engage your audience would be through a scavenger hunt. You could ask people to take photos of different keynote speakers.

Furthermore, there could be hidden items scattered around the venue for your attendees to find.

5. Digital invites for events

Many people like old-school things and experiences. But a digital invite could be the breakthrough!

Digital event invitations attract and bring in more attendees compared to traditional methods. 

Here are some key stats related to the same:

• Around 50% of event organizers think e-invitations are more appealing and acceptable
• After the pandemic, over 32% of event organizers think sending out e-invitations is the best approach
• More than 40% of hosts prefer sending out invites digitally rather than printing them out on paper

6. Wearable tech

Wearable tech has come a long way as one of the most futuristic technology event ideas, evolving and expanding beyond just tracking physical activities. 

As an organizer exploring event management technology trends, you can capitalize on people's penchant for wearable tech, incorporating devices such as smartwatches, Go-Pro, Apple watches, and Google Glass into your events. 

They can streamline activities and enhance experiences by

• Keeping track of social distancing norms
• Controlling access to VIP areas
• Determining the arrival times of keynote speakers 
• Gauging how long people remain engaged with exhibits or sessions

7. Augmented and virtual reality

Among the hottest event technology trends of 2023 is Virtual Reality and Augmented Reality.

These combine the digital and real-world like never before. As an event organizer, provide participants with VR headsets on-site to take them beyond the screen. 

Visuals with a 360-degree view and interactive data visualizations will definitely amaze them. Remote attendees can join the live experience at the same time to make it feel like everyone is in the same space.

8. Mobile Apps

Does it irk you when your attendees are constantly on their phones?

What if there was a way to engage your attendees through their phones? The answer is quite simple: A mobile app!

Event apps are currently used by every event planner. Besides other things, they assist with planning, ticket sales, event management, and guest engagement.

The best thing about event apps is that you can personalize them. You have the option of choosing full-service or certain apps for various needs. 

Conventional event apps like bookmyshow focus on event agendas and experiences. But marketing and sponsorship apps such as eventbase make the most strides.

9. Digital photo booths

People are obsessed with selfies, right? 

Digital photo booths are an exciting addition to technology event ideas for 2023. 

Event organizers can add unique visuals to images and animated GIFs in digital photo booths. They can even prompt users to use their brand-related hashtags.

Digital photo galleries are created using collected images to entice visitors. This also increases their affinity for the brand and experience. 

Visitors are often happy to swap their email addresses and join a marketing list in exchange for their photos. This makes your event have a lead-generation approach.

Your investment in ring lights could help your attendees have an unforgettable experience. Safe to say, this is one of the best event technology trends of 2023.

10. Holograms

Remember seeing one of these in sci-fi movies as a youngster? Well, one of the most amazing event technology trends is not just fiction anymore: it's a reality.

Using holograms in hybrid events has many wonderful advantages. It enables speakers, who are unable to attend the event personally, to address the audience virtually. 

Hologram technology gives speakers the comfort and flexibility of speaking remotely. They no longer are restricted to a specific location.

It pretty much is a tech that bridges the gap between virtual reality and the real world.

11. Live streaming and simulive

Live streaming has grown by leaps and bounds since its inception.

Your attendees, especially those attending remotely, now demand high-quality streaming. As an event planner, you must use the tech that allows you to smoothly switch between virtual and hybrid events.

Simulive is ideal for hybrid events. It enables you to record your event content in advance and set specified timings for it to go live. 

Getting several videos to sync in real-time during an event could be a little tricky. But simulive dramatically resolves the issue to make it one of the most sought after event technology trends.

12. Live audience engagement

Audience engagement used to be quite a task, but it's not so anymore!

With smart automation and tactful planning, you can achieve great results through one of the most amazing event technology trends. Here are some of the ways in which you can do so:

• Send schedules, agendas, and guest speaker details via message or your app
• Conduct polls and questionnaires throughout the event
• Various games and activities could be a way to boost engagement
• Prompt audience members to use your brand's hashtags on social media

13. Facial recognition

When it comes to safety, facial recognition is among the most sought event technology trends of 2023.

Why so?

It's a biometric system that analyzes your photo via your facial features and contour patterns. Then, it translates this data into an algorithm, which is called a œfacial fingerprint. 

Event organizers can then use this data to verify attendees. This could make your event more secure, efficient, and streamlined.

C. Benefits of using tech in event planning

The development of event management software has simplified the job of event managers. Planning and execution for any kind of event have become much easier. 

These are a few ways that technology can improve the effectiveness of event planning:

1. Increases audience engagement

Audience engagement is the key to getting the most out of your event.

And using technology, you can surely increase engagement in many ways. You just saw 13 of them in the article. In case we missed out on any, let us know in the comments.

2. Boosts cost-effectiveness

Do you plan to keep your event's budget efficient yet effective?

Event planning tools help you do just that by allowing you to track the money you spend. The amount spent on an event can also be compared to similar historical events. 

By doing so, you can identify areas for savings. This comes in handy while planning a budget for comparable situations in the future.

3. Aids in improving communication

Poor communication could very well be a thing of the past!

Through tech implementation, your line of communication could be revamped. When people collaborate and communicate on the same platform, it leads to streamlined processes. This is important for hosting a successful event.

4. Helps secure your event

As an event organizer event, you must prioritize safety and security. A bad incident could endanger your company, guests, or vendors, as well as cast doubt on all of your preparations. 

Identity verification and surveillance technologies can increase everyone's and their assets' safety. 

5. Ease the process of event registration

People hate waiting, in real-life or even in the virtual world.

Your audience's experience will depend on how you choose to register them for your event. 

A good impression is created if the process is quick, simple to use, and accurate. Event registration platforms can manage the procedure seamlessly. 

6. Track data through analytics

A key component of consistently organizing successful events is through tracking and analyzing your data. 

Data analytics tools can assist you in determining your:

• Target audience 
• How people are learning about your event
• Interaction and engagement rate
• Other miscellaneous information 

When you host your next event, these insights are priceless. 

D. Best practices for hosting a successful event

1. Include interactive elements

Your visitors want to feel fully immersed in the event you have planned. No one would enjoy a dull event. 

Using simple assets such as a scoreboard or a scavenger could be an example. Similarly, giving away freebies or a chance to work with your brand could attract your participants.

Such simple tactics can significantly increase participant engagement.

2. Provide attendees with something valuable

You would want your event attendees to leave on a good note, right?

It doesn't take much to do that. You can begin by giving them some goodies or merchandise that showcases your brands. If not a physical gift, you can give them valuable digital assets like guides, videos, tutorials, etc.

They'll surely appreciate this small gesture, making it a strong brand recall factor.

3. Create hype by promoting your event

Hosting a successful event is one thing. Promoting and creating hype is another ball game!

Promotion is everything. The months and weeks leading up to your event are crucial and should be used smartly.

For starters, you can:

• Implement a paid advertising strategy
• Publish the event on your website
• Highlight your event on social media
• Share the list of speakers, registration links, and speaker interviews
• Include publicity you've received from your followers
• Invite people to take part in surveys, polls, and other activities

4. Choose an ideal date and time

The key to a successful event is planning. 

Many people disregard the significance of picking the ideal day, time and place for event planning. They often focus more on particulars, such as decorations, cuisine, and entertainment.

But not thinking about the when' and where' could translate to a dull celebration. The entire success of an event greatly depends on its timing and setting.

Here are some key factors you should consider when planning for your event:

• Weather
• Holidays
• School break
• Competing/Similar events
• Weather
• Availability of important figures

5. Have your backup ready

No event can run without certain interruptions. You cannot avoid them, but the best you can do is certainly keep them at a minimum.

Plan and prepare for tech problems. As much as you can, keep a backup strategy.

Here are a few pointers for keeping a good backup strategy:

• Establish ways to contact tech support 
• Pre-assess their crises readiness
• Gauge if they can assist you in event preparations

6. Focus on your content quality

You might be pretty familiar with the phrase, Content is king'.

To make your event successful, you need to highly focus on this aspect. Your audience will appreciate your efforts to ensure the event runs properly. 

Control the caliber of the information you offer. If the information is of excellent quality, users will be more willing to overlook a few tiny flaws. 

You can evoke interest and increase attendance with excellent presenters and many other ways to engage your audience.

7. Use email marketing for audience engagement

If you think that email marketing is dead, think again!

The number of participants in your event might increase through email marketing. It is one of the most efficient marketing methods with the highest ROI.

Your event won't be a success despite all the hard work and planning if people don't turn up. So get in touch with people who are already interested in your business through email marketing.

Recently, Eventbrite released some email event marketing statistics:

• Email marketing, according to 78% of event organizers, is their most successful marketing strategy
• Email is responsible for 45% of event ticket sales, according to those who keep track of it

These data reflect the reasons why you should not keep email marketing aside when promoting your event

Summing Up

Our way of life is quickly evolving thanks to new technology. Now, we're able to connect with and expand our audience by bringing about the necessary modifications in event technology. 

Additionally, this technology gives event organizers fresh and exciting opportunities each time they stage an event.

If you're still reading, you've already learned everything related to event technology trends in 2023. If you have any questions, let us know in the comments!

Planning a concert is a big deal. It is a jumble of enthusiasm and fear for the new organizers. Sometimes, it can also be quite a task for the organizer.

How do you plan a concert? The answer is in the question itself: planning. Trying to start a concert with zero budgets, no location or no performers is definitely a failure. Thus, having a large pre-concert planning window is very important.

Now we have that relevant bit of info out of the way, let's explore everything you need to know how to put together a successful concert.

If you follow the steps, you'll surely find the process quite exciting and deeply satisfying. This guide will help to learn on how to plan a concert in some simple steps:

A. Know your goals beforehand

One of the most important steps while planning a concert is establishing goals. In other words, what is the objective of your concert?

Without a clear idea of what you're expecting to achieve, you won't be able to organize the event the best way possible nor gauge its impact.

After you decide on the goal, you may also finalize a relevant theme or concept. This theme will help you tell the story behind the event.

Your theme should focus and attract your target audience. Also the decor of the venue should give justice to your theme.

Identify the attendees for your event and what style and concept will be most appealing and memorable to them. It would be great if you can speak to a few members of your audience to cross-check the concept of your event.

B. Create a Budget

It's interesting to guess how many attendees you expect at your concert. Multiply this by the cost you think people will pay for a ticket and consider the total as your budget.

To have funds for expenses and get a profit, you'll need a clear budget plan before anything else.

Use the rest of this list to see what you'll need for your event and create a line item for every category. Keep 10-30% of unallocated funds for extra expenses so that, if something comes up, you will be ready for it.

C. Find the Talent

The atmosphere of concert will depend on the musical team that you onboard. This may also be one of your main budget line items depending on the kind of talent you want to onboard.

Try to find talent that fits well with your event concept and theme. For example, you need a band with teenagers playing for seniors.

Think before you hire out-of-town talent. That's because you will have to pay for their travel expenses which may weigh heavy on your budget.

Choosing local talent will help you save money and maintain a relationship with the local community.

D. Pick a Venue

Most venues are set up to accommodate live music. If you choose an indoor venue, make sure they have experience with a stage and seating setup that will work for the music you've chosen.

Outdoor venues have more production costs and are more prone to weather conditions. But they can be a great choice for concepts such as barbecues and bonfires.

If you choose an outdoor venue, make sure that you have a backup plan for:

• Heat, cold, snow
• Rain and wind
• Any other elements that could ruin the concert

The energy of your concert will be impacted by the crowd. And your venue size plays a huge role in the same. If you book a large venue and don't sell it out, then you will have a half-full room and a low-energy crowd.

On the other hand, if you book a small venue that sells out quickly, you'll regret having missed out on more ticket sales. And the energy of the crowd will be affected again. So, it is always better to go with a bit smaller venue that you are sure you can fill.

You'll have to reach the venue early as the rest of the event details will start falling into place.

E. Apply for Permits & Insurance

Based on your venue, you may need to get permission for food, alcohol, and music. Check with your venue and local authorities to see what you require.

It is good to get or have insurance for venue so that you'll be covered for mishaps such as fire, theft etc.

The Cvent Supplier Network will help you to find, request, and book venues all across the world.

F. Finalise a Date & Time

The date and time for your event will depend on your audience and your event theme. Some concepts and venues work better in the night. Here, you can use lighting and backdrops to set the mood and tone. Other themes and concerts, especially outdoor ones, will be logistically easier to manage in the day.

Keep in mind what day and time works best for your target audience and concert. Consider things like school, work, holiday schedule etc.

G. Determine what Equipment is Needed

Check with your venue and musical team to determine what equipment they will bringing themselves.
This could include-

• Stage
• Speakers
• Microphones
• Sound System
• Lighting
• A/V Equipments and others

Just think about other arrangements also such as-

• The sitting arrangements according to the space you have
• Need of amplification of music while performance

For an outdoor venue, ensure you have a way to protect the equipment from the elements. While making bookings, ask the relevant questions to the vendor or venue team such as-

• Equipment requirement of yours
• How much time do they need to make all arrangements
• What do they need from your end while doing arrangements
• Do they require a loading dock or power access from your end

These details will be a key to avoid costly mistakes.

H. Create a Comfortable Environment

Keep your talent comfortable and help them unwind at a backstage area in the venue. This could be a separate or a sharing room with other performers. But it should have easy access to the stage as well as restroom facilities.

You must also provide snacks, water, soft drinks and other small necessities for your musical team. Ask them in advance if they'll need somewhere to change or rest between the performance.

The audience's comfort will depend on appropriate seating, refreshments, and restroom facilities. For an outdoor venue, ensure there's an adequate shelter for extreme weather. Or have a backup plan for when a heavy wind rolls in.

Don't forget to make a plan for everyone's safety, too. Also have enough security, medical assistance, and event assistants to manage the audience and venue.

I. Start Selling Tickets

If you are planning to make money from the concert, you will need to sell tickets. You can partner with a ticketing service to provide print or digital tickets for your event.

Some service providers offer custom branding on the tickets, accept payments, and get registrations. Many also include a website link on the ticket with your social media accounts.

Tools such as Ticket Generator help you do it all. It also helps secure and generate tickets for your concert easily.

https://youtu.be/FXCFSpUPmL8

It offers you all the customizations on the ticket. In addition, each ticket comes with a QR Code that cannot be copied. And when people will show these passes at the entry gate, event coordinators can scan the QR Code with their phones. Doing so will tell them if it's a valid, duplicate, or invalid entry.

No need for you to manually verify any details. And it'll hardly take time to verify each guest. That means you not only figure out a fast but also a secure way to do so. Isn't that amazing?

The date and time of the concert should be clearly mentioned on the ticket. And don't forget to mention relevant seating details and a clear return/refund policy.

J. Promote the Concert

Like other events, the promotion of your concert will directly depend on its success. You will need a marketing plan that takes considers your event theme, audience, and musical team.

If your artists have promotional channels, double down on those and partner with them.

Besides the artists/performers, you could also increase the outreach by partnering with:

• Event partners
• Sponsors
• Merchandisers
• Vendors
• Ticket sellers
• Venue

Selling tickets won't be easy until nobody is aware of the concert.
Concert planners not putting in enough effort to promote the event actually happens often. For sure, one or two posts on social media probably won't have much effect on the audience.

The steps we've discussed are one-and-done tasks but this isn't one of them. Marketing is an everyday activity, especially focusing on social media. People simply consume a lot more from social media than the real world now.

Get everyone on the same page about the event theme and objectives. And make it easy for them to promote the event by providing email, contact, social media etc.

It's best to post diligently so that your event is always in the limelight and is flooding the feeds. Don't spam but maintain consistency. It's wise to do some additional research if you're unsure of how to proceed.

Make sure to capture high-resolution images and videos during the event. These will help in your follow-up and could be really useful if you plan on making it a regular (recurring) event.

To summarise, there are several ways to plan a concert. You need to do some important bookings and arrangements such as-

• Discussion and booking of musicians
• Search and payment for the perfect location
• Arrangements for food and drinks to keep the audience happy

Planning a concert isn't challenging, but it is laborious. Some start with big ambitions, only for reality to smash it all to bits.

Certainly, you need to have a constant commitment to carry it from an idea to fruition.

And if you devote time and effort for organizing, financing, and promoting the event, you'll see amazing things happen.
Things to recall from this guide are-

• Be patient
• Be willing to compromise
• Don't compare concert size with concert success

If you're an event organizer, you do need event ticket ideas for your upcoming events. 

Tickets are the primary material that your attendees receive. They act as the first touchpoint between you and your invitees. 

So, it makes sense to give some thought to the ticket design to create something iconic out of it.

A ticket is a voucher that helps the organizers validate the guest's entry to an event. It also proves that guests have paid to participate in/attend the event.

In this article, we'll walk you through six creative event ticket ideas for your next event.

A. Creative event ticket ideas

No one appreciates plain and boring things, right? 

For you to make your event memorable, your tickets need to have a standout design. This will help people reminisce long after the event ends.

Can't think of any creative ideas?

Let us get your creative juices flowing. Here are some creative event ticket ideas to inspire you to create your masterpiece!

1. British Arrows

One of the best event ticket ideas out there, British Arrows has knocked it out of the park!

It features all the essential details like location, timing, and event title, along with a unique template.

The best part about this ticket design is that it features a QR Code along with a unique ticket code. It secures your guest's entry, as this ticket cannot be duplicated.

If this catches your eye, you just need to head over to Ticket Generator to get started.

You can design your tickets by-

• Uploading your own design
• Using default design
• Choosing the ticket delivery method

Your ticket creation process would be greatly simplified. If for any reason you need help, you can always contact the customer support team.

2. Frozen 2 Movie Ticket (Megabox, South Korea)

This is one of the truly iconic tickets. You wouldn't want to part with it long after you've seen the movie in the theater!

These beautiful tickets for the Frozen 2 movie were created by Megabox (a South Korean cinema chain).

Many photos of the tickets were posted by people on social media. The ticket features a reflective surface with frosted sides, that keeps up with the movie's theme.

The front of the ticket has Frozen' characters. On the back, you have the name of the cast and directors, along with the show's details.

Limited edition tickets like these have a high resale value. These tickets have been sold on eBay for up to USD 119.

3. MMM Ticket - Portugal

These tickets created by graphic designer Paul Reis weren't simply used to validate entries. Visitors could hold up the ticket to their faces to make up for an interesting photo or a selfie.

These tickets generated hype for the event. Safe to say, it is one of the best event ticket ideas for designing your ticket.

4. Reel Film Festival - Joe Warburton

What happens if you combine a camera roll and a ticket?

You get one of the best and out-of-the-box event ticket ideas, like the one created by Joe Warburton.

This paper ticket is inside a camera roll which is given to the visitors. The paper ticket can be accessed via the camera roll with all the relevant details.

This design was not created for an actual event but is just a concept. Nonetheless, it shows us that a creative concept like this would urge visitors to attend the event.

5. Ticketime by Jacky Wu, Neo Chen & Eric Liu

This is one of the most futuristic event ticket ideas out there!

Well, not necessarily an event ticket but an amazing idea nonetheless. This ticket has a boarding pass combined with a wristwatch.

The ticket's fringe is made of electronic paper. You can pull it off and wear it like a wristwatch while you're traveling. 

The airline company would set the watch to the time zone of your destination prior to departure.

It still serves as a ticket when given back to the airline counter while checking in for a return journey.

6. Fashion Week - Nottingham Trent University

Not everything has to be big, bold, and colorful. One of the best minimalistic event ticket ideas just portrays that!

This fashion week event ticket features bold black typography on a dark grey background.

Nottingham Trent University's tickets make a statement despite the lack of colors. The minimal info layout also creates a sense of intrigue among the people.  

7. Murder on Cockatoo Island - Elki Lemmettey

This is one of the most unique event ticket ideas put into action. 

It's for an interactive murder mystery event in Australia would be ideal with these tickets. The ticket carries all the information a visitor needs. 

Its 19th-century look and feel transports people back to the historic time.

Tickets like these should be created without any color. This helps people imagine events from more than a century ago in black and white.

B. Events to create tickets for

Tickets are really helpful in streamlining certain event processes. It becomes all the more necessary to have them for events such as

1. Sports events

2. Music festivals

3. Concerts

4. School proms

5. College fests

6. Trade shows

7. Conferences

8. Cultural festivals

9. Theatre shows

10. Movies

11. Museum exhibits

12. Galas

13. Fundraisers

14. Graduation ceremonies

15. Opera and Orchestra events

16. E-sport event tickets

Tickets are not just for large gatherings but work for smaller gatherings as well.

Tickets may bring a unique touch to events such as 

• Children's birthday parties
• Picnics
• Workplace holiday celebrations, and many more 

They are especially fun when created with witty or playful content.

C. Advantages of ticketing for organizers

Tickets are a must-have for attendees when you organize your events. If you're hosting a large-scale event you can avail of these benefits:

1. Better crowd management

A manual check-in process is cumbersome, not only for you but for the attendees as well. It leads to a long queue, which is least desired.

To tackle this, you need to create your event tickets from Ticket Generator. With QR Code based tickets, the check-in process becomes seamless and faster.

These tickets can be scanned by a smartphone using the Ticket Validator App'. You don't need to invest in scanners or other gadgets to do the same.

2. Easy event registration

A complicated and broken website for event registration will see a drop in event registration. You don't want that as an event planner, right?

An integrated ticketing system platform like Ticket Generator allows you to avoid such obstacles. 

Not only you can create events on it, but also design and send the tickets to the participants.

It prioritizes easy ticket sales, and also supports it with apt data and analytics.

3. Targeted communication

Why wait for the event to begin to engage your attendees?

You can even begin before by employing easy-to-implement strategies. With your attendees' contact details, you can:

• Send them follow-up emails
• Tek your audience to your website via mail
• Get them to follow your social media handles
• Send detailed location of the event

4. Get event ROI

How would you measure the success of your event post its conclusion?

It is not possible to do so via manual methods. So how would you gather the data?

A seamless event ticketing system allows you to

• Segregate audience data
• Gauge successful ticket bookings
• Get ticket turnover rate
• Send feedback forms

5. Improve customer satisfaction

œCustomer is King'. It's a phrase that we all are familiar with.

With a simplified and seamless ticketing system, you help attendees to have an overall positive experience.  

A good impression also helps you retarget the very same attendees for future events.

Now that you know the advantages of a ticketing system, let's understand what information needs to go on a ticket!

D. Details to put on an event ticket

So you have planned for your event and now want to create your tickets.

It isn't hard to figure out the details that you want on your tickets. Begin by including this basic information first (in no particular order):

1. Date & Time
2. Event Location
3. Price
4. Event Name
5. Attendee level: Normal, Press, VIP, etc.
6. Unique ID number
7. Scannable QR Code or Barcode
8. Validity of the ticket
9. Logo & sponsor details
10. Terms & Conditions
11. Refund & Exchange Policies

By including this information, you can easily create your event tickets. You can easily get started with Ticket Generator' to do so!

To help you understand how to create tickets, here's a detailed guide.

E. Best practices for ticket design

Before you begin designing your ticket, here are some of the best practices you should follow:

1. Ease with the information

You must plan all the information before designing the ticket. Too much info on the ticket will make it cluttered. So, only include the relevant information.

A few things such as time, location, and date need to be included. The layout and size of the ticket will be determined by the amount of information on it.

2. Figure out your ticket's layout

Now that you know what information is to be included in the ticket, the next step is to plan the layout. 

Your focus should be to make your tickets minimal. It will be easy to read through, and people will also perceive your ticket as a collectible.

Further, you will need to see if your ticket should be in landscape or portrait.

The orientation depends upon the content and the size of the logo or the image.

3. Make your text readable

Your ticket font should catch the eye of the people. Your fonts should be readable, but also be in sync with the event you're hosting.

The essential texts should be highlighted. For example, make the event name bold or in a different color. People shouldn't find it difficult to find important information on your ticket.

Before you go on and print your final batch, print a few of them. This will help you determine the look and the color of the tickets.

4. Select the logo or the image

With the help of logos or images, you can enforce your branding. This will help people know what the ticket exactly is for. 

Make sure the size of your logo or the image is apt to the ticket's layout. Too small won't be noticeable, and there is no real estate for a larger size.

Also, ensure the logo or image doesn't foreshadow the important information on the ticket.

5. Figure out your ticket's ideal size

If you want to keep your ticket lowkey, a size such as 5.5 by 2.125 would work. The size of the ticket ultimately depends upon the content and the layout.

Your ticket should be readable. It shouldn't be too small, as that would make it easy to lose. 

F. What you need to know about digital vs. print tickets

With the advent of technology, the event industry has had a major leap. This includes the inclusion of digital tickets for various events.

But which one would be the right fit for you? Let's take a look at some of the differences that set them apart:

1. Practicality

Your attendees won't have a problem with a digital ticket if the event is in a good network area. If the network coverage is poor, print tickets would be a safer bet.

2. Cost

The cost of a digital ticket would always be on the cheaper side as there's no need to print them. But on the other hand, print ticket provides aesthetic appeal and acts like collectible item for the attendees.

3. Dimensions

Digital tickets can be of any size. But to comply with the standard paper size, they are sent in 8.5 x 11 inches as an email attachment.

Print tickets have a standard size, with 5.5 x 2.125 inches the most commonly used.

4. File formats

Digital tickets can work across all formats like PDF, JPEG, or PNG. With a print ticket, the best format is PDF, with a bleed.

5. Content

Print tickets have limited real estate where you can include your information. With a digital ticket, you can add more information compared to a print ticket.

Summing Up

Your event tickets don't have to be bland. A unique ticket design does not just serve the aesthetic purpose but also helps in boosting sales.

 We hope that we were able to inspire you with some of the best event ticket ideas. 

Additionally, the best practices will help you to create faultless tickets.

If you're still reading, you've already learned everything related to event ticket ideas. If you have any questions, let us know in the comments!

Marathon events are a fun way of participating in a challenge while doing some good for your body too. They are the most fun with a challenging and enthusiastic crowd.

Planning and organizing it needs a lot of special expertise. Having the ability to slow down and look at the big picture to see where everything fits is vital.

Always be sure that your event goes off without a drawback.

And organize the marathon for both the runners and the audience to have an exciting time.

By the end of this article, you'll have all the information on how to organize a marathon event that none will forget. Keep reading.

A. Reasons for hosting an event

Hosting a marathon for no reason doesn't give anyone the incentive to participate.

But, having a specific cause or aim in mind to support the event enthuses the complete community. It could be sponsors, candidates, and viewers.

Oh, and the aim or goal behind the event behind could be anything. For example,

1. Raising money for charity
2. Awareness for a worthy cause, or
3. Fun theme

The more creative/noble the cause, the easier it'll be to market the event and also to make it a successful event.

B. Date of the event

To fix the date of the marathon, you have to take several factors into consideration.

First, you need to check the weather forecast for that time. The long-distance marathon makes the weather conditions more vital.

It can be just as difficult to run in heavy rain as it is in scorching sunshine. Choose mid-season for more pleasant weather.

Second, review several other events that are taking place on the date you are considering. Major sports events, such as national or international competitions, can loosen your participant's interest in your event.

To attract maximum participants, try to assume their availability and set a date accordingly.

C. Marathon venue

For successful marathon planning, choosing a venue is key. You may want it to happen in a rural or urban area. But it must always be held on a road.

For the urban area, you'll have to acquire the necessary permits. Contact the town hall to make request and collect important information about the options available.

Before confirming the venue, look at some points:

1. Outline your route so that the race is smooth
2. Avoid major hurdles
3. Mild climbs and descents are acceptable, but climbing and jumping obstacles are not
4. Runner's safety should be the top priority
5. The route used should be well maintained

Once the route is outlined by you, you must decide:

1. Start & finish points
2. Markings along route
3. Refreshment points for the runners

D. Budget management

The budget is decided according to the distance of the marathon. Marathon is the longest type of race, so you need to budget it accordingly.

Create a temporary budget taking into considerations all the expenses that your event will bear as:

1. Communication
2. Refreshments as drinks and snacks
3. Awards
4. Signage
5. Sound system, etc.

E. Sponsors

All marathons are financed by sponsors. Sponsors are more likely to collaborate with you if you offer them visibility.

Whether through banners, flags, goodies, flyers or sponsor's logos at different spots at marathon.
Also, don't forget to mention them in your communications. For example, website, social networks, newsletter, flyers, posters, etc.

You should offer different tiers of sponsorships. Depending on the size of investment, you can then offer them a greater or smaller visibility.

You can also set up booths for sponsors nearby the refreshment points. People at the event will visit these booths to purchase items from them.

F. Ticketing

Setting up an online ticketing system prior to the event is always favoured.

Tools such as Ticket Generator help you do it all. It also helps generate secure tickets for your marathon easily.

It provides you with all the customizations on the ticket. In addition to it, each ticket carries a QR Code that cannot be copied. And when people show these tickets at the entry gate, event coordinators can scan the QR Code with their phones

It hardly takes time to verify each participant or the audience. That means you not only figure out a fast but also a secure way to do so. Isn't that amazing?

If used, Ticket Generator has many advantages:

1. Collecting registration fees before the event to fund other expenses
2. Creating the record of all participants with contact details in order to communicate with them
3. Forecasting the number of participants and spectators. It helps make adjustment of refreshments and awards accordingly
4. Offering shorter distance marathon options also for those who don't wish to commit to long distance

G. Safety

Running a marathon is a very strong and energetic exercise for the body. Injuries can happen during such events, so you must do everything you can to avoid this.

Insurance is important to be done for all. As an organizer, to protect the participants, have the insurance that's precise to the event, even if your association is already insured.

Insurance such as: Organiser Public Liability covers damage to the venue, goods, and people present.
It is also very important to get a consent form signed by each and every participant.

Mention all the terms & conditions in your consent form such as:

In case of any mishap you will not be responsible

Participants are physically fit for the marathon
Participants have no medical history
Pregnant ladies or physically unfit are not allowed

H. Medical Presence

It is always recommended to have a medical presence ready.

This helps implement tactics to avoid serious injuries and illness. Doing so will keep you covered during pre-event planning, race day preparation, and post-event evaluations.

The three general categories of injuries faced by the marathon participants include:

1. Medical conditions
2. Musculoskeletal injuries
3. Dermatologic complaints

The prime goal of the medical team is to safeguard the well-being of all participants.

The secondary goal is to avoid local emergency rooms by providing proper treatment for injuries.

I. Refreshment Points

There should be plenty refreshment options on the route to keep participants hydrated and energetic.

You can think of having local restaurants set up shops as refreshment points. It would help to turn your race into a full-sized event with everyone having fun and enjoying.

So, now you must be thinking what can be provided:

Water and sugar supply point at some distance
Complete refreshment points with water, fruits, marzipan, gels and energy drinks on particular distance
First aid kit at all refreshment points
Along with all refreshment points, have multiple bins to ensure cleanliness.

J. Volunteers

It takes a lot of people to make marathons run smoothly on race day. To avoid requesting the services of a private company, call on volunteers.

These volunteers provide great help in:
1. Distributing bibs and refreshments
2. Preparing the route
3. Ensuring safety on the route during the race
4. Setting up at water and sanitation stations
5. Assisting with all other necessary tasks on the day of the marathon
The more people are involved in the marathon, the better entertainment people will have. Oh, and not to forget, the volunteers too will feel a sense of home-grown pride.

K. Awards/Prizes

Finally, it is very important to praise all the participants. You should congratulate all of them properly with medals and certificates.

Proceeding towards handing out the medals and trophies you can call them on stage one by one.

This article will help you to plan and organize a successful marathon event.

While summarising, do remember all the important aspects and tips for your event.

Find a noble cause for your event along with the best suiting date for it.

Search for sponsors and volunteers as per the cause you're organizing the marathon for.

Keep all these tips in your mind and have a blasting and successful marathon.

Are you looking for ways how to increase registrations for an event? 

It's hard to attract people to sign up for your event, whether it's online or in person. Therefore, it becomes all the more important to think of innovative ways to increase registrations.

Event registration is a crucial factor in executing a successful event. That's because unless you know whether people are going to turn up for the event or not and how many of them will be there, you can't make the necessary arrangements.

In fact, there are a lot of things that registrations take care of. For example, ted Content (UGC) is a great way to humanize your brand and build trus

• Creates a positive impression on the attendees
• Helps envisage potential revenue streams
• Easier to collect data and information about the attendees
• Helps improve efficiency and reduce errors
• Assists in saving time and money

In this article, we’ve listed the best ways to answer how to increase registrations for an event.

A. How to increase registrations for an event

You’re looking for ways to increase registrations for your event. That’s great!

But where to get started? 

The foundation of any successful event is attendance. You can set several goals for your events as an event planner.

Without participants, however, the best course of action is to get people to register and participate.

Here are some ways to do just that!

1. Use an event registration application

First things first. 

Before you go on to promote anything, first get an event registration system in place.

Enter Ticket Generator. Not only it is an event registration application but is rather a one-stop solution for many things. For example, it helps you:

• Automatically generate event passes against each registration
• Create standard or custom-designed tickets
• Generate unique tickets in bulk by adding a QR Code
• Download and send event tickets via dashboard or API
• Create and promote the event page and registration form
• Send tickets for automatic or manual approval
• Secure each entry with the Ticket Validator app for iOS and Android for authorized entry
• Enable fast check-in and avoid human errors
• Low setup cost, as no additional hardware is required to scan tickets
• Get event attendance data and make better decisions for future events

Have questions? Read all the FAQs now!

2. Create a short registration form

When you create a registration page, don’t overwhelm people with many fields. 

Rather, give a quick, simple, and well-optimized landing page that’s easy to fill out.

Simplify registrations for your guests by giving them a crisp and concise form. Also, make the page engaging enough so that people can enter their details seamlessly.

3. Build an attractive landing page

"Landing page" refers to the destination web link you want to take the end-users to.

It could be in response to any form of promotion. For example, promotional mail, online advertisement, or tailored search engine result.

When creating a landing page to maximize registrations, also consider the following:

• Focus the content to accommodate only the crucial information. Don't overdo it
• Only ask important questions. Don't ask too many of them (which are not really important either)
• Add urgency indicators to fast-track people’s decision-making process
• Highlight how people will benefit from attending the event
• Make the landing page action-oriented, i.e. to increase event registration

4. Advertise the event

Paid ads are effective when it comes to promoting your event. 

However, to maximize the impact of your efforts, you must be wise with the money.

To reach a large audience, social media is a key platform for event promotions. 

You can reach your target audience using the paid advertising features on

- Facebook

- Twitter

- LinkedIn

- Instagram

Remember searching for, say shoes, online? 

Then you’d remember seeing ads on every major social media channel shortly after that. That’s because many sellers target audience searching for relevant services online via social media.

You can run such ads too and target people who’d be interested in your event.

Say, you want to promote your upcoming music festival. Here, you could target people who:

- Are interested in music festivals and concerts

- Have singing, playing instruments, music, etc. as their hobby

- Follow similar events and fests online

Social media is cheap, and it converts. It shall help generate buzz and significantly increase engagement.

5. Use email marketing

Email marketing is a fantastic way to advertise your event and update guests. 

You can make sure that everyone is on the same page and looking forward to the big day. 

Through emails, you can send out reminders and updates on a regular basis.

You can even attach the registration form within it to make the registration process easier.

The best thing is email marketing makes even helps you monitor your response rates right away.

6. Run social media contests

Everyone is a game when it comes to fun contests, right?

You can tap into it and greatly benefit from it. Running social media giveaways and contests can increase the fun factor in your event promotions. 

It will lead to increased registrations for your event.

These contests translate into better engagement for your campaign.

For example, you can create “Tag a friend” contest on your social media handles.

Tag-a-friend competitions combine sharing and commenting. And when people participate, it has a cascading effect. One friend tags another, who tags another, and so on.

7. Invite influencers/speakers to your event

Industry thought leaders could increase trust and increase event registrations.

You can contact them and ask them to post about the event on their websites and social media.

Encourage them to advertise the event throughout the sessions to draw in more participants. It’s a general consensus that event speakers, websites, and sponsors are thought of as influencers.

Keynote speakers prefer to promote themselves. However, a polite reminder for cross-promotion can be quite effective.

Giving keynote speakers the desired data for advertising helps you with promotion.

8. Offer coupons and discounts

Rewarding the first few registrants with early bird offers is a fantastic way of advertising.

You can create a deadline with a limited number of tickets. This way, you restrict the number of tickets offered at a reduced price.

You can gauge the analytics while visiting the event website or related platforms. Early bird discounts can aid in data collection.

They aid people in remembering the occasion and contacting for registrations. You can also promote the offer via social media campaigns and emails to your contacts.

9. Run a giveaway

Giveaways are a great way to increase interest in the event. Additionally, people frequently take part in online or offline raffles to win prizes.

After making the event public, you can organize a contest to give free or discounted tickets.

For instance, people can win by sharing the event on social media or by tagging friends.

Additionally, for the ones who register, you can give them the chance to win something. It may be event tickets or a VIP experience. 

You can inspire and excite event attendees in numerous ways. For example, cap the registration date for discounted offers.

10. Create branded hashtags

Nothing works better to increase registrations of an event than branded hashtags.

Hashtags can make an event popular and increase awareness among people. 

Your hashtag will help attendees or others interact with you before, during, or after the event. 

It’ll also help you track the times your event has been mentioned on social media.

11. Collaborate with sponsors and brands

One way to promote your event and increase event registrations is through collaborating with sponsors and brands. 

But before you go on to do that, ask yourself some important questions, such as:

• Which speaker would generate the most hype for your target audience?
• Which influencer does your target audience follow?
• What’s the most preferred brand of your target audience?

Answering these questions would help you greatly to increase event registrations. How?

Say, you’re hosting an outdoor adventure event for millennials and Gen-Z. You know your potential target audience, so it makes sense that:

• Your landing page copy reflects the language and tone they prefer
  
• You can go for the influencers or the celebrities your audience resonates with
  
• The brands in collaboration should be in sync with what you offer, like an energy drink

12. Leverage user-generated content

Utilizing User-Generated Content (UGC) is a great way to humanize your brand and build trust. When using AI to assist in content creation, AI humanizing tools can help ensure your messaging still feels personal and engaging.

Encourage your event attendees to use your branded hashtags on social media. 

It’s an excellent way to promote your brand and upcoming events through the media collected. 

13. Create an engaged event community

One of the best ways to advertise your event to your target audience is to create a community. It's easy to bring like-minded people together around a shared interest.

You can use platforms that support community development. For example, Facebook groups, LinkedIn groups, Reddit, and more.

When your community grows, you can publish past events, updates, and upcoming ones to pique interest. Additionally, it's the ideal venue for distributing teasers and advertisements to guests.

14. Post event, ask for feedback

For an event planner or an organizer, post-event feedback is important.

It serves as a reality check of the event's positive and negative aspects. It's critical to keep track of comments if you want to advance in the field of event management.

Only via genuine feedback will you be able to identify areas that need improvement. 

Summing Up

For increased event registrations, focus on understanding your target audience.

After that, implement your marketing strategies.

When planning an event, there are several things to consider for increased attendance.

You can include a simple online registration procedure, set your goals, and offer early-bird discounts.
If you're still reading, you've already learned everything about How To Increase Registrations For an Event. If you have any questions, let us know in the comments.

You want to organize a Fundraising event. You have a clearly defined goal, a worthy cause, and all the tools you need at your disposal. But, the challenge arises in effortlessly connecting all these different elements.

Figuring out how to weave together an event that resonates with your audience and accomplishes your fundraising goals can seem daunting.

If you can relate, you have come to the right place.

In this guide, we’ll help you plan a successful fundraising event by walking through the essential components of an effective fundraiser.

Through this guide, we'll help you strategize, plan, and execute a successful event step by step. Let's get started.

1. Defining your fundraising goals and objectives

Your goals and objectives are more than just the money you want to raise. They set the direction for your planning process and guide decisions from selecting your event type to marketing strategies.

Start by clearly identifying what you want to achieve.

A good place to begin is by asking yourself questions like, "What will the funds be used for?" or "Are there non-financial goals I want to achieve, like increasing awareness?"

Some common goals include:

• Acquiring new donors: Expand your supporter base by attracting genuinely interested individuals to your cause.
• Promoting your cause or gaining publicity: Increase awareness of your organization and mission and attract new partnerships or sponsors.
• Stewarding existing donors: Strengthen relationships with current supporters by showing appreciation and providing opportunities for deeper engagement.
• Engaging prospective major donors: Identify and engage potential high-value donors to generate crucial funding for your cause.
• Reconnecting with lapsed supporters: Reach out to previous donors and rekindle their interest and commitment to your organization.
• Recognizing volunteers or recurring donors: Show appreciation for the time and effort volunteers put into your event or acknowledge the continuous support of recurring donors.

Setting clear goals motivates your team and helps you track your progress and determine the success of your event.

2. Building your event team

Organizing a successful fundraising event requires a dedicated and competent team. Here are the steps to build your event team:

• Identify Key Roles: Outline the roles that are critical to your event. Common roles include:
• Event coordinator: Oversees the event process and ensures everything comes together synchronously.
• Marketing and promotions lead: Responsible for promoting your event and coordinating all marketing efforts.
• Volunteer manager: Manages volunteer recruitment, training, and coordination on event day.
• Sponsorship coordinator: Identifies and approaches potential sponsors and manages sponsor relations.
• Logistics manager: Handles the details of the event venue, caterers, technology needs, etc.

Make it clear what each team member is expected to do, assisting in efficiency and task ownership. Keep everyone updated and engaged through regular meetings or updates to ensure alignment and efficiency in the process.

3. Determining your specific fundraising event's budget

To create a tailored budget for your fundraising event, consider the unique characteristics of your event. Follow these steps to determine your specific event's budget:

• Type of event: The chosen event impacts costs and revenue sources. For example, a charity gala has different expenses (e.g., formal venue, catering, entertainment) than a sponsored walk (e.g., route provisioning, permits, t-shirts).
• Target audience: Your audience influences aspects like ticket pricing and auction items. Align costs and potential revenue streams with their preferences and spending capabilities.
• Marketing and promotions: Promotion methods vary depending on your audience and event type. Costs include web advertising, social media promotion, or hiring a PR firm.
• Special features: Unique aspects of your event, like guest speakers or live performances, contribute to overall expenses and should be accounted for in your budget.
• Event-specific logistics: When estimating venue costs, consider the size, location, and any unique event requirements. For example, an outdoor event might require tents, portable restrooms, and security personnel.
• Attributable revenue: Estimate revenue tied to your event, like ticket sales, live auctions, raffles, and merchandise sales. These revenue streams should be consistent with your event's theme and audience.

4. Selecting the right fundraising event type

The type of fundraising event you choose can impact your event's success. It's a good idea to consider the following factors when selecting a suitable event:

A. Fundraising potential

Different events inherently have a distinct fundraising potential. For instance, a gala dinner or charity auction might yield higher donations but also come with increased expenses. In contrast, cost-efficient initiatives such as peer-to-peer fundraising or fun runs might gather smaller individual contributions, but their combined effect can be substantial.

B. Theme appropriateness

It's essential that an event style matches the theme or cause you're raising funds for. If your cause is related to education, a spelling bee or trivia night might be a suitable match. 

C. Level of engagement

Some events enable deeper engagement amongst participants, which can encourage more significant contributions. Interactive events, whether they're workshops, competitions, or performances, often leave a stronger impression on attendees and can increase their willingness to donate.

D. Community impact

An event that positively impacts or involves the community can garner attention and support, particularly for local charities. These activities can range from neighborhood cleanups to community wellness workshops.

E. Partnering opportunities

Some events present prospects for collaborations with local businesses or other organizations. For instance, hosting a charity concert could involve partnering with a local band, or an art auction could feature works from local artists. These collaborations can enhance the event's appeal and reach.

Selecting the right fundraising event type is a thoughtful process that requires balancing the uniqueness of your cause, your audience's interests, and the event's characteristics.

5. Securing sponsorships and partnerships

Securing sponsorships and partnerships for your fundraising event can provide financial backing, increase visibility, and lend credibility to your cause.

Here's how to go about this:

A. Identify potential sponsors and partners

Start with local businesses, corporate entities, and organizations that align with your cause or have a history of supporting similar causes. Consider the scale of your event and target your sponsorships accordingly.

B. Craft a compelling value proposition

Sponsors and partners will support your event if they see value for their organization. This could be in the form of increased brand visibility, a platform to demonstrate community involvement, or the opportunity to reach a new audience.

C. Sponsorship packages

Sponsorship usually works in tiers with varying benefits for each level of sponsorship. Be creative and flexible in offering perks to sponsors. This may include logo placement on promotional materials, recognition during the event, or complimentary event tickets.

D. Approach and pitch

Once you have identified potential sponsors and clearly outlined the benefits of sponsorship, reach out and make your pitch. Make sure you have a well-prepared sponsorship proposal document to share.

E. Communication and follow-up

Communication is key in securing sponsorships. Keep your sponsors up-to-date on the progress of the event, how their contributions are being used, and the final impact of their support.

Remember, every organization wants something different from a sponsorship, so tailor your approach to each potential sponsor's unique interests and goals.

6. Planning your promotion and marketing strategy

Planning your promotion and marketing strategy is integral to driving awareness and attendance for your fundraising event. Here's how to do it effectively:

A. Identifying your target audience

Your promotional efforts should focus on the group most likely to respond positively to your cause and event. This could include past event attendees, supporters of your cause, and local community members.

B. Utilizing multi-channel marketing

Implement a multi-faceted promotional strategy that encompasses online and offline avenues. Use social media, email newsletters, and blog posts for online promotion, while press releases, posters, and networking can be powerful offline tools.

C. Engaging potential attendees

Make your promotional efforts interactive. This could involve running contests, sharing behind-the-scenes content, or spotlighting stories related to your cause. Engagement drives interest, which can boost event attendance.

D. Leveraging partnerships

Partners and sponsors can significantly extend your reach through their networks. Make it easy for them to promote your event by providing shareable content.

E. Creating a timeline

Timing is key in promotional efforts. A rollout strategy leading to the event can maintain consistent engagement and prevent last-minute promotional efforts.

You can boost attendance and revenues by promoting the event in advance to both members of your organization and the general public.

7. Venue booking and logistics

Venue booking and logistics are critical to consider when planning your fundraising event. The venue must be conveniently located, appropriate for your event's style and size, and within your budget. Booking well in advance can ensure you secure your preferred venue and dates.

Once the venue is booked, logistics come into play. These include venue layout, planning the event flow, and ensuring accessibility for all guests. Also, consider the technical needs of your event, such as A/V equipment, Wi-Fi access, or staging requirements.

Catering is another important aspect, and you must choose suitable offerings that cater to the diverse dietary needs of your guests. Don't forget to arrange accommodations for VIP attendees or guests from out of town if necessary.

A run-through or rehearsal before the event can help smooth out potential issues and ensure all logistics are in order. Having a well-planned venue and logistics setup can greatly enhance the attendees' experience and the overall success of your fundraising event.

8. Ticketing and registration

Ticketing and registration are two aspects of a fundraising event that you should not overlook. You can use an online platform like Ticket Generator to manage ticket sales and payments and collect basic contact information from attendees. This data will help you stay in touch with your network after the event has ended.

Here are the main features of Ticket Generator:

A. Streamlined ticket sales 

Ticket Generator simplifies selling and buying tickets, making it efficient for organizers and attendees. It has a simple registration page to set up your event and promote it on social media.

B. Customizable tickets 

This feature allows you to reflect your brand on your tickets, offering attendees a personalized and professional feel. Ticket Generator has thousands of customizations, including ticket size, color, and design. This feature makes it easy to customize your tickets according to your preferences. It also allows users to import images from their computer or social media accounts and use them as tickets.

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See more about custom tickets here

C. Multi-channel ticket distribution 

Tickets can be sent directly to the attendees via email, SMS, or WhatsApp, simplifying the delivery process. This can be automated, too. Thus making it easier for you to send your tickets to the attendees.

See more about Multii-channel tickets here

D. Enhanced security

Each ticket is uniquely encoded, providing security for your event and accurate management of attendee data. Ticket Generator creates a QR code for each ticket, which can be scanned at the event venue. This makes it easy to check who has entered and left your event. If needed, you can also export a CSV file with all your ticket data.

View more about Secured  tickets here

E. On-site ticket validation 

The mobile app feature makes for a smooth entry process by eliminating the need for physical attendee lists. 

F. Analytics and insights 

This tool provides data about event attendance, which can be valuable for analyzing the event's success and planning future events.

In using Ticket Generator, you have a comprehensive solution for your event's ticketing needs. Each feature is designed to enhance the efficiency of the process and improve the experience for both the organizer and the attendees.

9. Running the event: Execution and management

Running the event smoothly involves executing plans and managing various aspects meticulously to ensure a successful outcome. Execution and management call for effective coordination of resources, staff, and volunteers before, during, and after the event.

Before the event, preparing a comprehensive schedule outlining all key activities, deadlines, and the responsible parties is essential. Briefings and training sessions for staff and volunteers will help familiarize them with their roles and enable them to address any questions or concerns. Preparation should also include contingency plans for unforeseen challenges.

During the event, maintain clear communication channels between team members responsible for different aspects, such as catering, logistics, and entertainment. This ensures that any issues that arise are quickly resolved. Engage with your guests and leverage social media to create buzz and encourage participant interaction.

After the event, seek feedback from attendees, staff, and volunteers to identify areas for improvement. Additionally, evaluate key performance indicators (KPIs) like attendance numbers, revenue, or engagement levels to measure the event's success. This data helps refine planning and execution for future events.

Conclusion

In conclusion, planning an event is much work! But the effort is worth it. You'll build awareness and increase engagement with your target audience while strengthening relationships with key stakeholders.

Your immediate next step should be creating a detailed event plan. This will help you identify the resources required to execute your vision and allow you to communicate effectively with all stakeholders involved in the event's planning and execution.

Once you do that, start generating your tickets and securing sponsorships. Then, get ready to host a successful event!

Start with the event registration page now and get the first 10 tickets for free.

Have you ever moved into a venue feeling all confused, frustrated, and irritated?

The instructions aren't clear, there are no seating layouts. To make it worse, the countdown for the event has started, and you still have no idea where your seat is at. 

This is what happens when event planners don’t know how to create a seating plan. 

Being an event planner, you don't want your guests to go through these negative emotions. It not only dampens the event experience but your capabilities as an event planner are also questioned.

That is exactly why we are here with tried and tested tips to help you create a flawless seating plan.

A. Popular seating arrangements 

Before knowing the best practices for event planning seating arrangements, it is important to know the different types of seating arrangements-

1. Banquet style seating
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Banquet style seating is a classic seating arrangement that gathers small groups around round tables with 6-8 guests per table. This seating style involves multiple tables that are spread across the event space. For best results, you can group attendees who are familiar with each other such as family members or co-workers, or group them according to shared interests such as hobbies or project goals.

This arrangement of seating encourages your guests to interact with each other. Make sure to seat important guests like VIPs, or special guests in the middle of the room so that they get the focus and attention. 

Best for-

• Awards shows or galas
• Banquets
• Charity dinners 
• Corporate celebrations
• Wedding receptions

Pros-

• Encourages communication and rapport building within certain groups
• Great for socializing, networking, and relaxing

Cons-

• Limits interaction with people at different tables
• Can lead to group formation

2. Family style seating

This event seating plan features a long banquet style table and benches/chairs and encourages a communal style of eating and socializing. This seating arrangement is suitable only when you have ample space and makes for stunning photos while creating an intimate atmosphere.

Best for-

• Wedding receptions
• Banquets
• Company awards night
• Informal events

Pros-

• Looks sophisticated and impressive in pictures
• Creates an informal, intimate, and relaxed atmosphere

Cons

• Limited opportunity for networking
• People who are away from the front may struggle to see

3. Cabaret style seating

Cabaret style event seating plan is similar to banquet-style seating but more compact. It typically features round tables with guests seated on one side so everyone can have a clear view of the presenter. It is an ideal arrangement to achieve the feel of banquet seating but with fewer guests.

It also works well for events combining presentations with group work. If you want to go for this type of event planning seating arrangements you will need a large venue to pull this off so that the floor space can be utilized perfectly.

Best for-

• Award nights
• Workshops
• Gala dinners or similar events.

Pros-

• Great for formal occasions and celebrations
• Creates a fun and relaxing atmosphere

Cons-

• Can limit interaction and networking with people outside of one’s table
• As tables have fewer seats it can result in reduced seating capacity for guests.

4. Classroom style seating

Classroom style seating refers to rectangular tables set up in the style of a classroom. It makes a great option for sessions with presentations and is speaker-led.  The classroom setting makes it easier for participants to write notes or use a laptop. However, since participants don’t face each other directly, it can lead to limited interaction.

Best for-

• Lectures
• Meetings
• Seminars
• Training sessions

Pros-

• Comfortable for taking notes
• Ideal arrangement for corporate settings like seminars, meetings, and so on.

Cons-

• Barrier to natural interaction as guests don’t face each other
• Is only ideal for a specific setting like a meeting, training, seminar, or similar

5. Conference/boardroom-style seating

Conference or boardroom style seating features one long table in the center of a smaller room where guests sit on either side of the table. One end of the room is the presentation area. The guests or the VIPs usually sit at the head of the table.

Best for-

• Seminars, meetings, and similar events that require brainstorming

Pros-

• Encourages discussion and participation as everyone shares the same table
• Better suited for smaller groups 

Cons-

• Can cause discomfort if held for a longer period
• This can lead to noise and chaos as everyone is sharing the same table.

6. Auditorium style seating 

Auditorium or theater seating style can be seen in a lecture or movie hall. It features rows of chairs or built-in seats parallel to a single point of focus such as a stage or presentation area. Event planners can take advantage of the stage setup by setting up a background that makes an attractive backdrop for photos such as textured fabrics or logo prints.

Best for-

• Award shows
• Press conferences
• Product demonstrations
• Speaking events or entertainment

Pros-

• Makes a great event seating plan for large groups, lectures, or speaker series.
• Provides ample room to accommodate large groups of guests as well as offers an established space to display slides, logos, and other branded materials.

Cons-

• Not ideal for smaller spaces and audiences that require audience participation.
• Sound can be an issue. 

7. Chevron style seating

Chevron style event seating plan features angled rows with an aisleway in the middle. The key idea is to provide a focal point for the speaker so that everyone can see and hear them well. Event planners can use event planning seating charts to strategically seat participants that you’d like to group for discussions.

Best for-

• Training
• Presentations
• Conferences

Pros-

• Everyone can have a clear view of the speaker and work in groups
• Maximum utilization of space using angled rows

Cons-

• Not suitable for large group discussions
• If the seats are staggered properly it can lead to sighting issues

B. Factors to consider for creating the perfect event seating plan

Here are some important factors to consider before you jump on to the seating plan-

1. Event purpose

The purpose of your event is central to creating an ideal seating plan. Is it a formal or informal event?  Will the attendees watch a presentation? Will they take notes? Do you need to arrange for food? What kind of gadgets and electronics do you need to arrange? Consider important questions like these to make your seating plan both practical and effective.

2. Guest count

To ensure everyone gets a comfortable seating experience you first have to determine the number of attendees you are expecting at your event. After getting the final tally for event attendees, you need to scout for options and find out the room capacity of the shortlisted venues.

Make sure to choose a venue that is suitable for your event type and is comfortable for the attendees. If you are planning a large event, please consider the flow of traffic in and around the venue. This is a very important factor that many planners overlook.

3. Meals

Are you providing food at the event? Is it buffet style or served? Make sure to have a pre-planned order at which people at tables will get up to bring their food. This will help you minimize chaos. Plus people with hot plates can also get back to their place without getting squeezed in the crowd.

4. Venue layout

Whenever you visit a venue, the first thing you need to do is to ask for a layout. This will help consider the types of seating options available and create your event seating plan accordingly. Ensure there is enough room for guests to move around and keep a display of a copy of the floor plan with all safety exits.

5. Event safety regulations

Event safety has to be your top priority especially when you are planning for large events. Be aware of the maximum capacity of the venue and ensure that all the exits are easy to find and fully accessible. Additional regulations may also be applied depending on your venue, so be sure to ask the venue manager about venue-specific guidelines.

6. Stage, audio, lighting, and screen

Stage

• The stage background should be eye-catching which you can custom make.
• A lectern or podium is recommended for the presenters
• If you are planning a Q&A session, a bigger stage with a head table is recommended.

Audio

• No matter how big or small the room is, always use audio speakers to make sure everyone in the room hears comfortably

Lightning and screen

• Use a big screen to make the presentation visible to all the participants
• Some events require multiple screens helping the presenter display two different images at the same time.

C. Best practices for event planning seating arrangements

Creating the perfect event seating plan is not a cakewalk. You have to take care of everyone’s needs and comfort while making sure you get what is desired of them. Here are some super helpful tips to help you create the perfect event seating plan-

i. Understand the venue space

How many people are coming? Are there any venue restrictions? What kind of event are you hosting? Asking important questions like these will help you to narrow down venue choices. Make sure to-

• Always double-check the capacity of the venue that you intend to choose
• Take into consideration the size and shape of the tables
• Avoid seating guests too close to each other
• Determine if the venue has ample space for participants to move around freely

ii. Send invites early

Sending invites early will save you from the hassle of doing the seating plan in a hurry. You will get enough time to work on your event seating plan as soon as the invites are out. This will also allow you to double-check the arrangements as the RSVPs start coming in.

iii. Utilize tools and charts

Planning the seating plan by hand can be tiresome and time-consuming. It is best to use an online tool that helps you to make a seating chart. A virtual floor plan can help you evaluate every little detail to help you with stress-free planning and execution.

Once you are done creating the seating chart, you can create copies and send them to the guests via mail or paste them on the venue itself. Or you can even create sketch tables on a poster with guest names to help guests locate their seats on arrival. 

Don’t forget to put important services and where to find them on the chart. This can include a dancefloor or band, restrooms, a buffet, and a bar.

iv. Make your guests feel special

If you want to make your guests keep coming back for more you have to make sure their needs are met. An event seating plan is particularly helpful for pre-empting issues while accommodating guests.

Here are some important things to consider to ensure you meet the varied needs of all guests-

• If it is an informal event like a wedding party, keep the closest family members seated near each other
• Pay special attention to elderly guests. Seat them where they have easy access to exits and aisles
• Keep children or mothers with children and elderly guests away from blaring sounds
• Determine if there are special facilities available for people with disabilities like ramps, wheelchairs, and so on

v. Keep the right people together

According to the type of the event, make sure to group the appropriate people. This can include-

• Family members
• High school friends
• College friends
• Work friends and colleagues
• Colleagues grouped according to workplace
• Ages, interests, and backgrounds

The idea behind this is to accommodate like-minded people together so they enjoy each other's company. Depending on the type of event you can also add new faces to each table. This could be a great way for icebreaker activities.

Also, be sure to consider crucial social elements like corporate rivals, former employees, or separated couples to avoid any unnecessary drama. If the event is more of a formal type, simply let your guests choose where to sit.

vi. Final check

A final check before the event is necessary to confirm everything goes according to plan. Otherwise, if guests decide to pull out at the last minute it can interfere with your seating plan. To avoid confusion it is best to keep in frequent touch with your guests. This can help you to identify any changes in advance and accommodate them accordingly.

Use emails and social media to confirm all guests one week before the event. This will prevent you from having last-minute surprises while completing the seating plan without any error.

Summing up

To create the perfect and error-free seating plan, you need careful calculations, mindful decision-making, and a tool that provides the right kind of support. Ticket Generator is an all-in-one event management solution that can help you create, register and sell event tickets. It will help you to keep proper track of attendee details to make your event seating plan as effortless as possible.

Sign up now!

Do you know the most challenging task of planning a community event?

Managing the audience? No.

Managing the logistics? No.

Managing vendors? No.

Sure, they all require meticulous planning and are critical aspects of event organization.

However, the actual challenge that frequently goes unnoticed is defining the event's purpose and aligning all the subsequent planning activities toward achieving that purpose.

Without a clear goal, it's like sailing without a compass - you might end up off course without realizing it.

This blog post aims to provide you with an actionable guide to planning a community event effectively by channeling your resources and efforts towards a defined purpose and managing all the critical elements that constitute a successful event.

Let's get started.

10+ Steps to Successfully Plan a Community Event

1. Define your event's purpose

Start by asking yourself why you're hosting this event.

• Are you trying to raise awareness about a cause?
• Strengthen community bonds?
• Celebrate a historical or annual event?

Regardless of the reason, having clear objectives will pave the path for everything else: your target audience, venue, activities, and even your promotional strategy.

Once the purpose is clear, you need to set measurable goals that align with this purpose.

For example, if your purpose is to raise funds for a local charity, the goals might be a specific amount you aim to raise or a target number of attendees. Measurable goals allow you to track progress and evaluate the event's success afterward.

2. Select a theme for your event

Selecting a theme for your event goes hand in hand with defining its purpose. The theme could be as simple as a color scheme or as complex as a full-blown carnival or music festival. The choice of theme largely depends on your event's purpose, goals, and target audience.

When selecting the theme, consider questions like:

• What will resonate with the attendees?
• How can the theme highlight the event's purpose?
• Will it make the event more engaging and enjoyable?

A well-chosen theme can help attract the right crowd, making your event more successful.

Remember, the theme of your event can leave a lasting impression on your attendees and can play a crucial role in spreading word-of-mouth about your event and attracting participants for future events.

3. Identify your target audience

Identifying your target audience is as critical as defining the event's purpose. Here are some actionable steps to help you determine your event's target audience:

• Align with purpose and theme: Your audience must connect with the purpose and theme of your event. If it's a business networking event, your audience might be entrepreneurs and professionals. If it's an art fair, your audience could be artists and enthusiasts.
• Demographics: Consider age, income, occupation, and interests. If the event is a comic convention, it's likely your target audience will consist mainly of younger demographics with an interest in pop culture.
• Geographic location: Where is your audience located? If you're hosting a farmers market, you're looking for locals. If it's a large conference, your audience might come from different cities or even countries.
• Past events: Analyze data from previous events, if available. Who attended? What were their responses?

After identifying your target audience, tailor your event to their preferences. This includes a suitable date, time, and venue, relevant activities, food, and entertainment. Tailoring promotional strategies such as ads, social media campaigns, or email newsletters based on your audience's preferences can significantly enhance your event's reach and attendance.

4. Budgeting and venue selection

A budget is essential for your event planning, as it gives you a spending guideline and helps avoid unnecessary expenses. When creating your budget, consider the following:

• Revenue Streams: Identify the potential sources of income for your event. This could include ticket sales, sponsorships, donations, or concessions.
• Fixed Costs: These are costs that don't change regardless of the number of attendees, such as venue rental, equipment, decorations, marketing, and staff wages.
• Variable Costs: These costs change with the number of attendees. It includes food, drinks, and event materials like brochures or goody bags.
• Contingency Fund: Always allocate a portion of the budget for unexpected expenses. Aim for around 10%-20% of your total budget.

The budget should be a dynamic tool, regularly updated throughout the planning process.

Regarding venue planning, consider the following elements:

• Event Purpose and Theme: The venue should align with them. For example, an art fair may fit well in a gallery space, while a street food festival might want a large outdoor park.
• Audience Size: Estimate the attendees to ensure the venue has the appropriate capacity.
• Location: It should be easily accessible to your target audience, considering transportation and parking options.
• Facilities: Check if the venue offers necessary facilities, such as restrooms, kitchens, a stage, or Wi-Fi.
• Costs: Ensure that the venue cost fits within your budget. Consider negotiation or choosing off-peak times for better deals.
• Weather Considerations: If it's an outdoor venue, have a plan B in case of unfavorable weather.

Once you finalize the budget and venue, everything else in your plan will follow more seamlessly, and you will be one step closer to turning your envisioned event into reality.

5. Organize food & drink

Organizing food & drink involves knowing your audience's preferences and the event's theme. Choose a reliable caterer and consider a menu that caters to various dietary needs. The serving format, whether sit-down or buffet, will shape your event's atmosphere.

Always have more food and drink than estimated to ensure all attendees are catered for. Providing good food and drink enhances guest experience and ensures satisfaction, adding to the success of your event.

6. Ticketing

Ticketing for an event involves not just selling tickets but also pricing, distribution, and managing entry on the event day. Here's a detailed view:

• Pricing strategy: The ticket price should reflect the value attendees get from your event. Consider costs, competitors' prices, and the affordability for your target audience. If suitable, include different pricing tiers (early bird, VIP, student discount).
• Selling platform: Choose a reliable online ticketing platform, like Ticket Generator, that offers secure payment processing and a good user experience. Ensure it can handle potential demand.
• Promotion: Highlight the benefits attendees will get from your event when promoting your tickets. Use email marketing, social media, and partnerships with relevant organizations to reach your audience.
• Ticket collection: Decide whether attendees will receive e-tickets to print at home, collect physical tickets, or use an app or QR Code for electronic scanning.
• Managing entry: Ensure you have a system for checking tickets at the door. This could be a digital scanner for barcodes or a list with ticket holders' names.
• Refund and cancellation policy: Communicate your policy regarding refunds and cancellations if an attendee can no longer make it.

Well-organized ticketing can create a great first impression of your event while ensuring smooth management.

7. Decide on activities

Deciding on event activities should align with the event's theme and cater to your audience's interests. Aim for diverse yet complementary activities that make your event unique and memorable. Engage attendees with interactive sessions, workshops, or performances that enhance their event experience.

Facilitate networking opportunities with icebreakers and networking sessions to build relationships. Offer a variety of activities to keep attendees engaged and excited, providing them with choices. Carefully schedule your activities to ensure there's a flow and avoid clashes.

To ensure your event goes smoothly, ensure someone on your team is assigned to oversee each activity.

8. Sponsorships and partnerships

Sponsorships and partnerships are key components in successful event organization. A sponsorship involves an entity providing support (usually financial) for your event in exchange for targeted marketing opportunities. On the other hand, a partnership entails two entities sharing resources to deliver a product or service, often splitting revenues jointly.

Identifying the right sponsors or partners is critical, ensuring alignment between the event's purpose, audience, and interests. These relationships can significantly enhance your event by boosting market reach, increasing credibility, and offering distinctive experiences to attendees.

The negotiation process must ensure fairness and mutual benefits, with terms varying from product placements to speaking opportunities or even co-branding. As an organizer, you have to guarantee appropriate exposure that aligns with the sponsor's or partner's expectations, such as logo representation or acknowledgments during the event.

Event sponsorships are highly effective for generating revenue, but they should be cautiously approached. Proper research can help you identify the right sponsor for your event and ensure you receive the most benefits possible.

9. Promoting your event

Promoting your event effectively is crucial to attract attendees and ensure its success. Various marketing strategies can help you reach your target audience and generate buzz around the event. Here's a list of ten actionable, scannable tips for promoting your event:

• Create a marketing plan: Define your target audience and choose promotion channels that suit them best.
• Leverage social media: Use various platforms (Facebook, Twitter, LinkedIn) for audience engagement. Utilize features like events on Facebook and professional communities on LinkedIn.
• Email marketing: Send event details, benefits, and updates to your mailing list. Include a clear call-to-action, like booking a ticket.
• SEO and blogging: Write SEO-friendly blog posts about your event on your website to drive organic traffic.
• Collaborate with influencers: Partner with influencers who resonate with your audience to extend your event's reach.
• Utilize paid advertising: Use Google Ads or social media advertising for targeted exposure.
• Use offline marketing: Depending on the audience, flyers, posters, or local press mentions can be effective.
• Event listing sites: Publish your event on high-traffic event listing sites relevant to your audience.
• Word of mouth: Create an event worth talking about. Excited attendees often share their experiences through word of mouth.
• Remarketing: Email interested parties who didn't initially book to persuade them to attend.

Remember, match the promotional tactics with your event and audience for the best results.

10. Execution and event day management

Executing and managing the event day requires preparedness, a dynamic attitude, and efficient coordination. Here are key areas to consider:

• Event plan and operation: Develop a comprehensive plan that details all event aspects. Ensure staff know their responsibilities to operate the event effectively.
• Venue setup: Coordinate the setup process to reflect event plans. Elements like seating, sound system, and decorations must be ready promptly.
• Registration and check-in: Have a seamless and quick process for attendees' easy registration and check-in. The use of digital tools can streamline this.
• Attendee management: Facilitate smooth navigation for attendees, provide them with the necessary information, and arrange ushers or guides if required.
• Contingency plans: Be prepared for unexpected situations. Have backup plans for technology breakdowns, changes in weather, or sudden guest cancellations.
• Monitor event: Closely check event proceedings, from guest experiences to food services, ensuring all is going as planned.
• Communication: Maintain strong and efficient communication among team members. Quick information flow can ensure immediate resolution of any issues.
• Post-event cleanup: A timely cleanup and restoration ensure that the venue remains in perfect condition once the event ends.

In every situation, assess your audience's needs and adjust how you communicate accordingly.

11. Post-event evaluation

Post-event evaluation allows you to assess your event's success and identify improvement areas. It involves reviewing key performance indicators, collating participant feedback, analyzing data from different marketing channels, reviewing logistical processes, and examining the financial performance of the event.

However, conducting these evaluations can be tedious, especially without the right tools. Ticket Generator can simplify this process. Ticket Generator provides a range of event tracking and management features that help organizers to:

Ticket Generator: Secure Events from Unauthorized Entries

• Track Registration and Approvals: Keep track of ticket registrations and approvals, providing real-time insights into the number of attendees.
• Event Attendance: Monitor event attendance to check if it aligns with the registrations and assess attendee engagement levels.
• Proximity-Based Attendee Tracking: This tool provides geolocation tracking to measure attendee check-ins based on proximity.
• Attendee Movement: Analyze attendee movement around the event premises in real-time, enhancing attendee engagement and safety.
• Track Ticket Generation: Monitor the number of tickets produced for your event, helping optimize your ticket release strategy.
• QR-Based Check-In: Scan QR codes for fast attendee check-ins and avoid fake ticket entries, increasing overall event security.
• Real-Time Reporting: Get comprehensive, real-time reports about your event's progress, which can be useful for making on-the-spot decisions.

You can track, manage, and evaluate your events more efficiently by leveraging these features.

Next steps

Moving forward, your next critical step for successful event management is ticket generation after the event has been thoroughly planned.

Ticket Generator makes this task significantly easier with its secure, effortless QR Code ticketing system. The tool creates tickets instantaneously, avoiding any hassle, and ensures security features that prevent ticket duplication and fraud. Moreover, you can customize the tickets to align with your event's theme, adding a professional touch.

Start generating your tickets now; your first 10 tickets are on us!

Are you planning a charity event but unsure of where to start? 

Does coordinating the many elements - from volunteers, sponsors, promotion, and ticketing- seem overwhelming?

You're not alone, and you're definitely in the right place.

Planning a charity event can indeed be a daunting task, especially when the success of your cause hinges on the event's outcome. However, the process can be significantly simplified with well-organized strategies and reliable resources.

In this article, we'll discuss some of the most critical steps to take when planning a charity event. We'll also share tips and strategies to help you successfully organize your fundraising event.

Let's get started.

9 Steps to Plan a Charity Event

Here are some steps to help you organize a successful charity event.

i. Understanding the basics

The first step to planning your event is to understand the basics. This includes understanding who your organization is, your mission, and how this event fits into that mission. You should also have a good understanding of any organizations or individuals involved in planning and executing this event.

1. Setting clear and concrete goals

Goals act as the rudder for your charity event planning. They should be SMART (Specific, Measurable, Achievable, Relevant, and Time-bound).

Examples of goals could be raising a certain sum of money, attracting a specific number of attendees, or securing a certain number of ongoing donors. Clear goals will keep your team focused, make decision-making easier, and help you measure the success of your event later.

ii. Understanding your audience

Understanding your audience is a crucial first step in planning a charity event. Determining your target demographic guides the rest of your event's logistical decisions, such as the theme, location, entertainment, and price range of the tickets.

Your event needs to appeal to a specific group to maximize attendance and donations. Hence, you need to identify your target audience. This involves figuring out the types of individuals likely to support your cause and participate in your event — corporate donors, community members, or a younger, social-media-savvy crowd.

After identifying your target audience, you should craft an event that resonates with them. This includes selecting an appropriate event theme and entertainment and setting the correct ticket price.

For instance, a younger audience might appreciate a more casual, fun environment, while a corporate audience would likely expect a professional and sleek event.

iii. Creating a detailed plan

With the basics covered, it's time to put together a comprehensive plan:

1. Building a timeline

Planning a charity event isn't done overnight. A timeline helps you visualize the process, prioritize tasks, and set deadlines. Start from your event day and work backward, allocating time for significant tasks like securing a venue, marketing, seeking sponsorships, and ticketing.

Set aside buffer time for unexpected hurdles or tasks that may take longer than projected. Consider using project management tools or a simple spreadsheet to keep track.

2. Forecasting a budget: Comparing costs and revenue projections

A budget is your financial blueprint for the event. It ensures you manage funds efficiently and sets expectations for how much you hope to raise. Write down all possible expenses -- venue, staff, marketing, licenses, entertainment, and contingency costs.

Next, calculate your revenue. Consider ticket sales, sponsorships, donations, and any other income sources. Ideally, your revenue must substantially exceed costs to ensure you raise significant funds for your cause. The budget will also serve as a guide when making decisions throughout the planning process and help keep you within financial boundaries.

iv. Picking the right venue

Selecting the ideal venue for your charity event is crucial, as it sets the atmosphere and impacts the guests' experience.

1. Accessibility: Choose a venue that is easy to locate, has sufficient parking options, and good public transport links. Consider virtual participation for a global audience.

2. Size and capacity: Ensure the venue comfortably accommodates all your guests and has necessary facilities like catering, restrooms, staging, and unique technology.

3. Audience expectations and event nature: Align the venue with the expectations of your target audience and the type of event you are hosting. A sophisticated space suits a corporate audience, while a casual, outdoor location might appeal to a more relaxed crowd.

Remember, your choice of venue helps set the tone for your event and can significantly influence its success.

Read more: 10+ Ideas on How to Get a Venue For Free

v. Find charitable event sponsors

Finding sponsors for your charity event is crucial to boost its financial success, minimize costs, and increase overall impact. Attracting and securing sponsors entails researching, pitching, and providing value in return.

1. Research: Identify potential sponsors based on your event's theme and target audience. Compile a list of local businesses, corporations, and organizations whose interests align with your cause or those that have sponsored similar events. Approach sponsors most likely to appreciate the impact and exposure gained through your event.

2. Pitch: Next, prepare and deliver a compelling pitch to potential sponsors. Craft a professional proposal highlighting the benefits of sponsoring your event, such as brand visibility, association with your cause, and potential for reaching your shared target audience. Also, provide information about the event's purpose, goals, and proposed activities.

3. Provide value: Recognize that sponsors should also benefit from the relationship. Offer multiple sponsorship levels, each with varying opportunities for exposure and participation in the event. Examples include logo placements on event materials, public acknowledgment during the event, booths for promoting their business, or even opportunities for additional collaboration.

4. Maintain relationships: Sponsors could contribute to your charity event's success, so maintaining a lasting relationship with them is essential. Deliver regular updates on the progress, provide clear communication channels, and ensure they feel valued throughout the process. After the event, express gratitude and share outcomes demonstrating the positive impact of their support.

vi. Ticket generation and management

One often overlooked yet pivotal aspect of planning a charity event is managing the process of ticket creation and distribution. This involves several integral tasks, such as designing the tickets, determining the ticket costs, managing the sales, and setting up a system for tracking. Utilizing a platform like Ticket Generator can simplify this process.

1. Ticket generation: The process starts with designing the tickets, which can either be physical or digital, depending on the event and audience preferences. 

Your tickets should reflect your brand and event theme, besides having all the necessary information, such as date, time, venue, and any special instructions for the attendees. Platforms like Ticket Generator make creating customized tickets easy and efficient.

Ticket Generator has thousands of templates, which you can customize based on your branding style. 

Embed this video

2. Pricing: Determining the ticket cost is a critical aspect. While, as a charity, the primary objective is to raise funds, pricing should be done with your target audience in mind. An overpriced ticket might deter potential attendees, while a low price might not provide enough funds. So create a pricing strategy that's neither too high nor too low.

3. Sales and distribution: Tickets need to be sold and distributed effectively. For physical tickets, strategize distribution points for easy accessibility by potential attendees. On the other hand, digital tickets are more eco-friendly and manageable. They can be sent via email or through event management apps and platforms, such as Ticket Generator, making the process simpler and more efficient.

4. Tracking: Set up a system to track ticket sales and attendee registration. This data will help you understand how well your event is being received and whether or not your promotional strategies are working. 

With Ticket Generator, you can set up an event dashboard with all the data you need to monitor ticket sales and attendee registration. This makes it easier for you to make adjustments and improvements as needed. You can also track: 

• Total Visits to the Event Registration Page: Measured by the chosen period
• Overall Registrations Received: Calculated over the selected time frame
• Registration Conversion Rate: The proportion of successful registrations out of the total page visits
• Registration Approval Rate: The percentage of approved registrations about the total registrations received
• Approval Decisions Data: Total registrations received, approved, rejected, put on hold, and canceled.

vii. Brand Alignment

Brand alignment refers to ensuring that all aspects of your event, including the tickets, are consistent with your organization's brand identity. From your event's theme to the colors, fonts, and images used on your tickets, everything should speak to the values and personality of your brand.

Commensurate with your brand, you need to deliver a uniform experience across all touchpoints, be it your event promotion materials like emails, social media, website, brochures, tickets, or the event itself. Brand alignment helps foster a sense of familiarity and trust amongst your audience, thereby enhancing their overall event experience.

For instance, if you’re a charity focused on environmental conservation, you can design tickets with earthy tones, use iconography associated with nature, and opt for digital tickets to align with your environmental-friendly stance.

viii. Promotion

The promotional aspect of your event is where you get the word out and attract attendees. An essential aspect of promotion is conveying a compelling narrative of what people can expect from your event. The way you promote your event should be coherent with your brand's image and the event’s theme.

Promotion tactics involve social media posts, email newsletters, flyers, promoting at local events or businesses, or leveraging influencers or local celebrities related to your cause. Effective promotion drives ticket sales and raises awareness about your cause.

Your tickets also play an important role in the promotional mix. A well-designed ticket is more than just an admission pass; it’s a marketing tool that can generate excitement among potential attendees.

Read more: 14 Tips To Increase Event Ticket Sales

ix. Recruit, train, and manage your volunteers

Volunteers are often the backbone of charity events – they keep things running smoothly, fill necessary roles that might otherwise require paid staff, and contribute to the overall energy and success of the event. To ensure their effective engagement, you must be competent in recruiting, training, and managing them.

1. Recruitment: A charity event's success heavily rests on its volunteers' shoulders. Effective recruitment begins with understanding the roles that need to be filled and then reaching out to potential volunteers through various channels. Look for individuals who are not only capable of performing the required tasks but also share a passion for your cause.

2. Training: Armed with a team of passionate volunteers, providing relevant training is crucial. Brief them about the event details, their roles, and responsibilities while emphasizing its purpose. Training equips volunteers with the necessary skills and deepens their connection to the event.

3. Management: The key to volunteer management is clear communication. Update them on any changes, resolve their queries and challenges promptly, and don't forget to value their contributions. Recognizing their hard work boosts morale and fosters a positive volunteering environment.

Conclusion

Organizing a charity event involves numerous tasks – aligning the event to your brand, managing volunteers, acquiring sponsors, enhancing entertainment and engagement, and selling tickets.

Speaking of ticket selling, employing a reliable, smooth platform like Ticket Generator is crucial. Its user-friendly interface and robust features make ticket creation and distribution convenient. It ensures your attendees have a seamless ticket-purchasing experience, enhancing event participation.

So, in your event planning:

Prioritize your event's brand alignment that shapes attendee perception and fosters trust.

• Craft a compelling promotional strategy that effectively communicates your event's appeal and mission.
• Manage your volunteers efficiently through targeted recruitment, tailored training, and motivational managing practices.
• Enhance the attendee experience by incorporating engaging entertainment that resonates with your cause.
• Approach potential sponsors strategically, offering them reciprocal value and cultivating lasting relationships for continued support.
• And importantly, use a reliable ticketing solution like Ticket Generator, ensuring a smooth ticket-buying experience for your attendees and an organized system for you to manage.

Paying meticulous attention to all these aspects of your charity event will be a success.

Start generating your tickets now; the first 10 tickets are free. 

Wondering how to increase event ticket sales? Don't worry. We've all been there. No event is complete without an amazing audience to attend it.

A successful event for any organizer also means one that gets SOLD OUT.

To make this happen for you, here are some proven tactics that will help you register grand success. Let's get started.

A. Set Ticket Price Right

Price is everything. So, before doing anything else, set a realistic price for your event tickets for better ticket sales.

If you keep the price high, it will result in lower ticket sales and, hence, a low headcount.

If you keep the price low, then you might not be able to cover your event costs.

So, calculate your breakeven point, add some profit margin to it, and then decide the price.

Always keep ticketing costs taking your all expenses and profit into consideration.

To keep things easy, always have an overview of your expenses and a rough idea of guests.

It is crucial to keep in mind your competitive position.

For example, does your event have some exclusive out of the box factors to differentiate it from others? Say, a celebrity performer or best venue in town?

Such factors may help you accordingly increase your price points.

B. Switch to a Tiered Pricing

After determining the standard price, you should consider tiered pricing.

Provide a range of different ticket prices depending on what people are willing to pay. Such as:

• An expensive VIP ticket for those who don't want to wait in queue
• A cheap ticket with no perks for those who want an economical option.
• A bonus ticket with drinks or food included in it.

This will ensure that most people can afford to attend your event.

You can get extra revenue from those guests who are willing to pay extra via VIP ticket.

C. Discount Smartly To Boost Sales

You can offer multiple types of discounts to audiences interested in your event. Here are some ideas to consider:

• Time-based discounts to reward different actions
• Special discount coupons to your event members for their group who are likely to be interested in your event
• Venue-based discounts to people who live far away from the event venue
• Combos of drink vouchers with entry tickets to motivate purchases

D. Create a Stand-out Event Page

With your pricing tactic in place, turn the attention of the crowd toward your event page.

It's the first touchpoint where people learn about your event and decide if they'd like to attend it.

Your Event page should be:

• Informative and attention-catching
• Answer all the key questions about the event: where, when, what, who, why, etc.

Generally, your event page should include:

• Outline the basic details of the event
• Use an eye-catchy header image and other media such as video clips, photos, etc.
• Suggest a way for people to connect with you
• Have a clear call to action (e.g., "Purchase Tickets")

Using tools such as Ticket Generator, you can create an event page. It'll help you get registrations and payments as well. And to make things even better, it'll allow you to automatically create and send tickets against each registration.

E. Promote via Website

Though there are many marketing channels, having a website often does wonders.

Let people buy your event tickets directly through your website.

You can advertise the upcoming event(s) directly on the website homepage. It'll ensure that people who visit your website, also get to know what's coming next.

F. Tap into a Brand-New Audience

Your event should be an alternative way to address a requirement the audience already has.

Promote it to them and consider closing the deal by giving that forum an exclusive offer or special discount.

Note: There should be a good deal of overlap between the audience's interests and your event. This will help them connect to the event (and even persuade them to attend it).

G. Find Partners and Sponsors

Your event is not on an island. Hence, no need to be a one-man army to increase your event ticket sales.

Search for relevant sponsors to not only take care of some of your expenses but also promote your event.

In fact, they should be interested in helping you sell more event tickets.

After all, if your event is a success, they get better visibility.

Moreover, think about partnering with relevant vendors too.

For example, If you are organizing a musical concert near a bar, you'll attract a thirsty crowd in the bar's vicinity.

Check, if the bar is ready to offer a special discount for your guests. If things work out well, spread the word about it.

You can find a lot of win-win opportunities if you look for them.

H. Involve Your Attendees

Word-of-mouth has the biggest impact on people's decisions.

Existing attendees could be your biggest marketers to help increase ticket sales for your event.

They just need a push and the right bonus.

Some tried-and-true ways to motivate attendees to spread the word include:

• Group Offers: This involves giving a group offer if an attendee brings more people to join
• Gamification: It's a reward system where attendees collect points for sharing the event and getting friends to sign up. These points can be redeemed for exclusive merchandise, skip-the-line access, free drinks, and so on
• Competitions: Get attendees to compete for prizes on who can convince more friends to sign up
• You may also give your audience a special code to help their friends get discount

These are a subtle, non-pushy ways to encourage word of mouth.

All of these are even better if you have already hosted successful events in the past. Why? Because then you can give your previous attendees with exclusive rewards to spread the word about the event.

I. Ask Speakers and Performers To Increase Sales

Do you have people performing and speaking at your event? They'd sure want you to sell more event tickets to get a larger audience.

Such speakers and performers often have a well-known and honest following.

Most of their fans are automatically potential attendees. So get the performers to promote your event too.

You may also reserve some share of tickets exclusively for the fans of your performers.

J. Social Media Marketing

If you're organizing an event for the first time, pick your social media channels with the biggest following.

The most famous social media channels for this industry include Facebook, Twitter, Instagram, and LinkedIn.

See which ones have the maximum potential for your event and increase your efforts there.

Make it really simple for speakers and performers to share your event with their fans. Their audience will then have a direct and fast way to book a ticket for your event.

K. Embrace Retargeting

It's not really pleasing when someone looks at your event page but leaves without buying a ticket.
Enter retargeting.

It involves sending follow-up messages or discounts to people who have shown interest in the past.

The best part about retargeting is that it works.

Services such as Google enable even offer retargeting campaigns. With them, you can show targeted ads on Google's network.

The retargeting ads develop a sense of exclusivity and urgency among the audience.

Retargeting then comes in handy to tip them over the edge.

L. Create a Video Teaser

Another effective marketing tactic to increase your event ticket sales is to create a video teaser.

The video should be brief and cover the essentials.

Objectives of this teaser would be two-fold:

First, it should communicate all the necessary details as briefly as possible

Second, it must create a personal connection by giving people a sneak peek into behind the scenes

Getting a video editor on board to get the video done would be great. But if that's not possible, you may use software such as:

• Canva
• Adobe Express
• Sprout Video
• Flex Clip
• Vimeo
• Light MV
• Render Forest

M. Do a Last-Minute Sales Push

When your event day is near, you may well decide to do a final ticket sales push. Especially if you still have a good number of unsold tickets.

Here, it is all about pulling up your marketing efforts to increase the exclusivity factor. For example,
Organize a "last chance" competition or ticket giveaway

Combine your tickets with merchandise and food or drink vouchers

Pull up the frequency of posts and marketing activities on your selected channels.

N. Set up a Box Office To Increase Sales

Most of your ticket sales will happen online before your event starts.

Still, you must also have the plan to motivate people to walk up and buy tickets on the event day.

Set up a box office or convert your phone into a ticket sales and scanner here. Tools such as Ticket Generator can help you with this.

That's it. These are 14 ways you can increase your event ticket sales. Let us know if we missed out on anything in the comments.

As an event planner, the key to hosting a good event starts right from planning for it. Next step involves the promotion and preparation.

But for your event to actually become successful, you need to get people in, i.e. registrations.

So, let's know a bit more about what an event registration is.

A. What is event registration

Event registration is when you arrange for participants to join in an experience. 

And quite obviously, event registration is essential to the event's overall success. It's how a business encourages participants to sign up. 

And only once you get them to register, you can make the necessary arrangements (and even get the revenue operations moving).

In this article, we'll talk about everything related to event registrations with a special focus on how to restrict event registrations.

In case you want to straight jump to restricting registrations, skip to sections C and D.

B. Why is event registration important

Event registration plays a critical role in the success of an event. Primarily, it helps you attract attendees, secure their participation, and do a lot more. For example, it: 

- Provides an incentive for attendees to commit to the event

- Allows for the collection of revenue and payments in advance

- Creates the first impression of the event for attendees

- Can affect the overall satisfaction levels of attendees

- Helps you allocate necessary resources for the attendees

- Helps estimate costs accurately

- Understand the target audience and create targeted marketing campaigns

- Provides an opportunity for potential partners or sponsors

However, it's important to have a simple and streamlined registration process. That's because a complicated process deters the experience of your attendees. And when that happens, the registration rate takes a hit.

So what you need is a good registration process and an even better event registration tool. It is important for several reasons, such as:

• Smooth registration process
• Time and resource saving
• Efficient data management
• Flexibility and customization
• Ability to integrate with other tools

Let us move further and know what features to look for in an event registration application, and how to restrict event registrations.

C. Features to look for in an event registration app

As discussed earlier, the first thing you need to get started is an event registration tool. And while you get your research started, make sure your tool has these features:

1. Cap on attendees allowed

Because why not? restricting event registrations is what you're looking for anyway. So make sure your tool helps you put a cap on the number of registrations you can receive.

2. Mobile optimized landing page

Before people register for the event, you'll have to first highlight what the event is about, why should they come, and so on

For all this to happen, you'll need a mobile-optimized landing page for the attendees to see.

This page should also have the registration form for them to fill out.

3. Payment processing

Will people have to pay to buy the tickets/register for the event? Then make sure your service provider helps you receive payments too. After all, why use two different tools to get things moving when just one can do it all for you?

4. Event performance tracking

While selecting an event registration app, it would be great to see the event performance, right?

A good event registration platform help you get:

• The real-time analytics on the total attendance
• Attendance by time
• Number of duplicate and invalid tickets 
• The number of ticket validations by coordinator

6. Customer support

Event, be it of any type, involves humans. 

If any technical problem arises with the ticketing and registration system on the fevent day, you'd need quick support.

Choose a tool that offers reliable customer support. It could also mean effective resources such as documentation, video tutorials, and responsive customer service.

7. User-friendly interface

The tool should have a user-friendly interface that makes it easy for both organizers and attendees to use.

In summary, when selecting an event registration tool, consider the customization options, mobile optimization, payment processing, data management, reporting and analytics, integrations, customer support, and user interface.

D. How to setup the event registration process

You know what features you need to look for in an event registration app. Now is the time to find one.

But wait, you don't need to scour the internet for the same. We've done the hard work for you

1. Create Event

From your preferred browser, visit Ticket Generator to sign up for an account. As a new user, you will get 10 credits (1 credit = 1 ticket) at no cost. 

These credits can help you test if the tool is up to speed to your preferences.

Now, head to Create Tickets and select the Bulk option. Up next, create/select your event. 

When creating a new event, make sure to specify the details such as:

• Name of the event
• Timings
• Venue

After filling in all the details, click on Create.

This would then create your event.

2. Design tickets

There are two options at your disposal while designing your tickets.

i. Your own design

If you have your own ticket design, you can upload it here. To complete the ticket, you can then place the ticket ID and the QR Code.

Also, by selecting the plus sign, you can add variable information blocks. 

These blocks can be moved and resized. Each ticket allows you to add a maximum of five blocks.

The actual variable information data will be covered in further steps.

After finalizing everything, click on Done.

ii. Using default design

With this option, you may create your own online ticket design. 

On clicking, a ticket will be displayed with the information you entered in the first step.

For customization, you have these two options:

• Ticket background image: You can either insert the image URL or upload the backdrop picture from your computer
  
  The image must be in the PNG, JPEG, or JPG format.
• Background color: You can use this option to give your ticket a solid background color
  
  This can be done by specifying a HEX Code or CMYK color.
  
  Note that you can either change the background image or the background color.
  
  
• Logo: Similar to how you uploaded the background image, you may add the logo

You can paste the logo's URL or upload it directly from the system. PNG, JPEG, or JPG format should be used for the file. 

The image file size shouldn't be more than 5MB.

• Event Description: A tagline and other details with up to 100 characters can be added. For all tickets, this information will be the same

• Variable information: Similar to the previous design choice, you can add a variable information block by simply clicking on the plus symbol

Up to five blocks may be added using this option.

3. Delivery Method

After you're done with designing, you can choose how you want to send out your tickets. 

You'll see four option to generate tickets:

• Via link
• Generate and download
• Generate and send
• Via API

E. How to restrict event registrations

You've now done the ground work. Let's now see how to set-up and restrict event registrations.

1. From the Ticket Generator dashboard, select or create an event

2. Once you've selected the event, choose ticket design and the delivery method

3. On the design registration page, add

• Banner images
• Event details
• Description box
• Form fields
• Register button

4. Click on Done after finalizing all the details

5. Now proceed to Registration Settings

6. You can choose between two Approval System: Auto-Approve and Requires Approval

Auto-Approve will help approve all registrations automatically without any interventions.

7. Up next, you will see Registration Limit. This option lets you set a limit on the number of registrations allowed

When the limit is reached, the event page will accept no more registrations

8. The next option you would see is Restrict to Single Registrations Only

When you enable this, guests can only register one time, using their phone number or email.

9. The final option at your disposal is Register By

By enabling this, you can set a final registration submission date. When the set date is reached, the registration page will display Registration closed for this event

Summing Up

All the planning, administration, and gathering of resources is necessary to host a successful event. 

While you want your event to be attended by many people, you might run into the problem of over registration.

To avoid that scenario, you can restrict event registrations using online registration platforms like Ticket Generator.
We hope that you've learned everything on how to restrict event registrations. If you have any questions, let us know in the comments!

Remember the times when events were conducted online? Although the global pandemic has abated, event marketing via QR Code technology still rules the roost!

Event marketing has evolved beyond traditional methods to create engaging experiences.

The humble QR Codes are among the innovative tools that have gained significant momentum. They've become a powerful asset in event marketing, bridging physical and digital realms.

They help attendees unlock curated content, exclusive offers, and interactive experiences with a simple scan.

So, let's discover the possibilities that QR Codes bring to the world of event marketing.

A. What is event marketing via QR Code

Event QR Codes provide instant access to event info by offering an interactive experience for attendees.

They enhance engagement by facilitating easy participation in contests, surveys, giveaways, and more. 

They even help you gain insights into attendee behavior and campaign success.

In a nutshell, QR Codes can be used for any promotional or operational use cases for event marketing. 

While promotional use cases could be authorizing guest entires with QR Codes, a promotional use case could be getting them to register for the event via QR Code.

B. Why are QR Codes used in events?

You probably know what a QR Code is. But do you know why is it used in the events?

QR Codes help direct people from print media to digital content. 

They can be incorporated into

• Business cards
• Brochures
• Signage
• Advertisements, and more

That's why event planners are increasingly embracing QR Codes. By using QR Codes, attendees can easily gather information. 

Say, you want to generate hype about your event. So how will you go on to do it?

You can place event marketing QR Codes on your promotional materials. 

Scanning the QR Code can lead potential attendees to a landing page with event details and more. It will create anticipation and encourage attendance.

The possibilities of bridging the gap between offline and online experiences are virtually limitless.

There are many more use cases of event marketing QR Codes. Read the next section to know more!

C. Use case of QR Codes in events

Let's see five innovative ways QR Code technology can make event marketing better.

1. QR Codes on tickets

To enhance the overall event experience for the guests, you can use QR Codes for: 

• Efficient entry management system
• Enhanced security
• Contactless check-in
• Real-time attendance tracking
• Personalized experience
• Access to event information
• Measure post-event engagement

Wondering how? Here's an amazing tool called Ticket Generator that gives you access to all these features and more. And fret not! It's not a new player. In fact, many event managers regularly use it to manage event ticketing, registrations, and sales.

2. On print media

QR Codes on print media make it actionable and trackable.

They offer many advantages such as:

• Seamless digital integration
• Easy access to additional information
• Interactive marketing and promotions
• Enhanced measurement and analytics via scan tracking
• Efficient lead generation
• Dynamic content updates

3. For event invitations

As an event organizer, QR Codes on your invitations can be a valuable strategy. How?

These are called Event QR Codes. When you create one, you get to design a mobile landing page dedicated to your event..

An Event QR Code provides numerous benefits:

On the landing page you design, you can add the event information, marketing materials, payment/booking links etc.

And for the end-users, they get to access all these information with just a simple scan from their smartphones.

4. Info regarding venue seating

QR Codes provide a convenient solution to guide event attendees and enhance their experience even in stadiums.

You can create interactive and educational experiences for guests through seating charts and essential event details.

Include details about amenities like restrooms and food vendors. It will help people familiarize themselves with the event layout and key locations in advance.

5. To facilitate payments

QR Codes can help simplify the payment process. Organizers can offer convenient and efficient payment method for attendees. 

This can help in:

• Cashless transactions
• Mobile wallet integration
• Ticket and payment integration
• Faster transaction processing
• Trackable payment data
• Enhanced security

D. Advantages of using QR Codes in event marketing

1. Market your event easily

One significant limitation of print marketing is the constrained space available. 

Although a poster can include essential event details, it becomes challenging to include everything.

By using QR Codes, you can easily add as much information as you want. It could be images and text. In addition, you can also add a video, clickable weblinks, maps location, and a lot more.

Also, by using QR Codes, you get to provide an interactive experience to the audience.

2. Provide event details in one place

Users can just scan the QR Code to access event-related information. Also, they can save the link and scan the QR Code later to retrieve the information. 

As an event organizer, it is important to have an error-free QR Code. Prioritize verifying the details before embedding them in the QR Code.

3. Edit QR Code's content

One thing to know about Event QR Codes is that they are generally dynamic in nature.

Dynamic QR Codes offer several benefits, such as:

• Flexibility: Dynamic QR Codes can be edited and updated with new information. It provides real-time adjustments and ensuring up-to-date content

• Tracking and Analytics: Dynamic QR Codes offer built-in tracking and analytics. This data analysis gives you insights for improving QR Code campaigns

• Increased Security: Some advanced QR Code generation tools such as Scanova offer enhanced security for dynamic QR Codes.
  
  Password protection in QR codes is essential for 

• Safeguarding sensitive data
• Controlling access, and 
• Maintaining confidentiality

It prevents unauthorized scanning and ensures only authorized individuals can access the information.

By using Scanova's QR Code Generator, you can personalize your dynamic QR Code according to your preferred metrics.

4. Get access to real-time metrics

Scanova's QR Code Generator will present you with real-time metrics of the scans. These metrics include the number of scans, location, date, time of the scan, and even the device used for scanning. 

The data can help you modify your campaign according to the marketing objective.

Moreover, you can rectify any errors in your event campaign without generating a new QR Code. 

5. Customization

One notable advantage of QR Codes is their ability to be customized. They are also visually appealing, setting them apart from barcodes. 

Event organizers have the flexibility to personalize their Event QR Codes with:

• Brand colors
• Icons
• Logos
• Background images
• Frames
• Calls-to-action (CTAs), and much more 

This customization allows for a visually appealing and engaging representation of the event, making the QR Code stand out and capture attention.

E. Real-life use cases of QR Codes in events

There are many events that have used QR Code technology for event marketing. It helped them pique user interest and engagement.

Here are some examples.

1. The real races never quit

As floods in Italy affected Emilia Romagna Grand Prix in May 2023, F1 drivers united to help the victims.

Max Verstappen, a famous F1 driver, hosted a sim racing event. Other F1 drivers like Lando Norris, and Formula E drivers also contributed to this event.

A QR Code for donation and link was broadcasted throughout the live stream. This made it easier for the audience to contribute towards the relief fund.

2. Burning man

Most of you would be familiar with the burning man festival, right?

For the uninitiated, Burning Man is an annual festival that takes place in the Black Rock Desert of Nevada, United States.

QR Codes are used on each of this event's entry tickets. Also, vehicles coming and going throughout the week are tracked using these codes. 

For communication, event organizers use a microwave link to connect their computer systems to the internet.

3. Fast track to PC game pass challenge

In May 2022, Microsoft collaborated with the BWT Alpine F1 team to introduce the Fast Track to PC Game Pass Challenge.

BWT Alpine F1 built anticipation for the Fast Track to PC Game Pass Challenge via social media posts having QR Codes. 

These QR Codes were showcased on the liveries of their Alpine A522 F1 car.

Starting from the first practice session, users could locate the cars and scan these QR Codes. This event catered to both TV viewers and attendees present at the circuit.

On successful scanning, they gained access to Microsoft's Game Pass. Thus, having keen eyes and quick reflexes proved to be rewarding in this endeavor.

F. Best practices for event marketing QR Code

While using QR Codes for event marketing, you must make a strong impression, right?

Here are some recommendations you can follow for maximizing the effectiveness of QR Codes in event marketing.

1. Clearly convey the QR Code's purpose and user expectations with concise messages. To do so, make sure you use CTAs such as "Scan to Register" or "Scan for Event Details."

2. Optimize the landing page or URL linked to the QR Code for mobile devices. It'll facilitate easy access to the required information on the landing page

For example, event details, registration forms, or special offers. If you don't do it, the landing page will not load properly leading to a bad user experience 

3. Test the QR Codes on various devices and scanning apps. This will ensure maximum compatibility, ideal size, and good visibility

4. Strategically display QR Codes in high-traffic areas for maximum visibility. Use event banners, posters, invitations, brochures, or digital advertisements

5. Offer incentives or exclusive content for scanning QR Codes

6. Opt for a QR Code generator with analytics to track scans, conversion rates, and relevant data. This helps asses the success of the QR Code campaign and make future improvements

7. Customize QR Codes to match your event's branding while maintaining scannability and functionality.

8. Choose a QR Code generator with high strong error correction

9. Provide scanning instructions by using clear signage or including a brief description near the QR Code. This way, users can easily access the information

10. Perform A/B testing to find the most effective QR Code design and placement

Summing Up

Adding QR Codes into your event marketing strategy can greatly enhance your reach and engagement with attendees. 

By following best practices, you can maximize the effectiveness of QR Codes in promoting your event.

QR Codes are valuable tools, but their effectiveness depends on your event promotion strategy and the value you provide through the scanning experience. 

Delivering a seamless and rewarding user experience enhances attendee engagement, increases registrations, and drives event success. 

If you're still reading, you've learned everything about Event Marketing QR Code. If you have any questions, let us know in the comments!

[cta caption="High-Quality Event Tickets in PDF" content="Ensure guest safety and hassle-free experience" buttontext="Create QR Code-based tickets now" destination="https://ticket-generator.com/?utm_source=dk_pr_pdf-tickets_cta&utm_medium=blog&utm_campaign=content" image="https://ticket-generator.com/blog/wp-content/uploads/2019/12/Ticket-Generator_Facebook_Cover.png"] 

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How to organize an inauguration ceremony?

This is a question that intrigues many people, especially event planners

Starting a new business is an exhilarating endeavor which is filled with ambition, dreams, and endless possibilities.

As an entrepreneur, you should mark this pivotal moment with an inauguration ceremony that reflects the essence of your bold endeavor.

But, organizing a successful inauguration ceremony is easier said than done. It requires proper planning, strategic approach, and attention to detail.

This event is conducted to launch a new restaurant or business, unveiling of a monument, or opening of a new facility.

To ensure a seamless and memorable event for your guests, careful consideration and planning should be given to all the aspects of the event.

But organizing such a big event can become challenging and stressful at times. But fret not, we're here to help you!

From defining the purpose and objective to ensuring everyone's safety during the event, we'll delve into the key elements that contribute to a successful event.

So, let's dive in and see how to organize an inauguration ceremony!

1. Create The Event Budget

First and foremost, it is important to set a realistic budget for a successful event. It should include all the aspects of the inauguration ceremony, such as venue rental, decorations, catering, entertainment, and other special requirements.

To make it easier, it's always better to make templates that will cover all the aspects of the ceremony. It will help you figure out how much you're ready to spend on each of them. When it comes to conducting an event, make sure to keep some money aside for anything unexpected.

To organize a successful event, you don't necessarily have to invest in expensive things to make it memorable. Instead, think something out of the box on how you can give a positive impression on the attendees. Remember, your inner creativity plays a big role in the success of the event.

2. Define The Purpose and Objective Of The Ceremony

Once you're done with setting a budget for the event, it's time to define the purpose and objective of the ceremony.

Defining the purpose of an event will set the tone and provide clear direction for all the arrangements. It answers the basic questions of why the ceremony is taking place and what it aims to achieve. Be it a business launch or a milestone celebration, the purpose reflects the primary aim of conducting an event.

Defining objectives, on the other hand, will help attendees with the goals to be accomplished, such as creating awareness, enhancing community engagement, showcasing achievements, etc.

So, when organizing an inauguration ceremony, defining a clear purpose and objective behind conducting the event is crucial. It helps to create meaningful and impactful experiences for all attendees.

3. Leverage The Power Of Modern Technology

Utilizing modern technologies is one of the most important aspects of organizing a successful inauguration ceremony.

While planning and utilizing various online software or tools, your chrome may encounter some interruptions. To ensure smooth operation, it is advisable to block unnecessary websites that may cause distractions or hamper productivity. You can learn more about how to block websites on Chrome by visiting this helpful guide.

Also, you can reap the benefits of online tools to design and customize the invitation to match your event's theme. Online invitations allow for quick distribution and seamless integration with all the details of your event.

4. Develop A Comprehensive Timeline

Developing a comprehensive timeline is crucial to organize a successful event. It should include a roadmap that outlines all the crucial tasks, such as communicating with vendors, securing permits, sending invitations, organizing rehearsals, etc.

This comprehensive timeline enhances communication between the planning committees and helps to track progress and make adjustments as required. In short, a well-developed timeline ensures that everything is up to the mark, resulting in a successful inauguration ceremony.

5. Coordinate With Vendors

Be in regular touch with the vendors like caterers, decorators, audiovisual technicians, and event planners. Communicate your requirements and expectations to them and make the changes in the plan accordingly.

Also, you can visit the site regularly to help address any potential issues before the event and ensure a smooth experience for the attendees on the inauguration day.

6. Take Photos With Your Guests

You organized an inauguration ceremony and invited honored guests to the event. It would be inequitable to neglect the opportunity of capturing remarkable photographs alongside them.

A successful event is all about having fun with your guests and it should be memorized with beautiful moments. So, clicking photos with your guests is the most important part of the event. Let's say, if it is a grand opening, you can click photos of the ribbon cutting ceremony. Or if it is a launch of a new restaurant or office, take photos in front of your business logo.

Just do whatever that reminds you of the success and creativity of that day. Make sure to click photos with top-notch quality so that you can post them on all your social media handles. You can also create a short video for YouTube and Instagram including all the moments of the event.

7. Consider Media Coverage

Inviting media to your event is one of the best ways to make the success story of your business reach a wider audience.

If you're running a marketing campaign for your business, consider inviting the media. They will highlight all the advantages of your business, the services you offer, and the charming atmosphere of the event. Believe it or not, customers pay attention to media coverage.

8. Promote and Invite Attendees

When you're planning to organize the inauguration ceremony, make sure to invite media personnel, key stakeholders, dignitaries, and other relevant individuals.

However, it is wise to use different channels to promote your event to generate excitement, such as social media, email campaigns, press releases, and personal invitations.

9. Ensure Safety and Security

Last, but not the least, you need to prioritize the safety and security of your guests. You can work with security professionals to implement appropriate measures for the event, such as crowd control, emergency exits, and first aid stations.

Summing Up

Organizing a successful inauguration ceremony effective planning, attention to detail, and coordination among event planners.

If you're still reading, you've learned everything about how to organize an inauguration ceremony. If you have any questions, let us know in the comments.

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Explore the guide to the top 5 event ticketing software. Review features, pros, and cons, and choose the best platform for your event needs effortlessly.

Are you in the process of planning an event and struggling with how to manage ticket sales? 

Whether you're organizing a concert, conference, or a non-profit gala, having the right event ticket management system can make your life significantly easier.

With so many platforms flooding the marketplace, it can be challenging to know which one will best meet your needs. That's why we've compiled this comprehensive guide that explores the top 5 event ticketing software.

We'll walk you through what makes each platform unique and why it might fit your needs well.

5 Best Event Ticket Services to Manage Ticket Sales, Registration & More

Though there are many different types of event ticketing solutions, we believe that this list will help you choose the best event ticket software. They offer a wide range of features and functionality to help you manage all aspects of your event, including ticket sales, registration & more.

1. Ticket Generator

If you are looking for a simple yet effective event ticket software, then Ticket Generator is your best option. It offers a wide range of features and functionality to help you manage all aspects of your event. These include ticket sales, registration & more. Plus, its easy-to-use interface makes it ideal for beginners as well as seasoned professionals.

Top features of Ticket Generator

1. Custom ticket template

You can choose from pre-built templates or create your own customized ticket design to match your event's theme, including

• Customized text, font, and colors
• Ability to include logo and images
• Option to set background colors or use images as background

You only need to provide essential event details. For example, event name, description, venue, date, and timings, and branding elements (logo, background color/image).

2. Bulk ticket generation and distribution

Ticket Generator allows you to generate multiple tickets with unique information (including guest names, hall numbers, and seat numbers) in one go. After generating the tickets, you can easily download them as a PDF or send them directly to the attendees via:

• Email
• Phone
• WhatsApp

It also offers multiple sharing options to share the tickets on social media or via email. You can also print them out to have a hard copy of your tickets ready to distribute.

3. QR Code integration

Ticket Generator seamlessly integrates QR codes into each ticket, providing an efficient and secure method of ticket validation. The unique QR code, generated for each guest, contains essential ticket information and encryption that can be decoded by scanning devices.

Event coordinators can use QR codes to verify the authenticity of tickets, eliminating concerns about forged or stolen passes. This adds an extra layer of security, ensuring that only authorized individuals with valid tickets can access the event.

4. Ticket validator app

The Ticket Validator app is designed to easily scan and validate tickets at the event's entry point. The app is compatible with both Android and iOS devices, ensuring broader accessibility and usage.

You don't have to spend on separate hardware just to scan the QR Code and see if it’s a valid, invalid, or duplicate entry. Here’s how it will look like: 

5. Rich analytics

The ticketing software provides rich analytics and reports, so you can monitor sales trends and identify potential problems. The reports include a list of all tickets sold and information about the number of attendees, how many people are still on the waiting list, etc.

Pros

• Ticket Generator's user-friendly interface helps event organizers create and manage tickets hassle-free
• The inclusion of unique QR Codes on each ticket enhances security and enables a smooth entry process for attendees
• Ticket Generator offers excellent customer support for any queries or concerns

Cons

• If you need more than 10 tickets, you’ll have to buy ticket credits
• For now, Ticket Generator can help you create only up to 1 million tickets for an event

2. Brushfire

Brushfire is a ticketing platform for non-profit and ministry organizations. It supports tiered ticket purchasing and is mostly used by concerts, camps, plays, and other events such as sports or classes.

Top features of Brushfire

1. Tailored event pages

Brushfire lets you create robust event pages that fit your branding. You can customize colors and logos and even create a custom URL. You can also use flexible registration forms with conditional fields to collect the information you need from event-goers.

2. Wide range of ticket options

Brushfire supports an unlimited amount of ticket types and pricing alterations. This includes early bird, group rates, and more, providing comprehensive control over ticketing.

3. QR Code and a mobile app

The platform ensures secure check-ins with QR-Coded tickets and provides options for access control for a safe event. It also offers a personalized event app to enhance the attendee experience. The app facilitates event navigation, updates, and networking.

Pros

• Brushfire's simple and intuitive interface makes managing and setting up events easy, even for those without technical expertise
• Reviewers highlight the company's customer support for its responsiveness and willingness to solve any problems
• Users appreciate the reliability of the Brushfire platform, which provides a stable ticketing and event management solution

Cons

• Some users have mentioned that the platform could offer more integrations with third-party tools or software, which might create extra work to transfer data between systems manually
• While Brushfire does provide some reporting functionality, a few users felt the platform could benefit from more detailed, complex event reporting options

3. TicketSpice

TicketSpice is an online event ticketing software that allows organizers to sell tickets directly from their website. This platform is perfectly suited for handling sales for various events, including festivals, concerts, fairs, and museums.

Top features of TicketSpice

1. Abundance of customization

TicketSpice offers a wide range of customization options, including the ability to change or create new themes. Event organizers can also choose from a variety of ticket designs and add custom graphics or logos to each ticket type. This feature makes it easy for organizers to brand their event however they desire.

2. Page builder

It comes with a page builder that allows event organizers to create clean and professional pages. The platform has a wide array of templates, so event organizers can easily build an engaging and informative website.

3. Real-time data

The ticketing platform provides real-time data, which makes it easy for organizers to track their sales. The real-time dashboard gives organizers a clear picture of how many tickets they have sold and helps them keep tabs on the status of each sale.

Pros

• TicketSpice's user-friendly design makes navigating the system intuitive and easy
• The platform offers excellent customer service, ensuring immediate assistance when needed
• The high level of customization available for event pages is a definite plus
• Real-time data analytics provided by the platform is highly useful

Cons

• Some users find the layout options for ticket pages limited
• The platform is only compatible with certain payment processors, which might be limiting for some users

4. Ticketleap

Like other ticketing platforms in this list, Ticketleap offers a range of services that can be tailored to suit the needs of different events. The platform offers an easy-to-use interface with customizable features and real-time data analytics.

Top features of Ticketleap

1. Event creation

The platform features an intuitive interface that makes it easy for anyone to create an event without any technical knowledge. Users can also choose from a range of themes when creating their page, which helps make the ticketing process more personalized and engaging.

2. Ticket types

Set different ticket types based on category, time, or novelty. This could include VIP tickets, general admission, early bird specials, student prices, etc.

3. Sales management

Control when your tickets go on sale and when they end – right down to the minute. Tickets automatically stop selling when your event starts or when they sell out.

4. Check-in app

A free app available for Android and iOS to scan tickets at the door helps to manage attendee entrance at your event easily.

Pros

• User-friendly interface and easy to navigate
• The option to customize event pages to match the brand or event theme
• Dedicated staff that helps solve problems or clarify any doubts
• Users appreciate the easy-to-understand report features

Cons

• Some customers have reported that there are fees even for free events
• Some users have expressed a desire for more complex features like better seating arrangement options
• Few customers have detailed challenges with the refund process for canceled events

5. Ticketbud

Ticketbud is a ticketing platform that allows organizers to sell tickets, manage sales and keep track of attendees. The platform suits various event types, from festivals and conferences to community gatherings and fundraisers.

Top features of Ticketbud

1. Customizable event page

Ticketbud allows you to set up a customizable event page where you can:

• Add your event details and images
• Customize the design to fit your event theme or branding
• Offer different ticket types and prices

2. Ticket sales and attendee management

With Ticketbud, you can manage your ticket sales and control how and when your tickets are sold. You can also monitor attendee check-ins at your event.

3. Reporting and analytics

Ticketbud provides valuable reports and analytics so you can understand your audience better and plan future events more effectively. It can show you insights like who is buying your tickets and which marketing efforts are working.

Pros

• User-friendly interface, which allows for quick and easy event setup
• Comprehensive reporting features provide valuable insights
• The configuration of the platform is reasonable and fairly priced

Cons

• Some users mentioned that they ran into difficulties while customizing their event pages
• Managing integrations could be smoother, as reported by some users
• A few users expressed difficulty understanding the invoice system
• The lack of recurring event setup functionality can limit its utility for some users
• It has no mobile app, so you have to depend on hardware

Conclusion

Before deciding on a ticketing platform, you should consider the unique needs of your event. While each platform has unique strengths, they all provide basic ticketing functions. Your specific event requirements, such as pricing, customization options, ticket types, and reporting capabilities, can guide the choice.

If you are looking for a simple yet effective solution for your event, Ticket Generator is a good choice. It's feature-rich, easy to use, and offers additional support if you need it. Moreover, it offers a wide range of customization options, making it suitable for all types of events.

Get started now and claim your first 10 tickets for free.

If you're reading this, chances are that you're searching for event registration software to streamline your workflow. 

You've probably spent hours combing through Google search results, sifting through reviews, and comparing features, only to feel more overwhelmed with each additional option discovered.

Sounds too familiar? If you’re like most event planners, you’ve probably been through this process at least once. 

To help you avoid the same, we’ve compiled a list of five best event registration software solutions in this post. Here you can get an overview of each system’s features and pros and cons. Read on to find out which platform fits your needs!

5 Best Event Registration Software to Manage Attendees and Event Registration

Event registration is a tedious task, but with the right software, it can be simplified. Our list of top 5 event registration software will help you manage event registrations hassle-free. Let’s start exploring each of these options below.

1. Ticket Generator

Ticket Generator is known for offering an extensive range of features and an affordable price tag. This ticket generator software helps you create one-time scannable tickets that assist in guest authorization hassle-free.

Top features of Ticket Generator

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1. Event registration 

One of the key features of Ticket Generator is the Event Page, which allows users to create a comprehensive registration page for their events. This page enables organizers to provide event details, images, web links, and an in-built registration form all in one place.

The Event Page also offers a customizable and mobile-optimized landing page.
Here, organizers can add various details to enhance their branding efforts.

This feature allows for customization of the registration form, including the addition of a description box, banner images, registration button, and form fields. Event organizers can use this tool to make the registration process easier for their attendees.

2. Customization

Right off the bat, Ticket Generator allows you to create fully customized event tickets. The standard template requires only basic event details such as its name, description, venue, date, and timings. 

It allows for customization options like the use of your brand's logo, the choice of background color or image.

3. Unique ticket information

With this platform, each guest's ticket can hold specific details such as the guest's name, hall number, seat number, or any other unique information per your requirements. This feature can essentially convert tickets into personalized passes for your event, offering an extra layer of organization.

4. QR Code integration

One of the key features of this tool is its automated QR Code creation for every ticket created against each registration you get.

Attendees can present these QR Codes at the entry, which can then be instantaneously validated using the Ticket Validator app. This method ensures a smooth and fast check-in process, enhancing your guest's experience while also amplifying the security of your event. You can do all these with a custom app, so there's no need to spend on hardware.

5. In depth analytics

The Ticket Validator also gives you access to a variety of useful analytics. You can track the number of online ticket purchases, as well as how many people attended your event.

Pros

• You can tailor each ticket to your event's specific needs
• It doesn't require any hardware
• You can integrate payments into your registration page. So when someone makes a payment, you get the money directly in  your account. Ticket Generator doesn’t charge any commission for sales
• You can track the attendees who have entered the event and those who haven't

Cons

• After the first 10 registrations, you’ll have to buy credits with Ticket Generator (1 credit = 1 ticket)
• Currently, you can create up to 1 Million tickets only

2. Bizzabo

Bizzabo packs a punch when it comes to designing and managing all aspects of your event. Whether you're a corporate planner running numerous conferences round the year or a consumer show creator battling frequently changing headcounts, this platform chances upon being your most reliable friend.cv 

Key features of Bizzabo

1. Event registration

Bizzabo takes attendee registration to another level by offering customized ticketing and registration options. Be it general admission, VIP, early bird, or any other attendee category, you can set unique criteria and pricing for each.

2. Event marketing

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Bizzabo aids your event promotion strategies by offering a suite of marketing tools. From creating professional-looking email marketing campaigns to creating unique event landing pages that can be shared through various channels, the solution makes pre-event promotion a breeze.

3. Event website builder

With Bizzabo, you can build visually appealing event pages with no coding required. So, even if you don't have a tech background, you can get your event website up and running in no time.

4. Networking tools

Bizzabo's standout feature, however, is its networking tools. The solution offers a 'Community' feature where attendees can connect, share info, and even set meetings, thereby maximizing the event value for all parties involved.

5. Robust analytics

Bizzabo offers robust metrics that offer real-time insights into event performance. From seeing the sales stats to evaluating the marketing initiatives' success, you get a clear view of what's working and what needs tweaking.

Pros

• A significant advantage is the multitude of integrations Bizzabo offers, including with CRM, email marketing, and other tools
• Its website builder is both easy to use and powerful, and designs created on it look professional
• Its "Community" feature is unique and highly useful for networking, a primary goal for many events

Cons

• Bizzabo is a robust and extensive tool, which might feel overwhelming for someone new to event planning
• While highly functional, some users find its pricing to be on the higher side

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3. Cvent

Cvent is a global leader in event registration software, offering a complete solution for planning, registration, engagement, and evaluation of events. This robust tool is popular among corporate event organizers looking for a comprehensive, professional solution.

Top features of Cvent

1. Event planning

Cvent's tool is integrated with strategic planning features, allowing users to manage budgets, project plans, and schedules all in one place. The event planning tool is easy to use and can be customized based on the specific needs of your organization.

2. Registration customization

Users can make customizations in the registration process to ensure it reflects their branding and tone.

3. Onsite solutions

Cvent offers a range of solutions for smooth event execution, such as badge production, self-check-in kiosks, and lead retrieval systems. These features are designed to streamline the check-in process, reducing the potential for queues and improving attendee's initial event experience.

4. Reporting and analytics

Cvent provides extensive reports and analytics to track your online registration, email marketing campaigns, and survey responses. The software allows you to export these reports into various file formats for further analysis, and these insights can help you optimize future events.

Pros

• Full-suite event registration software with extensive features
• Scalable to accommodate different sizes and types of events
• Good integration with other platforms like Salesforce and Marketo

Cons

• Steep learning curve for first-time users
• Customer service can sometimes be slow to respond
• Pricey compared to other options

4. Whova

Whova is a robust event registration software known for its highly user-friendly interface and comprehensive features. It’s designed to help you streamline your event planning and registration processes. It also has all the tools you need to ensure that every aspect of your event runs smoothly.

Top Features of Whova

1. Event marketing

Whova enables you to promote your event through its official website, Whova event app and various social media platforms. This helps you to drive traffic to your event, build awareness and increase registrations.

2. Event check-in

Whova provides a quick, hassle-free check-in process for attendees. Users can print badges and use Whova’s mobile app for checking in attendees, eliminating long queues and making the process more efficient.

3. Sponsor promotion

Whova enables event organizers to highlight sponsors and exhibitors through various channels. There are special pages for sponsors where they can present about their business, run contests, provide virtual brochures, etc.

4. Reports and analytics

Like any other software listed above, it provides data-driven insights on:

• Attendee engagement
• Event check-ins
• Feedbacks for smarter event planning

Pros

• Excellent attendee engagement tools
• User-friendly and intuitive
• Mobile event app for attendees

Cons

• User interface may not be as aesthetically pleasing as some competitors

5. Eventzilla

Eventzilla offers a complete package for event organizers to create, sell, and market events. It comes with robust ticketing and registration tools and integrates with the leading payment platforms to process sales.

Top Features of Eventzilla

1. Event registration and ticketing

Eventzilla provides a comprehensive solution for managing event registrations and ticketing. It supports different ticket types such as free, paid, donation, and merchandise. Also, it allows for discounts and promotional codes.

2. Website and email marketing

With Eventzilla, you get a free event website which can be customized to match your brand's look and feel. It also enables you to manage email communication with attendees, including confirmations, reminders, and updates.

3. Check-in and badge printing

Eventzilla offers a mobile check-in app which lets you scan tickets, manage guest lists, and print badges at the event venue.

4. Surveys and feedback

Eventzilla helps you understand your event impact and gather feedback with built-in survey tools. It allows you to create custom post-event surveys and get real-time reports.

Pros

• Multiple payment processing options
• Customizable event pages and emails
• Provides a mobile app for event registration and check-in

Cons

• Users may experience intermittent glitches. These foten include problems with customizing registration forms or encountering error messages during setup
• Though Eventzilla enables some customization, a few users desire more flexibility in registration form design and event page layouts
• Some users face a learning curve when discovering and leveraging certain features of the platform for the first time

Choosing the Best Event Registration Software

There are many event registration software options available, and each has its own strengths and weaknesses. The best option for your organization depends on the features you need, how much customization is possible, and the cost of each product.

If you’re looking for comprehensive event registration software that’s ideal for managing small and large events alike, Ticket Generator is a great option. The platform offers features like event registration, attendee registration, ticket-creating, QR Code generation, scanning capabilities, and reporting tools.

Ticket Generator also has a mobile app that allows you to manage events from your phone or tablet. Get started now and claim your first 10 tickets for free.

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We use tickets every day. From buying movie and concert tickets to boarding a plane, we use them for just about anything requiring payment or identification.

But have you ever heard of a "blank ticket"?

You may have seen them, but you might not have known what they were or why they existed. In this article, you will learn all about blank tickets, from what they are to where you can use them.

You'll also learn how to get your hands on some blank tickets and start using them for your needs.

Let's get started.

A. What is a blank ticket?

A blank ticket can be described as a ready-made template that can be customized with event details and branding. It serves as a printable or digital version of an event ticket. 

Whether you're organizing a concert, conference, festival, or any other event that requires tickets, blank tickets are a convenient solution.

For example, say you want to sell tickets for your event but don't have the resources to design and print them yourself. Here, Ticket Generator’s blank tickets are a great option. 

You can use them as is or customize them with your own branding and event details. This allows you to create professional-looking tickets without the hassle of designing them from scratch.

B. Use cases for blank ticket templates

Blank tickets have versatile applications and can be used in numerous scenarios. Here are a few use cases where blank tickets can prove valuable:

1. Events and conferences

For organizers of concerts, conferences, festivals, and other events, blank tickets are indispensable. They act as admission passes, helping streamline the entry process and ensure a smooth experience for attendees.

Whether you're hosting a music festival, a tech conference, or a sports event, using blank ticket templates can be customized.

2. Raffles and giveaways

Blank tickets can also come in handy for raffles, giveaways, or contests. Use customizable ticket templates to personalize tickets for each participant. This creates excitement and simplifies selecting winners at the event itself.

Many organizations, from non-profits to retail businesses, use blank ticket templates to conduct raffles and giveaways, encouraging customer engagement and loyalty. So whether you're running a charity raffle or a promotional giveaway, blank tickets can help you get the job done.

3. Fundraising events

Fundraising events often require the use of tickets to manage attendance and track donations. Blank tickets allow organizers to convey important information about the event while providing a tangible item representing the contribution.

With blank tickets, you can create customized tickets for galas, benefit concerts, or any other fundraising event. This will help elevate your cause and maximize your impact.

C. Advantages and disadvantages of using blank ticket templates

Using blank tickets for event management offers several advantages. They provide convenience and efficiency for event organizers and attendees.

However, it also comes with a few limitations to consider. Let's explore the advantages and disadvantages of using blank tickets:

1. Advantages

a. Convenience

Blank tickets provide a convenient solution for event organizers who need a quick and efficient way to generate event tickets.

With pre-designed templates on Ticket Generator, organizers can easily input the necessary information and generate tickets within minutes. This saves valuable time and effort compared to designing tickets from scratch.

b. Professional appearance

Blank tickets often come with professionally designed templates that lend a polished and cohesive look to your event tickets. These blank ticket templates are created by experienced graphic designers, ensuring your tickets have an appealing appearance.

With Ticket Generator, you can either start from scratch or use the premade bank ticket templates to create your custom ticket for your event.

This can enhance your event's overall image and branding, leaving a positive impression on attendees and creating a memorable experience.

c. Cost and time savings

Using blank tickets can be cost-effective, particularly for smaller events or organizations with limited budgets. Since generic templates are available, there's no need to incur additional expenses on graphic design services.

Additionally, the quick generation of tickets saves time, which can be crucial when managing time-sensitive events or last-minute ticket sales.

2. Disadvantages

a. Requirement for printing or digital devices

One limitation of blank tickets is that they require access to a printer or digital devices for ticket distribution.

If physical tickets are desired, event organizers need a reliable printer to provide attendees with printed tickets. Alternatively, digital tickets can be emailed or sent via ticketing platforms. But this requires attendees to have access to digital devices for ticket display.

D. Top 3 Ticket Generator Apps to customize and manage your tickets

Though you can generate tickets manually, it can be time-consuming and tedious to create many tickets. If you need an easy way to manage your event's inventory, consider using one of these ticket generator apps:

1. Ticket Generator

Ticket Generator is a web-based app allowing users to generate custom event tickets quickly. The app is best suited for small to large-sized events, with a user-friendly interface that simplifies generating tickets. It has several pre-designed blank ticket templates that can be quickly customized to match your event's branding, location, date, and other details.

Top features include, 

a. Customizable ticket templates

Ticket Generator provides customizable templates that you can use to generate event tickets quickly. You can add event information such as name, description, venue, date, timings, and branding details such as a logo and background color or image.

b. QR Code validation

Each ticket generated by the Ticket Generator app has a unique QR Code that can be used to validate entry. The app also provides a Ticket Validator app to scan and validate QR Codes, enabling organizers to monitor attendance and prevent fraud.

c. Ease of use with reports

The Ticket Generator app is user-friendly, with a simple interface allowing you to generate and customize tickets quickly and easily. You could start from scratch or use a standard template.

The app also gives reports that you can view at any time. These reports show the number of tickets you've generated, a summary of ticket sales, and attendance report too.

d. Affordability

The Ticket Generator app is available for free. This makes it an excellent option for smaller events or event planners who want to minimize costs.

e. Multiple sharing options

The Ticket Generator app allows you to share your tickets in a variety of ways. You can send them via email, SMS, or WhatsApp. Or you can also print them out.

Overall, Ticket Generator is a great tool for generating customizable event tickets without a lot of hassle. With its user-friendly interface and affordable pricing, it's an excellent option for event planners looking to streamline their ticketing process.

Plus, you will get the first 10 tickets for free.

2. TicketSpice

TicketSpice is an advanced ticket generator app that allows users to create and sell tickets for various events. The app offers a wide range of customization options, from ticket templates to branding and logo placement. It also has options for seat reservations and event details.

Top features include,

a. Online ticket sales

TicketSpice allows event organizers to sell tickets directly through their website or social media platforms. Hence, it eliminates the need for a third-party ticketing service.

b. Customizable ticketing options

The platform offers a range of customizable ticket templates, enabling event organizers to match the ticket design with their brand and event theme.

c. Mobile app with reports

TicketSpice offers a mobile app for event organizers to manage ticket sales and check-in attendees. It also helps monitor event-related information on the go.

You can also get a detailed report of your event’s attendance, sales, and other data through the app.

While TicketSpice offers a wide range of customizations and features, it comes with a more significant cost than other ticket generator apps. Plus, the layout options for ticket pages are also limited.

3. Brushfire

Brushfire is similar to all the other event management platforms with a built-in ticket generator app. 

Along with ticket design, sales, and distribution, the app offers features that make it easy to manage your event. It also allows for direct guest list management and ticket validation on the app, providing a smoother and more efficient event experience.

Top features include,

a. Event management

Brushfire offers a comprehensive event management platform that allows users to create and manage events seamlessly. This includes customizable event pages, which can be tailored to match the branding and theme of the event.

b. Conditional registration forms

Brushfire provides the ability to create conditional registration forms. This means you can set specific criteria or requirements that attendees must meet to register for your event, providing more control and flexibility in the registration process.

c. Unlimited ticket types

With Brushfire, you can create and offer unlimited ticket types for your event. This allows you to cater to different attendee needs. For example, VIP tickets, general admission, group discounts, or specific packages.

While Brushfire offers several advanced features, it comes with a more significant cost than other ticket generator apps. It's best suited for larger events requiring extensive event management and planning tools.

Wrapping Up

Blank ticket templates are a great way to keep your event organized and streamlined. But they can be difficult to manage. To avoid the hassle of printing and distributing physical tickets, try using one of these ticket generator apps instead. They'll help you create professional-looking tickets with just a few clicks—and save you time.

We recommend going with Ticket Generator due to its extensive features and affordability. You can create tickets with various customization options, including ticket types and ticket layouts. The app also has an intuitive interface that makes it simple to use.

So what are you waiting for? Start customizing your first 10 free tickets now. 

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Are you planning an event but worried about the venue cost burning a hole in your pockets? 

A space that holds your audience comfortably is all you need when searching for a venue. We all believe that such a space can cost a lot. But, you can also find free event venues too. 

Sounds amazing, right?

With a free event venue, you save money and allocate that budget to other important aspects. Given how beneficial it will be for you to find a free venue, we’ve explored a few ideas to help you secure a venue for your event without spending a dime. 

Whether you're organizing a community gathering, a workshop, or a charity event, these tips will provide you with creative solutions to find a free event venue. So, let's dive in!

1. Utilizing Public Spaces

Public spaces offer great opportunities for hosting events without incurring venue costs. Parks, gardens, and community centers are often available for public use and can serve as excellent venues for various gatherings. 

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Ensure you check with local authorities to understand the process and requirements for utilizing public spaces. Some cities have designated event spaces within parks that can be reserved for free or at a nominal fee. 

For example, in New York City, the Park Department provides a permit system for hosting events in public parks. These range from small picnics to large-scale festivals. By utilizing these spaces, you can take advantage of beautiful outdoor settings without straining your budget.

2. Partnering with Local Businesses

You can reach out to local businesses that have event spaces, such as restaurants, cafes, and art galleries. Many establishments are open to collaborating with event organizers, especially if your event can attract potential customers to their business. 

Try to discuss the possibility of using their venue for free or at a reduced cost. In exchange, you may promote their establishment during the event. 

For example, if you're organizing a networking event, approach a local restaurant and propose hosting the event in their space. 

In return, you can include their logo on event marketing materials, mention their business in event announcements, or provide them an opportunity to speak briefly about their establishment. 

This mutually beneficial arrangement can help you secure a venue without paying the full price while offering valuable exposure to the partnering business.

3. Approaching Educational Institutions

Universities, colleges, and schools often have event spaces that remain unused during certain periods. 

Contact these institutions and inquire about the availability of their facilities for hosting events. 

Educational institutions are often willing to support community initiatives, and you might be able to secure a venue at no cost or for a nominal fee. 

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For example, if you're organizing a workshop on entrepreneurship, reach out to local business schools or entrepreneurship centers. 

They may have seminar rooms or auditoriums that can accommodate your event. By partnering with educational institutions, you not only get access to free venues but also tap into their network of students, faculty, and alumni. They may also be interested in attending or participating in your event.

4. Engaging with Non-Profit Organizations

Non-profit organizations are driven by a social cause and are often open to collaborations. Approach local non-profits that align with the theme or purpose of your event and discuss the possibility of using their premises. 

They might be willing to provide their venue for free or at a discounted rate to support your cause. 

For example, if you organize a fundraising event for animal welfare, reach out to local animal shelters or organizations dedicated to animals. 

They may have event spaces available for community use and would appreciate the exposure your event can bring to their cause. By working together, you create a win-win situation where both parties benefit.

5. Leveraging Personal Connections

Do you know someone who owns a large backyard or has access to an unused space? 

Reach out to them and explain your event requirements. Personal connections can sometimes offer unique and cost-free venue options that are not publicly advertised. 

For instance, if you're organizing a small music concert, check if any of your acquaintances have spacious basements or private gardens. By leveraging personal connections, you can find hidden gems for your event venue, all while strengthening relationships with people in your network.

6. Exploring Government Facilities

Government facilities, such as community centers, town halls, and government-owned buildings, are often available for public use. 

Research the policies and procedures of your local government to understand how to request and utilize these venues. Many municipalities have programs or initiatives that encourage community events and provide access to their facilities. 

For example, some cities offer free or discounted venue rentals for events by non-profits or those with a strong community focus. By tapping into these resources, you can access well-maintained venues without the financial burden.

7. Using Online Platforms

Several online platforms connect event organizers with individuals or businesses offering free event spaces. 

Websites like SpaceFinder, Peerspace, and even social media groups dedicated to event space sharing can be valuable resources. These platforms allow you to search for available venues in your area and contact the owners directly. 

You can specify your event requirements, such as date, capacity, and amenities, to find the perfect space. 

Some platforms also provide user reviews and ratings, giving you insights into the quality and suitability of each venue. By utilizing these online platforms, you can streamline your search for a free event venue and discover options you may not have considered otherwise.

8. Considering Sponsorships

Reach out to local businesses or organizations that may be interested in sponsoring your event. 

Sponsors often have access to event spaces and can provide them for free or at a reduced cost in exchange for promotional opportunities. Present a compelling sponsorship proposal and emphasize the mutual benefits of the collaboration. 

For example, if you're organizing a technology conference, approach tech companies in your area and offer them different sponsorship packages. As part of the sponsorship benefits, you can request the use of their event space. 

This arrangement allows the sponsor to showcase their products or services to the event attendees while providing you with a venue at no or minimal cost. Be sure to highlight the exposure and branding opportunities they will receive through event promotions, signage, and mentions during the conference.

9. Networking and Collaboration

Attend networking events or join professional organizations related to your event's industry. 

Establish connections with other event organizers, venue owners, or professionals in the field. Through networking and collaboration, you may come across individuals or organizations willing to offer their event spaces for free or at a discounted rate. 

By building relationships within your industry, you can tap into a valuable network of resources and potential venue options. 

Attend industry conferences, seminars, or trade shows to connect with like-minded individuals and explore partnership opportunities. Collaborating with others in your field can lead to mutually beneficial arrangements to exchange event spaces or receive referrals to free venues.

10. Creative Pop-Up Venues

Get creative with your venue choices! Look for unconventional spaces like warehouses, rooftops, or even unused retail spaces. These unique venues can add an element of novelty and excitement to your event. 

Contact the owners or managers of these spaces and discuss the possibility of using them for your event. 

Explain the nature of your event and how it aligns with the ambiance or theme of the venue. Many owners are open to hosting events in their underutilized spaces, especially if it brings foot traffic or exposure to their property. 

You might be surprised by the variety of spaces available that can be transformed into memorable event venues.

11. Community Centers and Libraries

Community centers and libraries often have meeting rooms or event spaces available to the public. 

These spaces are designed for community engagement and can be an excellent option for hosting events. Inquire about the availability, reservation process, and any associated costs. 

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You may find that some community centers or libraries offer their spaces for free or at a minimal fee. They do it particularly for events that align with their mission or cater to the local community. 

Libraries, in particular, may have auditoriums, conference rooms, or even outdoor spaces that can be utilized. Check with the library staff for details on their event policies and take advantage of these community resources.

12. Event Space Bartering

Consider bartering with event space owners or managers. If you possess skills, products, or services that may be valuable to them, propose a trade-off. 

For example, if you are a graphic designer, offer to create promotional materials or a website for the venue owner in exchange for using their space for your event. 

Be open to negotiation and find mutually beneficial arrangements that allow both parties to exchange goods or services without monetary transactions. 

Bartering can be a creative solution to secure a venue without incurring direct costs and can foster long-term relationships with venue owners.

13. Time and Date Flexibility

Flexibility with the event date and time can increase your chances of finding a free venue. Determine if the venue has any availability during off-peak hours or weekdays when demand is typically lower. 

Venues are more likely to offer discounted rates or even provide their space for free if it would otherwise remain unutilized. 

For example, if you're planning a corporate training session, consider scheduling it during weekdays when the venue may have vacant rooms or halls. By being flexible with your event timing, you can leverage the availability of venues and negotiate better deals.

14. Negotiating with Existing Venues

If you have a preferred venue but lack the budget, try negotiating with the venue manager or owner. 

Explain your event's purpose, target audience, and potential benefits for their business. Offer to promote their venue on your event materials or provide testimonials in exchange for a reduced or waived venue fee. 

Highlight the potential exposure their venue will receive through your event marketing efforts.

By showcasing the mutual benefits of collaboration, you may be able to secure a favorable agreement with the existing venue of your choice. Remember to approach the negotiation process with professionalism and a clear understanding of what you can offer in return.

Conclusion

Organizing an event on a tight budget doesn't mean compromising on the quality of your venue. By implementing the strategies discussed in this article, you can find cost-free event venues that align with your needs and create a memorable experience for your attendees. However, securing a venue is just one piece of the puzzle. 

To streamline your event planning process and ensure smooth operations, consider utilizing a ticket generator tool like "Ticket Generator." 

With their user-friendly platform, you can effortlessly create and distribute event tickets. What's more, their ticket validator offers a convenient way to verify the authenticity of tickets issued, providing peace of mind and enhanced security. 

Embrace the power of technology and simplify your event management with Ticket Generator.

FAQs

Q1: Are free event venues available for any type of event?

Yes, free event venues can be found for various types of events. These may include workshops, conferences, community gatherings, and more. It may require some research and creativity to find the right venue for your specific event.

Q2: How far in advance should I start looking for a free event venue?

It is advisable to start searching for a free event venue as early as possible. Some venues have limited availability and may require advance booking. Starting your search several months in advance will give you ample time to explore different options, negotiate with venue owners, and secure the ideal space for your event.

Q3: What are the potential drawbacks of using a free event venue?

While free event venues offer cost-saving advantages, there are a few potential drawbacks to consider. These may include limited amenities or facilities, restrictions on event duration or setup, and the need for additional arrangements for seating, sound systems, or decorations. It's essential to carefully evaluate the suitability of the venue for your event's requirements before making a final decision.

Q4: Can I customize a free event venue to align with my event theme?

Yes, in most cases, you can personalize a free event venue to align with your event theme. However, it's important to communicate your requirements to the venue owner or manager in advance. They may have certain guidelines or restrictions, but with proper planning and coordination, you can transform the space to reflect the ambiance and atmosphere you desire for your event.

Q5: Are there any legal considerations when using a free event venue?

It's crucial to ensure that you have any necessary permits, licenses, or insurance coverage when using a free event venue. Depending on the type and scale of your event, you may need to comply with local regulations, fire safety guidelines, or liability insurance requirements. It's advisable to consult with the venue owner, local authorities, or an event planning professional to ensure you are meeting all legal obligations.

By following these strategies and thinking outside the box, you can find a free event venue that suits your needs and helps you stay within your budget. Remember to be proactive, resourceful, and open to negotiation to secure the perfect venue for your event while staying within your budget.

Want your event to be a complete “sold out”?

It ain’t easy for sure. 

But if you generate the right type of event ticket, you can surely increase your chances for the same.

Considering this idea, we’ve listed out more than 10 types of event tickets that you need to know about before designing one for your next one. Before any further delays, let’s dive right into our list below.

10+ Types of Event Tickets You Can Come Across

1. General Admission Tickets

General admission tickets are the most common and widely available ticket type. These tickets grant access to an event or venue without any specific assigned seating. 

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Attendees with general admission tickets can choose their own spot on a first-come, first-served basis. General admission tickets are often more affordable and provide flexibility in terms of seating arrangements.

2. VIP Tickets

VIP tickets offer an elevated experience to event-goers. These tickets provide exclusive perks, such as: 

• Access to VIP lounges 
• Priority entry 
• Premium seating
• Dedicated parking 
• Complimentary food and beverages 
• Meet-and-greet opportunities with performers or speakers

VIP tickets are ideal for those seeking a more luxurious and personalized event experience.

3. Reserved Seating Tickets

Another type of event ticket that you should look into is reserved seating tickets. These types of tickets guarantee a specific seat or area within the venue. These tickets are an ideal fit for events such as: 

• Concerts, 
• Theater performances, 
• Sporting events 

With reserved seating tickets, attendees can secure their preferred spot in advance, ensuring a designated seat for the duration of the event.

4. Season Tickets

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Season tickets are a package deal that provides access to multiple events or games throughout a season. These tickets are commonly offered for sports teams, theater productions, or concert series. Season ticket holders enjoy the convenience of attending various events without the need to purchase individual tickets each time. They often come with additional benefits such as discounted prices and priority access to special events.

5. Early Bird Tickets

Want your event attendees to feel even more special? Create early bird tickets. You can add a desired discount to these tickets for those who register for your events on first come first bases. 

These tickets encourage early bookings and reward attendees with cost savings. Event organizers offer early bird tickets to boost ticket sales, create buzz, and incentivize early commitment from attendees.

6. Family Passes

Want more people to attend your event? Help your attendees generate family passes as well. 

Family passes are designed to cater to families attending events together. These passes often provide discounted rates or special packages for a predetermined number of family members, typically parents and their children. 

Family passes offer a cost-effective solution for families to enjoy events collectively.

7. Student Tickets

Just like family or early bird tickets, student tickets are also offered at discounted prices. 

These are tailored for students only. When creating such tickets with solutions like Ticket Generator, add verification steps where it is mandatory for students to share their identification during the purchasing stage to receive a discount.

8. Senior Citizen Tickets

Senior citizen tickets cater to the elderly population and are available at reduced prices.

These tickets acknowledge the unique needs of senior citizens and allow them to participate in various events while considering their financial circumstances. Senior citizen tickets promote inclusivity and ensure that age is not a barrier to enjoying social experiences.

9. Group Tickets

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Group tickets would be an ideal solution in case you plan to hold events for organizations.

These tickets are often offered at discounted rates for a minimum number of participants. Some of the noticeable benefits of group tickets are collective attendance, fostering a sense of camaraderie, and making events more accessible and enjoyable for larger groups.

10. Standing Room Only Tickets

Planning live events or concerts at a small level? How about trying the standing room tickets?

Standing room only tickets grant entry to an event but do not provide designated seating. These tickets are suitable for events where seating is limited or when attendees prefer to be closer to the action. 

Standing room only tickets offer a more immersive experience and are typically priced lower than seated tickets.

11. Complimentary Tickets

Complimentary tickets, also known as free tickets or comp tickets, are provided to selected individuals or groups without any cost. These tickets are often given to: 

• Sponsors, 
• VIPs, 
• Media personnel, 
• As promotional offers 

Complimentary tickets serve as a gesture of appreciation, create goodwill, and generate positive publicity for the event.

12. Single-Day Tickets

Single-day tickets provide access to an event for a specific day only. These tickets are suitable for events that span multiple days. For example, music festivals or conferences, where attendees may choose to attend a single day instead of the entire duration. 

With single-day tickets, you can offer flexibility to attendees and cater to varying schedules and preferences.

13. Multi-Day Passes

Multi-day passes allow attendees to access an event for multiple consecutive days. These passes are particularly popular for festivals, trade shows, or conventions that run for an extended period. 

So if you are planning to hold a festival, then generating multi-day passes would be ideal. These will give attendees the opportunity to fully immerse themselves in the event experience.

14. All-Inclusive Tickets

All-inclusive tickets provide attendees with a comprehensive event experience. These tickets typically include access to the main event as well as additional perks such as meals, beverages, activities, or workshops. 

All-inclusive tickets offer convenience and a hassle-free experience by bundling various elements together.

15. Electronic Tickets (e-Tickets)

Electronic tickets, also known as e-tickets, have become increasingly popular in the digital age. 

These tickets are delivered electronically via email or mobile applications and eliminate the need for physical tickets. E-tickets offer convenience, easy accessibility, and the ability to present the ticket using a mobile device, reducing the risk of loss or damage.

Conclusion

Understanding the different types of event tickets empowers attendees to tailor their event experience to their preferences. 

Whether it's accessing exclusive perks, enjoying premium seating, or saving with early bird discounts, the right ticket choice can elevate the overall event experience. 

To simplify the ticketing process and ensure seamless entry, consider utilizing our reliable ticket generator tool. With their user-friendly platform, you can effortlessly create custom event tickets and maintain control over ticket distribution. 

Furthermore, their Ticket Validator offers a convenient solution to verify the authenticity of tickets issued, ensuring a secure and hassle-free event for both organizers and attendees. Embrace the convenience of technology and optimize your event ticketing with Ticket Generator.

FAQs:

Q: Can I upgrade my general admission ticket to a VIP ticket?

A: Upgrade options may vary depending on the event and ticket availability. It's best to check with the event organizer or ticketing platform for upgrade possibilities.

Q: Are family passes limited to immediate family members only?

A: Family pass criteria can vary. Some may include extended family members, while others may specify immediate family members only. Check the terms and conditions of the family pass for specific details.

Q: Can I transfer my e-ticket to someone else?

A: E-tickets are generally transferable unless specified otherwise. However, it's important to review the ticketing platform's guidelines or contact their customer support for any transfer restrictions.

Q: Are there age restrictions for student tickets?

A: Age restrictions for student tickets may vary depending on the event or organization offering them. It's advisable to check the eligibility criteria stated by the ticket provider.

Q: How early should I purchase early bird tickets?

A: Early bird ticket availability and timelines differ for each event. It's recommended to check the event's official website or ticketing platform for specific early bird ticket release dates and deadlines.

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Are you a business looking for a more efficient and secure way to manage event ticketing?

Worried about the hassle of physical tickets, the potential for loss or damage, and the inconvenience to your customers? Look no further, as digital ticketing is here to address your concerns.

In today's digital age, more and more events are offering a digital version of their tickets, and for good reason.

Digital ticketing offers a whole host of benefits to both you and your customers. From managing the ticket generation to allowing easy entry to the event, digital ticketing is a valuable tool in your arsenal.

If you’re considering offering ticket PDFs, you are at the right place. In this blog, you will learn how to download PDF tickets and share them with your customers.

Let's dive in.

Why PDF Tickets?

Before we dive into the step-by-step guide, let's understand why PDF tickets are the preferred choice for many event organizers and attendees. 

PDF tickets offer several advantages over traditional paper tickets:

1. Convenience

PDF tickets can be accessed from any device, including smartphones and tablets. With mobile tickets, attendees no longer have to carry physical tickets or worry about losing them in the event of theft or damage.

2. Security

Digital tickets cannot be lost or stolen, so there's no risk of a ticket being used by someone other than the person who purchased it. You can also set up security measures to prevent unauthorized access to your event by creating a unique QR code for each ticket.

This can be used to verify the identity of each attendee at the door and to ensure that only those who have purchased a ticket are allowed entry. Another advantage is that, a customer can not use the same ticket multiple times, which prevents fraudulent activities. This ensures a secure and fair entry process for all attendees.

3. Automation

Digital tickets can be sent to your customers in real-time, so there's no need for you to spend time printing hard copies yourself or relying on a third party for delivery.

You can also automate ticket distribution by integrating with a ticketing maker tool like Ticket Generator, allowing you to send digital tickets directly from your registration page.

The Step-by-Step Guide to Download PDF Tickets

Here's the step-by-step guide to downloading your PDF tickets:

1. Design your ticket from Ticket Generator

With Ticket Generator, you can easily customize the appearance of your tickets to match your event branding. You have two different options to generate your ticket:

• Use your pre-made design
• Customize and design the ticket from scratch
• Select from templates

A. Use your pre-made design

• Choose the option to upload your own design template.
• Make sure your design template is in PNG, JPEG, or JPG format and does not exceed 5MB in size.
• Once uploaded, you can place a QR Code and ticket ID anywhere on the ticket. These elements are movable and resizable.
• If you have variable information to add, such as unique details on each ticket, click on the "+" sign to add variable information blocks. You can customize the text color and resize the text to your preference.
• You can also edit the Header and Value text to see how the data will look once ticket information is uploaded and tickets are generated. Note that the actual data of the Header and Value will be taken care of in subsequent steps.

• If you're satisfied with the design, click on Preview to see your ticket layout with the QR Code and serial code number beneath it. If you want to make any changes, click on Edit. If not, you can start sending these tickets to your attendees.

B. Customize the default design

If you don't have a pre-designed ticket template, Ticket Generator has you covered. You can create your ticket design from scratch using the following design options:

• Add a background image from your system or via URL (in PNG, JPEG, or JPG format). Remember to keep the image size within 5MB. Alternatively, choose a solid background color by specifying a HEX Code or a CMYK color.

• Upload your brand logo from your system or paste the image URL (in PNG, JPEG, or JPG format). The image size should not exceed 5MB.
• Provide an event description, tagline, or any other useful information. This will be displayed directly under the event title and should not exceed 100 characters.
• Like in the previous design option, you can add variable information by clicking on the "+" sign.

C. Select from Template

• If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you.
• Simply click on Choose from templates option to access this feature.
• Once clicked, you will see a number of pre designed templates to choose from.
• To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

Now you have your ticket ready with you. The next step is to download and send it to your customers. 

2. Formatting the variable ticket information CSV or MS-Excel File

Once you have designed your ticket with variable information placeholders, you need to provide the actual variable ticket information data to generate your tickets. Follow these steps to format the variable ticket information CSV or MS Excel file correctly:

A. Understanding variable ticket information

Variable ticket information is unique data that can change for each ticket, such as row number, seat number, ticket price, guest name, etc. In contrast, fixed information includes details that do not change and are fixed across all tickets, such as the event name, date, location, etc.

B. Providing variable information data

After adding the variable information placeholders, you must provide the actual variable information data to generate your tickets.

How you provide data for variable information depends on your ticket delivery method, which includes generating and downloading the tickets, generating an email, generating via API, and generating via form link.

• For generating and downloading, you need to upload a CSV or MS Excel file and format it correctly by adding column headers for each variable data column and making each row correspond to one ticket.
• For generating and emailing, you need to upload a CSV or MS Excel file and specify the email addresses of the ticket recipients and unique variable information for each ticket.
• For generating via API, you need to provide variable information data via API parameters.
• For generating via a form link, you need to add the variable information field in the Event Registration form and ask users to enter the information.

3. Download your Ticket PDF

To download bulk PDF tickets from your account dashboard, choose the "Generate & Download" option from Ticket Generator's dashboard.

Once you have designed your tickets with variable information placeholders, you need to provide the variable information data to generate the individual tickets.

To do this, upload a CSV or MS Excel file containing the variable information for each ticket. Remember to format the spreadsheet correctly by:

• Adding column headers in Row 1 to define the data in each column. Use descriptive headers that match the variable information you want to include in your tickets.
• Adding a row for each ticket, starting from Row 2 onwards. Add a "value" for each corresponding column header in each row. Make sure the data for each ticket is complete and accurate.

For example, if the data in the Excel sheet is this:

The data on the ticket will look like this:

Here are some best practices for formatting the file:

• Pay attention to the order of your columns. The first column in the file should match the first placeholder in your ticket design, the second column should match the second placeholder, and so on.
• Make sure the formatting of your variable ticket information is consistent across all rows. For example, if you have currency values in the "Ticket Price" column, ensure that all values are formatted with the appropriate currency symbol and decimal places.
• Check that there are no empty cells or missing values in your file. Each ticket should have valid information in all the corresponding columns.

Once you have uploaded the file, click the Generate button to generate your PDF tickets. Your tickets will be downloaded as a printable PDF.

How to Validate Tickets?

Now you sent the tickets to your attendees. Next, the question is, how do you validate the tickets? The good news is that you can do it with a simple online validation tool. With Ticket Generator's validator app, you can validate your tickets.

To do this, you need to add coordinators for the event within the Ticket Generator. Here is a step-by-step guide on how to validate tickets:

• Go to the "Manage Event" section from the dashboard.

• Select the desired event and click the three horizontal dots under the "More" option.
• Click on "Add/Edit Coordinator."
• Specify the email address of each coordinator. The coordinators will receive an email invitation to log in to the Ticket Validator app on their phones.
• The coordinators can install the app on their smartphones through Google Play Store or Apple App Store and log in.
• Once logged in, the coordinators can open the app and select the event they need to validate tickets for.
• After selecting the event, they can click "Scan QR Code" to validate the tickets.

How To Use Ticket Validator App for Validating Event Tickets

That's It! The coordinators can now use the app to scan the QR code on each ticket and verify its validity. As the event coordinator scans it, he will see whether or not the ticket is valid.

It can also enhance security and prevent fraud by making it more difficult for anyone to duplicate or modify the tickets.

Wrapping Up

Downloading PDF tickets is a simple and convenient way for event organizers and attendees to manage and access tickets. It can be used for various events, from small business meetings to large festivals and concerts.

The process is easy to set up and available on both desktop and mobile devices. With a few simple steps, you can have your own ticketing system in place in no time!

So what are you waiting for? Start customizing and download your first 10 free tickets now.

Are you an event organizer who’s tired of managing ticket sales and long queues and want a more streamlined and efficient approach to ticketing?

If so, you are in the right place.

In this article, we will explore the benefits of using an online ticket-booking platform and show you how easy it can be to set up your own.

Let's dive in.

A. How can an event ticket booking platform help you?

Event ticket booking platforms are convenient for event organizers to sell, manage and track event tickets under one roof.

With good event ticketing software, you can easily manage the entire process of booking tickets and managing attendee data. This can save you time and money while increasing your event revenue.

The advantage of an event booking platform is that it helps you:

• Enhance ticket security
• Analyze data 
• Generate reports to improve your event planning process

B. Benefits of using an event ticketing system for event management

An event booking platform offers numerous benefits for efficient event management and seamless attendee experiences. Here are key reasons why using an event booking platform is essential:

1. Streamlined event organization

With every event comes multiple moving parts. From registration and ticketing to the event itself, many tasks need to be completed for your event to run smoothly.

An event booking platform simplifies the event organization process by automating registration, ticketing, and attendee management tasks. It eliminates manual efforts, reduces human errors, and saves valuable time and resources.

2. Efficient registration process

No more cardboard sign-in sheets or lost registration forms.

An event booking platform provides an all-inclusive, streamlined registration process. For advanced-level use cases, it may include:

• Creation of guests’ own profile
• Making payment online with a credit card or Paypal
• Selecting tickets and any add-ons guests may want to purchase (if applicable)

From setting up your event registration page to sending the ticket, the process is simple and easy for you and your attendees.

3. Simple ticket design customization

With a feature-rich platform like Ticket Generator, no need to worry about designing your own ticket or making sure the design is device compatible.

Ticket Generator comes with a simple, customizable layout that fits any theme and can be adjusted to fit the needs of your event. You can either upload your design or start customizing it on your own.

4. Enhanced security

Organizers have to be extra careful when it comes to security. Sometimes, attendees may use a ticket twice accidentally. So you have to ensure the tickets are secure, and you can't do that if you don't have a ticketing system that offers enhanced security.

Ticket Generator has several layers of protection against fraud, including a unique QR Code for every ticket that cannot be copied or re-used.

It comes with a free mobile app to scan the QR Code on each ticket and verify its validity. You will see whether or not the ticket is valid as you scan it.

This enhances security without being too difficult for attendees to use.

5. Measuring the event performance

To determine the success of your event, you need to measure its performance. This includes tracking the number of attendees, how many tickets were sold, and how much profit you made.

With Ticket Generator, you will get an in-depth report on these metrics. You can also use it to track attendee demographics and preferences and other details about the event. This will help you provide better service in the future.

6. Assistance in case of emergency

Imagine the scenario: You have guests eagerly waiting outside your charity event, and it's time to start validating the tickets. However, unexpectedly, you encounter technical errors that prevent a smooth entry process.

In situations like these, it is crucial to have reliable assistance to resolve the issue promptly. With a reputable online ticketing platform, you can contact their customer service team directly when facing technical errors or other problems. 

Whether through email, phone calls, or both, their customer service representatives will assist you without delay.

Having access to 24/7 customer service ensures that you can receive immediate help and guidance when you need it the most.

C. How ticket generator can help?

Now you know the importance of having a reliable ticketing platform. But how can you find one that meets all your needs?

Ticket Generator offers everything you need to create and sell event tickets. This includes all the features that you need to make the process simple and painless.

With Ticket Generator, you'll be able to:

1. Create an event registration

Within a matter of minutes, you can create a registration form and customize it to fit your needs. You can choose from various pre-made themes, add custom fields and set up email notifications for your registrants.

2. Custom ticket template

Ticket Generator offers the flexibility to choose from pre-built templates or create your own customized ticket design that aligns with your event's theme.

You can choose customized text, font, and colors, add your logo and images, or set background colors or images.

All you need to provide is the essential event details, branding elements, and voila! You have your personalized ticket design ready to go.

3. Bulk ticket generation and distribution

Ticket Generator allows you to generate a batch of tickets with unique information, including guest names, hall numbers, and seat numbers, in a single go. 

You can easily download the tickets as a PDF file or send them directly to the attendees via email, phone, or WhatsApp.

Additionally, Ticket Generator offers multiple sharing options to share the tickets on social media or via email, and you can also print them out to have a hard copy of your tickets ready to distribute.

4. QR Code integration

Ticket Generator adds QR Codes to each ticket, providing an efficient and secure method of ticket validation. Each unique QR Code contains vital ticket information and encryption that scanning devices can decode.

Event coordinators can use QR codes to verify the authenticity of tickets, ensuring only authorized individuals with valid tickets enter the event.

5. Ticket validator app

The Ticket Validator app is designed to easily scan and validate tickets at the event's entry point. The app is compatible with Android and iOS devices, ensuring broader accessibility and usage.

You don't have to spend money on purchasing separate hardware to scan the QR Code and verify the tickets' authenticity. It's a simple, cost-effective, and efficient solution for your ticket validation needs.

6. Rich analytics

The ticketing software offers rich analytics and reports, so you can monitor and assess sales trends and identify potential problems.

The reports include data on tickets sold, information about the number of attendees, registration conversion rate, etc. You can make informed decisions and improve your event planning strategies with the data.

Getting Started With Your Event Ticket Booking Platform

With the right ticketing software, you can get started with your event ticket booking platform in just a few easy steps. First, set up a free account with Ticket Generator. Then, create a custom design for your tickets and add your details.

Once you finalize your design, you can start sending them out to your attendees. 

The next step is to host the event and begin selling tickets online. Start designing and selling your first 10 tickets for free.

Planning and organizing an event is an exciting endeavor, but ensuring it sells out requires strategic marketing and promotion. 

But understand that selling out your event not only guarantees a lively atmosphere but also boosts your brand's reputation. 

Considering how important it can be for a business to sell out their event, we at Ticket Generator have compiled a list of 10 promising ways for you. With these 10 ways, you can maximize ticket sales for your event by leveraging the power of Ticket Generator, a trusted name in event ticketing solutions.

Without any delay’s let’s dive in.

1. Know Your Target Audience

What seats do they prefer? What dates are they comfortable with? Which area are they comfortable attending the event? 

What’s more important to ask—what type of event are they mostly interested in?

These are the questions that you need to ask as you plan the event for your company. Understanding your audience's preferences, interests, and demographics is crucial in tailoring your event to their needs. 

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Conduct market research and gather data to create an event that resonates with your potential attendees. Ticket Generator's analytics tools can provide valuable insights into customer behavior and ticket purchasing patterns.

2. Create an Irresistible Event Concept

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Develop a unique and compelling event concept that sets your gathering apart from the rest. 

Whether it's an exclusive live performance, a themed party, or a conference featuring renowned speakers, make sure your event promises an extraordinary experience. Ticket Generator allows you to customize ticket designs to match your event's theme and branding.

3. Leverage Social Media Platforms

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Social media is a powerful tool for reaching a vast audience. And you can make the most out of it by leveraging channels like Facebook, Instagram, Twitter, and LinkedIn to create buzz around your event. 

You can share various reasons why attending your event might benefit people and even engage them with all the behind-the-scene action. Create small reels or Youtube shorts and post them on your channel. 

This will help you engage with potential attendees through interactive content hassle-free. 

4. Harness the Power of Influencers

Want to ensure that people attend in full capacity at your event? How about bringing in the influencers to the picture. 

You can reach out to top influencers in your industry and ensure they promote your event. They encourage their followers to attend your event. 

But you need to make sure these influencers attend your event as well. You can even send a few merchandise goodies to them to increase their enthusiasm to promote your event while creating sponsored content with you. 

5. Offer Early Bird Discounts

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Who doesn’t like discounts? But giving discounts shouldn’t mean you are going broke to organize an event. 

That’s why early bird discounts are the right sales strategy for you. They create a sense of urgency as only few people get to have them.

 Early bird pricing can incentivize potential guests to commit to your event, resulting in increased ticket sales during the initial phase of promotion. 

6. Implement Referral Programs

Have you organized events before and people have attended them already? Then you can use their reaction to your event and add them to the current event’s promotion. 

This word-of-mouth marketing is incredibly powerful. On top of that, you can add a referral program that rewards attendees for bringing friends and family to your event. Offer discounts, exclusive perks, or even free tickets as incentives. This will surely guarantee a full house for your event. 

7. Collaborate with Partners and Sponsors

Getting sponsors is such a crucial aspect for any event. It actually helps you decide how big your event can be and at what scale you can organize it for your attendees. Teaming up with partners and sponsors can amplify your event's visibility. 

Partnerships can bring in additional resources, while sponsors can provide financial support in exchange for brand exposure. 

8. Use Email Marketing

Unlike what others believe, emails are not out of date. If you create an engaging and personalized email campaign to attract more people to attend your event, you are likely to see more sign ups as well. 

These would work in the case of an existing customer base. Since you already have their data, you can create personalized emails for all your customers. 

Explain to them what the event is about and how attending it will benefit them. Send out regular updates, exclusive offers, and sneak peeks to create a sense of anticipation. 

9. Host Contests and Giveaways

Giving away free goodies can also be an exciting strategy to ensure you have more attendees for your event. Organize online contests and giveaways to generate excitement and attract more attendees. 

Contests can range from initiating your social media challenges to interactive quizzes related to your event's theme. 

10. Utilize Event Listing Websites

Have you ever tried getting your events listed on websites? They are a great way to get more exposure and let more people know what your event is about. 

Promote your event on popular event listing websites to reach a broader audience. These platforms attract people actively seeking events to attend. Ensure your event's description is engaging and includes relevant keywords for better visibility.

11. Promote Through Local Media

From radio stations to local newspapers, there are multiple media platforms that you can use to promote your event to people. 

The ability to tap into the power of local media to promote your event can prove quite beneficial. 

You can create customized ads for newspapers, radio stations, and online publications to feature till the time your booking for the event closes. 

12. Employ Remarketing Strategies

Another strategy that would likely get you great results for your event is remarketing. 

Once you implement remarketing tactics, you get to target individuals who have shown interest in your event but haven't purchased tickets yet.

 Through online advertisements, remind them about the event and offer incentives to encourage ticket purchases. 

13. Enhance the Attendee Experience

Ensure that your event delivers an exceptional experience for attendees. Focus on aspects like event logistics, customer service, and interactive elements to create lasting memories. 

Happy attendees are more likely to spread positive word-of-mouth and attend future events. 

Wrapping Up

In conclusion, organizing a successful event requires a well-rounded marketing strategy. 

Ticket Generator, with its user-friendly ticketing platform and marketing tools, can help you implement the 10 best ways to sell out your event. 

Know your audience, create an appealing event concept, utilize social media and influencers, and leverage Ticket Generator's features to make your event a resounding success.

FAQs

1. Is Ticket Generator suitable for all types of events?

Yes, Ticket Generator caters to a wide range of events, from concerts and conferences to parties and fundraisers.

2. Can I track ticket sales and attendee data with Ticket Generator?

Absolutely! Ticket Generator provides comprehensive analytics and reporting to track ticket sales and attendee information.

3. How can I customize tickets to match my event's theme?

Ticket Generator offers various ticket customization options, allowing you to add branding elements and tailor the design to your event's theme.

4. Are there any additional fees for using Ticket Generator?

Ticket Generator may charge a small service fee per ticket sale, but there are no hidden costs, and the pricing is transparent.

5. Can Ticket Generator help with event promotion beyond ticketing services?

Yes, Ticket Generator's marketing tools and integrations can assist in promoting your event through various channels, including social media and email marketing.

In the fast-paced digital age, event organizers are constantly seeking efficient and user-friendly ways to manage registrations and ticketing processes. Google Forms has been a popular choice for event registration due to its simplicity and accessibility.

However, with the emergence of specialized tools like Ticket Generator, event organizers are discovering a plethora of features that enhance the overall event experience for both organizers and attendees. 

In this blog, we'll explore the advantages of using Ticket Generator over traditional Google Forms and why it's time to level up your event management game.

Top 5 Reasons You Must Avoid Using Google Forms for Event Registration

1. A seamless ticketing experience

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If basic details are what you need for your event, Google Forms may help you to a limit. But if you are after comprehensive data around your event attendees, using tools like Ticket Generator would be an ideal solution for you. 

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Google Forms only collect basic attendee information, but it lacks the comprehensive ticketing capabilities. 

With Ticket Generator, you can create custom-designed event tickets that align with your branding, include QR Codes for easy check-ins, and even set up various ticket types (e.g., VIP, early-bird, etc.) with different pricing options.

2. Effortless event promotion

Promoting your event is essential to attract a wider audience. While Google Forms focuses on data collection, Ticket Generator goes a step further by enabling its users to share ticket confirmation via email or SMS. 

This can help attendees get the satisfaction that they have successfully signed up for the event hassle-free. 

What’s more, attendees use the ticket confirmation to the events that don’t require virtual ticket entry either. All they have to do is show the message of confirmation to the security to enter the venue.

3. Real-time analytics

One of the significant drawbacks of Google Forms is the limited insights it provides. It doesn’t help you monitor how many people have attended your event. All it does is capture information required to generate the tickets. 

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Whereas, Ticket Generator offers real-time analytics that allow event organizers to track ticket sales, monitor attendance rates, and gain valuable insights into attendee preferences. 

These analytics help fine-tune marketing strategies and improve future event planning.

4. Seamless integration

Google Forms may require manual data transfer to other event management tools, consuming precious time and energy. This can reduce employee performance and may prompt you to invest in more manpower. 

However, the same is not the case with Ticket Generator. That’s because it integrates seamlessly with various event management platforms, including email marketing tools and CRM systems. This integration streamlines the entire event planning process, making it more efficient and reducing the risk of data loss.

5. Personalized attendee communication

Another problem that you are likely to face with the use of Google Forms is failing to send any communication to attendees once they book their seats at your event. 

That means, you can not let them know what all things they can carry during the event or whether edibles from outside are allowed or not. 

Such customized attendee communication is however possible with the use of Ticket Generator. 

It helps you create built-in communication features that allow you to send targeted emails, event reminders, and post-event surveys directly from the platform. This personal touch enhances attendee engagement and satisfaction.

Wrapping Up

While Google Forms has served as a basic registration tool for events, it falls short when compared to the comprehensive capabilities of specialized event management platforms like Ticket Generator. 

With Ticket Generator, you can elevate your event management process to new heights, offering a seamless ticketing experience, effortless event promotion, real-time analytics, seamless integration, and personalized attendee communication. Embrace the power of Ticket Generator and witness a transformative shift in your event organization.

So, are you ready to step up your event management game and bid farewell to the limitations of Google Forms? Give Ticket Generator a try and unlock the full potential of your events!

Let's be honest; even if it's a free event, you won't get any tickets if you don't promote it. If you want to attract people to your event, you need to know how to market it properly.

Here are the 10 strategies that you can use to increase your event registration:

1. Build an effective event registration form

The first thing that you need to do is to create an event registration form. This is the place where your visitors will become subscribers to your event. 

You can use a simple form builder tool like Ticket Generator to do this. It helps you create a registration form, collect attendee details, and send the tickets under one roof.

The registration form should be attractive and simple to use. It doesn't have to be complex or fancy because people will just leave your site if it's too much for them. Just make sure that everything is clear and easy to read.

2. Conduct pre-event giveaways and contests

To create excitement and drive registrations for your event, conducting pre-event giveaways and contests can be an effective strategy. You conduct contests before your event to encourage people to sign up.

For example, you could give away a free ticket or two as part of a contest or even offer an exclusive discount code for those who register early. You can also run a referral program for this purpose—wherein people who bring in new attendees will receive a special prize. 

This can be a great way to get more people involved in your event and spread the word about it among their personal networks.

To get started, you can create an Instagram post and ask people to tag themselves and their friends. This will ensure that the post gets more engagement, which will help your account grow.

But why Instagram?

Tailwind found that 91% of posts with more than 1,000 comments are Instagram contests. This shows just how powerful Instagram can be when running a contest. 

It's also important to note that you shouldn't just post your contest on Instagram and forget about it—you need to monitor the comments and respond to them for your contest to be successful.

3. Create a limited-time offer

Limited-time offers are designed to create a sense of urgency in the customer's mind.

Let's try out an example, which cookie will you choose?

Here’s what will happen. You will see that jar B has less cookies that means they are selling more. It means cookies in jar B are better than jar A. What’s more, they will be available for a limited time only.

That's the kind of feeling that you want to create.

You can create a sense of urgency in your audience by offering something for a limited time. This is especially effective when promoting an event.

You can limit the number of seats or the ticket price. For example, you can only have 100 tickets available for a certain price or limit the number of seats sold for a special event.

4. Leverage micro-influencers

A micro-influencer has a smaller audience than a macro influencer, but their engagement rate is much higher.

This means they can reach more people with fewer followers and get them excited about your product or service. 

For example, if you're looking for someone to promote a clothing line, it would be better to go with a fashion blogger with 5000 followers instead of an Instagram star with 5 million followers.

In fact, micro-influencers have been shown to generate up to 60% more engagement than macro-influencers.

5. Promote user-generated content

User-generated content is one of the most effective ways to grow your Instagram following. It can be as simple as asking users to tag you in their photos or videos, which will appear on your page.

You can also create a contest where people enter by tagging themselves in a photo or video, in which they can win prizes like free products and tickets to events. 

Offer them mugs and notepads if it is an offline event, or entice them with digital freebies if you are looking for ways to drive online registrations.

Hosting an offline event? Set up photo installations and booths to make the venue picture-worthy. Ask attendees to share their photos using your event hashtag—the media collected this way is a great resource for promoting next year's festivities!

6. Leverage sponsored email campaigns

It's a fact that the majority of email recipients open and read messages from brands they recognize. Consider partnering with other businesses with similar target audiences and goals to get your emails noticed.

This way, you can create an email campaign together. For example, if you are hosting a promotional event for local businesses, ask them to help sponsor the event by sending out an email blast before or during it.

Here's an example of the same, 

You can also leverage an influencer's mailing list to do this. They have better open rates and engagement than paid ads.

7. Create a referral program

A referral program can help you get in front of more customers. It's a great way to turn your current customers into brand advocates and influencers. You can build a strong referral program by creating an incentive for customers who refer new ones.

It can be a discount, free product or service, etc. As a reward, you can also give them a chance to win a prize for referring the most customers.

This works as people are 90% more likely to buy a product when recommended by someone they know. The referral program will not only help you get more customers but also increase the lifetime value of your customers.

8. Use social media marketing

Social media is the best way to reach new audiences and build your brand online. You can use Facebook, Twitter, LinkedIn, and Instagram to promote your business and products.

You can go live with influencers and celebrities, share stories with your followers and create engaging content to increase brand awareness. You can also use social media to run contests and giveaways to increase your reach. You can offer exclusive discounts and offers for people who follow you on social media or share your content online.

9. Use the speaker's network

Using the speaker's network is another effective strategy to increase event registration. Leverage the connections and influence of your speakers to promote your event to their networks.

They can mention the event in their newsletters, share it on social media, or even post a guest blog promoting it. When you can tap into their audience and credibility, you can attract more attendees to your event.

10. Use an event registration software

Using event registration software can streamline the registration process and make it easier for potential attendees to sign up for your event. Look for software that allows you to customize your registration form, track registrations, and send automated confirmation emails.

You can start with Ticket Generator to streamline things from registration to validating the tickets using a mobile app. It allows you to create registration forms, design tickets using multiple templates, and deliver them via multiple options.

In addition, it comes with a ticket validator app that helps you scan the tickets and validate them on the go. You can also use it as guest management software to track attendees and manage their profiles with information like name, email address, phone number, etc.

You will also get access to the analytics, where you can see the number of attendees, ticket sales, and other important data. This will help you make informed decisions while planning future events.

Wrapping Up

Now you have a better understanding of how you can increase your event registration. Start with a simple registration form; make sure it's easy to understand and use. Then add social media buttons so people can share their event on their social accounts.

You can also add a countdown timer that lets the attendees know when the event will start and help them plan accordingly. Then integrate it with Ticket Generator to manage things from start to end.

Start sending your first 10 tickets for free now.

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How do I sell out all my event tickets? 

If that’s what you’re asking yourself, you are not alone. Every company that plans to have an event or every artist thinking of meeting their fans goes through the same dilemma.

After all, it can feel a little demotivating if people do not attend your event in full strength. To ensure that you don’t have empty seat patches at your next event venue, you’ve got to upgrade your strategies to drive ticket sales and maximize the ROI of your event. 

But before we jump into the list, here is what you need to know about the sales cycle. A very important factor in understanding the buying behavior of your audiences.

A. What is the ticket sales cycle?

Your audience has different motivations for buying at every stage of your ticketing lifecycle. 

Understanding the sales cycle will enable you to analyze your audience’s ticket-buying intentions and their readiness to buy tickets. This way you will know when and how many tickets to roll out in a period.

Stage 1: Launch spike

When an event is announced and tickets roll out for the first time, there tends to be a sharp spike. This is mainly because of marketing and promotions like emailing customer databases, press and media coverage, social media announcements, and so on. The high buzz drives all of the initial interest and early ticket sales.

The next phases will largely depend on the type of event you're hosting. For most, there tends to be a sharp decline in sales as initial exposure wears off, leading to the second phase.

Stage 2: Slow and steady

After the high of the launch spikes, the next phase experiences a soft halt where the ticket sales will tend to trickle in.

Once the exposure is gone, so is the urgency to book tickets. Sales in this phase will largely be slow and steady. This is also the time during which many organizers will keep an eye on sales, desperately trying to work out the ticket sales target.

Stage 3: Sprint finish

In the final stage, ticket sales will again start to increase, curving upwards gradually at first. The graph will get steeper and steeper as the event approaches. There are a few factors that come into play at this point-

• More of an urgency for customers to book
• Fear of missing out (FOMO)
• In cases where there is more than one occurrence of the event, factors like press reviews and word of mouth help boost ticket sales

B. Things to do before you start selling event tickets

You are now aware of the sales cycle and predictable ticket-buying behavior of your audiences. Here are some important things you need to do to make your event a success-

1. Understand your target audience

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When you decide to organize your event and sell tickets, it is important to plan your marketing accordingly. You need to understand who your message must reach and how to influence them to take action.

You can do this by segmenting your target audience into personas or avatars of people who need your product or service. This will help you to filter those who might be interested in your event versus you won’t.

Remember to validate your buyer persona needs with your offering. Also, note that these personas aren’t necessarily the ones you think will come. Rather, they are the ones who will see the most value in attending your event.

2. Set goals with KPIs

Unless you determine what you want to achieve in numbers, you won’t have a concrete idea of how successful your event will be.

Define your ticket selling and event promotion goals first to know what you are working towards. You can track your progress toward these goals by determining Key Performance Indicators or KPIs. So that when you look back after the event, you will know how successful it was depending on the set criteria.

Specific goals can look like-

• 90-100% of tickets sold
• 300 event signups
• 400-plus social media mentions during the event
• 3,000 additional visits to your website during event promotion

Please note that your goals will depend on the type of organization you run and the event you will be hosting. 

C. Best ways to sell tickets and boost sales

Organizing a successful event takes more than a plan. It needs a clear and focused strategy and an action plan to make the event a real success. 

We have curated some super helpful tips all successfully tried and tested to help you sell your event tickets like hotcakes.

1. Create an event website that stands out

An event website serves as the landing page for most, if not all, of your event promotions. It is the shop window to your event and should have all the key information related to your event.

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Begin with the most important details first, then the rest of the information can follow. Don’t forget to include these elements-

✅Date

✅Time

✅Description

✅Agenda

✅Speakers

✅Sponsors

And remember that first impressions count. It takes about 50 milliseconds for users to form an opinion about your website that determines whether they’ll stay or leave. Your event website should not only be an information powerhouse but also convey your event’s value proposition and capture your audience’s attention.

These tips should help you to immerse potential attendees in an optimal event website experience-

1. Focus on creating a compelling design

Entice your audience using photos, videos, and eye-catching graphics. You can incorporate different brandings like brand colors, logos, and other graphic elements to stay consistent throughout your marketing campaign.

2. Implement clear and concise calls to action (CTAs)

Make sure to strategically place CTAs in highly visible areas across your website. This will make registering for your event a seamless and simple process. You can even test CTA placement, copy, and even button color to check what drives results.

3. Include sharing functionality

You can include social media and email sharing buttons to allow your attendees to easily spread the word about your event.

4. Optimize for search engines

Include relevant keywords that accurately describe your event in the title and description fields. This will help you attract more visitors and rank on search engines. Curate high-quality on-site content and also consider listing to external websites since they typically generate greater visibility with users who are looking for events near them.

2. Make your ticketing site mobile optimized

With a user-friendly mobile app, it’s much easier to grab customers’ attention by providing them with a personalized buying experience.

In fact, according to a survey by Rakuten Insight on online shopping behavior in India conducted in 2022, about 83 percent of consumers used their smartphone or mobile to purchase online.

So even if you have a regular ticketing site, make sure you have an event ticket sales presence on mobile through an app or mobile-friendly website. A mobile sales platform makes it super convenient for potential customers to register for your event on their mobile devices.

If you are just getting started, ensure your ticketing software can accurately register sales made through all of your available channels in real-time. This will help unnecessary snags  (like selling out on mobile but not on desktop), and keep your brand looking polished and professional.

Also, mobile devices aren't just a place to buy and sell tickets. They can be used to hold purchased tickets, and even allow event check-ins with a barcode or QR Code scanner.

3. Sell tickets on a scarcity model

A study by Harris Group revealed that 72% of Millennials would rather purchase experiences than material items. 

Consumer spending on experiences has also grown 1.5 times faster than overall personal consumption spending and almost 4 times faster than spending on goods (McKinsey).

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As an event organizer, you have a great opportunity to capitalize on these trends as the principle of scarcity by offering early bird and VIP experiences in limited quantities.

Marketing campaigns can leverage the phenomenon of FOMO (Fear of Missing Out) by rolling out a limited time to act. But ensure to be realistic and authentic with your communications because when consumers realize that the scarcity is artificially created, it may turn them off. 

Here are some great ways to do it-

1. Provide early access to purchase

The presale model is one of the easiest ways to create a sense of urgency and a feeling of exclusivity in your target audience. Here are some ideas to help you get started-

• Make it a program perk
• Develop corporate sponsorships
• Offer credit card pre-sales
• Partner with local groups
• Premium Seating Ticketing

2. Create premium seating

 Create a higher-value offer using your best seats. Not all seats are created equal and your audience knows it more than you. For example, if you have got a comedy show lined up, section off the first 15 rows, price them accordingly and set up a presale to an audience of your choosing.

3. Offer VIP experiences

VIP experiences can include anything from the best seats in lounges, pre-show parties, special table service, complimentary beverages and meals, autographed merchandise, access to sound checks, and more.

4. Use email drip campaigns

Email marketing gives you great opportunities to connect with prospective ticket buyers as well as people who already bought tickets. This can boost word-of-mouth promotion and sell more tickets than ever.

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The three key audiences to target with your event drip email marketing initiatives are:

• People who already bought tickets
• People who bought tickets to your event the last time
• People who visit your ticket sales page but don’t buy tickets 

The trick is to tap into their emotions by sending emails encouraging them to buy tickets. Bring out the best weapon (FOMO), and set up a series of drip messages triggered to go out on specific days leading up to your event.

Drip email marketing campaigns as a multi-step process that helps to :

• Reaffirm that the audience made the right decision by purchasing the tickets
• Remind people of all the great things happening at your event to ignite FOMO
• Re-engage with people by sharing event updates that help build anticipation and jumpstart word-of-mouth marketing

5. Promote on social media 

We are sure you come across these terms at least once a day-

Like us on Facebook!

Follow us on Twitter!

Check out our Instagram feed!

You can share as many posts with these messages but it won’t work much if you don’t put in the effort to understand each network’s quirks and implement a well-thought-out strategy.

Leveraging the power of social media can boost your ticket sales to the next level. As events are inherently social, it makes sense to tap into different social media channels to promote your events.

You can do it by designing personalized event imagery and posting it on social media. Create the imagery or poster featuring your speaker, stars, or artists and tag them. If they repost it on their social media feed, it automatically increases the awareness of your upcoming event.

Posting PPC ads is also a cost-effective way to employ targeted and retargeting methods to drive ticket sales. Make sure to create an enticing headline that triggers the curiosity of potential buyers.

6. Start a referral program

Referral programs are great incentives to sell tickets through the loyalty of previous customers. You can start doing this by incentivizing customers by offering discounts or other deals if they recommend the event to others. You also help you gain additional promotions for free.

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For example, if a customer purchases a ticket online, you could offer them a code to share with others which could lead to future discounts. This will encourage more people to buy event tickets.

There are several other ways to manage referral programs. It not only gets other people interested in your event, but when people know their friends are going, they are more likely to jump in and join the fun.

In fact, 92% of survey respondents trusted customer referrals if they were given by people they know. Also, people who received these personal referrals were 4 times more likely to buy after getting the recommendation than making the discovery themselves.

7. Partner up on event promotion

Joining forces with sponsors, speakers, and other event partners will expand your overall audience reach while getting a promotional boost.

If you have no idea about how to get partners involved in event promotion, don’t worry. Here are a few ways to get started-

• Invite speakers or sponsors to author guest blog posts giving potential attendees a glimpse into what they can learn and expect from your event
• Provide speakers, partners, sponsors, and attendees with pre-written email templates and content making it easier for them to share event promotions with their audiences
• Create engaging social media posts and visual assets promoting the event to your key partners. This will encourage them to post and share with their online networks.

8. Set up payment gateways 

Every ticketing platform uses different payment gateways whatever is convenient for them. Typically, you need to register your payment gateway with the event ticket provider before you start accepting payments from customers. These platforms allow customers to securely purchase tickets using their credit/debit card or other accepted payment methods.

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You also need to consider other factors such as processing fees associated with each transaction, and whether or not those charges are incurred by you or the customer.

Here are some more other important factors to consider while choosing a payment gateway-

• Cost
• Types of cards allowed
• Holding time
• Multiple currency support
• Recurring billing
• Hosted vs. non hosted
• Security
• Mobile payment support
• Limits
• Integration with other systems

9. Offer different pricing tiers

People like to have options and having pricing tiers in place is one of the most appropriate ways to sell tickets and boost sales. Structured pricing tiers can depend on different factors like seating location, lounge check-ins, or offering a pre-event appetizer and cocktail for an additional fee.

By establishing tiers in your ticket prices, you emphasize the idea that certain aspects of your event are more exclusive, which can draw in additional interest. 

Here is how you can build the pricing structure for the attendees-

• Advanced and Early Bird Packages
• Group packages

• Sponsor discount packages
• Elite packages
• Limited attendance packages
• On-site registration

Once the registration site closes, you can offer on-site ticket sales at a higher cost. On-site registration costs are typically prices 10-20% higher than the final rate. This encourages people to register early but also makes space for last-minute buyers who want to attend the event eagerly.

10.  Offer incentives to sell more

Offering discounts, freebies, or special offers can draw people to your event and create more interest. This is a great way to incentivize people to purchase tickets quickly. 

For example, you could make offers like “Buy 3 tickets at 10% discount”. This will not only encourage the customers to take action but also nudge them to buy more than one ticket.

Make sure the way you offer your incentives reaches out to your audience in an appealing manner. You can make posters, PPC ads, or even ask the star of the event to promote and spread the word. This will help you drive more ticket sales and make your event a hit.

11. Host pre-event webinars and podcasts

About 40% of B2B buyers prefer webinars for researching purchases, and around 424.2 million people were projected to listen to podcasts worldwide. So it only makes sense to host webinars and podcasts centered around your event.

If you are not sure what to talk about, here is what you can do -

• Speak on topics related to your event’s pillars
• Invite guests, answer questions, and leave your floor open for the audience
• Plug your event into your podcasts or webinars
• Make sure to provide details about your event like how they can register and attend
• Promote the webinars and podcasts on social media and your website

12. Design eye-catching event infographics

People retain 80% of what they see, so designing eye-catching infographics is important to make your event visually appealing. Visually appealing does not have to be loud or complex, it should be simple yet attractive and easy-to-understand.

People can typically process an image in 13 milliseconds, and the average person reads approximately 240 words per minute. It confirms the fact that infographics are a great way to present the key event information you want your audience to share and remember.

13. Score some media attention

Readers and journalists find press releases engaging and trustworthy. You can craft a press release and include links to your event website. Use the press release to pitch targeted members of the press by highlighting stories with unique angles aligned with different media outlet topics and reader bases. You can even promote your events on news portals, newspapers, and radio and even leverage influencer marketing.

Summing Up

We tried to include as many tips as we can to help you sell more tickets and make your event a success. But in the end, it is up to you to find out which strategy works the best for you.

Not every strategy will work for every kind of event. The best way to learn is by doing. Also, remember to sit down and think about your goals and objectives before you start implementing the strategies. Pick the ones that will best complement your goals.

The best strategies combined with event ticketing software like Ticket Generator can help you surprisingly boost sales.

Ticket Generator lets you create custom designs for your tickets that you can start selling to your attendees. It is optimized for mobile use and offers QR Code check-ins to add an extra layer of security for event access. You can generate and distribute tickets in bulk to include as many people as you want up to 1 million!

Get started now to unlock more amazing features to boost sales and increase conversions!

Are you struggling to sell tickets for your event? Perhaps it's time to revisit your ticketing strategy.

You may think ticketing is just about selling tickets, but it's so much more than that. You need to think of your event ticketing strategy as a way to engage potential attendees and drive them toward purchasing their tickets.

It starts with understanding your audience and their preferences.

In this guide, we'll take you through the different ticketing strategies and how to design an effective one that will help you sell more tickets and maximize revenue.

Let's get started.

A. Event Ticketing Strategies: The core pillars

Before you dive into the different types of ticketing strategies and how to sell more tickets, it's essential to understand the three core pillars of event ticketing:

1. Ticket type

The ticket type is also an essential factor for event ticketing strategy. It's always better to offer different types of tickets and price points so that more people can attend your event.

For example, if you're hosting a concert, you might offer VIP passes and general admission tickets.

2. Pricing model

The pricing model is another critical pillar of a ticket strategy. The pricing model should be designed to attract attendees while ensuring a good return on investment for the event.

You should employ a pricing model considering early bird discounts, late fees, bundled pricing, group discounts, etc. Dynamic pricing is another pricing model that adjusts ticket prices based on real-time data. We will dive into them later.

3. Ticket design

Ticket design is one of the core pillars of ticket strategy. The ticket design should be visually appealing, include essential information, and have a clear call-to-action (CTA).

You can incorporate branding elements into the ticket design and make it unique.

4. Ticket distribution

The next pillar of a ticket strategy is ticket distribution. The ticket distribution process should be user-friendly and convenient, whether digital or physical.

You need to decide how and where they will sell tickets and ensure accessibility for all users. It should be automated and easy to use. The ticketing system must have a simple user interface that allows customers to purchase tickets in just a few clicks.

Now let's look at each pillar to create an effective ticketing strategy.

B. Event ticketing strategies: Decide the ticket type

If you want to sell more tickets, you need to understand that different ticket types have different price points and benefits for the customer.

For example, if you're running an event that appeals to families with children, consider offering discounted child tickets or free admission for kids under 12. If your event is high-end luxury, premium VIP tickets may be appropriate.

Here are the different types of tickets you can offer:

1. General admission

The general admission ticket type is the most common and straightforward option. It allows attendees to enter the event without any special privileges or reserved seating.

General admission tickets are often priced at a standard rate and are suitable for events where attendees have equal access to all areas.

2. VIP tickets

VIP tickets are a premium ticket type that offers enhanced benefits and exclusivity to attendees. These tickets typically come at a higher price than general admission tickets and provide perks such as priority entry, access to VIP lounges or areas, meet-and-greet opportunities with performers or speakers, and complimentary refreshments.

VIP tickets appeal to attendees willing to pay for a more exclusive and enhanced event experience.

3. Reserved seating

Reserved seating tickets are ideal for events held in venues with designated seating arrangements. With reserved seating tickets, attendees can access specific seats or sections, ensuring they have a guaranteed spot in a desired location.

This ticket type is popular for concerts, theatre shows, and sporting events where attendees prefer a specific view or seating area.

4. Group tickets

Group tickets are designed for attendees, such as friends, families, or coworkers, who plan to attend the event as a group.

Event organizers can offer discounted prices for group bookings, encouraging attendees to bring more people and increasing ticket sales. Group tickets foster a sense of community and make attending the event a shared experience.

5. Season passes

Season passes are advantageous for events that span multiple days, weeks, or months. These passes provide access to all days or sessions of the event at a discounted price compared to purchasing individual tickets for each day.

Season passes attract attendees interested in attending multiple events within a series and offer them the convenience of a single purchase.

C. Event ticketing strategies: Pricing model

Now that you have the design types, the next step is choosing the pricing model for your event, which is another critical decision affecting your bottom line.

Here are the most common pricing models:

1. Early bird Pricing

Time-based pricing is an excellent pricing model for events where the ticket demand can change based on the time of purchase. It is recommended when you want to incentivize early ticket purchases and create a sense of urgency around your event.

If you're organizing an event such as an annual festival, conference, or limited-time exhibition, you can use early bird pricing within the first few weeks of ticket sales. You can then gradually increase the ticket prices as the event date approaches to reflect increased demand and urgency.

Early bird pricing is a common example of time-based pricing, where tickets are offered at a discounted rate for a limited period to incentivize early purchases. As the event date approaches, ticket prices gradually increase to reflect the growing demand and urgency to secure a spot.

You don't have to make your early bird registration offer a set amount of money off the regular fee. You can offer a coupon code or discount on another event to promote this one.

You can offer a promotional item or swag bag item to incentivize customers to register early. Just make sure you limit how many early bird offerings there are so nobody gets angry at missing out.

2. Dynamic pricing

Dynamic pricing is a perfect pricing model for events where ticket demand can change based on factors such as availability and market conditions. This pricing model is recommended when you want to maximize revenue by adjusting ticket prices in real time.

This is also a good option for events that are expected to sell out quickly and where demand may fluctuate throughout the year. This pricing model can be used to offer lower prices during low-demand periods, such as when tickets go on sale or when you’re trying to fill empty seats during slow periods.

3. Tiered pricing

Tiered pricing is ideal for catering to different audience segments with varying preferences and budgets. It's an excellent pricing model when you have different access levels or perks available to attendees.

If you're organizing an event like a business conference or a music festival, you can use tiered pricing to create various ticket tiers.

For instance, you can offer a basic pass with general admission, a VIP pass with access to exclusive areas, or a backstage access pass with meet-and-greet opportunities. This model ensures attendees can select the level of perks they prefer, and you benefit from additional revenue.

4. Package pricing

Package pricing is a perfect pricing model when offering bundled tickets or experiences at a discounted rate. Package pricing works well for various events, including concerts, sporting events, and festivals.

If you're organizing a multi-day event, such as a music festival, or a multi-discipline event, such as a business conference, you can package tickets for different days at a discounted rate.

You can also include additional perks such as merchandise, backstage passes, or exclusive meet-and-greet sessions to create a comprehensive experience. This model ensures attendees have a comprehensive and immersive experience, and you benefit from increased sales.

5. Group pricing

Group pricing is ideal when you want to incentivize attendees to bring additional people to your event. It's recommended when you're organizing an event where attendees are likely to come in groups.

Offering discounts for groups is a great way to get more attendees when organizing an event.

This model ensures that attendees can bring friends, families, or colleagues and enjoy the benefits of group rates. It can also create a sense of community and encourage social interaction between attendees.

D. Tips for structuring pricing that appeals to customers

Here are some tips for structuring your pricing model:

1. Offer multiple pricing levels

Providing multiple pricing levels, or tiered pricing, is an effective way to cater to different customer segments and their varying budgets and preferences.

Offering different access levels or benefits at varying prices can attract a broader range of customers and maximize revenue.

Tailor your pricing tiers to align with your target audience's unique needs and desires.

2. Use limited-time offers and scarcity

Creating a sense of urgency and scarcity can encourage customers to make purchasing decisions quickly.

When you use limited-time offers or scarcity tactics such as "only 5 spots left" or "expires in 24 hours," customers will take action and overcome price resistance.

However, be careful not to overuse these tactics, as they may lead customers to question the authenticity of your pricing and promotions.

3. Highlight social proof and testimonials

Social proof is a powerful psychological factor that influences customer behavior. Incorporate testimonials, reviews, and success stories from satisfied customers into your pricing strategy.

When potential customers see that others have derived value from your product or service, they are more likely to perceive it as worth its price. Leverage the power of social proof to build trust and credibility in your pricing.

4. Offer bundled packages and add-ons

Bundle pricing can be an effective strategy to increase perceived value and customer appeal.

You can increase the value of your product or service by offering discounts or “bundling” deals on additional products, services and/or perks. This will encourage customers to make a higher-value purchase.

Additionally, offering add-ons or upsells during the purchasing process can further enhance the perceived value and provide customers with additional options to customize their experience.

5. Frame your pricing in the right way

How you frame your prices can have a significant impact on customer perception. Utilize strategies such as ending prices with .99 instead of rounding them up, as customers often perceive the .99 price as being significantly lower.

Additionally, presenting higher-priced options first can create a contrast effect that makes subsequent options appear more affordable. Experiment with different price frames to see which ones resonate most effectively with your target audience.

E. Event ticketing strategies: Ticket design

This may seem like a minor detail, but the design of your tickets can significantly impact how many people purchase them.

Here's how you can design your tickets to maximize sales:

1. Clear and eye-catching design

Your tickets should have a clear, visually appealing design that captures the attention of potential attendees. Use high-quality graphics, colors that align with your event branding, and eye-catching fonts.

Incorporate elements of your event theme or include images associated with the event to connect the ticket and the experience attendees can expect.

A well-designed ticket looks professional and creates anticipation and excitement for the event.

2. Important information at a glance

Ensure all essential information is clearly visible and easily found on the ticket. Include details such as the event name, date, time, venue, and special instructions.

Use a font size and style that is easy to read, even at a glance. Make sure ticket holders can quickly identify the critical information they need, which helps avoid confusion and frustration.

3. Ticket QR Codes and security features

Incorporate QR Codes into your tickets to streamline check-in and enhance security. QR Codes can be scanned quickly, allowing event staff to validate tickets efficiently.

Additionally, consider integrating security features such as holographic elements, tamper-proof labels, or unique identifiers to prevent counterfeit tickets. These features provide a sense of legitimacy to your event and also help protect your attendees and your revenue.

4. Balance between attractive and informative

Ticket design is all about balance. A visually compelling ticket that isn’t easily understood can be just as much of an eyesore as one that lacks style but is easy to read.

Consider using a combination of colors, fonts, and graphics to ensure your tickets are easy on the eyes while still providing the information event staff and attendees need.

5. Use ticket templates

One of the easiest ways to design impressive tickets is by using templates. With Ticket Generator's multiple templates, you can choose a design that best suits your event theme and style.

The user-friendly interface allows you to easily customize your tickets, adding your branding elements, event details, and any necessary security features. Their ready-to-use templates save you time and effort while ensuring professional-looking tickets that maximize sales.

F. Event ticketing strategies: Ticket distribution

Selling tickets for your event can be a daunting task! Allocating the right number of tickets, avoiding overselling or underselling, and ensuring a seamless ticket distribution process can make or break the success of your event.

Here are some strategies to ensure smooth ticket distribution:

1. Use a ticketing platform

Invest in a modern ticketing platform that can help you manage ticket sales and oversee ticket distribution.

The ticketing platform will allow you to automate the ticket purchase process, which reduces the chance of human error. It also allows you to manage your inventory and track how many tickets have been sold.

With Ticket Generator, you have multiple sharing options. All you have to do is, design your tickets and send them in the preferred format. 

You also have access to a customer database with all the information about your customers and how many tickets they purchased. This can be useful for sending reminders about upcoming events in your area or even offering special discounts on future purchases.

2. Set up multiple ticket distribution points

Provide your customers with multiple avenues to purchase tickets to your event. Ticket distribution can be extended to multiple distribution points, for example, physical locations, online ticket sales platforms, event websites, and social media pages.

Make it easy for your customers to find your event and purchase tickets with their preferred method of payment. This can also be a great way to expand your reach and target a wider audience.

3. Ensure security

There are chances that people use the same ticket twice. To avoid this, you can use a ticket validator or a scanner. This will also help you to make sure that the tickets are not counterfeit.

Ticket Generator comes with a free ticket validator app, so you can use this to check whether the tickets are valid or not. 

It can also enhance security and prevent fraud by making it more difficult for anyone to duplicate or modify the tickets.

G. What's your next step?

Now you have everything you need to create your event ticketing strategy; the next step is selling your tickets.

Here's the action plan to follow right after you finish reading this guide:

• Decide the type of ticket you want to create. Don't spend too much time on this step, but make sure you understand what your audience wants
• Select the pricing model that's right for your event. Don't forget that different pricing models can be used to sell different types of tickets (e.g., single-day vs. multi-day passes)
• Create the ticket design and ensure it's consistent with your brand identity
• Start promoting your event registration form and the tickets you sell

If it's too hard to design your ticket, use professional templates from Ticket Generator and start sending your first 10 tickets for free.

The thought of planning an event (especially if this is your first time) can be very stressful.

There is so much work, so much to coordinate, so many invites to send out. And who is doing exactly what?

Confused?

We are here to help. 

We have pulled together a guide to help you with your event planning in the best way possible.

Good luck!

A. What is an Event Plan?

An event plan is like a blueprint containing details of how an event will be executed. It contains all the activities that surround an event which can be a party, a festival, a conference, or a concert. The primary components of an event plan include start and end dates, budget, venue, marketing, and more.

The scope and complexity of an event will vary depending on the size of the event, but the process and the fundamental challenges will remain the same. The goals of an event plan use the elements of SMART (Specific, Measurable, Achievable, Relevant, and Time-bound) against a specific timeline.

B. The event plan process

Before proceeding, let us know what an event planning process looks like-

1. Objective

Without establishing the objectives of your event, you are likely to get astray. Start with finding out what the sponsoring organization or client hopes to achieve with the event.

2. Budget

A budget includes the true estimates of key elements of the event. It is one of the primary components of event planning determining how big the event will be. Provide an outline of the budget in the event plan including travel and accommodation costs for the site scouting team, speakers, presenters, and special guests from out of town.

3. Team

Planning an event successfully requires a team effort. Identify an event manager or event chair as well as chairpersons for subcommittees that may include venue selection, entertainment, speakers, volunteer management, and marketing.

4. Date and time

The date and time of a recurring event are already established. But if this is a new event, you need to consider a few things before finalizing the date-

• Allow enough time for preparation
• The selection of the lead time is dependent on the size, nature, and timing of your event
• Larger events may require 4 to 6 months, or even longer to execute an event plan
• Be mindful of national and other holidays
• Check the availability of key participants such as honored or VIP guests, speakers, presenters, entertainment, etc

5. The plan

The final event plan should include the following aspects:

• Venue, logistics, catering
• Presenters, keynote speakers
• Entertainment and activities
• Marketing efforts
• Registration logistics
• Sponsorship or partnership management
• Volunteer management

C. Tips for a successful event planning

1. Identify your audience

Figuring out who your audience is important to make sure the right people are attending your event. The first step to do this is identifying your goals. It usually revolves around the areas of -

• Customer engagement (target customers)
• Driving new leads or increasing brand awareness (review your current audience profile and target similar customer profiles)
• Closing deals (target your in-pipe or late-stage prospects or high-value accounts)

It is relatively easy to plan an event for small events. You probably already have a list of people in mind, and creating a guest list can be simple. But the attendee pool gets a lot more dynamic for larger events like conferences or community-wide events.

It is best to begin conversations with internal stakeholders such as the leadership and sales team to gain insight on who they think would benefit from attending as well as any external event partners to know who they are expecting to attend. These stakeholders can help with driving registration numbers and connecting with your target audience.

Defining  attendees’ persona profile

Depending on your business, industry, and event goals, defining your persona profile will involve looking at the characteristics and interests of an attendee. 

For example, if you are promoting or showcasing a new corporate IT software, you would define persona characteristics such as industries and companies that would be interested in your product rather than defining the specific job titles within a company that would show direct interest in your product.

Here are some of the characteristics you should focus on while defining a customer persona profile:

• Age
• Gender
• Occupation
• Marital status
• Income level
• Education level
• Geographic location
• Ethnic background
• Religious beliefs
• Hobbies
• Technological knowledge

Have a look at some of the ways you can quickly identify your target audience.

Scan your past attendees

If you have organized a similar event in the past, you already are aware of and experienced in event planning. Even if the event was great, a wrong set of attendees could keep you from reaching your goals. Try to have a closer look at your past attendees and their behavior to understand your target demographic.

💡Tip

Using a  ticketing platform like Ticket Generator can help you dig into the data of your past event attendees.

Look at your competition

If you don’t happen to have previous event attendee data or don’t have event planning experience, simply look at events that are similar to yours (your competitors).

Consider scanning these things-

• Their website
• The tone of voice they write 
• How do they promote on social media (and which platforms)?
• What kind of content are they using (blogs, images, video, or audio)
• Comments and engagement are they receiving?

Write everything you find down and analyze it closely. You should now have a much better idea of what kind of audience to promote your event to.

Send a survey to your mailing list

If you have a mailing list, use it to find out more about the people who have subscribed and their motivations behind doing it.

You can create a pre-event survey where you can ask them about their background, interests, and anything else that can help you identify your target audience.

2. Establish your budget

Creating a budget allows you and your team to generate ideas within realistic parameters. Here is a quick guide on how to set up your budget in the  best possible way.

Set an overall budget

Start by determining how much money you have available to spend on the event. This will include calculating your incoming revenue and examining your variable expenses, which may change as you plan. An estimate can help you allocate expenses appropriately.

Research past events and make a list

Researching previous events and current market trends can help you create an outline for your budget. Remember to consider every aspect of your event that may incur a cost. 

Make a list of all the items you wish to include in your budget. You may list them in order of priority.

Set a time frame

A time frame helps you keep track of budget progression. The end date also serves as a deadline for finalizing the balance sheet.

Create a fund for contingencies

Having a contingency fund will keep you ready for any unforeseen expenses that may occur like in cases of additional health and safety precautions.

Pitch to your sponsors

Write a pitch for potential sponsors briefly summarizing your event. Mention things like who you are, what your event is about, and why you are organizing it.

Choose vendors

Even though it is one of the most time-consuming aspects of budgeting, contacting vendors can provide more accurate costing information. Start by calling different vendors, detailing your requirements, and requesting a quote. Ask them to provide a comprehensive cost breakdown so that you can compare all quotes. 

Calculate advertising expenses

Estimate the cost of each form of advertising including web-based advertising like social media ads and website banners.

Determine estimated revenue

Estimating your potential earnings can help you decide how to allocate funds and plan for other expenses. Include all pertinent information from statistics about your target market to the number of attendees you anticipate.

3. Find the right venue

Choosing the right venue is a crucial decision as it can have the largest impact on your event. It can influence a lot of factors like the date of the event, speaker lineups, and catering options for audience attendance.

Now the question is how early should you start looking for a venue? The earlier the better. But first, make sure you have these 3 things sorted out-

• Budget
• Estimated event size
• Space requirements

Ideally, you should book a venue at least 8 months in advance so that you will have enough time to plan over critical things such as creating an event program and website, securing great speakers, starting ticket sales, event marketing, and more.

Consider these things when searching for a venue-

Location

For a local event, look for a venue within a reasonable distance from most attendees’ homes or places of work. If many attendees are coming out of town, a venue near the airport or their hotels is recommended. Also, remember to consider traffic, transportation, and parking options.

Parking

If the venue has parking lots, that’d be a great deal. But if there is no parking available, here are a few alternatives:

• Reserve nearby parking lots (you can either include the cost in the ticket prices or have attendees pay when they park)
• Contact cab services like Uber or Lyft for discounts offered for events. Negotiate with them to set this up and distribute the promo code to your attendees
• Offer valet parking, even if the venue doesn’t. It is an essential factor, especially if the event is an upscale event such as a gala

Services and Amenities

Can the venue provide catering for your event? If so, typically a venue will waive the facility fee and charge a down payment in addition to the cost of food for each attendee. Venues without any kitchen and catering facilities may have a partnership with a food provider. Make sure to check the food in advance.

Layout

It is important to have a rough idea of what types of activities you will be including, the amenities you will require, and the needs of your team and the attendees. While scouting for venues, try to get an illustrated floor plan of each venue and visit for favorites at least once. Don’t forget to make note of important things such as where the outlets are and where the AV equipment can be located.

Acoustics

A venue’s poor acoustics can interfere with your attendees’ experience making them feel unfulfilled. Acoustics is essentially how sound travels through the venue. A ceiling will make the venue cozy, but it can make the sound louder if it’s packed. On the other hand, a large warehouse-style venue will result in echoes or reverberation. So make sure to test the acoustics before making your final decision.

4. Organize your team

As a visionary or originator of the event organization, your commitment is to make sure that all the processes of event management and planning are powered by professional team members. Look at these suggested committees you can create to manage an event

Team lead

The team lead should be responsible for how things go and check on the completion of core operations.

Program Administration

People in program administration take full control of the event activities from speaking sessions to catering. You can make the tasks more specific by assigning responsibilities to attendee number control, menu development, and activity scheduling to different groups of people.

Creative committee

The creative team pays attention to visuals, online promotion, and interaction with attendees. They are also responsible for communication with the press, website creation, and visuals. 

Operation liaisons

This section of the team takes care of activities like equipment setup, cleaning, and attendee support. This can be a great target sector for event volunteers because the majority of operational tasks require only minimal training.

Treasury committee

This section takes care of payments and budgeting and makes up a separate category of tasks. 

💡 The use of automated event management platforms is a great solution for minimizing team involvement, without interfering with the event’s success.

5. Make a strong marketing plan

There is no one-size fits all approach to a marketing plan. Some may benefit from small partnerships and local SEO (eg local women’s meet), whereas others may need a solid social media strategy (eg product launch).

You are likely to concentrate your marketing efforts on three main channels-

1. Social Media

Social media platforms like Instagram, Facebook, Twitter, and Snapchat are some of the most popular channels to promote your event. Most of your budget is likely to go to targeted ads on Facebook and Instagram. Each of the platforms has its strengths. It depends on you how you utilize them.

2. SEO

 Search Engine Optimization or SEO is about how much you optimize your spending.

Google’s organic results rank web content by how useful it is to the user which is based on several factors. We have some helpful tips for you to use while creating content:

• Ensure to create content around keywords, and use those keywords in your SEO title, page or post title, page URL, and in the body text
• Longer content (1800 words or more) tend to rank better. Create content that is not just long but provides value to the user

3. Email

Email is a great channel to launch drip campaigns or gather some qualitative feedback. Follow these tips to get the most out of your email marketing:

• Create useful or informative content in the weeks or months leading up to the event. For example, the best tourist spots in the host city
• Send out surveys and gather feedback. This will help you identify areas of errors and improvement and the areas you did well
• Announce the next event ASAP if your event occurs regularly

6. Choose your event Software

Last but not least, choosing the right software can make all the difference in streamlining your process when planning your event.

An event management software can help you with:

• Registration
• Ticketing
• Event website
• Lead tracking tools
• Attendee management
• Secure check-ins

If you are sick of processing event registrations and payments by hand, an event registration software could be right for you. 

Here’s what it can do:

• Allow easy creation of online event registration forms
• Put a calendar of events on your website
• Automatically update your website with upcoming events
• Deposit event payments directly into your account
• Send automatic invoices and event reminders
• Dump event attendee data directly into your contact database and more

Summing up

There are a lot of correct ways to plan an event. Most of it will depend on how well you plan and work with your team. 

But human errors are inevitable. Despite a lot of work, effort, and concentration, sometimes errors happen. Even if errors are involuntary, they can  cost a lot. 

That is why we have Ticket Generator for you. 

Ticket Generator is an event registration and ticketing software allowing event organizers to produce single-use event tickets and validate them using a smartphone app. Event organizers can easily design, generate, and distribute event tickets in minutes eliminating the need for graphic designers or expensive design software tools.  

While you concentrate your efforts on where it requires the most, let us do the heavy lifting and monotonous work. 

Sign up for free. Your 1st 10 tickets are on us!

Planning an event can be exciting, but managing ticket sales and attendee registrations can be daunting.

From managing the ticketing platform to printing and mailing tickets, there are many things to keep track of.

To make it even worse, you also have to deal with ticket security. Wouldn't that be great if you could manage all these things under one umbrella?

This is where event ticketing platforms come to the rescue!

These platforms provide a streamlined and efficient solution to handle ticketing, attendee management, and event promotion.

In this blog, we'll explore what you need to know about event ticketing platforms and the top event ticketing platform.

Let's get started.

A. 5 Things You Need to Know About an Event Ticketing Platform

A ticketing platform is a software that allows you to sell tickets for your event. It has many features, including attendee management, reporting tools, and more.

Here are some of the things you need to know about an event ticketing platform:

1. User-friendly ticket purchasing process

One of the best things about event ticketing platforms is that they provide users with a seamless and easy-to-use purchasing process.

It all starts with an event registration form. This form helps organizers collect all the relevant information about attendees, such as their names and email addresses.  

This helps both you and your attendees by streamlining the ticketing process and making it easier to purchase tickets.

The platform also allows you to customize your event registration forms, so you can make sure they’re asking for the right information. Thus, it's a win-win.

2. Customizable ticket design

The struggle happens when you’re trying to design a ticket that matches the vibe of your event.  

You want it to be both aesthetically pleasing and functional, but the more features you add, the harder it is to create something that works for everyone.

This is where a ticketing system can help: They'll allow you to customize your ticket designs easily. You can also choose from different templates and layouts to find one that suits your needs perfectly. 

You can either upload and customize or use the premade design and start sending them to your customers.

3. Bulk ticket generation and distribution

Managing event ticketing can be a time-consuming task. If you have multiple events at once, it can be near impossible to track how many tickets you've sold and which ones are still available for purchase.

An event ticketing platform will allow you to generate large batches of tickets in one go. This means less work and more time spent on other essential tasks.

Even if it's a small event, you can still benefit from the automation of an event ticketing platform. Once the attendee registers for the event, you can send tickets via multiple methods, including email, WhatsApp, and SMS.

Once the attendee receives their ticket, they can click on it to get more information about the event, including when and where it will occur.

4. Seamless check-in and attendee management

When the event date approaches, you'll want to ensure that all your attendees are where they need to be.

This means checking them in at the door and making sure that they have an enjoyable experience throughout their time at your event.

An event ticketing platform will allow you to manage this process effortlessly by providing tools that enable you to keep track of everyone who has registered for the event.

To make the process more secure and straightforward, event ticketing platforms provide QR Codes that you can use on your tickets.

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So if an attendee wants to check in at the door, they have to scan their ticket, and your staff can easily verify that they have a valid registration.

This will allow you to keep track of who's in attendance and ensure that no one slips by without being checked in.

5. Data insights and reporting

After your event, you'll have access to a wealth of data. 

You can use this data to understand better how many attendees you had and how many of them were repeat visitors, what they thought of different aspects of the event (like entertainment), and so much more.

You can use this information to provide feedback to vendors who provided services or products at your event and make improvements for future events.

B. Checklist to choose an event ticketing platform

Choosing an event ticketing platform can be a daunting task, especially with the numerous choices available in the market.

To simplify the process, we created this checklist with the most crucial things that you have to consider before selecting the event ticketing platform.

1. Pricing models of event ticketing platform

Choosing the right pricing model for your event ticket management software is essential for maximizing your event's profitability and managing your budget effectively. Understanding the different pricing models available can help you make an informed decision. Here are some common pricing models to consider:

a. Pay per ticket

The Pay Per Ticket model is a straightforward pricing approach used by event ticketing platforms, charging you solely for each ticket created. It does not entail a mandatory subscription, allowing for pay-as-you-go usage. 

Additionally, this model avoids commission on sales, centering the cost entirely on the creation of tickets rather than their actual sale. This makes it a cost-effective choice for events, offering greater flexibility and management of costs linked directly to your event's ticket production.

b. Flat fee model

In this model, you pay a fixed fee for using the event ticket management software, regardless of the number of tickets sold. This pricing structure is straightforward and suitable for events with a relatively predictable number of attendees.

c. Percentage-based model

Here, the pricing is determined based on a percentage of the ticket price for each sale. This model is commonly used for larger events, where ticket sales volume is expected to be substantial.

d. Low booking fee per ticket

A minimal fee is charged for each ticket sold in this pricing model. It offers transparency and simplicity to event organizers and attendees. With a low booking fee per ticket, the emphasis is on minimizing the per-ticket cost, making it attractive for events with a high volume of ticket sales.

It allows organizers to retain a larger portion of the ticket revenue, which can be beneficial for events with tight budgets or those aiming to offer competitive ticket prices to attendees.

e. Low fee per ticket with high presale fees

In this pricing model, the per-ticket fee is kept relatively low, but a higher fee is associated with presales or early-bird ticket purchases. Presale fees are charged for tickets bought before a specific date or during a limited time period.

High presale fees incentivize early ticket purchases, allowing organizers to secure revenue in advance and give potential attendees a sense of urgency. This model can be useful for events that rely on early ticket sales to gauge demand, generate cash flow, and build anticipation.

💡Choosing between these pricing models depends on various considerations and the nature of your event. If you anticipate a high volume of ticket sales, a low booking fee per ticket may be more cost-effective and attractive to attendees, especially if your event aims to maximize attendance.

2. Security and fraud prevention

When you sell tickets online, you must protect your ticket sales against fraud. The most common type of ticket fraud is ticket resale—when a third party purchases a ticket and resells it at a higher price.

On the other hand, people may try to use a single ticket twice. So to ensure all these things, you need to stick with software that allows you to use QR Codes for each ticket and provides a smooth check-in process without investing in hardware.

3. Customization and multiple delivery options

Customizing your event tickets is crucial for branding and creating a personalized experience for attendees. 

Look for an event ticketing platform that allows you to customize the design of your tickets with your event's branding elements, such as logos, colors, and themes. This helps create a cohesive and professional look for your event.

In addition to customization, consider the different delivery options available. The ticketing platform should offer various delivery methods, such as email, mobile, and print-at-home tickets. 

This flexibility ensures that attendees can choose the most convenient option for them and seamlessly receive their tickets.

C. Popular event ticketing platforms

1. Ticket Generator 

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Ticket Generator is an all-in-one event ticketing platform that puts the power of event management in your hands. From creating stunning event pages to selling tickets seamlessly, Ticket Generator offers many features that set it apart!

a. Features of ticket generator

1. Customizable ticket options

Who doesn’t like customization? 

Organizers may have something particular or anything you want to add on. With Ticket Generator, one will get numerous customization capabilities.

Organizers can change the text and font selection or the color schemes!

They can even include your event logo and captivating images to make a lasting impression on the attendees. 

2. Secure ticket generation

Organizers can effortlessly design, customize, and generate secure event tickets in minutes, eliminating the need for costly graphic designers or complex design software. It comes with a unique QR Code for each ticket with a free mobile app to scan them. 

So it helps to enhance security by allowing only the people who have eligible tickets.

3. Event registration page 

It also comes with an event registration page where it helps you to collect attendee information. Once the attendee registers for the event, organizers can send them tickets automatically without any hassle.

4. Real-time analytics with attendance insights 

Ticket Generator provides detailed reports and analytics to track the event’s performance.

It equips organizers with real-time analytics, empowering you to monitor ticket sales, track attendee engagement, and gauge the effectiveness of your promotional strategies. These insights enable data-driven decision-making for optimizing your event's success.

b. Pros of Ticket Generator

• User-friendly interface for both beginners and seasoned organizers.
• Extensive customization options to accommodate diverse ticketing needs.
• Real-time analytics for informed decision-making and performance evaluation.

c. Cons of Ticket Generator

• Organizers have to buy credits after 10 tickets.

2. Eventbrite  

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Eventbrite has gained widespread popularity for its comprehensive features and user-friendly interface, catering to events of all sizes and types.

a. Key Features of Eventbrite

1. Event promotion tools

Eventbrite allows organizers to send personalized email invitations!

One can send event updates and reminders to registered attendees and potential guests. 

It also provides seamless integration into popular social media platforms! It enables organizers to promote events, sell tickets, and directly engage with attendees on social media.

2. Attendee Management

Eventbrite offers customizable registration forms, allowing organizers to collect specific information from attendees during ticket purchasing. This feature is handy for gathering data such as meal preferences, t-shirt sizes, or special requirements.

Organizers can easily manage and track guest lists, ensuring smooth event check-ins and providing a personalized experience for attendees.  

3. Real-time analytics

Similar to Ticket Generator, it comes with analytics to set up conversion tracking to measure the effectiveness of marketing campaigns.  

Eventbrite's sales reports provide detailed insights into ticket sales, revenue, and attendance data. Organizers can monitor ticket sales trends and make informed decisions to optimize pricing and promotional strategies.

b. Pros of Eventbrite

• Eventbrite helps to reach a wider audience through its marketplace.
• The QR Code makes the process simplified, and the customers are satisfied.
• It offers integrations with tools like Zoom, Google Meet, Facebook Live, etc. 
• It provides essential ticketing features tailored to your event's needs and size.

c. Cons of Eventbrite

• Lack of Brand Management.
• Customer service is not up to the mark.

3. Trybooking 

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Trybooking stands out as a comprehensive platform, catering to events of various types while seamlessly integrating ticketing with fundraising initiatives.

a. Key features

1. Reserved seating

It allows organizers to create a detailed seating plan for venues, such as theaters, auditoriums, conferences, or concerts. Hence, it allows attendees to select their preferred seats during ticket purchasing. 

2. Integrations and payment flexibility

Trybooking provides integrations with popular third-party tools and services like Zoom, Facebook, etc. 

Additionally, Trybooking offers customizable event widgets that organizers can embed on their websites or blogs. It offers various payment options, including credit cards, PayPal, and direct bank transfers. 

3. Ticket management and ticketing reports

Trybooking's event registration and ticket management features enable organizers to create, customize, and manage different event ticket types. It also offers valuable data on ticket sales, attendance trends, and revenue generation! 

So, organizers can make data-driven decisions, implement effective marketing strategies, and optimize event planning for future events.

b. Pros of Trybooking

• Organizers can create a plan for your event with no lock-in contract.
• It provides real-time analytics with audience insights and sales trends. 
• Its integrated fundraising tool makes it an attractive option for organizations.
• Trybooking actively supports community events and promotes social initiatives.

c. Cons of Trybooking 

• Customization availability is not that great.
• It doesn’t provide many integrations like other platforms.

D. Wrapping Up 

Now you have the entire list that you need to get started with the perfect event ticketing platform. While all platforms provide basic ticketing functions, each has its own unique strengths. 

Factors such as pricing, customization options, ticket types, and reporting capabilities should guide your choice.

If you're seeking a straightforward and efficient solution for your event, Ticket Generator is an excellent option. With its abundance of features and user-friendly interface, it's a platform that offers both simplicity and effectiveness. 

Additionally, Ticket Generator provides comprehensive support if needed and a wide range of customization options, making it suitable for events of all kinds.

Why are you waiting? Start creating your first 10 tickets for free.

Organizing any event takes a lot, and virtual events are no exception. Yes, you don’t have to worry about many things like booking a venue or catering services. But what about marketing, managing the registration process, or employee engagement? 

With so many moving parts to executing virtual events, we’ve put together this comprehensive checklist to help you create an unforgettable event experience.

A. Defining Your Event Strategy

Mapping out a virtual event requires as much planning and coordination as an in-person event. The best way to start planning is by answering these vital questions- 

1. What are the goals and objectives of your event?

Virtual events indeed focus on creating connections between people. But these events are not free of organizational goals. 

Considering this, you need to ask yourself a few questions like:

What type of community are we hoping to build?

What agendas do we want to pursue?  

Defining clear goals and objectives will help you build a great event strategy.

2. Who will come to your event?

Before you start with the prep, identify your audience. Typically, you will already have a list of attendees who are interested in your topic or speakers. Ask for their emails so that they could easily pre-register them for the event. Registrations are easier to manage when participants have registered ahead of time.

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For attendees who register at least 24 hours before the event, send them a welcome email with additional information about the event and other important details. In situations where someone is registered but doesn’t attend, send them a follow-up email.

Since there are no logistical issues in a virtual event, people tend to forget registration deadlines or completely ignore RSVPs.

3. How will your event stand out?

To attract people to your event and make sure they attend, you need to stand out. You can create a compelling event list including all the important details that make your event irresistible to prospective attendees. This will help you plan for all possible factors to shine in the crows. 

4. Where will you hold the virtual event?

What type of event are you hosting? Is it a webinar? A live stream? An interactive Zoom call? What will be the format of the event? A class? A conference? A live performance?

Identify these factors first and then decide on the platform you are going to use. Consider which forum your event will benefit the most from, whether it is Zoom or a private Facebook group where attendees can connect with each other.

5. How to make your event run smoothly as possible?

Don’t assume that guests will be familiar with how to log in to your virtual event. It is better to send a “Know Before You Go” email a few days before the session to help less tech-savvy guests to make their way around the platform’s features confidently.

Also, make sure to include “Housekeeping” at the beginning of each session where the host explains how attendees can interact with the virtual event, so everyone can engage with the content.

B. Virtual event checklist for a stellar experience

Have a look at the comprehensive, actionable checklist we have put together for you -

1. Know your audience

Depending on your goals, here are some of the user types you can tap into-

Your company’s target audience

This includes people you wish to regularly engage with to draw attention to your product or service.

Current clients, employees, and partners

These are those people who are already engaged with your product or service. They may not require a lot of convincing, so you might require a different marketing approach to lure them in.

New audiences

These include the segment of people that you wish to attract or tap into. 

Your target audience may be one of the above segments, a combination of two, or maybe all three. Depending on the type of audience, your strategies will vary.

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But how do you segregate your audience to identify the different segments?

Through Research.

Your current clients, partners, and employees would be easy to research because you are likely to have all their data and profiles in your database.  The new markets require more work and educated guesses.

Try to figure out how the answers to these key questions-

• Who is your key demographic? (age group, gender, etc.)
• Where do they live?
• What languages do they speak?
• How do they find your company (organically, paid adverts, referrals, etc.)?
• How do they engage with your product (what pages get the most traffic, what content leads to the most conversions, etc.)?

2. Pick the event date and time

A lot of thought and effort goes into deciding the event day unless it is a recurring event. You have to take in many considerations and cannot simply choose a random day on your calendar.

Make sure to keep these factors in mind before fixing a date-

• Your virtual event should not coincide with any statutory or religious holidays
• Consider the day-to-day activities of your potential attendees like office timings, holidays, and break time (Keep the date during the weekend if they work during the week)
• If you planning a virtual event that is international, don’t forget to keep in mind the different time zones
• If you are not able to pick a time that is not perfect for anyone, don’t worry. You can always upload the recorded session on your website after the live stream.

3. Establish your team and a budget

Even if not as logistically grand as an in-person event, virtual events still have many moving parts that require a team to handle all crucial details. To offer an unforgettable virtual experience, assign individual tasks to each team member to ensure accountability.

Also, you need to fix the budget to give wings to all the fantastic ideas. The event may come to a grinding halt when you run out of funds if your team does not consider the budget during online conference planning. Some of the key expenses to include are-

• Event management software
• Technical support
• Marketing expenses

4. Choose the appropriate event format

Choosing the correct format for your event largely depends on what type of event you are hosting. Some virtual event organizers combine two or more structures to keep the audience engaged.

Here are some ideas to consider

• Single keynote speaker: One presenter engages with the audience
• Dual Speakers: Two speakers engaging the virtual attendees. They can bring two different perspectives on the topic.
• Panel: Host a hybrid event and invite a group of experts to discuss a trending topic.
• Q&A:  A panel of experts or guests can answer questions from the audience.
• Interview: Host an interview with an industry influencer.

5. Choose the appropriate platform and tools

Choosing the right live-streaming platform is one of the crucial decisions you have to make. With so many platforms available, choosing the best one is not a piece of cake. While some platforms are best for smaller meetings, some platforms are suitable for larger conferences. 

Here are some things to keep in mind before narrowing down your options-

• Accessibility of platforms to all attendees
• The platform should chat, live polls, Q&A, upload files and pre-recorded content during a presentation
• Check out the features and use a free trial before confirming
• Fix a plan to deal with technical difficulties and connection issues.
• Troubleshoot technical problems during the practice session and be ready with technical support in case of glitches.

6. Create content that entertains and engages the audience

Your attendees have signed up for the event for value. Make sure you deliver it to them to form long-lasting and meaningful connections. Pick a stellar topic and find someone who is best around it to be the keynote speaker. 

Focus on a specific topic instead of vague or broad issues since virtual events rely on consumable and engaging content. Give a unique angle to your topic to keep the audience engaged till the end.

7. Market the event properly

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